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Zero Email Awareness Presentation
Citation preview
Your business technologists. Powering progress
24-08- 2011
Zero email
Max Janssen, Utrecht 2012
2
Agenda
� Introduction
� Why zero email
– Explanation of zero email
– Understand the rationality behind this initiative
� 3 steps to Zero
� Master your inbox
– Be prepared for the future and spend less time with your email
– Understand better ways to manage your email traffic
“Our ambition is to
be a Zero email
company within
3 years”
Thierry Breton
CEO Atos
februari 2011
33%<50
23%>100
44%>50<100
Email received per day
Email overload @ Atos
7% less than 1 hour
17% between 1 and 1,5 hours
20% between 1,5 and 2 hours
33% between 2 and 3 hours
23% more than 3 hours
Daily time spent on email
Why?
Evolution
Transformation
What is social media tooling?Social networking
Social bookmarking
Tagging
Video
Instant messaging
Wiki
you
(micro) Blog
RSS
Community
Portal
Document
Collaboration
Online mindmapping
Consumerization of IT
The business process
10
Collaboration
Process mails
Awareness
Enterprise Social Network
Process Optimizing
Workshops
3 steps to Zero
step 1
step 2
step 3
11
Step 1 & 2
REDUCE INCOMING EMAIL
REQUEST- Wiki- Blog- OCS functionalities- Livelink
- End subscriptions- Etc.
REDUCE OUTGOING EMAIL
DO NOT USE- CC/BCC- Group message- Reply All
USE- Telephone- Walk & Talk- OCS functionalities- Wiki- Blog- Livelink- Etc.
REDUCE TIME SPEND ON EMAIL
OrganizeTimeboxWrite better mail
TO DOMAYBE
LATER
SHORT
ARCHIVEREFERENCE
IN
OUT
UPSTREAM
DOWNSTREAM
WAITING
Master your inbox (GTD)
13
Step 3
14
15
Pilot testing Enterprise Social Network
Max Janssen
+31 6 120.28.571
Twitter: @maxjanssen