10 th AUNILO: Libraries of ASEAN University Network Meeting 2-4 April 2014

Keeping Current: Continuing Professional Development (CPD) Initiatives of AUNILO

Member Librarians in the Philippines

10th AUNILO: Libraries of ASEAN University Network Meeting 2-4 April 2014

Royal University of Phnom Penh, Cambodia

Historical Background

Republic Act No. 6966

AN ACT REGULATING THE PRACTICE OF LIBRARIANSHIP AND PRESCRIBING THE QUALIFICATIONS OF LIBRARIANS

19 September 1990

Republic Act No. 9246

AN ACT MODERNIZING THE PRACTICE OF LIBRARIANSHIP IN THE PHILIPPINES THEREBY REPEALING REPUBLIC ACT NO. 6966, ENTITLED: "AN ACT REGULATING THE PRACTICE OF LIBRARIANSHIP AND PRESCRIBING THE QUALIFICATIONS OF LIBRARIANS," APPROPRIATING FUNDS THEREFOR AND FOR OTHER PURPOSES

February 19, 2004

Professional Regulation Commission (PRC)Continuing Professional Development

Objectives1. Continuously improve the quality of the country's

reservoir of registered professionals by updating them on the latest scientific/technological/ethical and other applicable trends in the local and global practice of the professions

2. Provide support to lifelong learning in the enhancement of competencies of Filipino professionals towards delivery of quality and ethical services both locally and globally; and

3. Deliver quality continuing professional development (CPD) activities aligned with the Philippine Qualifications Framework (PQF) for national relevance and global comparability and competitiveness

Requirements for Librarians

Renew license every 3 yearsEarn 45 CPD

units within this period

Matrix of CPD ActivitiesPROGRAM/ACTIVITY CREDIT UNITS SUPPORTING DOCUMENT

Seminar/WorkshopsParticipant 1 per hour certificate of attendance with number of hours, seminar

program and list of participantsResource Speaker 5 per hour photocopy of certificate, copy of papers, and program invitationPanelist/Reactor 3 per hour certification from sponsoring organization, copy of the program

Facilitator/Moderator 2 per hour certification from sponsoring organization, copy of the programPost Graduate/Specialty Training

Master's degree 1 per academic unit 20 additional upon completion of degree

university certificationdiploma and transcript of records

Doctoral degree 2 per academic unit 30 additional upon completion of degree

university certificationdiploma and transcript of records

Residency/Externship/Specialty/Sub-specialty Program 10 per year hospital certification, certificate of completion

Fellowhisp 15 per year certification from the granting institution and certificate of fellowship

Self-Directed and/or Lifelong LearningTraining module 10 per complete set of module copy of module and evaluationTechnical paper/Professional journal article 5 per professional/technical article copy of published article and evaluationResearch/innovative programs/creative projects 10 published technical report/paperBook/Monograph 25-50 p. / 51-100 p. / 101 or more p.

published book with proof of copyrightSingle author 20 / 30 / 402 authors 10 / 20 / 303 or more 5 / 10 / 20editor 1/2 of the credit units of authors published book with proof of authorship

Article 1-3 p. / 4-6 p. / 7 or moreSingle author 4 / 6 / 8

proof of publication of article2 authors 3 / 4 / 63 or more 2 / 3 / 4

Professional journal editor 5 per issuePeer Reviewer 2 per article copy of published article/bookInventions full credit units for compliance period certified copy of patent certificateShort-term post-graduate/In-service training 0.25 per hour (maximum of 30 credit units per

training)certificate of training & training description

Study tours/visits 2 per day (maximum of 20 credit units per tour) certification from sponsoring institutionProfessorial chair full credit units for compliance period certification of grant or appointment paper

Such other activities to be recommended by The Council and approved by The Commission

AUNILO Member Librarians’ CPD Initiatives: a Survey

Objectives Determine the efforts of individual librarians

working in AUNILO member institutions in the Philippines in keeping themselves abreast of professional literature and trends in the field of LIS

Find out what Filipino librarians think about the PRC’s CPD Program

Uncover issues and challenges that hinder Filipino librarians from engaging into/attending CPD activities.

Find out the extent of support Filipino librarians get from their respective institutions in aiding them to engage in/attend CPD activities.

