YEP Funding Guidelines

Correct as of10 Oct 08 1

YEP FUNDING GUIDELINES

What I need to know when applying for YEP grant? � Applications must be endorsed by a Singapore registered organisation such as an Institutes of Higher

Learning, Voluntary Welfare Organisation, Youth Organisation, NGO etc. The responsibility of expeditions lies solely with the organisation endorsing the leaders and their projects

Funding Eligibility

Participants & Leaders

Participant � Singapore Citizens or Singapore Permanent Residents � First-time YEP participant between 15-35 years of age � YEP funds up to 50% of allowable personal costs, capped at $1000 per participant.

Leader � At least 21 years old before/on departure date of expedition, � Has a valid NYC-YEP leadership training certificate � Has a valid first aid certificate, recognised by NYC and valid throughout the

overseas expedition

� No limit on the number of times a leader can be funded; � YEP funds 100% of allowable personal costs, capped at $1000 per leader.

Resource Persons Total number of resource persons (i.e. ex-YEP participants and foreigners) should not exceed 20% of the total number of people eligible for funding.

a) Ex-YEP participant* who plays the role of participants’ mentor or co-leader to assist the leaders.

� Singapore citizens or Singapore Permanent Residents, � Has a valid NYC-YEP leadership training certificate � YEP funds 100% of allowable personal costs, capped at $1000 per person

b) Foreigner* who plays a vital role(s) in the team as resource person e.g. translator, liaison officer with overseas partner.

� First-time YEP participant between 17-35 years of age. � YEP funds up to 50% of allowable personal costs, capped at $1000 per person.

c) Foreigner* who is a leader/co-leader

� At least 18 years old before/on departure date of expedition � Has a valid NYC-YEP leadership training certificate, � Has a valid first aid certification, recognised by NYC and valid throughout the

overseas expedition. � YEP funds up to 50% of allowable personal costs, capped at $1000 per person.

*Please include in your proposal a detailed description of the role(s) played by the Ex-YEP participant(s )& Foreigner(s) in your team.


Team Formation � The recommended team size is 13-20 people, depending on the nature of project. Team size: (excluding trained leader(s))

No. of trained leader required:

Requirements for leaders:

Team with 13-person

1 trained leader � At least 21 years old before the departure date of the expedition. (Singapore Citizens or Singapore Permanent Resident)

Team with 14-person or more 2 trained leaders • At least 1leader must be at least 21 years old

before the departure date of the expedition (Singapore Citizens or Singapore Permanent Resident) and,

• The 2

nd leader can be 18 years old and above

before departure date of expedition The endorsing organisation will need to endorse a co-leader under 21 years old. (Endorsement letter is available on www.yep.sg (Toolbox-nuts and bolts) – File name: Endorsement_Co-leader)

Other requirement: Ethnic and religious based teams, or equivalent – must have a minimum of 20% of team members from outside the ethnic/religious group.

NYC-YEP Leadership Training Course � Leaders are to attend the NYC-YEP leadership training programme to be well equipped with the skills

and knowledge to lead an International Service-Learning expedition (Refer to www.yep.sg- Toolbox – Training and Development for list of training providers).

� YEP will reimburse full cost of training, capped at $600 per leader during the first disbursement of grant after the project application is approved.

� Leaders who had attended the YEP-SIF leadership course between 2000 and 2005 are required to go for re-certification with one of the training providers

� 100% attendance is required before a course certificate will be issued by NYC-YEP. The validity of a 5-day NYC-YEP Leadership training certificate is for 4 years.

First Aid Training The leader AND at least one other person (preferably someone in a leadership role) in each expedition need to hold a valid First Aid certificate. Together, both will organise and assign roles to their team members for medical emergency response situations. YEP does not sponsor the training fees for basic first-aid training (except the OBS FAE and WMFR).


