Green WoodBridge Holdings Ltd
Green WoodBridge Holdings Mr Sajid Pervaiz Fazal Flat 3, 95 Walm Lane Wilesden Green London NW2 4QG, England
tel: +44 (0)754 884 2741
fax: +44 (0)000 000 0000
© Sajid Pervaiz Fazal 2006-‐2011. All Rights Reserved Page 1
.
GREEN WOODBRIDGE HOLDINGS LIMITED
SEPTEMBER BUDGET MONITORING REPORTAccounting Year: April 2011 - September 2012
Reference Filing No: S.B.M 00-005 - 12
(Draft Copy, Incomplete - Extract from my Business Plan)
Prepared And Presented By: Mr Sajid Pervaiz Fazal (Chairman of the Board) August 2011 -‐ Volume: 1
Green WoodBridge Holdings Ltd
Green WoodBridge Holdings Mr Sajid Pervaiz Fazal Flat 3, 95 Walm Lane Wilesden Green London NW2 4QG, England
tel: +44 (0)754 884 2741
fax: +44 (0)000 000 0000
© Sajid Pervaiz Fazal 2006-‐2011. All Rights Reserved Page 2
First published in November 2008 by Mr Sajid Pervaiz Fazal for the Green WoodBridge Holding Limited company in Eng-‐land & Wales.
Printed in the United Kingdom for the Green WoodBridge Holding Limited by XXXXX Printers, in !Portsmouth!.
This report has been prepared in accordance with the industry standards for Good Business PracPces, for the publicaPon to the Auditors, Her Majesty Revenue & Customs, Company House, Banks and also to the Clients.
Mr Sajid Pervaiz Fazal (BA Hons) Chairman of the Board -‐ Since 2006 -‐ 30 August 2011
The team consisted of: Mr Sajid Pervaiz Fazal.
This report can also be requested and downloaded from the Green WoodBridge Holding Limited web site at www.GWBHoldings.co.uk
For further informaPon about the Green WoodBridge Holding Limited please contact:
Green WoodBridge Holding Limited Flat 3, 95 Walm Lane, Wilesden GreenLondon NW2 4QGTel: +44 (0) 754 884 2741 Fasxmile: +44 (0) 000 000 0000Email: [email protected]: [email protected]
© Copyright Green WoodBridge Holding Limited 2011 of England and Wales. InformaPon presented in this report can NOT be copied, reproduced, or republished by anyone else.
August 2011 -‐ Volume: 1
CONTENTS PAGE
1. EXECUTIVE SUMMARY
1. Overview!.
2. BUDGET MONITORING -‐ September 2011 (incomplete)
1. Write Up
2. Budget Tables
3. Bar Chart
Green WoodBridge Holdings Ltd
Green WoodBridge Holdings Mr Sajid Pervaiz Fazal Flat 3, 95 Walm Lane Wilesden Green London NW2 4QG, England
tel: +44 (0)754 884 2741
fax: +44 (0)000 000 0000
© Sajid Pervaiz Fazal 2006-‐2011. All Rights Reserved Page 3
Green WoodBridge Holdings Ltd
Green WoodBridge Holdings Mr Sajid Pervaiz Fazal Flat 3, 95 Walm Lane Wilesden Green London NW2 4QG, England
tel: +44 (0)754 884 2741
fax: +44 (0)000 000 0000
© Sajid Pervaiz Fazal 2006-‐2011. All Rights Reserved Page 4
.
EXECUTIVE
SUMMAR
Y
1. EXECUTIVE SUMMARY
Please note,
Green WoodBridge Holdings Ltd
Green WoodBridge Holdings Mr Sajid Pervaiz Fazal Flat 3, 95 Walm Lane Wilesden Green London NW2 4QG, England
tel: +44 (0)754 884 2741
fax: +44 (0)000 000 0000
© Sajid Pervaiz Fazal 2006-‐2011. All Rights Reserved Page 5
Green WoodBridge Holdings Ltd
Green WoodBridge Holdings Mr Sajid Pervaiz Fazal Flat 3, 95 Walm Lane Wilesden Green London NW2 4QG, England
tel: +44 (0)754 884 2741
fax: +44 (0)000 000 0000
© Sajid Pervaiz Fazal 2006-‐2011. All Rights Reserved Page 6
.
.
