YouTestMe · 3. Certificate: Add a certificate to a test that will be awarded after successful completion of the test (optional) 4. Sections: lick on the “Add section” button,

YouTestMe

Administrator’s Manual


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Table of Contents

1 Introduction ................................................................................................................................................ 3

2 Import Files from AGILE Excel template ..................................................................................................... 3

2.1 Defining security roles ........................................................................................................................ 3

2.2 Importing test shells (Items)............................................................................................................... 8

2.3 Importing Testing session (Scheduled offerings) ............................................................................. 11

2.4 Importing Test Candidates (User Enrollments) ................................................................................ 13

3 Creating a test out of the test shell .......................................................................................................... 15

4 Copying Tests ............................................................................................................................................ 26

5 Testing location ........................................................................................................................................ 28

6 Reports ..................................................................................................................................................... 31

6.1 Exporting Score Reports ................................................................................................................... 32

6.2 Exporting the Completion Status Report ......................................................................................... 36

6.3 Creating advanced reports using the Report Builder ....................................................................... 37


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1 Introduction

This document's purpose is to explain the main testing-related activities of an Administrator in YouTestMe

GetCertified:

• Importing students

• Importing test shells

• Creating questions pools

• Creating questions

• Creating tests

• Importing testing session

• Importing test candidates

• Exporting personal score reports

• Scoring and verifying the results

• Exporting completion statuses

This manual can be used by Instructors as well since most of the listed activities are available to them.

2 Import Files from AGILE Excel template

2.1 Defining security roles

To import new users from an Excel file with specific security roles, first, you need to set External IDs for the

roles. If a security role is not specified in the Excel file, the user will be assigned the role of a Student by

default. In the example below, you will see how to upload a user with an Instructor role.

1. Navigate to the “Users” option in the main menu and choose “Roles and permissions.”


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2. Find the Instructor role and click on the pen icon, to edit settings for that role

3. Fill in the External ID field and click on the “Update” button


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4. Navigate to the “Users” option in the main menu, and choose “Manage users”.

5. On the “List of all users” tab, select the option “Load users”.


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6. In the pop-up window, select the AGILE Excel template and download it by clicking on the

hyperlinked Excel template text.

7. Fill out the necessary information, and in the “User role” field, enter the External ID that you

previously made for an Instructor role.


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8. Upload the completed predefined Excel template, check the box to notify newly created users by

email, and select confirm.


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2.2 Importing test shells (Items)

A test shell is a placeholder for a test. It can contain the name and the External ID, and is intended as a first

step of creating tests that need to be synchronized with external systems (such as AGILE).

1. To import test shells from an Excel file, navigate to the “Tests” option in the main menu, and

choose “Manage tests”.

2. Click on the Load icon and choose the “Test shells” option.


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hyperlinked Excel template text. You can also download the instructions for uploading this Excel

template.

4. Fill out all the information that is necessary for creating a test shell. Use the Legend sheet to see the

descriptions of the Excel columns.


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5. Upload the completed predefined Excel template and select the “Confirm” button.


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2.3 Importing Testing session (Scheduled offerings)

1. To import the testing sessions, navigate to “Test/Manage tests”. Click on the “Upload” icon and

then on “Testing sessions”.



template.


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3. Fill out the template for loading testing sessions with the necessary information. Use the Legend

sheet to see the descriptions of the Excel columns.


NOTE: Testing sessions (Scheduled offerings) will be visible after you finish creating the test.


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2.4 Importing Test Candidates (User Enrollments)

1. To import the User Enrollments, navigate to “Test/Manage tests”. Click on the “Upload” icon and

then on “Test Candidates.”



template.


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3. Fill out the template for loading User enrollments with the necessary information. Use the Legend

sheet to see the descriptions of the Excel columns.



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3 Creating a test out of the test shell

1. To create a test out of the shell, navigate to the “Tests” option in the main menu, and choose

“Manage tests”. Click on the “Drafts” on the left-hand side and search the name of the test that you

want to create.

2. Click on the “Incomplete-Return to Wizard” button to return to the Wizard and add settings for the

test.


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Next, follow the steps of the Test Wizard bellow. You can create the test with or without sections. Test

sections represent tests within tests. They can have their own introduction, rules, and a specific set of

questions.

1. Test information: Enter the name of the test and check the “Test with sections” checkbox and click

on the “Next” button.

2. Settings: This is the part where you can choose all the settings for the whole test. You need to check

“Require updating personal information” checkbox, so the users that you imported could update

their profile information before test-taking.


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3. Certificate: Add a certificate to a test that will be awarded after successful completion of the test

(optional)

4. Sections: Click on the “Add section” button, to add the first section (module)

5. Step 1. In Section Wizard – Section information: Set the name, description, and introduction for the

section.

6. Step 2. In Section Wizard – Settings: Set settings for your section.

7. Step 3. In Section Wizard – Method: You can choose in which way you want to add the questions:

a) “Add questions manually”- this method creates a unique version of the section that will be

distributed to all of the users assigned as test candidates. You can choose the exact

questions that will be used and their order, and you can use advanced options like

“Branching of test questions”.

b) “Use the test generator”- this method allows you to create any number of section versions.

These test versions will be unique but comparable since they will contain the same ratio of

easy, medium and hard questions from the question pools used to create this test.

“Branching of test questions” is not available when a generator is used.

c) “Upload test from Excel”- upload the entire test from an Excel file. When this option is

chosen, the test options and questions are still up for further modification.


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8. For now, let us click on the “Select” button, below the “Add questions manually,” to make a new

question or to import one from the question pool (Topic area).

9. Step 4. In Section Wizard – Add questions: Choose the “Import from pools” option, to add questions

from a specific pool (Topic area).


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10. Choose the question pool (Topic area) from the dropdown menu, from which you want to add

questions.