Type of Projects

Local Engagement - Pre and Post Expedition Local Engagement Projects

� The YEP journey of serving and learning begins in Singapore where teams serve and learn from the

local community This learning sets the foundation for the team to engage on a same issue for their overseas expedition. After the expedition, the team returns with a deeper understanding and is more

equipped to re-engage with the same community for another project. � The local engagement projects should include a service component such as:

� Conduct programmes for the boys in XX welfare home;

� Set up a computer lab at a community facility for low income families and provide basic IT lessons to residents twice a month;

� Provide maintenance service to one-room flat residents/elderly and assist the VWO to conduct survey and collect data pertaining to the elderly;

� Ongoing engagement with the XX primary school such as implementation of pen pal and writing programme, leadership/team building training programme etc.;

� Conduct health checks or assessment for the residents in XX healthcare centre;

Overseas Expedition

� Project duration to be around 14 days* with 70% of the duration spent on service activities. (*Refer to page 5 for variation on the days of expedition)

� YEP supports projects in ASEAN countries, China and India. � YEP seeks to encourage service-learning projects on the following issues:

� Education, Technology & Knowledge transfer: Basic IT computer skills, personal life skills workshops,

English language pedagogy by teachers for teachers, refurbishing or rebuilding schools and living

quarters, construct libraries and set up library management system, setting up computer centre or IT

learning centre, constructing or upgrading technological tools e.g. rainwater harvester, multi-media

training and technology, etc.

� Environment: Cleaning up of reservoirs, flora & fauna surveys, nature trail interpretation, planting of tree

saplings/ reforestation, biogas development, public conservation education, laying water pipes, etc.

� Healthcare: Conducting health checks, assisting in vaccination, public health education, optometry,

conducting train-the-trainer healthcare programmes, etc.

� Special Needs: Setting up of therapy centre/corner, conducting programme for the special needs

community, special needs empowerment (e.g. Singaporean and host youths, both with physical

disabilities developing training programmes for the public), etc.

� Heritage, Culture and Arts: Culture and heritage documentation, traditional knowledge documentation,

traditional Arts promotion among the youth, collection of indigenous stories, myths and legends,

documentation of artifacts, archeology related projects, etc.


� Social Enterprise and Income Generation: Setting up of mud house for farmer to store seeds, construct

agricultural learning centre for villagers, sharing of marketing strategies and techniques (e.g. packaging and e-selling, setting up website to promote products), skills development in co-operative management (e.g. bookkeeping, supply chain management), etc.

� Projects primarily focusing on the following nature(s) will not qualify for YEP funding:

� Fund raising trip for overseas community

� Collection, transportation and distribution of items (books, clothing, medical supplies, etc.)

� Purely interactions with host community, home visits / home stay

� Study-trip type of projects/ Student-exchange programme/ Industrial attachment programme / Field trip with no community service and learning elements

� Projects should encourage strong participation from the host community, promote interaction of youth from both countries, and encourage mutual learning amongst youth from the different countries.

� Project should also adopt the Service-Learning methodology and leaders to ensure a structured

learning framework is in place. � Projects should also be confined (whenever possible) to one locality (e.g. village, school etc.) to

reduce travelling time and allow participants more time for meaningful engagement with host community.

Encouraging Sustainable Partnerships

NYC would like to encourage sustainable partnerships between Singapore organisations and your counterparts overseas. This can be achieved in any of the following modes (or in combination):

A. Singapore Organisation to Overseas Organisation (O2O)

B. Singapore Organisation to Overseas Community (O2C)

Singapore Organisations that continue to work with the overseas organisations for at least 3 years and are part of their strategic community development plan through a geographical area or a social sector. E.g. Partnership with Sarawak Biodiversity Centre would lead Ngee Ann Polytechnic to work in the various villages in Sarawak.

Villages might differ, the host partner remains the same and the Singapore organisation is part of the counterpart organisations overseas strategic partners in their development efforts.

