Keeping Current: Continuing Professional Development (CPD) Initiatives of AUNILO
Member Librarians in the Philippines
10th AUNILO: Libraries of ASEAN University Network Meeting 2-4 April 2014
Royal University of Phnom Penh, Cambodia
Historical Background
19 September 1990
Republic Act No. 6966
AN ACT REGULATING THE PRACTICE OF LIBRARIANSHIP AND PRESCRIBING THE QUALIFICATIONS OF LIBRARIANS
February 19, 2004
Republic Act No. 9246
AN ACT MODERNIZING THE PRACTICE OF LIBRARIANSHIP IN THE PHILIPPINES THEREBY REPEALING REPUBLIC ACT NO. 6966, ENTITLED: "AN ACT REGULATING THE PRACTICE OF LIBRARIANSHIP AND PRESCRIBING THE QUALIFICATIONS OF LIBRARIANS," APPROPRIATING FUNDS THEREFOR AND FOR OTHER PURPOSES
Professional Regulation Commission (PRC)Continuing Professional Development
Ob
ject
ives Continuously improve the quality of the
country's reservoir of registered professionals by updating them on the latest scientific/technological/ethical and other applicable trends in the local and global practice of the professionsProvide support to lifelong learning in the enhancement of competencies of Filipino professionals towards delivery of quality and ethical services both locally and globally; and
Deliver quality continuing professional development (CPD) activities aligned with the Philippine Qualifications Framework (PQF) for national relevance and global comparability and competitiveness
Requirements for Librarians
Renew license every 3 yearsEarn 45 CPD
units within this period
Matrix of CPD ActivitiesPROGRAM/ACTIVITY CREDIT UNITS SUPPORTING DOCUMENT
Seminar/WorkshopsParticipant 1 per hour certificate of attendance with number of hours, seminar
program and list of participantsResource Speaker 5 per hour photocopy of certificate, copy of papers, and program invitationPanelist/Reactor 3 per hour certification from sponsoring organization, copy of the program
Facilitator/Moderator 2 per hour certification from sponsoring organization, copy of the programPost Graduate/Specialty Training
Master's degree 1 per academic unit 20 additional upon completion of degree
university certificationdiploma and transcript of records
Doctoral degree 2 per academic unit 30 additional upon completion of degree
university certificationdiploma and transcript of records
Residency/Externship/Specialty/Sub-specialty Program 10 per year hospital certification, certificate of completion
Fellowhisp 15 per year certification from the granting institution and certificate of fellowship
Self-Directed and/or Lifelong LearningTraining module 10 per complete set of module copy of module and evaluationTechnical paper/Professional journal article 5 per professional/technical article copy of published article and evaluationResearch/innovative programs/creative projects 10 published technical report/paperBook/Monograph 25-50 p. / 51-100 p. / 101 or more p.
published book with proof of copyrightSingle author 20 / 30 / 402 authors 10 / 20 / 303 or more 5 / 10 / 20editor 1/2 of the credit units of authors published book with proof of authorship
Article 1-3 p. / 4-6 p. / 7 or moreSingle author 4 / 6 / 8
proof of publication of article2 authors 3 / 4 / 63 or more 2 / 3 / 4
Professional journal editor 5 per issuePeer Reviewer 2 per article copy of published article/bookInventions full credit units for compliance period certified copy of patent certificateShort-term post-graduate/In-service training 0.25 per hour (maximum of 30 credit units per
training)certificate of training & training description
Study tours/visits 2 per day (maximum of 20 credit units per tour) certification from sponsoring institutionProfessorial chair full credit units for compliance period certification of grant or appointment paper
Such other activities to be recommended by The Council and approved by The Commission
AUNILO Member Librarians’ CPD Initiatives: a Survey
ObjectivesDetermine the efforts of
individual librarians working in AUNILO
member institutions in the Philippines in keeping
themselves abreast of professional literature
and trends in the field of LIS
Find out what Filipino librarians think about the
PRC’s CPD Program
Uncover issues and challenges that hinder Filipino librarians from
engaging into/attending CPD activities.