BUDGET MONITORING
BUDGET MONITORING REPORT
April 01st 2011-‐ 31st September 2011
A SEPTEMBER
MONTH YEAR TO DATE SPEND
BUDGET A M J J A Fund Profile Actual Accrual YTD Profile Actual Accrual YTD Spend Variance O N D J F M TOTAL
YEAR TO DATE ACTUAL
Laptop 200 100 0 0 0 0 0 90 90 10 190 90 10 210 20 0 0 0 0 0 0 210
Phone 15 0 0 0 0 0 0 10 5 5 10 5 6 16 6 0 0 0 0 0 0 16
Light 0 0 0 0 0 0 65 65 0 0 65 0 0 0 -‐65 0 0 0 0 0 0 0
Rent 30 0 0 0 0 0 0 10 10 10 10 10 10 30 20 0 0 0 0 0 0 30
Wages 0 0 0 0 0 0 5 5 0 0 5 0 0 0 -‐5 0 0 0 0 0 0 0
TOTAL 245 100 0 0 0 0 70 180 105 25 280 105 26 256 -‐24 0 0 0 0 0 0 256
100 100 100100 100 205 280 256 256 256 256 256 256 256
NOTES: YTD Spend can represent; this month Accruals, PLUS outstanding arrears for example; Accruals related to April, why is this, either suppliers decided to
change cost price of raw material including labour force, someone miscalculated esdmates, else made typo error when preparing budgets esdmates.
April 01st 2011-‐ 31st September 2011
B SEPTEMBER
MONTH PROJECTED YEAR TO DATE FORECAST
BUDGET A M J J A Fund Profile Actual Accrual YTD Profile Actual Accrual YTD Spend Variance O N D J F M TOTAL
PROJECTED FORECAST
Laptop 200 100 0 0 0 0 0 90 90 190 90 280 90 0 0 0 0 0 0 280
Phone 15 0 0 0 0 0 0 10 5 10 5 10 0 0 0 0 0 0 0 10
Light 0 0 0 10 0 0 65 65 65 75 65 140 65 0 0 0 10 0 0 150
Rent 30 0 0 0 0 0 0 10 10 10 10 20 10 0 0 0 0 0 0 20
Wages 0 0 0 0 0 0 0 5 5 5 5 10 5 0 0 0 0 0 0 10
TOTAL 245 100 0 10 0 0 65 180 0 175 290 0 175 460 170 0 0 0 10 0 0 470
100 100 110110 110 110 290 460 460 460 460 470 470 470
NOTES: PROJECTED YTD FORECAST, tables are for purpose of analysis;, How accurate are the projecdons forecasted every month throughout the year, are
esdmates projected consistence throughout the year, IF NOT WHY!, is this a concern. Now, occasionally inconsistency can be down to system errors, failure
to account for commitment and accruals for goods and services projected throughout the year.
Green WoodBridge Holdings Ltd
Green WoodBridge Holdings Mr Sajid Pervaiz Fazal Flat 3, 95 Walm Lane Wilesden Green London NW2 4QG, England
tel: +44 (0)754 884 2741
fax: +44 (0)000 000 0000
© Sajid Pervaiz Fazal 2006-‐2011. All Rights Reserved Page 7
KEY Extra Funding Budget Transfer Budget Withdrawal 0 Overspend ‘YTD’ -‐1 Underspend ‘YTD’ 0 Future Commitments’ 0 Accruals (this month) 0 Accruals (prior months)
10
1
-‐65
0
-‐5
-‐59
VARIANCE
VARIANCE
80
-‐5
75
-‐10
10
150
!
