ANNUAL REPORT 2018
ADELAIDE UNIVERSITY MALAYSIAN STUDENT ASSOCIATION (AUMSA)
Contact us: facebook.com/aumsauofa │ [email protected]
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HOME AWAY FROM HOME ______
For almost 7 years, the Adelaide University Malaysian Students’ Association has supported and accompanied
many Malaysian students in Adelaide through one of their important chapter in Australia.
As a students’ association under the Adelaide University Union, we’ve been a constantly improving ourselves
and work towards our organisation’s mission statement. We aim to represent and unite all Malaysian students
in Adelaide where Malaysian culture can be shared amongst students in campus.
As we approach our first decade of forming this club, we are continuing to transform. The community wants
more from students’ organisation. And AUMSA is responding by organising charity events and arranging
beneficial events such as, our Networking Night which helps our fellow members to develop their social skills
and most importantly the communication skills which everyone in the workforce cherish the most.
It is this attitude that help us to work towards our goal of creating an environment where Malaysian values are
embraced, diversity celebrated and connections fostered between our members and non-members.
ON THE COVER
2017/2018 AUMSA’S
COMMITTEES
THIS PAGE
FOUNTAIN IN RUNDLE
MALL, ADELAIDE, SA
facebook.com/aumsauofa Visit
AUMSA’s social media for the
complete suite of full year
reporting material.
OUR MISSION & VISION
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TABLE OF CONTENTS
Our mission & vision 1
Section 1 – An overview of AUMSA 2018
Our people 5
Our supporters 7
Section 2 - President’s Report and Events for 2018
President’s report 10
Our Objectives and Activities 12
Section 3 - Finances
Treasurer’s report 18
Financial statements 20
Section 4 – Other Information
How you can help 23
Appendices
Appendix A - Letter of Appreciation from Cancer Council 25
Appendix B – Details of Cash Inflows and Outflows for Events 27
Section 1 An overview of AUMSA 2018
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SECTION 1 AN OVERVIEW OF AUMSA 2018
OUR PEOPLE
General Board Members
Name Position Date Acted & Terms
Wee Mae Tay President 10/2017 - 10/2018
Paul Sigar Vice-President 10/2017 - 10/2018
Megan Ding Hui Liu Secretary 10/2017 - 10/2018
Bryan Tze Yang Ong Treasurer 10/2017 - 10/2018
Mark Li Yuen Ong Public Relations Director 10/2017 - 10/2018
Brandon Zhen Hau Lau Corporate Relations Director 10/2017 - 10/2018
Kayley Maykym Goh Media and Marketing
Director
10/2017 - 10/2018
Lai Ee Chien 10/2017 - 10/2018
Wen Yin Poh 10/2017 - 08/2018
Clarence Ming Zhi Chua Events Director
10/2017 - 10/2018
Muhammad Zairee Izwan
bin Zahir
10/2017 - 10/2018
Sub – Committees
Mathew Sanjiv Jacob Corporate Relations
Department
08/2018 – 10/2018
Eric Chin Yew Lim Media and Marketing
Department
08/2018 – 10/2018
Sheryl Fang Huey Yong 08/2018 – 10/2018
Mikki Yun Min Uh Events Department 08/2018 – 10/2018
Mun Qian Aik 08/2018 – 10/2018
Nurl Fathiah Muhammad
Husairy
Public Relations Department 08/2018 – 10/2018
Section 1 An overview of AUMSA 2018
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WEE MAE TAY
President PAUL SIGAR Vice-President
MEGAN DING HUI LIU Secretary
BRYAN TZE YANG ONG Treasure
MARK LI YUEN ONG Public Relations Director
BRANDON ZHEN HAU LAU Corporate Relations Director
KAYLEY MAYKYM GOH Media & Marketing Director
LAI EE CHEN Media & Marketing Director
WEN YIN POH Media & Marketing Director
CLARENCE MING ZHI CHUA Events Director
MUHAMMAD ZAIREE IZWAN BIN ZAHIR
Events Director
MATHEW SANJIV JACOB Corporate Relations Department
ERIC CHIN YEW LIM Media & Marketing Department
SHERYL FANH HUEY YONG Media & Marketing Department
MIKKI YUN MIN UH Events Department
MUN QIAN AIK Events Department
NURUL FATHIAH MUHAMMAD HUSAIRY
Public Relations Department
Section 1 An overview of AUMSA 2018
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OUR SUPPORTERS
Sponsors
Adelaide University Union AUG Student Services Education Malaysia Australia
Polyaire Pty Ltd
Study Adelaide
Yosh Visual
Membership Benefits Partner
Adelaide Badminton Centre
Benefit: $10.00/hr court hire from 9:00am – 3:00pm on weekdays.
