Department of Post-Secondary Education, Training and Labour

2021-2022

Immigrant Settlement Support Funding Guidelines

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This document is available online at https://www2.gnb.ca/content/gnb/en/services/services_renderer.200756.Immigrant_Settlement_Support_Funding_Program.htmlFor further information contact:

Department of Post-secondary Education, Training and LabourP.O. Box 6000Fredericton, New BrunswickE3B 5H1

Telephone: 506-453-3981Fax: 506-444-6729Stephen.Chase@gnb.ca

Disclaimer: The Department of Post-secondary Education, Training and Labour reserves the right to waive or modify implementation of any of the guidelines in this document if it is deemed to be in the best interest of the province’s population growth strategy and the province overall.

October 2020

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Contents1. Background . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2

2. For first-time applicants: Things to consider when

developing a proposal . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3

3. Submitting an application for funding . . . . . . . . . . . . . 4

4. Objectives . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5

6. Eligibility criteria . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7

6.1 Eligible applications . . . . . . . . . . . . . . . . . . . . . . . . . 7

6.2 Ineligible applicants . . . . . . . . . . . . . . . . . . . . . . . . . 7

6.3 Eligible funding activities . . . . . . . . . . . . . . . . . . . . 7

6.4 Ineligible activities . . . . . . . . . . . . . . . . . . . . . . . . . . . 7

6.5 Examples of partnering organizations and

agencies may include: . . . . . . . . . . . . . . . . . . . 7

6.6 Eligible clients . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8

6.7 Eligible costs . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8

Negotiated Administration Rate . . . . . . . . . . . . . . . . . 9

6.8 Ineligible costs . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10

7. Application process . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11

7.1 Application format . . . . . . . . . . . . . . . . . . . . . . . . . . 11

7.2 Implementation Plan . . . . . . . . . . . . . . . . . . . . . . . 11

7.3 Funding application review . . . . . . . . . . . . . . . . . 11

7.4 Contribution agreements . . . . . . . . . . . . . . . . . . . 12

7.5 Payment schedule . . . . . . . . . . . . . . . . . . . . . . . . . . 12

7.6 Role of the department . . . . . . . . . . . . . . . . . . . . . 12

7.7 Role of the organization . . . . . . . . . . . . . . . . . . . . . 12

Appendix A: Conflict of Interest Guidelines . . . . . . . . . 13

Appendix B: Reporting template . . . . . . . . . . . . . . . . . . . . 15

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1. Background

The Government of New Brunswick works to retain and grow our population through repatriation and attraction of New Brunswickers and other Canadians, retention of our people, and immigration.

Settlement and integration services are important keys to supporting and retaining New Brunswick’s increasing numbers of newcomers. The province has committed significant resources to these services, including funding for enhanced language training; bridge-to-work programming; support for community organizations providing settlement services; investments in the creation of new settlement organizations; and labour market integration.

The province has made immigrant attraction and retention a priority in the support of population growth. It will continue to invest in facilitating settlement and multiculturalism programming with the understanding that this investment will have long-term returns for a stronger and more prosperous province.

These guidelines are intended to help organizations apply for funding for programs which will assist newcomers and help them integrate, which in turn will increase retention of immigrants in the province

The term ‘newcomers’ refers to individuals classified as Temporary Foreign Workers, International Students, children 18 years or younger, Permanent Residents who have been in the country for five years or less.

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2. For first-time applicants: Things to consider when developing a proposal

When developing your proposal, these are some things you may want to think about:

• What gaps exist in settlement services available for newcomers in your community?

• How many new immigrants have arrived in the last year? How many are expected in the next year?

• What are the countries of origin of newcomers to your community?

• What exactly is it that you would like to do?

• How will this support immigrant settlement and retention in your community?

• Why do you think funding is required from the provincial government?

• What other sources of funding may there be for the project or program?

• What do you see as the role and responsibility of your group in this proposed program or project?

• How will the community benefit from the proposed program/project?

• How will local employers benefit from the proposed program/project?

• How will new immigrants benefit from the proposed program/project?

• How will you evaluate the success of your program/ project?

• Who would be your natural partners in this project? How can you approach and include them?

To encourage transparency, your organization is encouraged to consider adopting conflict of interest guidelines. An example is included in Appendix A.

