Y Service Clubs International U.S. Area 2019-2020 U.S. Area ......Portalbuzz & Membership Charley 4. Finances. Dues & Program Contributions Abe 5. Area/Region Training – What are

Y Service Clubs International U.S. Area

2019-2020 U.S. Area Mid-Year Webinar

January 11, 2020

Meeting Workbook

Bobby Stivers-Apiki, U.S. Area President

001

TABLE OF CONTENTS

Page

Agenda ....................................................................................................................... 003

Officer Reports ........................................................................................................... 004

RD-RDE Reports ........................................................................................................ 015

International Youth Convocation Commitment Form .................................................. 035

Club Legacy Story ...................................................................................................... 037

ASD Reports .............................................................................................................. 038

002

Y SERVICE CLUBS INTERNATIONAL U.S. AREA 2020 AREA BOARD AND COUNCIL MID-YEAR WEBINAR AGENDA

SATURDAY, JANUARY 11, 2020 8:00 AM HAWAII STANDARD TIME

AGENDA

WELCOME AND INTRODUCTIONS -Shaju Sam, Area President-Elect-Elect BUSINESS: CALL TO ORDER Bobby ROLL CALL Nancy APPROVAL OF AGENDA Bobby REVIEW OF SERVICE DIRECTOR REPORTS REGION HIGHLIGHTS:

1. Region Reports. Each Region has three (3) minutes to highlight Accomplishments & Challenges

INTERNATIONAL HIGHLIGHTS:

1. RDE Summit 2019 Toledo, Ohio, What Was It All About? Debbie RDEs - Gay, Dan, RDs – Charley, Joseph each has four (4)minutes to share their experience and recommendations for future summits.

2. Challenge 22 & 100 Day Membership Campaign 3. YMI Elections 4. 2020 International Convention – Denmark US Delegation

a. Youth Convocation – Coordination of Registration and Subsidies 5. 2022 International Convention Planning – Hawaii

AREA HIGHLIGHTS:

1. Area Website & Contest. Feedback. Rich 2. Membership. Where are we and where are we going? Tibor/Tim

Extension. Retention. YMCA Partnerships. 3. Portalbuzz & Membership Charley 4. Finances. Dues & Program Contributions Abe 5. Area/Region Training – What are the needs for training? Debbie

a. Area RDE Training 2020 6. Paul William Alexander Legacy Campaign Bobby

Area Goal: $50,000 Campaign Chair 7. January to June Monthly Focus Bobby 8. Region 2020 Convention Dates

a. Hawaii April 22-25, 2020, Las Vegas 9. Area Caribbean Region Global Leadership Camp Sponsorship Request

Whatʻs Yʻs Service Pride? Area MYM Jan. 11 2020 AGENDA REVISED JAN. 7 BOBBY

Y SERVICE CLUBS INTERNATIONAL U.S. AREA 2020 AREA BOARD AND COUNCIL MID-YEAR WEBINAR AGENDA


QUICK GLANCE REPORT

TO BE COMPLETED BY AREA OFFICERS

NAME: Bobby Stiivers-Apiki POSITION: Area President PURPOSE OF YOUR POSITION? To implement the mission and goals of the U.S. Area in alignment with Yʻs Men International through compassion, motivation and inspiration of all members. DECRIBE WHAT WERE YOUR ACCOMPLISHMENTS THIS FIRST HALF OF THE 2019-2020 TERM. I was prepared in assuming my duties as Area President; Leadership Team organized; Calendar of

Celebrations organized; maintained contact with leadership team. Attended and participated in the successful Joint U.S./Canada/Caribbean Area Convention in Ottawa; attended and represented the U.S. in the successful 1st International Regional Director-Elect Summit in Toledo, Ohio and honoring our founder, Paul William Alexander. Attended International Council l Meeting in Sendai, Japan.