Profile of Respondents

Age Group

No. of Respondents

Percentage

24 and below

0 0.00

25-34 15 30.61

35-44 11 22.45

45-54 16 32.65

55-64 7 14.2965 and above

0 0.00

TOTAL 49 100.00

Sex No. of Respondents

Percentage

Male 13 26.53Female 36 73.47TOTAL 49 100.00

Position / Designation

No. of Respondents

Percentage

Asst./Associate librarian 6 12.24

Librarian 20 40.82

College/Head Librarian/Coordinator

18 36.73

Asst. Director 3 6.12

Director 1 2.04

Database administrator 1 2.04

TOTAL 49 100.00

By Age Group By Position/Designation

By Gender

Profile of Respondents

Degree in Library

Education

No. of Respondent

s

Percentage

Certificate 0 0.00

Associate degree 0 0.00

Bachelor’s degree 15 30.61

Master’s degree 34 69.39

Doctorate 0 0.00

Postdoctoral degree 0 0.00

TOTAL 49 100.00

Years of Experience Working in Libraries

No. of Responden

ts

Percentage

Less than 5 years

5 10.20

6 to 10 years 9 18.37

11 to 15 years 8 16.33

16 to 20 years 9 18.37

21 to 25 years 6 12.24

26 years or more 12 24.49

TOTAL 49 100.00

By Educational Attainment

By Years of Experience

Professional Development Initiatives of Librarians

Initiatives

No. of ResponsesRankYes % No %

Attend seminars/workshops/technical lectures

49 100.00 0.00 0.00 1

Attend conventions (conferences, symposia, forums, round table discussions)

45 91.80 4 8.20 4

Attend graduate/post graduate studies

13 26.50 36 73.50 9

Accomplish self-directed modules 10 20.40 39 79.60 10

Produce publications/scholarly outputs

19 38.78 30 61.22 7

Read journal/magazine articles 48 97.96 1 2.04 2

Monitor/subscribe to blogs 26 53.06 23 46.94 6

Subscribe to RSS 16 32.65 33 67.35 8

Subscribe to listservs/newsgroup 28 57.14 21 42.86 5

Engage in informal discussions with colleagues/experts in the field

46 93.88 3 6.12 3

Attend Seminars/Workshops/Technical Lectures (Yes-49; No-0)

Frequency No. of Responses

Percentage

Once a year 16 32.65

Twice a Year 18 36.73

Three times a year 8 16.33

Four or more 2 4.08

Other 5 10.20

TOTAL 49 100.00

Reason No. of Responses

Rank

Relevance of the topic to current work assignment

49 1

Line up of speakers/panelists/discussants, etc.

34 2

Amount of registration and other fees to be paid

20 3

Accessibility of venue 2 4

Other 6

Reasons for Attending

Frequency of Attendance per Year

Attend Conventions (Conferences, Symposia, Forums, Round Table Discussions (Yes-45; No-4)


Percentage

Once a year 17 37.78

Twice a Year 14 31.11

Three times a year 6 13.33

Four or more 2 4.44

Other 6 13.33

TOTAL 45 100.00

Reason No. of Responses Rank

Relevance of the topic to current work assignment

45 1

Line up of speakers/panelists/discussants, etc. 29 2

Amount of registration and other fees to be paid 17 4

Accessibility of venue 25 3

Other 2


Frequency of Attendance per Year

Attend Graduate/Post Graduate Studies in LIS(Yes-13; No-36)

Reason No. of Responses

Rank

It is a requirement for permanency

7 3

It is a requirement for promotion

10 2

To earn CPD units 4 4

For professional development

14 1

Other 0

Challenges/Difficulties No. of Responses

Rank

Lack of time 15 1

Lack of financial support from my institution

3 3

Length of travel time from my place of work to the university where I am enrolled

5 2

Lack of support from my superior 1 4

Inconsiderate professors 1 4

Other 2

Challenges/Difficulties Encountered


Accomplish Self-Directed Learning Modules (Yes-10; No-39)

Number of Learning Modules

No. of Responses %

1 7 63.64

2 3 27.27

3 1 9.09

4 or more 0 0.00

TOTAL 11 100.00

Plans for accomplishing more

Number of Learning Modules Accomplished

Plan No. of Responses

%

Yes 14 87.504

No 2 12.50

TOTAL 16 100.00

Produce Publications/Scholarly Outputs(Yes-19; No-30)

No. of Outputs No. of Responses

%

1 12 63.16

2 3 15.79

3 or more 4 21.05

TOTAL 19 100.00

Average Output per Year

No. of Outputs Accepted

No. of Responses

%

1 to 2 8 42.11

3 to 4 3 15.79

5 to 6 4 21.05

7 to 8 0.00

9 or more 0.00

No response 4 21.05

TOTAL 19 100.00

No. of Outputs Accepted for Paper Presentation

No. of Outputs Published

No. of Responses

%

1 4 21.05

2 3 15.79

3 or more 5 26.32

No response 7 36.84

TOTAL 19 100.00

No. of Outputs Published

Read Journal/Magazine Articles(Yes-48; No-1)