• These questions are modeled on the Community Capacity Building Fund Proposal Template of the Saskatchewan government’s Advanced Education, Employment and Labour. Used with permission.

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3. Submitting an application for funding

The deadline for applications for funding each year is December 31. The period covered by the annual call for proposals is April 1 of the coming fiscal year to March 31 of the following year. If an organization is approved for multi-year funding (with the prior agreement of the department), the proposal and budget submitted should only cover the coming fiscal year. New proposal outlines and budgets will be accepted later for following years.

To submit your proposal with any supporting documentation to the department, go to https://pgd-dcd.smapply.ca create an account and click on Immigrant Settlement Support Fund.

In addition, please allocate enough time prior to the implementation of your project to allow for evaluation of your proposal.

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4. Objectives

The funding process will be guided by the following objectives:

• Fulfilment of the province’s goal of increasing immigrant attraction, integration and retention and align with the Population Growth Strategy. https://www2.gnb.ca/content/dam/gnb/Departments/petl-epft/PDF/PopGrowth/Population_growth_strategy.pdf

• Mutual benefits: Proposals should demonstrate mutual benefits for immigrants and the communities in which they live, in the areas of settlement, integration and retention;

• Fairness and transparency: All eligible organizations are to have an equal chance to receive funding;

• Balance: Proposals are sought that will benefit urban and rural areas and francophone communities; and

• Clear accountability: Accountability measures will ensure that public dollars are invested wisely and results are achieved.

• For this reason, clear measurable Key Performance Indicators (KPIs) are essential to your proposal.

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Priority will be awarded to programs/projects that:

• Support the objectives of the Government of New Brunswick to attract, assist with the integration of, and retain newcomers;

• Enhance and build on existing infrastructure and services rather than duplicate existing community resources;

• Meet a clearly defined, or demonstrated, need;

• Focus on action and measurable results leading to sustainable and lasting changes to address community issues;

• Show extensive co-operation by a variety of partner organizations or agencies; and

• Involve multiple funding partners (including in-kind contributions such as volunteer time or the donation of facilities, services, materials or equipment);

• Show innovation in project design or programming and/or show enhancements or improvements to previously-funded programming.

Please note that prior government support does not guarantee future support for the same or a similar program. The Government of New Brunswick will not guarantee deficit funding of an organization resulting from programs or services delivered to immigrants.

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6. Eligibility criteria

6.1 Eligible applications

Applications will be considered for funding according to the following criteria:

1) The community or region receiving a substantial number of immigrants within the next year has already received a substantial number or has identified immigration as a key growth strategy;

2) The organization is incorporated as a non-profit corporation or has a written agreement with an appropriately incorporated organization to handle the administration of the funds; (you will be required to submit a copy of your organization’s constitution and bylaws with your application);

3) It demonstrates community support by showing wide representation of stakeholders on a committee or board and/or through letters of support from key stakeholders;

4) It satisfies the department that they can receive, handle and account for public funding in a fair and transparent manner;

5) The organization is in accordance with the Government of New Brunswick’s population growth goals and mandate;

6) It must comply with provincial and federal legislation, including those on labour, human rights and privacy;

7) It has developed, or adopted, standard conflict of interest guidelines (see Appendix A for sample guidelines); (you will be required to submit a copy of your organization’s adopted conflict of interest guidelines with your application);

8) It must have the ability to mobilize volunteers to assist with reception, settlement and integration of immigrants; and

9) Funding will be considered when it is demonstrated that there are no other settlement services available, other than that provided by employers, or that those in place do not meet the unique needs of the newcomer immigrants.

6.2 Ineligible applicants

• Individuals;

• Businesses, companies or private organizations; and

• Funding bodies or organizations whose sole mandate is to award grants or funding.

6.3 Eligible funding activities

Eligible funding activities would be those that: I) help with the settlement, integration and retention of newcomers in New Brunswick’s communities; II) facilitate the integration of newcomers into the local labour force; III) promote and encourage understanding of the benefits of newcomers to New Brunswick’s economy and cultural and social lives.

• Needs Assessment & Referrals - Assessment of client needs and referrals to appropriate service providers, including referrals to Working NB for employment-related services

• Information and Orientation

• Community Networking and Engagement – opportunities for newcomers and the local community to engage with each other

• Other Support Services – other services as needed on an individual and/or group basis

6.4 Ineligible activities

Travel outside the province of New Brunswick and all international travel (except in exceptional circumstances pre-approved by the department).