KEY Extra Funding Budget Transfer Budget Withdrawal 0 Overspend ‘YTD’ -‐1 Underspend ‘YTD’ 0 Future Commitments’ 0 Accruals (this month) 0 Accruals (prior months)
April 01st 2011-‐ 31st September 2011
C SEPTEMBER
MONTH PROJECTED FORECAST Y/E VARIANCE
BUDGET A M J J A Fund Profile Actual Accrual YTD Profile Actual Accrual YTD Spend Variance O N D J F M TOTAL
PROJECTED FORECAST Y/E VARIANCE
Laptop 200 0 0 0 0 0 0 0 90 -‐80 0 90 -‐80 -‐70 -‐70 0 0 0 0 0 0 -‐70
Phone 15 0 0 0 0 0 0 0 5 0 0 5 1 6 6 0 0 0 0 0 0 6
Light 0 0 0 -‐10 0 0 65 0 0 -‐65 -‐10 0 -‐65 -‐140 -‐130 0 0 0 -‐10 0 0 -‐150
Rent 30 0 0 0 0 0 0 0 10 0 0 10 0 10 10 0 0 0 0 0 0 10
Wages 0 0 0 0 0 0 0 0 0 -‐5 0 0 -‐5 -‐10 -‐10 0 0 0 0 0 0 -‐10
TOTAL 245 0 0 -‐10 0 0 65 0 105 -‐150 -‐10 105 -‐149 -‐204 -‐194 0 0 0 -‐10 0 0 -‐214
0 0 -‐10 -‐10 -‐10 95 -‐10 -‐204 -‐204 -‐204 -‐204 -‐214 -‐214 -‐214
April 01st 2011-‐ 31st September 2011
D SEPTEMBER
MONTH YTD COMMITMENT ESTIMATES
BUDGET A M J J A Fund Profile Actual Accrual YTD Profile Actual Accrual YTD Spend Variance O N D J F M TOTAL
YTD COMMITMENT ESTIMATES
Laptop 200 100 0 0 0 0 0 90 190 100 -‐90 0 0 0 0 0 0 190
Phone 15 0 0 0 0 0 0 10 10 0 -‐10 0 0 0 0 0 0 10
Light 0 0 0 0 0 0 0 65 65 0 -‐65 0 0 0 0 0 0 65
Rent 30 0 0 0 0 0 0 10 10 0 -‐10 0 0 0 0 0 0 10
Wages 0 0 0 0 0 0 0 5 5 0 -‐5 0 0 0 0 0 0 5
TOTAL 245 100 0 0 0 0 0 180 0 0 280 0 0 100 -‐180 0 0 0 0 0 0 280
100 100 100100 100 100 280 280 280 280 280 280 280
April 01st 2011-‐ 31st September 2011
E SEPTEMBER
MONTH YTD & Y/E VARIANCE COMMITMENT vs ACTUAL
BUDGET A M J J A Fund Profile Actual Accrual YTD Profile Actual Accrual YTD Spend Variance O N D J F M TOTAL
YTD & Y/E VARIANCE COMMITMENT vs ACTUAL
Laptop 200 0 0 0 0 0 0 10 0 10 0 0 0 0 0 0 0 0
Phone 15 0 0 0 0 0 0 5 0 6 0 0 0 0 0 0 0 0
Light 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0
Rent 30 0 0 0 0 0 0 10 0 10 0 0 0 0 0 0 0 0
Wages 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0
TOTAL 245 0 0 0 0 0 0 0 25 0 0 26 0 0 0 0 0 0 0 0 0
0 0 0 0 0 0 0 26 26 26 26 26 26 26
Green WoodBridge Holdings Ltd
Green WoodBridge Holdings Mr Sajid Pervaiz Fazal Flat 3, 95 Walm Lane Wilesden Green London NW2 4QG, England
tel: +44 (0)754 884 2741
fax: +44 (0)000 000 0000
© Sajid Pervaiz Fazal 2006-‐2011. All Rights Reserved Page 8
KEY
VARIANCE
VARIANCE
VARIANCE
Ongoing TesHng
Extra Funding . Budget Transfer Budget Withdrawal 0 Overspend ‘YTD’ -‐1 Underspend ‘YTD’ 0 Future Commitments’ 0 Accruals (this month) 0 Accruals (prior months)
KEY Extra Funding . Budget Transfer Budget Withdrawal 0 Overspend ‘YTD’ -‐1 Underspend ‘YTD’ 0 Future Commitments’ 0 Accruals (this month) 0 Accruals (prior months)
KEY Extra Funding . Budget Transfer Budget Withdrawal 0 Overspend ‘YTD’ -‐1 Underspend ‘YTD’ 0 Future Commitments’ 0 Accruals (this month) 0 Accruals (prior months)
BASIC BAR CHART -‐ YEAR TO DATE SPEND ANALYSIS
APRIL 2011 -‐ AUGUST 2011
NOTES:
1. Accept my apology for slight formula errors, update follows later, now remember the general idea works, and the condi-‐
Pon i have to work within!.