DECRIBE WHAT WERE YOUR CHALLENGES THIS FIRST HALF OF THE 2019-2020 TERM Having high expecations and achieving minimum results. HOW CAN OUR AREA DO TO HELP INTERNATIONAL ACHIEVE ITS GOAL OF 50,000 MEMBERS BY 2022? We need this goal to be in the forefront of all our efforts. Leadership needs to take ownership and leadersh ip to start new clubs and recr uit new members. HOW DO YOU RATE THE IMAGE OF YMI IN OUR AREA? On a scale of 1 to 5, 1 be ing low and 5 being 5, I w ould rate the umage of YMI as 3. WHAT CAN OUR AREA DO TO IMPROVE THE CURRENT LEVEL OF PARTNERSHIPS WITH THE YMCA? Existing clubs with no YMCA relationship need to at least ʻsupportʻ a Y program i.e. Youth In

Government at a local YMCA event if the program is outside of the clubʻs service area. Promote consistantly the Alexander Scholarsh ip Fund just to one local YMCA. “Call” and meet with a YMCA staff – not to make a sale, just to get to know each other.

OPEN FOR COMMENTS/FEEDBACK/SUGGESTIONS. Thank you for your service. I continue to extend my appreciation to each leadership member that is committed and dedicated to the mission and purpose of our Movement. Happy New Year to all! Area MYM Dec. 14 201 Quick Glance Report Agenda

004

Area MYM Jan. 11, 2020, Quick Glance Report Agenda

Y SERVICE CLUBS INTERNATIONAL U.S. AREA 2019-20 AREA BOARD AND COUNCIL MID-YEAR WEBINAR

SATURDAY, JANUARY 11, 2020

QUICK GLANCE REPORT

TO BE COMPLETED BY AREA SERVICE DIRECTORS

NAME: TIBOR FOKI REGION: PACIFIC SOUTHWEST SERVICE AREA: IPAP PURPOSE OF YOUR SERVICE AREA: Help area president and RDs as needed. Work on extension. Help with training. Visiting Regions Promoting our movement in our area and attend Conventions. DECRIBE WHAT YOU DID OR PLAN TO DO TO PROMOTE YOUR SERVICE AREA: June 28-July 2nd attended PNW region convention in Helena Montana. Attended Combined Area convention in Ottawa Canada Aug. 14-18 Africa area convention August 31 to September 4 in Cairo Egypt. And RDE Summit in Toledo Ohio Nov. 11-17th. Promote our movement. Work with area extension ASD Tim. Help with RDE training. HOW DO WE GET MEMBERS TO PARTICIPATE AND HAVE A SENSE OF PRIDE IN YOUR SERVICE AREA? we constantly need to reiterate the need for all to be engaged. Provide constant communication and supply promotional materials to all. And have a buddy check. Calling inactive or members we haven’t seen in a while. And of course, keep up training. HOW DO YOU RATE THE CURRENT ISD/ASD/RSD/CSD program support? Work on communications. We need feedback when we send out information what ever the feeling is. WHAT CAN WE DO TO IMRPOVE OUR ‘IMAGE’ OF YOUR SERVICE AREA? Engage in community activities and advertise ourselves. May be its time for another area project. OPEN FOR COMMENTS/FEEDBACK/SUGGESTIONS. Thank you for your service. We need to continue to try. We can’t give up. I’m there to help!

005


Y SERVICE CLUBS INTERNATIONAL U.S. AREA 2019-20 AREA BOARD AND COUNCIL MID-YEAR WEBINAR AGENDA


QUICK GLANCE REPORT

TO BE COMPLETED BY AREA OFFICERS

NAME: Nancy Libby POSITION: Corporate Secretary PURPOSE OF YOUR POSITION: Collect reports from officers, RDs, RDEs, ASDs for Council meetings. Put together Workbook of agenda and reports. Record & keep minutes from Area Council meetings. Keep permanent file of agendas/reports/minutes and also send to webmaster. Help with correspondence to clubs regarding nominations and ballots for CFO and CS. Assist Area President whenever possible with Area correspondence. Periodically send permanent records to Archives at University of Minnesota. DECRIBE WHAT WERE YOUR ACCOMPLISHMENTS THIS FIRST HALF OF THE 2019-2020 TERM: Attended and recorded notes on minutes for August Area Council meeting. Wrote up minutes and sent to officers for review. DECRIBE WHAT WERE YOUR CHALLENGES THIS FIRST HALF OF THE 2019-2020 TERM: Click or tap here to enter text. WHAT CAN OUR AREA DO TO HELP INTERNATIONAL ACHIEVE ITS GOAL OF 50,000 MEMBERS BY 2022? Click or tap here to enter text. HOW DO YOU RATE THE IMAGE OF YMI IN OUR AREA? Unfortunately, I don’t think very many people outside of our organization know about YMI, including staff at the Ys. WHAT CAN OUR AREA DO TO IMPROVE THE CURRENT LEVEL OF PARTNERSHIPS WITH THE YMCA? We need to educate all Y staff about YMI, then see where we can help each other. OPEN FOR COMMENTS/FEEDBACK/SUGGESTIONS. Thank you for your service. Click or tap here to enter text.