%

Daily 9 18.37

Weekly 11 22.45

Monthly 9 18.37

Yearly 0.00

As need arises 20 40.82

TOTAL 49 100.00

Frequency of Reading Articles

Means No. of Responses

Rank

Through personal subscription

3 4

Through institutional subscription

41 1

Through free websites 38 2

Through RSS feed 10 3

Other 1

Means of Access

Reasons No. of Responses

%

To stay current with the recent developments in the field

48 1

To get publication ideas 19 3

It is a requirement of the course where I am enrolled in 5 5

To solve library-related problems 22 2

My job requires me to do so 10 4

Other 2

Reasons for Reading Articles

Monitor/Subscribe to Blogs(Yes-26; No-23)


%

1 to 3 22 81.48

4 to 6 5 18.52

7 to 9 0 0.00

More than 10 0 0.00

TOTAL 27 100.00

No. of Blogs Monitored/Subscribed to


%

Daily 3 10.34

Weekly 11 37.93

Monthly 7 24.14

Yearly 0.00

Whenever I feel like reading

8 27.59

TOTAL 29 100.00

Frequency of Monitoring

Length of Period No. of Responses

%

Less than 1 month 0 0.00

Less than 6 months 4 14.29

More than 6 months 0 0.00

About a year 2 7.14

More than a year 21 75.00

Other 1 3.57

TOTAL 28 100.00

Length of Period Since Subscription

Subscribe to RSS(Yes-16; No-33)


%

1 to 3 15 88.24

4 to 6 2 11.76

7 to 9 0

More than 10 0

TOTAL 17 100.00

No. of RSS Monitored/Subscribed to


%

Daily 2 10.53

Weekly 7 36.84

Monthly 5 26.32

Yearly 0 0.00


5 26.32

TOTAL 19 100.00



%



More than 6 months 1 5.26

About a year 3 15.79


Other 0 0.00

TOTAL 19 100.00


Subscribe to Listservs/Newsgroup(Yes-28; No-21)


%

1 to 3 26 81.25

4 to 6 4 12.50

7 to 9 0.00

More than 10 2 6.25

TOTAL 32 100.00

No. of ListServs/Newsgroup Monitored/Subscribed to


%

Daily 12 38.71

Weekly 9 29.03

Monthly 4 12.9

Yearly 1 3.23


5 16.13

TOTAL 31 100.00



%



More than 6 months 0.00

About a year 2 6.67


Other 1 3.33

TOTAL 30 100.00


Most Effective Professional Development Activities

Professional Development ActivitiesNo. of Responses

Rank

Attend seminars/workshops/technical lectures 22 1


9 2

Attend graduate/post graduate studies 8 3Accomplish self-directed modules 0Produce publications/scholarly outputs 3 5Read journal/magazine articles 3 5Monitor/subscribe to blogs 0Subscribe to RSS 0Subscribe to listservs/newsgroup 0Engage in informal discussions with colleagues/experts in the field

4 4

TOTAL 49

Least Effective Professional Development Activities

Professional Development ActivitiesNo. of Responses

Rank

Attend seminars/workshops/technical lectures 3 6


2 7

Attend graduate/post graduate studies 0Accomplish self-directed modules 7 3Produce publications/scholarly outputs 1 8Read journal/magazine articles 0Monitor/subscribe to blogs 11 1Subscribe to RSS 5 4Subscribe to listservs/newsgroup 9 2Engage in informal discussions with colleagues/experts in the field

4 5

TOTAL 49

That Compliance with the CPD Program is a Moral Obligation

Perception No. of Responses %

Yes 48 97.96

No 1 2.04

TOTAL 49 100.00


It keeps us abreast of the latest development in the profession 41 2

It is an effective way of enhancing the level of technical skills and competencies of librarians

42 1

It makes Filipino librarians globally competitive 36 4

It raises the quality of professional service that librarians render 38 3

Other 0

Respondents Perception

Reasons for Complying


It has become a money-making business for some professional associations and library organizations

5 1

It is expensive 3 2

It’s time consuming 1 3

I find attending seminars and conventions boring 1 3

Librarians attending seminars/conferences are more interested with the tourism part of such activity rather than the learning they will gain from it

5 1

Other 0

Reasons for NOT Complying

Institutional Support

Professional Development Programs in AUNILO Member Institutions in the Philippines

ADMU DLSU UPTitle of the Staff Development Program

Librarians' Development Program Grants

Faculty Development Program, 2012-2015

Staff Training and Development Program

Philosophy / Objective of the program

to provide librarians with opportunities to continuously educate themselves to sustain and enhance their capability for delivering professional services and to ensure the highest standards of the practice of librarianship