Find out the extent of support that Filipino
librarians get from their respective institutions in aiding them to engage
in/attend CPD activities.
Profile of Respondents
Age Group
No. of Respondents
Percentage
24 and below
0 0.00
25-34 15 30.61
35-44 11 22.45
45-54 16 32.65
55-64 7 14.2965 and above
0 0.00
TOTAL 49 100.00
Sex No. of Respondents
Percentage
Male 13 26.53Female 36 73.47TOTAL 49 100.00
Position / Designation
No. of Respondents
Percentage
Asst./Associate librarian 6 12.24
Librarian 20 40.82
College/Head Librarian/Coordinator
18 36.73
Asst. Director 3 6.12
Director 1 2.04
Database administrator 1 2.04
TOTAL 49 100.00
By Age Group By Position/Designation
By Gender
Profile of Respondents
Degree in Library
Education
No. of Respondent
s
Percentage
Certificate 0 0.00
Associate degree 0 0.00
Bachelor’s degree 15 30.61
Master’s degree 34 69.39
Doctorate 0 0.00
Postdoctoral degree 0 0.00
TOTAL 49 100.00
Years of Experience Working in Libraries
No. of Responden
ts
Percentage
Less than 5 years
5 10.20
6 to 10 years 9 18.37
11 to 15 years 8 16.33
16 to 20 years 9 18.37
21 to 25 years 6 12.24
26 years or more 12 24.49
TOTAL 49 100.00
By Educational Attainment
By Years of Experience
Professional Development Initiatives of Librarians
Initiatives
No. of ResponsesRankYes % No %
Attend seminars/workshops/technical lectures
49 100.00 0.00 0.00 1
Attend conventions (conferences, symposia, forums, round table discussions)
45 91.80 4 8.20 4
Attend graduate/post graduate studies
13 26.50 36 73.50 9
Accomplish self-directed modules 10 20.40 39 79.60 10
Produce publications/scholarly outputs
19 38.78 30 61.22 7
Read journal/magazine articles 48 97.96 1 2.04 2
Monitor/subscribe to blogs 26 53.06 23 46.94 6
Subscribe to RSS 16 32.65 33 67.35 8
Subscribe to listservs/newsgroup 28 57.14 21 42.86 5
Engage in informal discussions with colleagues/experts in the field
46 93.88 3 6.12 3
Attend Seminars/Workshops/Technical Lectures (Yes-49; No-0)
Frequency No. of Responses
Percentage
Once a year 16 32.65
Twice a Year 18 36.73
Three times a year 8 16.33
Four or more 2 4.08
Other 5 10.20
TOTAL 49 100.00
Reason No. of Responses
Rank
Relevance of the topic to current work assignment
49 1
Line up of speakers/panelists/discussants, etc.
34 2
Amount of registration and other fees to be paid
20 3
Accessibility of venue 2 4
Other 6
Reasons for Attending
Frequency of Attendance per Year
Attend Conventions (Conferences, Symposia, Forums, Round Table Discussions (Yes-45; No-4)
Frequency No. of Responses
Percentage
Once a year 17 37.78
Twice a Year 14 31.11
Three times a year 6 13.33
Four or more 2 4.44
Other 6 13.33
TOTAL 45 100.00
Reason No. of Responses Rank
Relevance of the topic to current work assignment
45 1
Line up of speakers/panelists/discussants, etc. 29 2
Amount of registration and other fees to be paid 17 4
Accessibility of venue 25 3
Other 2
Reasons for Attending
Frequency of Attendance per Year
Attend Graduate/Post Graduate Studies in LIS(Yes-13; No-36)
Reason No. of Responses
Rank
It is a requirement for permanency
7 3
It is a requirement for promotion
10 2
To earn CPD units 4 4
For professional development
14 1
Other 0
Challenges/Difficulties No. of Responses
Rank
Lack of time 15 1
Lack of financial support from my institution
3 3
Length of travel time from my place of work to the university where I am enrolled
5 2
Lack of support from my superior 1 4
Inconsiderate professors 1 4
Other 2
Challenges/Difficulties Encountered
Reasons for Attending
Accomplish Self-Directed Learning Modules (Yes-10; No-39)
Number of Learning Modules
No. of Responses %
1 7 63.64
2 3 27.27
3 1 9.09
4 or more 0 0.00
TOTAL 11 100.00
Plans for accomplishing more
Number of Learning Modules Accomplished
Plan No. of Responses
%
Yes 14 87.504
No 2 12.50
TOTAL 16 100.00
Produce Publications/Scholarly Outputs(Yes-19; No-30)
No. of Outputs No. of Responses
%
1 12 63.16
2 3 15.79
3 or more 4 21.05
TOTAL 19 100.00
Average Output per Year
No. of Outputs Accepted
No. of Responses
%
1 to 2 8 42.11