Activities funded under the Immigrant Settlement Support Fund must have the primary purpose of directly serving newcomers and supporting them in their settlement process.

6.5 Examples of partnering organizations and agencies may include:

• Settlement organizations;

• Regional development authorities;

• Multicultural or ethnocultural organizations;

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• Employers, business and labour organizations;

• Community service providers such as literacy organizations, libraries, etc.;

• Professional and trade associations;

• Governments (federal, provincial, municipal);

• Educational institutions (school boards, colleges, universities); and

• Faith groups.

6.6 Eligible clients

Settlement program funding can support programs and services for the following clients:

• Permanent residents of Canada;

• Canadian citizens born outside of Canada (though services to recent immigrants to New Brunswick will be given priority);

• Protected persons as defined in Section 95 of the Immigration and Refugee Protection Act;

• Foreign nationals (and their dependents) temporarily living in New Brunswick and who have been nominated (received a certificate of nomination) under the New Brunswick Provincial Nominee Program; and

• International students or temporary foreign workers and their spouses.

International students and temporary foreign workers are valuable to the province and are potential provincial nominee applicants or future permanent residents. Therefore, the department will consider activities to assist international students and temporary foreign workers integrate and/or to become successful provincial nominee applicants.

6.7 Eligible costs

Eligible costs under settlement program funding include:

Salaries: Salaries of staff involved in direct delivery of the program or project. Contract positions may be included.

PGD has set ceilings on remuneration for program Executive Directors, Settlement Workers, and other positions commonly funded in ISSF proposals. Applicants may discuss these amounts in confidence with a Settlement and Multiculturalism Unit program consultant.

Benefits and Mandatory employment costs (MERCs): Benefits of salaried person(s) delivering the program or project. This may include medical and dental benefits or pension programs. Employer may cover no more than 50% of any pension program contributions. MERCs are payments

that the employer is required by law to make in relation to employees. For more information, contact Revenue Canada or visit https://www.canada.ca/en/revenue-agency/services/forms-publications/publications/t4001.html.

Supplies and resources: Office supplies related to delivering the program (writing tools, paper products, filing materials, postage, etc.) Educational or promotional material, other printed materials, audio-visual resources and software used directly in delivering the program/project.

Facilities and equipment: A portion of the office rent can be claimed when the office is used to work on the project. In addition, rent for meeting rooms or event space, equipment rental, photocopier rental, and telephone, fax, internet bills, for direct program delivery. Rent cannot be charged for space belonging to members of the board of the organization. Computer hardware costs of up to $2,000 are eligible. For verification on eligibility of items and costs, please contact a program consultant with the department.

Travel: Travel within the province for staff and volunteers directly delivering the program/project. Out of province travel must be preauthorized by a program consultant at least two weeks in advance.

• Employees and volunteers can claim travel directly related to delivery of the project, including travel for professional development, workshops, conferences, training and field trips that are part of the curriculum done in lieu of class time.

• Travel must be considered necessary and reasonable for the provision of services as determined by the department.

• Travel should be by the least costly method considering time and expense—mileage, taxi, rental, airfare, etc.

• Travel is restricted to economy class and alternatives to travel must be considered first.

• Eligible costs for employees and volunteers only, include transportation, meals, incidentals and accommodation during travel status specifically related to the delivery of the program.

• PETL will fund the lesser of: the rate outlined in the recipient’s internal travel policy; or the rates outlined in the Provincial Travel Policy https://www2.gnb.ca/content/gnb/en/departments/finance/human_resources/content/policies_and_guidelines/travel_policy.html Appendix A: Allowances. Note that mileage rates include GST/HST. Recipients may separate GST/HST costs if they wish to claim the taxes separately.

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Other: Includes items that do not fall into other categories, such as registration fees for a workshop conference related to the project or other miscellaneous expenses including Bank charges, liability or other insurance, annual audit and bookkeeping. Audit reports will be made available to PGD upon request. Consulting fees above $10,000 must be supported by three quotes.

Eligible GST/HST

• Where the recipient is eligible for a tax rebate or an input tax credit, PGD will fund up to 100 per cent of the taxes paid on purchases less the tax rebate entitlements.