To provide a variety of training opportunities that are premised on the following:1. Training develops and

empowers the individual

2. Training is a learning (not only a teaching) mode

3. Training focuses on the needs of faculty

4. Training, both formal, and on the job, is continuous

5. Training is an investment in human capital that integrates appropriate incentives individuals (i.e., the faculty) perceive beneficial; thus motivates them

6. Training benefits the institution as a whole

To provide opportunities for library staff to enhance their knowledge and skills as well as personality development

Comparative Presentation of the Grants/Supports/Incentives Provided to Librarians by AUNILO Member Institutions in the Philippines - Summary CPD Activities ADMU DLSU UPJournal publication

Monetary incentive Monetary incentive

Graduate studies Open work schedule, reduced working hours

tuition and fee subsidy monetary incentive continuous service

Thesis/Dissertation Grant

Financial assistance for thesis production

Financial assistance for thesis production

Deloading

Financial assistance

Research grant Monetary incentiveResearch Leave pre-departure expenses

continuous service

Fellowship/Study Leave

Leave with pay Thesis/dissertation financial

assistancePaper presentations

Travel allowance/subsidy Pre-departure expenses Registration fees

Travel allowance/subsidy

Short-term courses, seminars, trainings, conferences

Financial assistance

Travel allowance/subsidy Registration fees

Travel allowance/subsidy

Advanced short-term courses

Tuition and fees Reimbursement of books

and other materials Regular salary for the entire

duration of the study continuous service airfare pre-departure expenses accommodation and living

allowance

Comparative Presentation of the Grants/Supports/Incentives Provided to Librarians by AUNILO Member Institutions in the Philippines - Details

CPD Activities

ADMU DLSU UP

Journal publication P20,000 (any journal article or book chapter)

P35,000 (book issued by reputable local publisher)

P50,000 (book issued by reputable foreign publisher),

P50,000 (journal article published in ISI or Scopus-indexed journal)

Reimbursement of expenses incurred in conducting research work equivalent to 100% of the faculty’s one month salary

Research grant maximum of Php300,000.00

Research Leave pre-departure expenses including passport and visa application fee, airport terminal fee and travel tax

the entire research leave shall be credited towards years of continuous service, including years of service for purposes of promotion, service leave, sabbatical leave, research incentive and longevity benefits


CPD Activities ADMU DLSU UP

Graduate studies open work schedule, reduced working hours

for faculty pursuing graduate degrees in top-rate universities through grants from external funding sourceso reimbursement of application feeo regular salary only for the first three months of study

leaveo study leave credited towards years of continuous

serviceo If studying abroad, additional benefits shall include:

Reimbursement of fees for TOEFL, GMAT, GRE if required by the university

Pre-departure expenses Study grant leading towards a master’s degree

o Full tuition and fee subsidy for full-time faculty memberso For part-time faculty members, 50% to 100% discounto An incentive reward of Php30,000.00 will be given to a

faculty grantee who completes his/her Master’s degree on time or earlier

Thesis/Dissertation Grant

thesis production assistance up to P6,000 (MA) or P12,000 (PhD)

A total of 9 units deloading for full time faculty members broken down as follows: (i) 3 units for thesis proposal writing; and (ii) 6 units or thesis writing

Financial assistance in the amount of Php7,000.00 for thesis preparation (documentation, production, photocopying, CD reproduction) to be reimbursed based on actual expenses

Master’s thesis – maximum of Php30,000.00

Doctoral dissertation – maximum of Php60,000.00



Fellowship/Study Leave Leave with pay (half-day) – 3 years for masters and 5 years for doctoral degree

Full-time study leave with pay/fellowship – full salaries, free tuition and other authorized school fees, semestral allowances as follows:o Research – actual tuition and other fees + actual costs of

semestral allowances (books, materials, travel)o Graduate - actual tuition and other fees + Php2,500.00o Undergraduate - actual tuition and other fees + Php2,000.00o Vocational - actual tuition and other fees + Php1,500.00

Thesis/dissertation aido Masters – Php7,500.00 – Php15,000.00 (to be supported by

receipts)o Doctoral – Php15,000.00 to Php50,000.00 ( to be supported by

receipts)

Paper presentations For international conferenceo Travel allowance equivalent to Php20,000.00 to be

provided once every academic yearo Pre-departure expenses to include passport and visa

application fees, travel tax, airport terminal fees and insurance coverage

o Registration fees to be financed through the Science Foundation once a year

For local conferenceo Travel and conference subsidy

Php5,000.00 for National Capital Region to cover registration fee only

Php7,000.00 for Luzon to cover transportation, accommodation, and registration fee