006

Nancy Libby <[email protected]>

Re: U.S. Area Council Webinar WorkbookAbraham Thomas <[email protected]> Thu, Jan 9, 2020 at 9:02 AMTo: [email protected]: [email protected]

Hi Nancy,

Attached please find the Financial Statement - Income and Expenses.

These are my comments:

The First Page of the report reflect the Budget Items approved by Ottawa council, except last item on the Income – California Tax Refund.

Supply office sales figures are not available – but even the amount is not significant.

Income from Deposit is not available – Those are mainly from the ASF funds and that by design is added to the assets of the funds and isnot to be considered an income for operations

Area dues indicates the membership is not at par with our plans. One single most income is our dues and it needs attention

All our restricted funds are not getting enough traction. Our new initiative- We care Disaster fund- by far has the largest support.

All the restricted funds will be consolidated to the Balance sheet.We disbursed Scholarship of $500.00 from the ASF fund. That will be consolidated to Balance Sheet

We are still waiting for the International to figure out the RDE Summit accounts. As I understand they are still working with the Hotel tofinalize the bill. Besides, they were on vacation for two weeks? I am trying to convince them that the amount we know they owe is prettyclear. Now they are trying to transfer some funds. This complicate some accuracy in the report, which means there need to have revision

We are holding some amount we received on behalf of International-adds in the souvenir- and those seems be adjusted against themoney they owe.

I am behind in sending some funds I was supposed to send. I am not sure if they like me to adjust with the money they owe.

I shall try get to you the Balance sheet later today- I hope I get the investment balances today.

I completed the W9 and I shall forward that to you as well. Please review and let me know if that is OK?My apologies for the delay in getting the report on time. I shall work on to get the next quarterly reports early.

Please review the report before you distribute and let me know if any change is necessary

Thank you.

Abe Thomas732-207-4515

-----Original Message-----From: Nancy Libby <[email protected]>To: Abe Thomas <[email protected]>; Bobby Stivers-Apiki <[email protected]>; Charl Foki <[email protected]>; Charley Redmond<[email protected]>; Daryl Soltau <[email protected]>; Frank Logan <[email protected]>; Garrett Pierson <[email protected]>; JoseVarghese <[email protected]>; Joseph Kanjamala <[email protected]>; Kathy Naylor <[email protected]>; Lauren Henry <[email protected]>;Phil Sammer <[email protected]>; Richard Porter <[email protected]>; Shaju Sam <[email protected]>; Sharon Meadows<[email protected]>; Terry Bradley <[email protected]>; Tibor Foki <[email protected]>; Wayne Smith <[email protected]>; Dan Eberly<[email protected]>; Gay Roberts <[email protected]>; Raye Vincent <[email protected]>; Sharon Ishida <[email protected]>; Tim Singletary<[email protected]>Sent: Wed, Jan 8, 2020 2:42 amSubject: U.S. Area Council Webinar Workbook

Hi All,Attached please find the Workbook for Saturday's webinar. The agenda is on page 3. There probably will be more pages coming, however, AP Bobby wanted this sentnow so you have time to review prior to Saturday. Thanks; talk to you on Saturday!Nancy

Nancy LibbyU.S. Area Corporate Secretary

One Area. Eight Regions. Connected.Y Service Clubs International U.S. Area

007

mailto:[email protected]
























Y SERVICE CLUBS INTERNATIONAL U. S. AREA2019-2020 BUDGET AND ACTUALS July - December 2019 (Part Year)

12/31/2019

Item No. DescriptionNON-RESTRICTED FUNDS

INCOME1 Area Dues 23,101.00 10,965.50 12,135.50 2 Supply Office Sales 1,500.00 1,500.00 3 Sp. Development International 6,000.00 3,387.85 2,612.15 4 Discretionary International 2,000.00 948.85 1,051.15 5 Strong Area Support 3,000.00 2,699.16 300.84 6 Income From Deposits 10,949.00 10,949.00