• When preparing the budget form, the amount to be funded by PGD should be estimated and included as a lump sum on an “Eligible HST/GST” line, if applicable, for both program delivery and capital cost categories. The amounts estimated on the individual line items will be the invoice amount net of the taxes.

Negotiated Administration Rate

• Up to 15 per cent of the total program budget may fall into this category.

When preparing your budget submission, you must make sure that no cost associated with administration is included under the program delivery cost category and vice-versa.

• The flat rate can be applied against the total eligible program delivery costs over the period of the agreement (i.e., the maximum amount of administrative expenses claimable are directly related to the amount of program delivery expenses incurred in any given period). Individual budget line items must be detailed.

• The following costs are considered administrative:

- personnel costs associated with corporate functions (e.g., executive director’s office, finance, HR, corporate administrative assistant, etc.);

- rent and utilities as well as other facility charges associated with the corporate functions;

- telephone, facsimile, Internet and other communications costs that are administrative in nature or normally centralized (e.g., communications costs for scheduling appointments, responding to enquiries, Internet/phones at an employee’s desk who delivers services);

- all postage;

- printing and photocopying, except for delivery assistance tools and materials;

- photocopier lease (if not considered capital);

- bank charges;

- payroll charges;

- all office supplies;

- provincial travel, accommodation and other costs related to the administration of the contribution agreement for corporate personnel;

- board traveling and meal costs must be preapproved by a program consultant;

- financial statement audit costs;

- standard insurance costs (e.g., property and board of directors liability);

- payroll charges (if outsourced);

- staff recruitment, including, but not limited to security/police checks, costs related to posting advertisements, etc.;

- general software upgrades and purchases and/or licenses (e.g., MS Office products, Windows, etc.);

- consultants used to evaluate the feasibility;

- creation or modification of/to existing infrastructure (e.g., accessibility ramps, elevators, etc.), information systems (accounting, databases, etc.), health and safety (heating, ventilation and air conditioning [HVAC], etc.), servers, etc. and

- legal fees.

• In certain situations, the costs can be split between administrative and program delivery.

Exceptions to the strictly administrative costs listed above include the:

- executive director’s salary if that person contributes directly to program delivery (e.g., delivers a language class);

- communications costs if they are used exclusively for program delivery (e.g., teleconference line to conduct focus groups for indirect services);

- incremental insurance (e.g., additional insurance beyond the organization’s basic coverage such as insurance needed for transportation of clients to attend services, etc.) and

- software specifically for direct delivery (e.g., a language program installed on lab computers used solely by clients).

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6.8 Ineligible costs

The following lists ineligible costs and activities:

• any activity or cost already paid for by other partner(s) and/or funder(s);

• activities or costs undertaken or incurred before the signing of a conditional contribution agreement;

• cash or other payments to clients;

• capital costs including vehicle purchases, construction or renovation of buildings or monuments, etc.;

• travel outside New Brunswick except in special circumstances pre-approved by the department;

• multicultural activities such as multicultural or ethnocultural festivals, art and craft exhibits, musicals, etc. Contact a program consultant about possible funding under the Multiculturalism Grants Program for such activities;

• financial losses/deficits incurred by the organization;

• wage subsidies, training allowances or tuition payments;

• pay raises of more than 2% of an employee’s current wage after one year’s continuous service, presuming they stay in the same position with the same responsibilities;

• day-to-day parking costs for office staff;

• employee travel from home to work;

• purchase of alcoholic beverages or illegal substances;

• employee, management or board member food (breakfast, lunch, dinner, snacks etc.)and

• lobbying/advocacy activities of the organization.

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7. Application process

7.1 Application format

Applications must be made on the Population Growth Division’s Immigrant Settlement Support Fund application platform at https://pgd-dcd.smapply.ca.

Applicants will be asked to include the following documents and information to complete an application package:

• List of the current Board of Directors with occupation and contact information.

• Copy of the organization’s constitution and bylaws.

• Copy of the organization’s adopted Conflict of Interest Guidelines

• Letters of support from co-funders confirming their commitment to fund and the amount committed (if applicable) Financial statements.

7.2 Implementation Plan

Applicants will be required to provide an implementation plan with timeline(s). The timeline should be entered in relative terms (weeks, months i.e. Month 1 etc.) rather than specific dates. The timeline should begin when the agreement is signed as Week/Month 1.