Php10,000.00 for Mindanao, Visayas, Palawan to cover transportation, accommodation and registration fee

Travel assistanceo Local – per request but not to exceed Php30,000.00o Foreign – per request but not to exceed

Php50,000.00 for Cambodia, Hong Kong, Indonesia, Laos, Malaysia, Myanmar, Singapore, Taiwan, Thailand and Vietnam

Php60,000.00 – for Australia, China, Korea Php75,000.00 – for Europe, Japan and USA




: same as faculty - financial support for local or foreign conferences increases depending on the librarian's number of publications during the previous two rating periods (please see attached memo for faculty, which is now also being applied to librarians)

Local conferenceo Maximum of Php5,000.00 for National

Capital Region to cover registration fee only

o Php7,000.00 for Luzon to cover transportation, accommodation, and registration fee

o Php10,000.00 for Mindanao, Visayas, Palawan to cover transportation, accommodation and registration fee

In-house trainings – funding support limited to payment of honoraria for speakers and resource persons only

Travel assistanceo Local – per request but not to exceed

Php20,000.00o Foreign – per request but not to exceed:

Php25,000.00 – Cambodia, Hong Kong, Indonesia, Laos, Malaysia, Myanmar, Singapore, Taiwan, Thailand

Php30,000.00 – for Australia, China, Korea

Php35,000.00 – for Europe, Japan and USA


Tuition and fees Reimbursement of books and other materials

needed for a maximum amount of USD200.00 Regular salary for the entire duration of the study the entire leave shall be credited towards years

of continuous service … if the course is offered abroad, additional

benefits shall include:o round trip airfare to be booked by the

VCA Officeo pre-departure expenses

accommodation and living allowance of USD100.00 per day if course is held in Asia or USD150.00 per day if course is held in America or Europe




financial support for local or foreign conferences increases depending on the librarian's number of publications during the previous two rating periods

Local conferenceo Maximum of Php5,000.00 for

National Capital Region to cover registration fee only

o Php7,000.00 for Luzon to cover transportation, accommodation, and registration fee

o Php10,000.00 for Mindanao, Visayas, Palawan to cover transportation, accommodation and registration fee

• Local trainings, seminars and workshopso Actual registarion fee but not to

exceed Php20,000.00o Travel allowance of Php3,000.00

for seminars held in Lkuzon but outside Metro Manila; and Php7,000.00 for Mindanao, Visayas and Palawan

In-house trainings – funding support limited to payment of honoraria for speakers and resource persons only

Travel assistanceo Local – per request but not to

exceed Php20,000.00o Foreign – per request but not to

exceed: Php25,000.00 –

Cambodia, Hong Kong, Indonesia, Laos, Malaysia, Myanmar, Singapore, Taiwan, Thailand

Php30,000.00 – for Australia, China, Korea

Php35,000.00 – for Europe, Japan and USA


Tuition and fees Reimbursement of books and other

materials needed for a maximum amount of USD200.00

Regular salary for the entire duration of the study

the entire leave shall be credited towards years of continuous service …

if the course is offered abroad, additional benefits shall include:o round trip airfare to be booked by

the VCA Officeo pre-departure expenses

accommodation and living allowance of USD100.00 per day if course is held in Asia or USD150.00 per day if course is held in America or Europe

Adequacy of Support Provided as Perceived by Head Librarians

Support ADMU DLSU UP

Financial support Inadequate Inadequate

Adequate (only for

fellowship/study leave)

Travel subsidy Inadequate Inadequate Inadequate

Reduced residency/Flexible work schedule

Adequate Adequate N/A

Recommendations from Head Librarians ADMU

Continue to encourage and support online/distance learning conferences as an additional avenue for professional development.

DLSU Provide support for plane fare, registration fee and hotel

accommodation for librarians presenting papers in international and local conferences.

Increase travel and conference subsidy for local conferences as the current subsidy being provided is no longer enough to cover transportation, accommodation and registration fees

UP Increase travel assistance to include airfare and accommodation Increase the number of times that librarians can avail of travel

assistance Provide funds to support other CPD activities such as on-the-job

training, benchmarking and team building.

Conclusions

Despite the perceived inadequacy of financial and administrative support that Filipino librarians get from their respective institutions, they strongly believe that engaging in CPD activities is a moral obligation, thus they continue to find ways in keeping themselves abreast of the trends and advancements in the field.

Documents

10 th AUNILO: Libraries of ASEAN University Network Meeting 2-4 April 2014