$10.00 Social Badminton session.
Hawker Walker
Benefit: Free Drinks (Sour Plum Tea or Iced Lemon Tea) with
ANY main meal (excludes weekend or other special meal
deals)
Hokkaido Baked Cheese Tart
Benefit: Any 2 tarts + 2 drinks for $9.90 (regular price up to
$12.40). One box of any 6 tarts for $19.80 (regular price = up to
$25.20)
Hut and Soul
Benefits: Free Complimentary soft drinks with lunch meal
purchase. 10% off every main course purchase.
PappaRich
Benefit: Free selected drinks with every meal purchased
Pondok Daun
Benefits: 10% off meals every Monday to Thursday after 3pm
Section 1 An overview of AUMSA 2018
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Warong
Free lemon drink/ Chrysanthemum with every
purchase of $10 and above per transaction
Tan Coffee
Benefits: Free standard size coffee under the ‘Ordinary’
section in the Menu with every purchase of $10 and above per
transaction.
Collaboration Partner
Bright Futures Society (University of Adelaide)
International Student Business Society – Malaysia Chapter
Kelab UMNO Australia - Adelaide
Malaysian Student Council of Australia – South Australia
Chapter
Seeds of Deeds Adelaide University Rotaract Club
Section 2 President’s report and events for 2018
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SECTION 2 PRESIDENT’S REPORT AND EVENTS FOR 2018
PRESIDENT’S REPORT
Dear fellow members,
I am pleased to present my President’s report to the 2018 AGM covering AUMSA’s achievements in the
2017/2018 year.
Some of our key achievements include:
• Improved attendance and engagement levels for AUMSA’s events.
o Average attendance per event increasing to 130 participants
o Prioritised activities that truly provide a platform for participants and committee members to
engage and interact with one another. E.g. Big Talk, Nutbush Dance.
• Improved internal controls & transparency to the AUMSA’s committee.
o Ensuring that committee members understand the importance of the job scopes and that they are
accountable of their duties in AUMSA
o Regular updating and having a flat hierarchy in AUMSA in order for everyone to be able to
contribute to AUMSA’s wellbeing
• Increased outreach of AUMSA’s presence to the Malaysian students in South Australia.
• Improved relationships with all Malaysian Students Organization (MSOs’) with AUMSA’s increased
support and attendance levels to MSO’s events.
• Being involved in volunteering opportunities: AUMSA’s collaboration with Seeds of Deeds (SOD)
managed to raise $390.20 for Cancer Council SA.
• Increased collaborations with other university societies and MSO’s
o AUMSA x MASCA SA x KUA: South Australia Malaysian Games (SAMG)
o AUMSA x SOD: Spread the Love Through Fundraising
o AUMSA x MASCA SA x ISBS x Bright Futures UoA: Networking Night 2018
o AUMSA x ISBS: Malaysia Day Lunch 2018
o AUMSA x Adelaide University Rotaract Club: Cultural Night 2018
• Other events for the year:
o Welcome Nights (1st and 2nd Semester)
o Trick or Tricked (ToT) Challenge
o SWOTVAC Initiative: Get Your Free Milo Drinks
Wee Mae Tay
President
Section 2 President’s report and events for 2018
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We would like to express our gratitude for the support received from the Adelaide University Union (AUU),
YOSH_VISUAL, Study Adelaide, Education Malaysia Australia (EMA), AUG, Polyaire Pty Ltd, Warong,
Pondok Daun and Hawker Walker for generously assisting AUMSA events throughout the entire year.
We would also like to thank our fellow MSO’s which are MASCA SA, KUA Adelaide, SALAM, ISBS Malaysia
Chapter and ISMA for their continuous support and understanding. The relationship we have developed with
these MSO’s this year are the reason why we are still able to work together peacefully to provide a harmonious
platform for the Malaysian students in South Australia.