• In the Implementation Plan, applicants should provide a breakdown of the project activities into smaller tasks and steps in the process.

The Implementation Plan should identify the tasks to be done to complete or carry out the high-level activities described in your project description. For organizations carrying out ongoing activities such as general settlement orientation and referral, these activities may be included in the timeline as “ongoing”. Key events or activities relevant to the settlement and integration of newcomers should be identified at the times they are expected to occur in the coming fiscal year.

7.3 Funding application review

Proposals will be screened by the department. Proposals that do not fall within the eligible applicants, clients or activities will be screened out. Eligible proposals will then be assessed by the department.

Project evaluation criteria

When considering applications for specific projects, the department will evaluate project proposals based on the following criteria:

Project rationale (53 points)

• Project scope

• Promotion, attraction and retention of newcomers to New Brunswick

• Relevance to Population Growth goals and objectives

• Alignment of project to other services and programs in the local community

• Project need and evidence of such

Project description (32 points)

• Full project description including objectives, outcomes and measurable results

• An implementation plan identifying timelines and key performance indicators

• An outline of how project will assist the newcomer to participate fully in their new community

• Description of partners and their roles

• Demonstration of community engagement

• Innovativeness

Expected results (13 points)

• Full evaluation plan and outcome measurement, including collection of qualitative and quantitative data including client data as outlined in the client data table templates (Appendix B)

• Outlines a marketing and promotional strategy

• Acknowledgment of GNB support

• Numbers of individuals (participants, volunteers and staff) involved in project.

Financial evaluation (2 points)

• Inclusion of a complete balanced budget

• Inclusion of any other funding sources sought or approved with contact information for the funding organization. Applicants will be required to submit

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letters of support from co-funders confirming the amount of funding committed.

Note: Only projects scoring at least 80 points (maximum 100 points possible) may receive funding.

Final decisions are made by the department and will be communicated to applicants in writing. Decisions will be dependent on amount of funding available.

7.4 Contribution agreements

A Letter of Intent will be sent to organizations that received approval for their proposal. The Letter of Intent will outline the amount of funding that is tentatively granted prior to the closing of the organization’s books for the current fiscal year on March 31. Once it has been determined if the organization has any ISSF funding from the previous year remaining, that amount will be deducted from the amount granted and a contribution agreement for the resulting amount will be sent to the organization for co-signing by PETL and the organization. A contribution agreement outlines the terms and conditions that must be met by both parties.

For funding of less than $10,000, an information letter outlining conditions of funding may be issued instead of a contribution agreement.

7.5 Payment schedule

For funding of $10,000 or less, a single payment will be made to the organization. A final report is required.

Funding of more than $10,000 may be issued in one payment or, at the discretion of the department, may be issued in two installments of 60 per cent and 40 per cent.

Quarterly cash flows and an interim and final narrative report will be required of all funding recipients unless otherwise indicated in the Letter of Offer. The interim and final reports must include information on the progress toward the expected objectives, outputs, outcomes and evaluations, including cash flow statements and any other relevant financial information. While supplemental documents may be included with the reports, the reports must be on the official PGD report form with all pertinent client data included. (See template for data collection in Appendix B.) The official reporting form can be acquired from a program consultant in the Settlement and Multiculturalism Branch.

The interim report and a final report will be required of all funding recipients. This is an essential accountability element in the funding process. All reports will be submitted online and on time (up to 15 days after the end of the quarter) by login into your profile at https://pgd-dcd.smapply.ca. You will then receive email notifications with instructions on how to submit reports.

All partners in the funding process share responsibility for results.

7.6 Role of the department

The department will:

• Develop and clearly communicate the criteria for proposal submission and project approval;

• Oversee a fair and equitable proposal assessment and evaluation process;

• Make and communicate decisions in a timely manner;

• Distribute funding as per the terms of the contribution agreement;

• Monitor and evaluate programs and services;

• Site visits will be mandatory for new funding applicants or if deemed necessary; and

• Co-ordinate, where possible, joint proposals or projects to avoid duplication and to maximize benefit by leveraging funding available from all partners.