3 to 4 3 15.79
5 to 6 4 21.05
7 to 8 0.00
9 or more 0.00
No response 4 21.05
TOTAL 19 100.00
No. of Outputs Accepted for Paper Presentation
No. of Outputs Published
No. of Responses
%
1 4 21.05
2 3 15.79
3 or more 5 26.32
No response 7 36.84
TOTAL 19 100.00
No. of Outputs Published
Read Journal/Magazine Articles(Yes-48; No-1)
Frequency No. of Responses
%
Daily 9 18.37
Weekly 11 22.45
Monthly 9 18.37
Yearly 0.00
As need arises 20 40.82
TOTAL 49 100.00
Frequency of Reading Articles
Means No. of Responses
Rank
Through personal subscription
3 4
Through institutional subscription
41 1
Through free websites 38 2
Through RSS feed 10 3
Other 1
Means of Access
Reasons No. of Responses
%
To stay current with the recent developments in the field
48 1
To get publication ideas 19 3
It is a requirement of the course where I am enrolled in 5 5
To solve library-related problems 22 2
My job requires me to do so 10 4
Other 2
Reasons for Reading Articles
Monitor/Subscribe to Blogs(Yes-26; No-23)
No. of Outputs No. of Responses
%
1 to 3 22 81.48
4 to 6 5 18.52
7 to 9 0 0.00
More than 10 0 0.00
TOTAL 27 100.00
No. of Blogs Monitored/Subscribed to
Frequency No. of Responses
%
Daily 3 10.34
Weekly 11 37.93
Monthly 7 24.14
Yearly 0.00
Whenever I feel like reading
8 27.59
TOTAL 29 100.00
Frequency of Monitoring
Length of Period No. of Responses
%
Less than 1 month 0 0.00
Less than 6 months 4 14.29
More than 6 months 0 0.00
About a year 2 7.14
More than a year 21 75.00
Other 1 3.57
TOTAL 28 100.00
Length of Period Since Subscription
Subscribe to RSS(Yes-16; No-33)
No. of Outputs No. of Responses
%
1 to 3 15 88.24
4 to 6 2 11.76
7 to 9 0
More than 10 0
TOTAL 17 100.00
No. of RSS Monitored/Subscribed to
Frequency No. of Responses
%
Daily 2 10.53
Weekly 7 36.84
Monthly 5 26.32
Yearly 0 0.00
Whenever I feel like reading
5 26.32
TOTAL 19 100.00
Frequency of Monitoring
Length of Period No. of Responses
%
Less than 1 month 2 10.53
Less than 6 months 1 5.26
More than 6 months 1 5.26
About a year 3 15.79
More than a year 12 63.16
Other 0 0.00
TOTAL 19 100.00
Length of Period Since Subscription
Subscribe to Listservs/Newsgroup(Yes-28; No-21)
No. of Outputs No. of Responses
%
1 to 3 26 81.25
4 to 6 4 12.50
7 to 9 0.00
More than 10 2 6.25
TOTAL 32 100.00
No. of ListServs/Newsgroup Monitored/Subscribed to
Frequency No. of Responses
%
Daily 12 38.71
Weekly 9 29.03
Monthly 4 12.9
Yearly 1 3.23
Whenever I feel like reading
5 16.13
TOTAL 31 100.00
Frequency of Monitoring
Length of Period No. of Responses
%
Less than 1 month 1 3.33
Less than 6 months 1 3.33
More than 6 months 0.00
About a year 2 6.67
More than a year 25 83.33
Other 1 3.33
TOTAL 30 100.00
Length of Period Since Subscription
Most Effective Professional Development Activities
Professional Development ActivitiesNo. of Responses
Rank
Attend seminars/workshops/technical lectures 22 1
Attend conventions (conferences, symposia, forums, round table discussions)
9 2
Attend graduate/post graduate studies 8 3Accomplish self-directed modules 0Produce publications/scholarly outputs 3 5Read journal/magazine articles 3 5Monitor/subscribe to blogs 0Subscribe to RSS 0Subscribe to listservs/newsgroup 0Engage in informal discussions with colleagues/experts in the field
4 4
TOTAL 49
Least Effective Professional Development Activities
Professional Development ActivitiesNo. of Responses
Rank
Attend seminars/workshops/technical lectures 3 6
Attend conventions (conferences, symposia, forums, round table discussions)
2 7
Attend graduate/post graduate studies 0Accomplish self-directed modules 7 3Produce publications/scholarly outputs 1 8Read journal/magazine articles 0Monitor/subscribe to blogs 11 1Subscribe to RSS 5 4Subscribe to listservs/newsgroup 9 2Engage in informal discussions with colleagues/experts in the field
4 5
TOTAL 49
That Compliance with the CPD Program is a Moral Obligation
Perception No. of Responses %
Yes 48 97.96
No 1 2.04
TOTAL 49 100.00
Reason No. of Responses Rank
It keeps us abreast of the latest development in the profession 41 2