I would like to thank the AUMSA committee and subcommittee members for their dedication and contribution
over the year. I am really grateful that I got to work with such a committed and hardworking team.
I would also like to acknowledge the time contributed by our volunteers and AUMSA members that have helped
make 2018 a very successful year for AUMSA. It has been a great honour and privilege to have served as your
President of AUMSA.
I look forward to seeing AUMSA continue to provide the sense of home away from home for each and every one
of you.
With warm regards,
Wee Mae Tay
President
Adelaide University Malaysian Students Association (AUMSA)
Section 2 President’s report and events for 2018
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OUR OBJECTIVES AND ACTIVITIES
Our main objective since this club is founded in 2012 was to provide Malaysian students in Adelaide a sense of
home away from home. This year, we have decided to do more large scales collaborations with several Malaysia
Students Organisation and other students association in Adelaide. We hope to expand and explore ways of our
support to not only Malaysian but also other overseas students and the local community.
We are proud to say that through our initiative and courage, we are able to organise events where everyone can
meet up and share their experience and knowledge in Adelaide. In 2018, we have organised and participated in
more than 10 events, below are the details of each event and some of our achievements in the event.
Events in 2018
Event: Orientation Week Booth
Description: In an effort of letting the new arrivals
know the presence of AUMSA and increase the
number of AUMSA members, AUMSA took part in
the orientation week by having a booth to answer some
of the new comer’s questions as well as letting them
know that a welcoming Malaysian community is
always on site.
Approximate members signed up: 100
Event: Welcome Night 1.0
Description: This event is an AUMSA’s tradition to
welcome not only the new semester but also
welcoming the new students as well as the old ones
back to the University. We held an event of social
gathering filled with fun and games and also exposure
to the AUMSA’s committees, partnering MSOs as
well as sponsors.
Approximate Attendees: 175 members
Achievement: This year we had a record breaking of
175 students attending this event.
Section 2 President’s report and events for 2018
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Event: AUMSA’s Outing to the Adelaide
International Kite Festival
Description: The Adelaide International Kite Festival
is a free community event is held annually at
Semaphore Beach in SA. This year’s festival feature
the international guest kite flyers from New Zealand
and flyers from interstate as well as local South
Australians too.
Approximate Participants: 30
Event: South Australia Malaysian Games 2018
Description: In collaboration with MASCA-SA and
Kelab UMNO Australia, SAMG is a sport event
organised to promote healthy wellbeing and act as a
social platform for Malaysians and ASEAN countries
participants, regardless different races.
Approximate Attendees: 150 (for all the games in
total)
Achievement: AUMSA’s first sporting event.
Event: Tokens’ of Love
Description: In collaboration with Seeds of Deeds
from Flinders University, this is AUMSA’s first ever
event which help to raise funds for a charity. All the
profits made were donated to Cancer Council SA to
aid in cancer research funding, cancer prevention
campaigns and providing cancer support. Our
committee together with the volunteers had spent days
and nights preparing hand-made roses and food for
sale to raise funds.
Achievement: AUMSA’s first event to give back to
the local community. Refer to Appendix A for letter
of appreciation from Cancer Council.
Approximate Attendees: 120 (come & go)
Section 2 President’s report and events for 2018
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Event: SWOTVAC Week pop up booth
Description: Providing free Milo from Malaysia as an
extra boost for students before Exam.
Approximate Attendees: 45
Event: Welcome Night 2.0
Description: As previously mentioned, Welcome
Night is a tradition of AUMSA to not only welcome
the new semester but also welcoming the new students
as well as the old ones. Welcome Night gives
participants a good start in their semester to not only
network with new as well as existing contacts but also
gives them the opportunity to have fun and relax as
well as giving them a chance to mingle around with
the committee, MSOs as well as the sponsors.
Approximate Attendees: 120
Event: Networking Night 2018
Description: In collaboration with MASCA-SA,
ISBS-Malaysia Chapter and Bright Futures Society
from The University of Adelaide, We decided to
organise a networking event where students can share
information with new people and branch out their
opportunities for their future.
Four speakers were invited to this event:
Jen Clark – The University of Adelaide
Kristen Raison – High Heel Consulting Pty Ltd
Julian Zhang – Engineers Australia
Mikalie Nakos – SA Water
Approximate Attendees: 80
Section 2 President’s report and events for 2018
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Event: Merdeka Fiesta
Description: In collaboration with MASCA-SA,
Merdeka Fiesta was held to celebrate our 61st
Independence Day.