7.7 Role of the organization

Organizations submitting proposals are expected:

• To use and follow this guide in preparing proposals;

• To submit all required information;

• To meet project and reporting deadlines;

• To work actively with the department during the proposal evaluation process;

• To be accountable for using the funding for its intended purpose, by providing required documentation such as interim reports and a financial report; and

• To adhere to their Conflict of Interest Guidelines, as well as notifying the department of any real or potential conflict of interest prior to or during the life of the project or program.

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Appendix A: Conflict of Interest Guidelines

Following are some of the items that organizations and agencies should consider regarding conflicts of interest. Groups or organizations are welcome to adopt these guidelines or to develop their own.

1. Purpose: These guidelines are intended to help immigration working groups address conflicts of interest. The guidelines recognize that working group members are volunteers committed to see their communities succeed, and that there can be many perceived conflicts of interest in communities. Perceived conflicts of interest can create an appearance of impropriety that could undermine confidence in the ability of individual members, or of the working group as a whole, to act properly. Discussing conflict of interest upfront may save the working group future difficulties.

2. Definition: Conflict of interest can be any situation in which an individual is in a position to exploit his or her participation in a group for personal benefit.

3. General principles: In carrying out their activities, working group members shall:

3.1 Act with honesty and uphold ethical standards to honour and enhance public confidence in the working group’s ability to act in the public interest and for long-term public good.

3.2 Perform their activities in a manner that will bear the closest public scrutiny.

3.3 Have a transparent decision-making process that includes recording how decisions are made and what they are.

3.4 Disclose fully any personal or private interests that could put ethical practice at risk or that could result in an improper advantage as a result of his/her participation in the working group.

3.5 Not solicit or accept gifts or any type of economic benefit from persons, groups or organizations having, or likely to have, dealings with the working group. Ensure that any help they may give individuals or organizations would not result in preferential treatment of any individuals or organizations.

3.6 Not act, after they leave the working group, to take improper advantage of their previous position with the group.

4. Conflict of interest policies: Working group members shall consider adopting the following conflict of interest policies:

4.1 Members must not be involved in any business, commercial or financial transaction with the working group. If a member applies for employment or any other remunerative relationship with the group, the member must resign from the group.

4.2 Members must promptly disclose to the working group any activities involving business, commercial or financial interests that may conflict with the interests of the working group or the duties of the individual member.

4.3 Members shall not vote to approve any contract, grant, award, contribution, project or situation in which they have a business, commercial or financial interest.

4.4 Members must not be compromised by an obligation owed to an individual or organization which may benefit commercially or financially from the individual’s membership in the working group.

4.5 Members must ensure that their actions do not commit the working group or its members to unreasonable financial or other liabilities.

5. Disclosure and decision-making procedures: The working group shall consider adopting the following disclosure and decision making procedures:

5.1 Disclosure of a conflict of interest, whether real, potential or apparent, must take place as soon as the member becomes aware of the conflict.

5.2 A written notice to the working group shall be a sufficient declaration of conflict of interest.

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5.3 In the event that the matter to be disclosed is of a confidential or sensitive nature that would cause undue prejudice through open disclosure, then it may be disclosed in confidence to the working group’s chairperson. If, after receiving such disclosure the chairperson determines that such matters are not of a confidential or sensitive nature or that the principles or interests of the working group would not be fulfilled without full and open disclosure, then the chairperson shall notify the disclosing individual and give the individual the opportunity to make a full disclosure. If the individual involved fails to make such disclosure, it shall then be considered a breach of working group policy.

5.4. The working group shall determine in each case whether a disclosed interest is acceptable and may continue.

6. Dissemination: Members shall be informed of conflict of interest policies adopted by the working group and such policies shall be part of the public record, available for community members to review.

7. Compliance: Members shall use reasonable efforts to ensure that the activities of other individuals in the working group comply with conflict of interest policies adopted by the group.

8. Consequences: Failure to comply with conflict of interest policies adopted by the working group shall lead to removal from the working group.

Note: The Conflict of Interest Guidelines are modeled on those developed by Saskatchewan government’s Department of Advanced Education, Employment and Labour. Used with permission.

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Revised 2020-06-16

Department of Post-Secondary Education, Training and Labour

Immigrant Settlement Support Funding Program Report Form

Mid-term Report (6 months) Final Report (full year)

PART 1

1. Project Information:

Name of Organization:

Project Title:

Reporting Period:

2. Did the project meet the expected scope of impact?

3. Please list your original proposal objectives.

Appendix B: Reporting template

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4. How were the project’s objectives and the need for the project, as stated in the proposal, met in carrying out the project?