It is an effective way of enhancing the level of technical skills and competencies of librarians
42 1
It makes Filipino librarians globally competitive 36 4
It raises the quality of professional service that librarians render 38 3
Other 0
Respondents Perception
Reasons for Complying
Reason No. of Responses Rank
It has become a money-making business for some professional associations and library organizations
5 1
It is expensive 3 2
It’s time consuming 1 3
I find attending seminars and conventions boring 1 3
Librarians attending seminars/conferences are more interested with the tourism part of such activity rather than the learning they will gain from it
5 1
Other 0
Reasons for NOT Complying
Institutional Support
Professional Development Programs in AUNILO Member Institutions in the Philippines
ADMU DLSU UPTitle of the Staff Development Program
Librarians' Development Program Grants
Faculty Development Program, 2012-2015
Staff Training and Development Program
Philosophy / Objective of the program
to provide librarians with opportunities to continuously educate themselves to sustain and enhance their capability for delivering professional services and to ensure the highest standards of the practice of librarianship
To provide a variety of training opportunities that are premised on the following:1. Training develops and
empowers the individual
2. Training is a learning (not only a teaching) mode
3. Training focuses on the needs of faculty
4. Training, both formal, and on the job, is continuous
5. Training is an investment in human capital that integrates appropriate incentives individuals (i.e., the faculty) perceive beneficial; thus motivates them
6. Training benefits the institution as a whole
To provide opportunities for library staff to enhance their knowledge and skills as well as personality development
Comparative Presentation of the Grants/Supports/Incentives Provided to Librarians by AUNILO Member Institutions in the Philippines - Summary CPD Activities ADMU DLSU UPJournal publication
Monetary incentive Monetary incentive
Graduate studies Open work schedule, reduced working hours
tuition and fee subsidy monetary incentive continuous service
Thesis/Dissertation Grant
Financial assistance for thesis production
Financial assistance for thesis production
Deloading
Financial assistance
Research grant Monetary incentiveResearch Leave pre-departure expenses
continuous service
Fellowship/Study Leave
Leave with pay Thesis/dissertation financial
assistancePaper presentations
Travel allowance/subsidy Pre-departure expenses Registration fees
Travel allowance/subsidy
Short-term courses, seminars, trainings, conferences
Financial assistance
Travel allowance/subsidy Registration fees
Travel allowance/subsidy
Advanced short-term courses
Tuition and fees Reimbursement of books
and other materials Regular salary for the entire
duration of the study continuous service airfare pre-departure expenses accommodation and living
allowance
Comparative Presentation of the Grants/Supports/Incentives Provided to Librarians by AUNILO Member Institutions in the Philippines - Details
CPD Activities
ADMU DLSU UP
Journal publication P20,000 (any journal article or book chapter)
P35,000 (book issued by reputable local publisher)
P50,000 (book issued by reputable foreign publisher),
P50,000 (journal article published in ISI or Scopus-indexed journal)
Reimbursement of expenses incurred in conducting research work equivalent to 100% of the faculty’s one month salary
Research grant maximum of Php300,000.00
Research Leave pre-departure expenses including passport and visa application fee, airport terminal fee and travel tax
the entire research leave shall be credited towards years of continuous service, including years of service for purposes of promotion, service leave, sabbatical leave, research incentive and longevity benefits
Comparative Presentation of the Grants/Supports/Incentives Provided to Librarians by AUNILO Member Institutions in the Philippines - Details