Approximate Attendees: 300 participants (come & go)
Event: Malaysia Day Lunch 2018
Description: In collaboration with ISBS-Malaysia
Chapter, this event is held to commemorate the
establishment of the Malaysian Federation on 16th
September 1963. It marked the joining together of
Malaya, North Borneo and Sarawak.
Approximate Attendees: 120 students
Event: Collaboration with Rotary Club
Description: Adelaide is a thriving city with a rich
diversity of cultural, ethnic, linguistic, and religious
backgrounds. In collaboration with The Adelaide
University Rotaract Club, we aim to celebrate unity in
diversity with Cultural Night 2018; a colourful
celebration of multiculturalism featuring
performances, food, language, customs and music.
This festival will be doubling as a fundraiser in which
all profits raised will be donated to three charities
Achievements: Being able to share our culture to the
local communities in a larger platform and raise funds
for 3 charities.
Section 2 President’s report and events for 2018
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Event: Trick or Tricked Challenge 2018
Description: AUMSA’s last event for the year,
planned by the sub-committee of 2018. This event is
running man inspired while also incorporating
Halloween plot twists. The purpose of this challenge
is to create a platform for all the students from
different cultural background to participate and
engage with other students while celebrating the
upcoming Halloween.
Approximate Attendees: 50
Section 2 President’s report and events for 2018
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w
Section 3 Finance
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TREASURER’S REPORT
Dear fellow members,
It has been a significant year for AUMSA with the association making good progress on its strategy, materially
strengthening its relationship with most of the supporters and delivering quality and exceptional events for
members.
The 2018 has been a really good financial year for AUMSA as we have had supportive sponsors from all kind of
fields as well as the support of the Union from the University of Adelaide. The majority of our funds come from
sponsors followed by membership registration and lastly profitable sales from our events.
The 2017/2018 committee started with $3305.60 from both cash in hand and cash in bank in total and have more
than doubled the beginning balance where we now have an ending balance of $7005.69. This is a significant
increase of 212% of our beginning balance which I am really proud to present to all AUMSA members to hope
for bigger and more exciting events in the future with the significant financial growth in AUMSA this term.
All of our sponsor’s money are used strictly for our events however I do practice to act in light of being prudent
where all financial decisions made are always at the lowest cost to ensure that we do not spend unnecessarily.
The growth of 212% is not reflective of how profitable our events are as we are a non-profit student organisation
but to promote sustainability as well as security for AUMSA in the future.
In return of AUMSA’s financially excellent year, we also have decided to give back to the community by
organising charitable events collaborating with Seeds of Deeds where 100% profit went to Cancer Council SA to
help promote the awareness of cancer within the Adelaide community. The event has successfully raised a
staggering amount of $390.20 which was donated to Cancer Council on the 21st of August 2018 and
acknowledged via recognition of certificate on the 9th of October 2018.
I would like to end my report with some advice for the future term of AUMSA’s members and committees to
always keep in mind that AUMSA is a non-profitable student organisation and sponsorships are granted to ensure
quality of an event is maintained in relation to the quantity of participants proposed to turn up. However, do
SECTION 3 OUR FINANCES
Bryan Tze Yang Ong
Treasurer
Section 3 Finance
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remember that for AUMSA to grow as a club one must ensure sustainability of the club is secured for future
prospects. I also would like to emphasize on maintaining good relationships with your partners and sponsors as
they are also the ones that has helped AUMSA in delivering these successful events and making it possible.
I look forward to seeing AUMSA growing progressively in the future as we strive to create a “Home Away from
Home” for Malaysian students in the University of Adelaide.
Kind regards,
Bryan Tze Yang Ong
Treasurer
Adelaide University Malaysian Student Association (AUMSA)
Section 3 Finance
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FINANCIAL STATEMENTS
Adelaide University Malaysian Students’ Association
Income Statement for the year ended 10th October 2018
$
Income
Member Subscriptions (1) 1,779.00
Sponsorships, Grants and Income from events (2) 7,626.43
9,405.43
Less: Expenditure
Expenses from events (3) 5,705.34
Excess income over expenditure (Surplus) 3,700.09
Notes:
1. Memberships fees include $5 membership (207 students) charged during events and $8 membership (93
students) charged during normal days.