2. Please note: anyone agempPng to scruPnize material embedded in this report, pay parPcular agenPon to Budget Moni-‐
toring templates label A and B, other templates are going through thorough ongoing tesPng by Sajid Pervaiz Fazal.
3. Please note: this is not the standard budget monitoring performa you would find on accounPng main stream, what i have
done is, created a budget monitoring performa template to meet my own specific requirements. Sajid Pervaiz Fazal
4. In budget monitoring template; £00 accounts for Million Pounds, £0 accounts for Thousand Pounds, £.0 accounts for
Hundred Pounds.
5. Funding Column in table A, is indicaPon of extra budget funding in year, this is addiPonal extra funding on top of original
esPmates at the budget sekng process. Now, what would happen, if further funding surfaces in December 2011, well i
would create another FUND column in that month, so theres two FUND Column displayed in the budget monitoring tem-‐
plate. I prefer to create budget monitoring template in Portrait view, however, Everyone would find it easier creaPng
budget monitoring template in LANDSCAPE VIEW, it easier to create and manage, columns in the table.
6. ‘NUMBER 0’ reflected in expenditure box field between April -‐ August 2011, indicated the spend is to budget. Numbers
‘Projected’ in expenditure in RED , indicates there a future commitments to account for in the future.
7. YTD: Year To Date Spend PosiPon.
8. Y/E: Year End Spend PosiPon.
9. Traffic Light signal ‘SHADED’ in box field at any specific month can indicate the following acPons: (Light Green) extra
funding in year, (RED) funding withdrawal, (Amber) Budget/funding transferred.
10.Numbers showing ‘Blue’, indicates ‘Underspend’, ‘Red‘ indicates Overspend, ‘Green‘ indicates Future Commit-‐
ments, Amber indicates Accruals for this month, ‘Light Red’ indicates Accruals related to Prior month.
11.TABLE: A -‐ YTD (Year To Date ‘PROFILE’) is accumulaPve total of Profiled Budget esPmates every month, between April to
August 2011. In this exercise, assume profiled spend is on budget.
Green WoodBridge Holdings Ltd
Green WoodBridge Holdings Mr Sajid Pervaiz Fazal Flat 3, 95 Walm Lane Wilesden Green London NW2 4QG, England
tel: +44 (0)754 884 2741
fax: +44 (0)000 000 0000
© Sajid Pervaiz Fazal 2006-‐2011. All Rights Reserved Page 9
.
£0
£25
£50
£75
£100
Apr Ma Jun Jul Aug
Laptop Phone Light Rent Wages
Likewise: YTD (Year To Date ‘SPEND’), is accumulaPve total of Actual spend spend occurred every month, between April
to August 2011.
12.Accruals can represent; This month Accruals, including outstanding arrears Accruals related to April, else suppliers de-‐
cided to change cost price of raw material including labour force.
13.Profile: refer to that specific month Profile Spend.
14.YTD Profile: What cumulaPve Profile Spend is at that specific point in the month, i.e. September.
15.Y/E: Projected Year End Spend, includes either one else both esPmates for outstanding commitments and accruals at any
point in the year.
16.PROJECTED YTD FORECAST & FORECAST Y/E VARIANCE, tables are for purpose of analysis;, How accurate are the projec-‐
Pons forecasted every month throughout the year, are esPmates projected consistence throughout the year, IF NOT
WHY!, is this a concern. Now, occasionally inconsistency can be down to system errors, failure to account for commit-‐
ment and accruals for goods and services projected throughout the year.
17.YEAR TO DATE COMMITMENT ESTIMATES and Y/D VARIANCE COMMITMENT vs ACTUAL tables are for purpose of analy-‐
sis;, How accurate are the COMMITMENTS AND ACCRUALS projected every month throughout the year, are ESTIMATES
projected consistence with ACTUAL SPEND throughout the year, if not why!, is this a concern.
18.Total ‘VARIANCE’ reflected on the right hand side of the table, (example table A) is the difference between ‘TOTAL; spend
projected at the end of the year, LESS original ‘BUDGET’ reflected on the leu side of the Table, and LES ‘FUND’ figure
reflected in column box (this extra budget added in year), is the sum of variance, this is reflecPng your business financial
financial posiPon at the end of the financial accounPng year, either underspending else overspending.
19.Budget monitoring table can be applied to both income and expenditure items, this instance i have concentrated on
Expenditure.