OR/AND

Singapore Organisations that have adopted a community directly and are committed to contribute to the strategic development plans of the community for at least 3 years. E.g. Singapore Polytechnic partners with Municipality of Concepcion in the Philippines. SP contributed in the various projects planned by the municipality in various phases.

60% of the allowable project cost.

Amount is capped at $1000 per person, $20,000 per team, and subjected to claims and receipts.

An increase of 10% funding for the 3

rd

project proposal OR when application is supported by an MOU/agreement signed between Singapore organisation and overseas counterpart organisation.


To be eligible for 60% funding, projects have to: • be at least a 14-day overseas expedition, with 70% of the duration spent on service component, • encompass the pre and post expedition service projects in Singapore,

• be a continuation effort from the previous YEP trip*

*This YEP trip refers to the previous trips made by the Singapore organisation as part of their sustainable plans with the overseas counterpart organisation.

Funding Quantum YEP funds up to 50% of allowable personal costs, capped at $1000 per person or $20,000 per team, whichever is lower. However, to cater to sector’s diverse needs/abilities, a range of funding quantum is available for consideration: 1. Teams who implemented the pre and post expedition projects in Singapore and the duration of overseas

expedition is less than 14 days

Percentage of funding � 13-day with 70% of the duration on service activities - 40% of the allowable project cost* � 12-day with 70% of the duration on service activities - 35% of the allowable project cost* � 11-day with 70% of the duration on service activities - 30% of the allowable project cost* � 10-day with 70% of the duration on service activities - 25 % of the allowable project cost* (*Amount is capped at $1000 per person or $20,000 per team, whichever is lower.) 2. Sustainable partnerships between Singapore organisations and your counterparts overseas � Duration of expedition: minimum 14 days with 70% of the duration spent on service activities

� 60% of the allowable project cost, capped at $1000 per person or $20,000 per team, whichever is lower 3. Teams who are unable to conduct the pre-expedition project due to special reason(s) but completed the post

expedition project

• Minimum team size required: 13 person eligible for funding, excluding trained leaders • Duration of expedition: minimum 14 days with 70% of the duration spent on service activities

• 20% of the allowable project cost, capped at $400 per person or $8000 per team, whichever is lower


ALLOWABLE PROJECT COSTS

♦ The final disbursement amount is based on the statement of account, receipts, number of eligible participants/leaders and eligible project costs.

♦ In the case of a surplus due to reduced number of participants/leader/resource person, changes in the itinerary and expenditures, the final disbursement amount will be adjusted accordingly

Based on 50%* funding (*Percentage of funding may vary)

Items that can be considered for Funding

Description Remarks Return Airfare & airport taxes Visa fees

- -

One reconnaissance trip � For 2 leaders. � Minimum of 4 days (excluding transit days). � Up to $250 per leader for expenses such as visa, meals, transportation,

accommodation and telecommunication costs (for operational and emergency purposes only).

� 50%* of the return airfare and taxes. � Will only be reimbursed if project is implemented.

Accommodation � Leaders are required to seek accommodation that can help the team to immerse in the host community e.g. community hall, classroom, a villager’s house, etc.

� Leaders need to ensure that economic disparity between the team and the host is as visibly narrow as possible.

� Does not include costs incurred during R&R days.

Meals � Allowances for meals and per diem given to team are not considered for funding. All claims to be substantiated with receipts to be eligible for reimbursement.

� Does not include meal costs taken during R&R days.

Transportation � Not inclusive of transportation taken in Singapore e.g. airport transfer. � Not inclusive of costs incurred during R&R days.

Medical related items

� Adequate medical insurance. Strongly recommended to secure insurance: o with accidental death and permanent disability; minimum coverage of

S$200,000; o covers local and international emergency medical evacuation

expenses/services.

� Medical staff / vehicle on standby for emergency during project implementation (where necessary)

� Medical Supplies- e.g. anti-malaria pills, first aid kit, etc.