California Tax Refund 10.00 (10.00) TOTAL INCOME 46,550.00 18,011.36 28,538.64

EXPENSES7 Supply Office 3,700.00 649.40 (3,050.60) 8 Area President - Expenses 1,100.00 213.45 (886.55) 9 Area President Elect Expenses - -

10 Area President (Past) Expenses 600.00 206.64 (393.36) 11 Area Secretary Expenses 700.00 206.64 (493.36) 12 Area Chief Financial Officer Expenses 950.00 154.98 (795.02) 13 Y's Alliancce 800.00 (800.00) 14 Area Council Meeting 14,500.00 15,215.80 715.80 15 Area Regional Expenses (Travel) 3,000.00 (3,000.00) 16 Area Service Directors 200.00 (200.00) 17 US RDE Training Expenses 7,400.00 4,919.47 (2,480.53) 18 Start New Clubs Programs 4,000.00 (4,000.00) 19 Extension SD Funds 1,000.00 (1,000.00) 20 SD Extension Travel 1,500.00 (1,500.00) 21 BF DIS Training 2,000.00 (2,000.00) 22 Youth Delegates Area/International 500.00 154.98 (345.02) 23 Awards - ASF 300.00 (300.00) 24 Website Development/Promotion 1,700.00 (1,700.00) 25 Bank Services 100.00 64.56 (35.44) 26 Area Convention Loss/Advance 2,000.00 (2,000.00) 27 Area Youth Convocation Advance 500.00 (500.00)

TOTAL EXPENSES 46,550.00 21,785.92 (24,764.08) Income Over Expenses - (3,774.56) 3,774.56

TOTALS 46,550.00 18,011.36 (20,989.52)

July-Dec Actual 2019 - 2020

Variance 2019 - 2020

Budget

1008


12/31/2019

RESTRICTED FUNDSIncome

Brotherhood Fund 452.00 We Care Disaster Fund 1,650.00 Dollars for Scholars 30.00 Rollback Malaria 875.00 TOF 190.00

Total Income 3,197.00

Expenses

ASF Scholarship 500.00 Total Expenses 500.00

2009


12/31/2019

Income Details

1 Area DuesHawaii 3,523.00 1,650.00 (1,873.00) Mid America 2,132.00 793.00 (1,339.00) Mid East 1,976.00 975.00 (1,001.00) North Atlantic 2,340.00 1,495.00 (845.00) North Central 2,756.00 1,313.00 (1,443.00) Pacific Central - Pacific Northwest 1,144.00 390.00 (754.00) Pacific Southwest 7,605.00 3,550.00 (4,055.00) South Atlantic 1,625.00 799.50 (825.50)

Total 23,101.00 10,965.50 (12,135.50)

Expenses7 Supply Office

Postage/Mailing 50.00 10.00 40.00 Cost of Goods Sold 900.00 900.00 Office Materials 50.00 50.00 Rent 2,400.00 600.00 1,800.00 Percent of Sales 300.00 39.40 260.60

Total 3,700.00 649.40 3,050.60

8 Area President ExpensesArea Convention 500.00 213.45 Mailing Postage 50.00 (50.00) Printing 50.00 (50.00) Supplies 500.00 (500.00)

Total 1,100.00 213.45 (886.55)

9 Area President ElectIntenational Meetings - Mailing/Postage - Printing - Supplies -

Total - - -

DETAILS

3010


12/31/2019

10 Area President (Past) ExpensesArea Convention 500.00 206.64 (293.36) Mailing/Postage 50.00 (50.00) Supplies 50.00 (50.00)

Total 600.00 206.64 (393.36)

11 Corporate SecretaryArea Convention 500.00 206.64 (293.36) Mailing/Postage 100.00 (100.00) Printing 50.00 (50.00) Supplies 50.00 (50.00)

Total 700.00 206.64 (493.36)

12 Chief Financial OfficerArea Convention 500.00 154.98 (345.02) Mailing/Postage 200.00 (200.00) Printing 50.00 (50.00) Supplies 200.00 (200.00)

Total 950.00 154.98 (795.02)

13 Y's AllianceMailing/PostagePrinting Constant Contact 800.00 (800.00)

Total 800.00 - (800.00)