20.Every month, column shaded in light green, move onto next month i.e. October, and you apply the same formula you
applied in September.
21. Please note, the general idea of this budget monitoring performa works, everyone should be aware there are slight for-‐
mula errors. Bear in mind I prepared this budget monitoring report in last minutes, to upload online.
22.Occasionally, out of the blue, funding appears out of thin air for parPcular expenditure, and gets reflected in PROFILE
also, ProjecPon/Total column on right side of the table, (refer to table A), however, this new budget funding is NOT
included in the Budget column on the leu side of the table, WHY is this!, well, on the grounds Good Business PracPces,
also, in my opinion to meet requirements set by Auditor Commission of good pracPces. Now, bear in mind, this new
funding/budget was never part of the original budget esPmates at the budget sekng process, so therefore it is projected
in the PROFILE every month from the point the fund surfaces, and is carried forward every month to the end of the finan-‐
cial accounPng year, and reflected in the ProjecPon/Total column on the right side of the table. Also, note it is included
underneath the table.
23.In my opinion, the ‘mathemaPcal equaPon’ for rule of Current rate of YTD Spend posiPon, is NOT embedded in the forth-‐
coming ‘profile projecPons esPmates’, i.e. between October to March 2011, this Pme round. It is vital for everyone to
look into this, also apply this where appropriate in their budgets.
24.PLEASE NOTE; Budget Monitoring Template is under development, therefore it is ‘Live‘ document, sekng out new ap-‐
proach to thorough in-‐depth monitoring of both income and expenditure, now, over the duraPon of tesPng it shall
evolve, replaced with NEW and more stable robust approach to budget monitoring. TesPng aims to challenge the ra-‐
Green WoodBridge Holdings Ltd
Green WoodBridge Holdings Mr Sajid Pervaiz Fazal Flat 3, 95 Walm Lane Wilesden Green London NW2 4QG, England
tel: +44 (0)754 884 2741
fax: +44 (0)000 000 0000
© Sajid Pervaiz Fazal 2006-‐2011. All Rights Reserved Page 10
Ponale behind, the approach to sajid pervaiz fazal budget monitoring, i.e. is it my worthwhile, and does it deliver the
following outcomes; Robustness, Transparency, Accuracy, Accountability, MFQFS (Medium Financial Quarter Finance Sav-‐
ings), also, LFQFS (Long Financial Quarter Finance Savings), and also Efficiency Savings for the business.
Another reason for the ongoing budget monitoring tesPng, is to further challenge raPonale grounds WHY I want to envis-‐
age appropriate acPons to take, before crisis (seasonal factors/fluctuaPng prices) sets in, heres a example, if some rea-‐
son the suppliers decides to delay invoicing and leaving invoicing at the end of the financial account year (Feb 2012), I
would use my budget monitoring templates to reallocate resources immediately into the future, noPfy appropriate per-‐
manent staff and external agency to be on standby including training to be fast tracked for those specific individuals, also,
negoPate up sizing and down sizing resources including budgets and budget profiling internally, also externally, to ac-‐
count for High Volume & High Value of workload at the end of financial accounPng year, including, how much Pmes it
takes to get from place to place bearing in mind seasonal factors, how much Pme it takes to process a invoice, also, assess
how many exisPng, including extra outsource workforce it required to complete the task on budget, and on Pme with
minimum errors.
Green WoodBridge Holdings Ltd
Green WoodBridge Holdings Mr Sajid Pervaiz Fazal Flat 3, 95 Walm Lane Wilesden Green London NW2 4QG, England
tel: +44 (0)754 884 2741
fax: +44 (0)000 000 0000
© Sajid Pervaiz Fazal 2006-‐2011. All Rights Reserved Page 11
Contact InformationPlease see contact details printed below:
Green WoodBridge Holdings
Mr Sajid Pervaiz Fazal
Flat 3, 95 Walm Lane Wilesden Green
London NW2 4QG, England
T: +44 (0)754 884 2741
Green WoodBridge Holdings Ltd
Green WoodBridge Holdings Mr Sajid Pervaiz Fazal Flat 3, 95 Walm Lane Wilesden Green London NW2 4QG, England
tel: +44 (0)754 884 2741
fax: +44 (0)000 000 0000
© Sajid Pervaiz Fazal 2006-‐2011. All Rights Reserved Page 12