ZAMORA Family Reunion

12.29.13Event Overview

July 25, 2013

Reunion Overview

Date December 29, 2013 (Sunday)

Time 10:00AM-11:00AM 11:00AM-2:00PM 2:00PM onwards

RegistrationProgram ProperOptional Activities

Venue Megatent, along C5 Libis

Attendees Direct descendants of Mauricio & Gervasia Zamora

Attire Official shirt, color coded per branch

Reunion ProgramTime Activity

6:00PM-6:00AM Set-Up: Technical, stage and caterer

6:00AM-10:00AM Set-Up: Exhibit, Bazaar, Kiddie Area

10:00AM Gates Open

10:00AM-11:00AM RegistrationBazaar, Exhibit and Kiddie Area Open

11:00AM-12:00NN Family Mass

12:00NN-2:00PM Program Proper- Lunch- Messages from selected family members- Video Presentation- Simple Games- Light Entertainment (professional)- Group Photo- Family legacy activity (TBD)

2:00PM-6:00PM Optional Activities- Bazaar and Exhibit - Family Bingo (?)- More Games (?)- Mini-Reunions per branch

Other Program Elements

• Souvenir Programo To be distributed to all attendees

• Raffleo To promote family businesses

• Family Heritage Exhibito Each branch to be given a designated area to display memorabilia,

pictures and the like

• Zamora Family Bazaar o Area for sponsors to promote their productso Family members can promote their businesseso Provide additional food options

• Kiddie Activity Areao A play area with age-appropriate activities to keep younger family

members entertained during the reunion

• Photobooth

Logistics

• Registrationo Pre-registration will be requiredo Nominal fee (approx. P350) will be collected to defray cost of t-shirt and

to ensure commitment to attendo Deadline for registration will be announced and will be the basis for

venue set-up, lunch, o Tickets and official t-shirts will be distributed to each branch

representative prior to the reunion

• Safetyo Medical - paramedic team and ambulance will be available during the

event

• Parkingo Ample parking space is available

• Securityo Security augmentation will be provided in all strategic areaso Name badges will be given to all attendees (family, household staff-

yayas/drivers, crew/suppliers)

Funding• Nominal registration fee to encourage maximum

attendance and participationo Target amount: P350, equivalent to cost of t-shirto For us to have a firm headcount for food, t-shirts, etc.o Fee includes: T-shirt, Lunch, Program/Entertainment, Other activities (bazaar,

exhibit, kiddie activity area)

• Fund raising activities leading up to the Reunion to raise additional fundso Ex. golf tournaments, special movie screenings, Family Cookbook, souvenirs

and memorabilia, etc.o Family members can get to know each other by organizing and attending

special events

• Sponsorships (in cash or in kind) are encouragedo Preferably from own business or personal contribution of a family membero Subject to approval of Ways and Means Committeeo Proper acknowledgement of all sponsors will be made before, during and after

the event

• Surplus funds will be set aside for Special Projectso Ex. scholarship fund, coffee table book, etc.o Proper accounting and reporting of funds will be done through the Ways and

Means Committee

TimelineActivity/Task AUG SEP OCT NOV DEC

Core Group MeetingCore Group + Committee Heads

Sub-committee meetings

Overall Reunion Meeting open to all

Ocular visit to Megatent

Complete Family Tree

Identify Family Representativesper 4th Gen. Branch

Invite and Finalize List of Bazaar Concessionaires

Send out invitations / Pre-registration

Finalize Headcount

Design and production of printed materials and collateralst-shirts, tickets, collaterals, backdrop, souvenir program, etc.

Ticket and t-shirt distribution

Fund RaisingSponsorships, Special Events, Selling of Memorabilia

REUNION DAY!

CommitteesCommittee Committee Heads

Overall Chairperson Ronny Zamora

Secretariat / Registration Andrea Zulueta

Program Ana David-Coscolluela

Food Ditas Lerma / Minnie Chiongbian

Documentation Cecile Zamora / Leo Riingen

Website / Database Michelle Hallare-Groves

Marketing / Promotions (open)

Exhibit / Family History Leny de Borja (for confirmation)

Physical Arrangements / Logistics

Poch Zamora

Kiddie Activity Area Gabby Roa-Limjoco

Bazaar Petit Olbes (for confirmation) / Sumulong Cousins

Mass Linda Francisco

Design and Publications Ana Zamora

Décor and Theme Robbie and Pauline Virata

Ways & Means Manny Zamora, assisted by Ana David-Coscolluela

Fund Raising / Special Projects Individual Branches, in coordination with Ways & Means

How can you help?

• Get in touch with family members and spread the word!

• Complete your family tree• Assign a family representative (1 per 4th

Generation Family)• Volunteer for a committee• Collect family history, trivia, photos, memorabilia • Organize a fund raising event/project• Be a supplier (with family discount, of course!)• Be a sponsor/donor• Join the bazaar• Save the date and attend on December 29

Next steps

• Organize Sub-Committees

• Ocular inspection/visit of Megatent

• Convene Core Group and Sub-Committee Heads

• Complete Family Tree

• Complete list of family representatives

• Secure proposals from suppliers

• Draft Detailed Program

• Send out “Save the Date” Invitations

Questions? Suggestions?

• Email Address: zamorareunion2013@gmail.com

• Website: http://zamorareunion2013.weebly.com

Our VenueCourtesy of Buddy Zamora