5. List the Key Performance Indicators (KPIs) taken from the original/revised proposal

6. Are the Key Performance Indicators on target to date / or have they been met? If not, please explain.

7. Describe the short and long-term impacts of your project.

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8. Describe how this project has benefited both newcomers and the broader community.

9. How and when was the government assistance acknowledged in the promotion of the project and

activities?

10. Was the promotion of your project (marketing) successful in reaching your target audience? List your

initiatives along with the costs and results.

11. Did other partners and funders play roles as outlined in the original proposal (if applicable)? Please explain.

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12. Please attach a complete financial report outlining expenditures and revenues. If this is year end,

please ensure the report documents the full fiscal year. NOTE: It is important that you also include grants/contributions from other partners and funders for the project, as well as other possible funding sources.

PART 2

Demographics

• Total Number of Clients in this reporting period (total of 1 thru 7 below)

1. Number of Provincial Nominees (P.R) Worker Spouse Total

2. Temporary foreign workers & spouses Worker Spouse Total

3. AIPP (total taken from AIPP report)

4. Refugees GAR BVOR PSR Total

5. International Students and spouses Student Spouse Total

6. Children & Youth (0-18 years)

0 – 6 6 - 18 Total

7. Category not specified

8. Approximate number of active volunteers

Language Classes

• Total number of clients in language classes Formal Conversational

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• English instruction classes Formal Conversational

• French instruction classes Formal Conversational

Employment Services

• Total number of clients referred to Working NB

• Number of clients achieving employment Full Time (30hrs+) Part-time

• Number of clients achieving full employment in their field of occupation/study

• Number of International students & spouses program participants referred to Working NB

• Number of international students & spouses participants achieving employment

Full Time (30hrs+) Part-time

• Number of international students & spouses achieving full employment in their field of occupation/study

• Number of clients referred to post-secondary education or other retraining opportunities

• Number and type of activities organized / participated to introduce newcomers to employment (for example: job fairs, networking events, presentations by employers)

Activity Number of Participants

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Events List events Number in attendance

• Number of cultural

events held: ____

• Number of public

awareness/ informational events / Bus Tours: ____

Children and Youth Services

List programs offered (please specify PGD funded programs with an asterisk)

Number of participants

Educational (including homework clubs, additional language assistance etc.)

Settlement (activities that provide introductions to Canadian culture and norms)

Integration (activities designed to promote cultural awareness and diversity through cross cultural activities like sports/music etc.)

Adult Services List programs offered (please specify PGD funded programs with an asterisk)

Number of participants

Settlement (activities that provide introductions to Canadian culture and norms)

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Please provide any additional information or feedback that you feel has not been captured in this document.

Integration/Community Connections (activities designed to promote cultural awareness and diversity through cross cultural activities and to introduce newcomers to the local community members i.e. social chats etc)

Targeted Groups (ie. sports clubs, women’s or parenting groups)

Business-focused Programs (sector specific job training etc.)

Number of Exploratory Visits (People arriving to explore NB as a place to settle) Please identify how many of these visitors were entrepreneurs applying through the Business Program.

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Atlantic Immigration Pilot Program Report Total number of clients served ___________

Client Demographics # Gender Language

of Service AIPP Class* Language

Assessment Settlement Plan

Needs Assessment

M F En Fr 1 2 3 Yes No Yes No Yes No Principal Applicant - PR

Non - PR

Spouse

Dependents *AIPP Class: 1 - High-skilled class 2 – Intermediate-skilled class 3 – International Student

Principal Applicant PR

Accompanying spouse/family member

Principal Applicant Non-PR

Accompanying spouse/family member

Language training classes

Employment Services

Settlement Support Services

• Information/Orientation

• Community Connections

• Support Services

Immigrant Serving Agency Data

Requests for Cultural Competency Training: __________________ Number of training sessions held: ___________________________

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I certify that, to the best of my knowledge, the information provided in this report and in the attached documents is accurate and complete. Name: ________________________Title/Position: ___________________________ Phone:_______________________ Email:__________________________________ Signature: ___________________________ Date:____________________________

Thank you!