11. When you choose a topic area, you can assign all the questions from that specific Topic area with

the “Assign all” button, or you can assign one by one using the reversed arrow button.


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12. Step 5 in Section Wizard – Review

13. Step 6 in Section Wizard – Save section: You can add as many sections as you want. To add another

section, click on the “Add another section” button, and the new Section Wizard will start.

14. After you finish with adding sections, click on the “Save and continue” button.


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15. Step 5 in the Test Wizard – Grading: In this part, you define the pass mark for the whole test and/or

the parts of a test:

a) Whole test (see the screenshot below)

b) Set the preferred pass mark. A student needs to achieve more than the percentage value

that you set as a pass mark on the whole test so he can pass that test. If the “Make the pass

mark inclusive” checkbox is checked, a student will pass the test by achieving the exact or

higher percentage.

c) Test sections (Module, see the screenshot below)

d) Click on the pen icon on the edit column to set the pass mark for each section (Module). If

you check the “Passing required” option for some module, then the Student needs to pass

that module as well as a pass mark on the whole test.

e) The part where you define pass mark for the group of sections (Modules), this part is the

“Core section” part.

You can make a group of sections (Modules) if you set a pass mark for a specific group and check

“Passing required” for that group, then the Student needs to pass that Section group so he can pass

the test.

NOTE: Instructions on how to create a new section group can be found below.


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16. To create a section group (core section):

a. Click on the “Create new section group” (see the picture above), after which the pop-up

window will show up.

b. On the left side of the “Section” table, you will see the checkboxes, and you need to check

sections (Modules) that you want to group.

c. Enter the name for that group, and set the pass mark for it. Check the “Passing required”

checkbox if you want to set that the passing of this core section is mandatory, and the

passing of the whole test depends on it (see the screenshot below). Make as many groups

as you want using the same procedure.


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17. Review: Review the settings you have chosen in the previous steps. Once you are finished, click on

the Next button

18. Save test: Click on the “Finish wizard” button, and your settings for that test will be saved.


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19. When you finish the test wizard, the sessions and the candidates that you previously imported via

the AGILE Excel template will appear, and you can see them in the “Testing session” tab. Click on

the pen icon to change settings for that session.

20. If you haven’t set the time in the AGILE template, you can set it in the pop-up window that will

show up after you click on the pen icon. After you are done with updating session information, click

on the “Save” button.


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21. The last step is publishing a test by clicking on the “Publish test” button. Once the test is published,

you won’t be able to add more questions or edit them.


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4 Copying Tests

Copying a test, allows the Administrator to create the same test, with the same settings and questions,

remaining able to change and add questions in that copy, while creating a slightly different version.

1. To create the Test Copy, navigate to the Tests/Manage Tests, and choose the test that you want to

copy.

2. On the top right corner, click on the Setting icon and then on the “Create a copy.”


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3. The new draft test window will show up. To be able to go back to the Test Wizard and change

settings and questions for that copy, click again on the Settings icon, on the right top corner, and

after that on the “Return to Wizard.”


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5 Testing location

The administrator can create a Testing Location and assign Proctors to that location. That way, when he

sets that location for the Test Session (scheduled offering), the proctor will be automatically added to that

test.

1. To create a Testing Location navigate to the Test/Testing location/

2. Click on the “Create new” button


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3. After clicking on the “Create new” button, you will be prompted to enter the following details into a

pop-up window. Clicking on the “Assign Proctors,” the new pop-up window with the list of all users

will show up. Select the users which you want to assign as a Proctors and click to the “Confirm”

button


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4. Click on the “Create” button to finish creating a new Testing Location


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6 Reports

Take the following two steps to access the reports for all three reporting systems that will be explained

below:

1. Navigate to “Test/Manage Tests”

2. Search for the test and click on it’s linked name


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6.1 Exporting Score Reports

In the screenshot below, there is an example of a “Personal report” page: 1. You can access it from the Candidates tab. 2. Select a user whose report you want to see, and click on the Personal report” icon in the “Actions”

column.

In the image below you can see how to: 1. Export a “Score Report”

2. Examine Core section table – all the information about section groups such as:

a. name

b. which sections are part of which group

c. pass mark for each Student’s score

d. whether passing is required or not

e. status for each section group (see the picture below)

3. Examine Section table – all the information about section such as:

a. the time when the Student started and finished section

b. whether passing was required

c. pass mark

d. score

e. status for each section (see the picture below)


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An example of an exported “Score report” is shown in the pictures on pages number 34 and 35.


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6.2 Exporting the Completion Status Report

1. Click on the “Candidates tab” there you will see all the candidates that you assigned to the session

for that test

2. In the “Report verification date” column in the “List of candidates” table, you will see the status of

the test report

3. You need to select candidates whose report you want to verify

4. Click on the “Action” dropdown button and then on the “Verify reports for selected candidates.”

5. Click on an excel icon with a green checkmark to download a report


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6. This is the preview of the exported report.

6.3 Creating advanced reports using the Report Builder

Click on the “Report Builder” tab to set all the settings for a report


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1. Create a custom report by selecting options from the list. Each option will be featured as a column

in the report table.

2. Here you can filter the results according to the chosen column, criteria, and value. The group filter

is a conjunction (AND) or disjunction (OR) of more filters. Negation can be applied to any filter.

3. Here you can see aggregated results for multiple test sections by creating a test sections group. This

option is available for the test with sections only.

After you select and filter all the options that you want to display in the report, you need to click on the

“Display report” button.


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This is an example of the custom report that you can export as an excel file if you click on the excel icon.

This is an example of an exported excel file.

Documents

YouTestMe · 3. Certificate: Add a certificate to a test that will be awarded after successful completion of the test (optional) 4. Sections: lick on the “Add section” button,