CPD Activities ADMU DLSU UP
Graduate studies open work schedule, reduced working hours
for faculty pursuing graduate degrees in top-rate universities through grants from external funding sourceso reimbursement of application feeo regular salary only for the first three months of study
leaveo study leave credited towards years of continuous
serviceo If studying abroad, additional benefits shall include:
Reimbursement of fees for TOEFL, GMAT, GRE if required by the university
Pre-departure expenses Study grant leading towards a master’s degree
o Full tuition and fee subsidy for full-time faculty memberso For part-time faculty members, 50% to 100% discounto An incentive reward of Php30,000.00 will be given to a
faculty grantee who completes his/her Master’s degree on time or earlier
Thesis/Dissertation Grant
thesis production assistance up to P6,000 (MA) or P12,000 (PhD)
A total of 9 units deloading for full time faculty members broken down as follows: (i) 3 units for thesis proposal writing; and (ii) 6 units or thesis writing
Financial assistance in the amount of Php7,000.00 for thesis preparation (documentation, production, photocopying, CD reproduction) to be reimbursed based on actual expenses
Master’s thesis – maximum of Php30,000.00
Doctoral dissertation – maximum of Php60,000.00
Comparative Presentation of the Grants/Supports/Incentives Provided to Librarians by AUNILO Member Institutions in the Philippines - Details
CPD Activities ADMU DLSU UP
Fellowship/Study Leave Leave with pay (half-day) – 3 years for masters and 5 years for doctoral degree
Full-time study leave with pay/fellowship – full salaries, free tuition and other authorized school fees, semestral allowances as follows:o Research – actual tuition and other fees + actual costs of
semestral allowances (books, materials, travel)o Graduate - actual tuition and other fees + Php2,500.00o Undergraduate - actual tuition and other fees + Php2,000.00o Vocational - actual tuition and other fees + Php1,500.00
Thesis/dissertation aido Masters – Php7,500.00 – Php15,000.00 (to be supported by
receipts)o Doctoral – Php15,000.00 to Php50,000.00 ( to be supported by
receipts)
Paper presentations For international conferenceo Travel allowance equivalent to Php20,000.00 to be
provided once every academic yearo Pre-departure expenses to include passport and visa
application fees, travel tax, airport terminal fees and insurance coverage
o Registration fees to be financed through the Science Foundation once a year
For local conferenceo Travel and conference subsidy
Php5,000.00 for National Capital Region to cover registration fee only
Php7,000.00 for Luzon to cover transportation, accommodation, and registration fee
Php10,000.00 for Mindanao, Visayas, Palawan to cover transportation, accommodation and registration fee
Travel assistanceo Local – per request but not to exceed Php30,000.00o Foreign – per request but not to exceed
Php50,000.00 for Cambodia, Hong Kong, Indonesia, Laos, Malaysia, Myanmar, Singapore, Taiwan, Thailand and Vietnam
Php60,000.00 – for Australia, China, Korea Php75,000.00 – for Europe, Japan and USA
Comparative Presentation of the Grants/Supports/Incentives Provided to Librarians by AUNILO Member Institutions in the Philippines - Details
CPD Activities ADMU DLSU UP
Short-term courses, seminars, trainings, conferences
: same as faculty - financial support for local or foreign conferences increases depending on the librarian's number of publications during the previous two rating periods (please see attached memo for faculty, which is now also being applied to librarians)
Local conferenceo Maximum of Php5,000.00 for National
Capital Region to cover registration fee only
o Php7,000.00 for Luzon to cover transportation, accommodation, and registration fee
o Php10,000.00 for Mindanao, Visayas, Palawan to cover transportation, accommodation and registration fee
In-house trainings – funding support limited to payment of honoraria for speakers and resource persons only