2. The income from each event are as follows (For more details, refer to Appendix B):
a) Welcome Night 1.0: $700
b) Welcome Night 2.0: $2,100
c) South Australia Malaysia Games 2018: $1,084.70
d) Networking Event: $366.67
e) Merdeka Fiesta: $1,364.23
f) Malaysia Day Lunch: $998.63
g) Cultural Nigh: $181.20
h) Trick or Tricked: $831.00
3. The expenses from events are as follows (For more details, refer to Appendix B):
a) Welcome Night 1.0: $951.56
b) Welcome Night 2.0: $1,217.70
c) South Australia Malaysia Games 2018: $822.84
d) Networking Event: $360.29
e) Merdeka Fiesta: $699.27
f) Malaysia Day Lunch: $866.37
g) Cultural Nigh: $53.95
h) Trick or Tricked: $733.36
Section 3 Finance
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Notes:
1. Approximate amount for all the useable items in our Union locker.
2. Total accumulated funds bring forwarded from 2017.
Adelaide University Malaysian Students’ Association
Balance Sheet as at 10th October 2018
$ $
Current Assets
Inventories (1) 75.00
Cash in Hand 508.45
Cash at Bank 6,497.24
Net Assets 7,080.69
Liabilities
- -
Equity
Accumulated Funds (2) 3,380.60
Excess of Income over Expenditure 3,700.09 7,080.69
Section 4 Other Information
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SECTION 4 OUR OTHER INFORMATION
HOW YOU CAN JOIN OR SPONSOR FOR OUR FUTURE EVENTS
Become a member
Watch out our facebook page and make sure you get the latest details on how to become a member
in 2019. Members of AUMSA are entitled to the membership benefit as listed on
http://aumsauofa.weebly.com/.
Support an event or fundraising activity
Without sponsors our event would never come to fruition regardless of the amount of planning and
marketing done. We understand that as an organisation sponsoring for a student organisation event, there
must be a Return on Investments, and below are a list of packages; for more details on the proposal of an
event, please contact our Corporate Relations Director on
Become a corporate partner
Please contact [email protected] to further discuss this in details.
A Gold Sponsor would obtain the following benefits: - All
benefits of a Silver Sponsor, where the logo is upgraded to 2.5
cm - by 2.5 cm ratio instead. - Opening of the organisation’s
booth during the venue. - Dedicated marketing post on AUMSA
Facebook page to share organisation. - Listed as a Student
Welcoming Partner for AUMSA. - One year partnering with
AUMSA. (Further details can be discussed during meetings,
depending on the needs of AUMSA partnering company.)
A Silver Sponsor would obtain the following benefits: - All
benefits of a Bronze Sponsor, where the logo is upgraded to 2 cm
by 2 cm ratio instead) - Invitation of the organisation to the event
to provide a speech introduction - Distribution of organisation’s
promotional materials during the event.
A bronze Sponsor would obtain the following benefits: - Logo of
the Organisation on our posters (at least 1.5 cm by 1.5 cm ratio on
an A4 page) - Acknowledgement of company in speeches and
closing. - Feature of organisation in our report and photos for this
event. - Invitation of the organisation to the event.
Section 4 Other Information
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Appendices
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Appendix A – Letter of Appreciation and certificate from Cancer Council
Appendices
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Appendices
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Appendix B – Detail of cash inflows and outflows for each event
Welcome Night 1.0, we had an excess of expense over income of $251.56.
Appendices
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For our fundraising event for Cancer Council, a total of $390.20 has been donated.
Appendices
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Welcome Night 2.0, we had an excess of income over expenditure of $882.30.
Appendices
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For Merdeka Fiesta, we have a net profit of $664.96
Appendices
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Malaysia Day Lunch, we had an excess of income over expenditure of $133.86
Appendices
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Cultural Night, we had a net profit of $127.25. Net profit is calculated based on 30% of Sales.
Remaining was donated to charity.
Appendices
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Trick or Tricked, we had an excess of income over expenditure of $97.64.
Appendices
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CONTACT US
The University of Adelaide, Adelaide SA 5005
http://aumsauofa.weebly.com/
http://www.facebook.com/aumsauofa
aumsa_adelaide