� Pre-trip Medical Check-up, Tetanus and Typhoid vaccinations

o Vaccines with long-term coverage e.g. Hep A and B should be borne by the individual.

o Other vaccines may be considered if strongly recommended by medical professionals e.g. Tan Tock Seng Traveller’s Clinic e.g. flu vaccine.

Project materials costs

� Local projects: Project and transportation costs for/to beneficiaries. � Overseas projects: No pre-determined amount; to be computed as part of the total

project expenditure.


Others � Pre and Post expedition bonding camp / Team building expenses

o 50%* of expenditure, up to $150 per team, whichever is lower.

� Project documentation and compilation of report/ photos

o 50%* of the expenditure, up to S$50 per team, whichever is lower.

� A banner that bears the NYC and YEP logo

o 50%* of the banner cost, up to S$60 per team, whichever is lower.

� T-shirt for YEP expedition which bears the NYC and YEP logo

o 50%* of the T-shirt expenditure, up to S$5 per T-shirt, whichever is lower.

� Telecommunications (for operational and emergency purposes)

o 50%* of the telecommunication cost, up to S$100 per team, whichever is lower.

The following items are not eligible for funding:

� Photographs for exhibition / video production costs

� Fundraising costs/ Capital for micro-credit projects

� Sight-seeing/ Guided tour costs, Rest & Relax / Recreational costs

� Entertainment expenses (thank you, farewell dinners, etc.)/ Gifts/Donations

� Coordination or administration fees of host partner / agency / travel agent

� Per diem or allowances to individuals and any other personal costs (e.g. personal international calls)

The acceptance of the YEP project and training grant is an agreement to fulfil the YEP’s requirements. In an event where a team does not meet our requirements and submit necessary supporting documents as stated in our project report due to whatever circumstances, foreseen or unforeseen, NYC will consider the project application lapsed and void the contract. As such, the team would be required to refund the full amount of our first grant disbursement to NYC.


PUBLICITY GUIDELINES FOR YEP

1. YEP teams need to observe the following when carrying out their publicity plans:

For News Releases, Newspaper, Exhibitions, Magazine Articles and Media Interviews � Please acknowledge YEP, NYC and Tote Board (Singapore Totalisator Board)* for all news releases,

newspapers, magazine articles, exhibitions and interviews by Media.

� Please check with the YEP staff on the source of your project grant.

� Please introduce YEP to the public as:

"Youth Expedition Project (YEP) is made possible and administered by the National Youth Council (NYC) and

the funding is made possible by the Ministry of Community Development, Youth and Sports (MCYS) and Tote

Board (Singapore Totalisator Board).”

For Marketing Collaterals

� Use of logo:

The following are guidelines on the application of logos onto T-shirts, banners, letterheads, e-mails and other

marketing collaterals.

For Voluntary Welfare Organisation, Youth

Organisation and Non-Institute of Higher

Learning)

� Location: Place it at the right hand side of the banner.

� Soft copy of the logo is available at www.yep.sg (under

toolbox-nuts and bolts)

For Institute of Higher Learning

(Polytechnics, ITEs, NUS, SMU, NIE and

NTU, NAFA and Laselle)

� Location: Same as above.

� Please check with YEP on the source of your project grant.

� Please include Tote Board’s (STB) logo if project is funded by

STB through YEP. Please contact Ms Lyne Chia at

[email protected] or 6879 2916 for publicity

matters.

YEP logo Pantone Code The process colours of the YEP logo colours are:

orange - 60m 100y

green - 40c 100y

grey - 60k

if the colours are to be produced in Pantone Colours it

should be represented by:

orange - P151C

green - 382C

grey - Cool Gray 9

NYC logo Pantone Code The process colours of the NYC logo colours are:

blue (capital Y) - 4C

green (national.youth.council) - 100c 90y 10k

green (underline) - 30c 94y

if the colours are to be produced in Pantone Colours it

should be represented by:

blue (capital Y) - 300C

green (national..youth..council) - 347C

green (underline) - 30% of 347C

Documents

YEP Funding Guidelines