Travel assistanceo Local – per request but not to exceed
Php20,000.00o Foreign – per request but not to exceed:
Php25,000.00 – Cambodia, Hong Kong, Indonesia, Laos, Malaysia, Myanmar, Singapore, Taiwan, Thailand
Php30,000.00 – for Australia, China, Korea
Php35,000.00 – for Europe, Japan and USA
Advanced short-term courses
Tuition and fees Reimbursement of books and other materials
needed for a maximum amount of USD200.00 Regular salary for the entire duration of the study the entire leave shall be credited towards years
of continuous service … if the course is offered abroad, additional
benefits shall include:o round trip airfare to be booked by the
VCA Officeo pre-departure expenses
accommodation and living allowance of USD100.00 per day if course is held in Asia or USD150.00 per day if course is held in America or Europe
Comparative Presentation of the Grants/Supports/Incentives Provided to Librarians by AUNILO Member Institutions in the Philippines - Details
CPD Activities ADMU DLSU UP
Short-term courses, seminars, trainings, conferences
financial support for local or foreign conferences increases depending on the librarian's number of publications during the previous two rating periods
Local conferenceo Maximum of Php5,000.00 for
National Capital Region to cover registration fee only
o Php7,000.00 for Luzon to cover transportation, accommodation, and registration fee
o Php10,000.00 for Mindanao, Visayas, Palawan to cover transportation, accommodation and registration fee
• Local trainings, seminars and workshopso Actual registarion fee but not to
exceed Php20,000.00o Travel allowance of Php3,000.00
for seminars held in Lkuzon but outside Metro Manila; and Php7,000.00 for Mindanao, Visayas and Palawan
In-house trainings – funding support limited to payment of honoraria for speakers and resource persons only
Travel assistanceo Local – per request but not to
exceed Php20,000.00o Foreign – per request but not to
exceed: Php25,000.00 –
Cambodia, Hong Kong, Indonesia, Laos, Malaysia, Myanmar, Singapore, Taiwan, Thailand
Php30,000.00 – for Australia, China, Korea
Php35,000.00 – for Europe, Japan and USA
Advanced short-term courses
Tuition and fees Reimbursement of books and other
materials needed for a maximum amount of USD200.00
Regular salary for the entire duration of the study
the entire leave shall be credited towards years of continuous service …
if the course is offered abroad, additional benefits shall include:o round trip airfare to be booked by
the VCA Officeo pre-departure expenses
accommodation and living allowance of USD100.00 per day if course is held in Asia or USD150.00 per day if course is held in America or Europe
Adequacy of Support Provided as Perceived by Head Librarians
Support ADMU DLSU UP
Financial support Inadequate Inadequate
Adequate (only for
fellowship/study leave)
Travel subsidy Inadequate Inadequate Inadequate
Reduced residency/Flexible work schedule
Adequate Adequate N/A
Recommendations from Head Librarians ADMU
Continue to encourage and support online/distance learning conferences as an additional avenue for professional development.
DLSU Provide support for plane fare, registration fee and hotel
accommodation for librarians presenting papers in international and local conferences.
Increase travel and conference subsidy for local conferences as the current subsidy being provided is no longer enough to cover transportation, accommodation and registration fees
UP Increase travel assistance to include airfare and accommodation Increase the number of times that librarians can avail of travel
assistance Provide funds to support other CPD activities such as on-the-job
training, benchmarking and team building.
Conclusions
Despite the perceived inadequacy of financial and administrative support that Filipino librarians get from their respective institutions, they strongly believe that engaging in CPD activities is a moral obligation, thus they continue to find ways in keeping themselves abreast of the trends and advancements in the field.