ZAMORA Family Reunion

12.29.13Event Overview

July 25, 2013

Reunion OverviewDate December 29, 2013 (Sunday)Time 10:00AM-11:00AM

11:00AM-2:00PM 2:00PM onwards

RegistrationProgram ProperOptional Activities

Venue Megatent, along C5 LibisAttendees Direct descendants of Mauricio &

Gervasia Zamora

Attire Official shirt, color coded per branch

Reunion ProgramTime Activity 6:00PM-6:00AM Set-Up: Technical, stage and caterer6:00AM-10:00AM Set-Up: Exhibit, Bazaar, Kiddie Area10:00AM Gates Open10:00AM-11:00AM Registration

Bazaar, Exhibit and Kiddie Area Open11:00AM-12:00NN Family Mass12:00NN-2:00PM Program Proper

- Lunch- Messages from selected family members- Video Presentation- Simple Games- Light Entertainment (professional)- Group Photo- Family legacy activity (TBD)

2:00PM-6:00PM Optional Activities- Bazaar and Exhibit - Family Bingo (?)- More Games (?)- Mini-Reunions per branch

Other Program Elements• Souvenir Program

o To be distributed to all attendees• Raffle

o To promote family businesses• Family Heritage Exhibit

o Each branch to be given a designated area to display memorabilia, pictures and the like

• Zamora Family Bazaar o Area for sponsors to promote their productso Family members can promote their businesseso Provide additional food options

• Kiddie Activity Areao A play area with age-appropriate activities to keep younger family

members entertained during the reunion• Photobooth

Logistics• Registration

o Pre-registration will be requiredo Nominal fee (approx. P350) will be collected to defray cost of t-shirt and to

ensure commitment to attendo Deadline for registration will be announced and will be the basis for venue

set-up, lunch, o Tickets and official t-shirts will be distributed to each branch representative

prior to the reunion • Safety

o Medical - paramedic team and ambulance will be available during the event• Parking

o Ample parking space is available • Security

o Security augmentation will be provided in all strategic areaso Name badges will be given to all attendees (family, household

staff-yayas/drivers, crew/suppliers)

Funding• Nominal registration fee to encourage maximum

attendance and participationo Target amount: P350, equivalent to cost of t-shirto For us to have a firm headcount for food, t-shirts, etc.o Fee includes: T-shirt, Lunch, Program/Entertainment, Other activities (bazaar,

exhibit, kiddie activity area)• Fund raising activities leading up to the Reunion to

raise additional fundso Ex. golf tournaments, special movie screenings, Family Cookbook, souvenirs and

memorabilia, etc.o Family members can get to know each other by organizing and attending special

events • Sponsorships (in cash or in kind) are encouraged

o Preferably from own business or personal contribution of a family membero Subject to approval of Ways and Means Committeeo Proper acknowledgement of all sponsors will be made before, during and after

the event• Surplus funds will be set aside for Special Projects

o Ex. scholarship fund, coffee table book, etc.o Proper accounting and reporting of funds will be done through the Ways and

Means Committee

TimelineActivity/Task AUG SEP OCT NOV DEC

Core Group MeetingCore Group + Committee Heads

Sub-committee meetingsOverall Reunion Meeting open to all

Ocular visit to MegatentComplete Family TreeIdentify Family Representativesper 4th Gen. Branch

Invite and Finalize List of Bazaar ConcessionairesSend out invitations / Pre-registrationFinalize HeadcountDesign and production of printed materials and collateralst-shirts, tickets, collaterals, backdrop, souvenir program, etc. Ticket and t-shirt distributionFund RaisingSponsorships, Special Events, Selling of Memorabilia

REUNION DAY!

CommitteesCommittee Committee Heads

Overall Chairperson Ronny ZamoraSecretariat / Registration Andrea ZuluetaProgram Ana David-Coscolluela Food Ditas Lerma / Minnie Chiongbian Documentation Cecile Zamora / Leo Riingen Website / Database Michelle Hallare-GrovesMarketing / Promotions (open)

Exhibit / Family History Leny de Borja (for confirmation)

Physical Arrangements / Logistics

Poch Zamora

Kiddie Activity Area Gabby Roa-LimjocoBazaar Petit Olbes (for confirmation) / Sumulong CousinsMass Linda FranciscoDesign and Publications Ana Zamora Décor and Theme Robbie and Pauline VirataWays & Means Manny Zamora, assisted by Ana David-CoscolluelaFund Raising / Special Projects Individual Branches, in coordination with Ways & Means

How can you help?• Get in touch with family members and spread the

word!• Complete your family tree• Assign a family representative (1 per 4th

Generation Family)• Volunteer for a committee• Collect family history, trivia, photos, memorabilia • Organize a fund raising event/project• Be a supplier (with family discount, of course!)• Be a sponsor/donor• Join the bazaar• Save the date and attend on December 29

Next steps• Organize Sub-Committees • Ocular inspection/visit of Megatent• Convene Core Group and Sub-Committee Heads• Complete Family Tree• Complete list of family representatives • Secure proposals from suppliers• Draft Detailed Program • Send out “Save the Date” Invitations

Questions? Suggestions?• Email Address: zamorareunion2013@gmail.com

• Website: http://zamorareunion2013.weebly.com

Our VenueCourtesy of Buddy Zamora