14 Area Council MeetingTravel 8,000.00 8,960.66 960.66 Rooms 3,000.00 4,641.53 1,641.53 Meals 3,000.00 1,249.25 (1,750.75) Supplies 500.00 364.36 (135.64)

Total 14,500.00 15,215.80 715.80

17 US RDE Training ExpensesTravel 5,000.00 3,810.30 (1,189.70) Rooms 1,000.00 724.62 (275.38) Meals 1,200.00 (1,200.00) Supplies 200.00 384.55 184.55

Total 7,400.00 4,919.47 (2,480.53)

4011


12/31/2019

23 AwardsHenry Grime Awards 50.00 (50.00) Other 100.00 (100.00) US Club Awards 150.00

Total 300.00 - (150.00)

24 Website Development/PromotionWeb Development 900.00 (900.00) US AREA Promotion Website - Mission Work Service Projects 800.00

Total 1,700.00 - (1,700.00) RESTRICTED Receipts

Brotherhood FundWhittier A.M. Y Service Club 82.00 PSWCharles Johnson Club 92.50 Soth AtlanticGalax Club 92.50 Soth AtlanticSouth Rowan Club 92.50 Soth Atlantic JR Mott Club 92.50 Soth Atlantic

Total 452.00

We Care Disaster FundHawaii 100.00 Central Y's Mens & Womens Club 100.00 West Oahu Club 100.00 Robert Stivers-Apiki 100.00 Sharon Ishida 100.00 Abraham Thomas 100.00 Joseph Kanjamala 100.00 Pacific Northwest 600.00 Thomas D. Henderson, 520-743-0918 50.00 Tibor Foki 100.00 David W. Craytor 100.00 Raymond Seto 100.00

Total 1,650.00

Dollars for ScholarsHarvey Steen, MT 30.00

Total 30.00

5012


12/31/2019

Rollback MalariaNuuanu Y's Men Club, HI 96701 100.00 Windward Club 100.00 Central Y's Mens & Womens Club 25.00 Long Island Club 200.00 Westchester 100.00 Floral Park, NY 100.00 Whittier A.M. Y Service Club 50.00 Minnesota Valley 100.00 Charles Johnson Club 25.00 Galax Club 25.00 South Rowan Club 25.00 JR Mott Club 25.00

Total 875.00

TOF

North Jersey Club 100.00 North Atlantic 90.00

Total 190.00

6013

BUDGET OVERSIGHT/RESOURCE OFFICER Report for Area USA Midyear Council Meeting

January 2020

I have not received copies of any Financial Reports so there is no Budget Oversight Report. The report below is more related to Resource Officer role.

As per the request from our Area President Bobby, I am putting together the list of Y’s Men and Women from Area USA who have been a recipient of Y’sdom’s highest honor, the BALLANTYNE AWARD. I have all of the names, but not the exact year for 3 recipients. I am sending a copy of our AREA’s POLICIES and PRACTICES DOCUMENT to each member of the Council. This document is different from a constitution. It is a many page document of special rules and guidelines that we create for Area USA. Those also often give us some background information on an adopted Guideline. Sometimes the International Council creates some rules and/or guidelines that impact us. Many of those are included in our document. PAP is the Past Area Presidents Club. It is independent supportive Y’s Men’s organization with its own operating guidelines, elections and dues. They meet every two years during the Area Convention. At that time there will be an election of officers, discussion and decisions on any contributions to YMCA and Y’ Men’s projects and reminders that the dues are $25.00, where to send the dues and the $25.00 includes the spouse. The club used to collect their own dues with their own account. At one of their meetings, it was agreed to have the Area Chief Financial Officer (CFO) handle and create a line item on the Area Financial Records. The CFO would disperse funds as instructed by the club. Years ago, we started adding PAP officers to our Area Leadership Roster for our information and a courtesy to them. What about Y’s Menettes? They are like the PAP Club. We used to have several of these supportive clubs in the USA. I used to contact them and have them decide whose name we put on our Area Roster as a contact person. Area President Bobby also asked about to see if we could get a record of the names of AREA USA District Governors who have been honored with the highest award for District Governors the ELMER CROWE Award. H. WAYNE SMITH Budget Oversight/Resource Officer

014




QUICK GLANCE REPORT

TO BE COMPLETED BY RDs ALONG WITH THEIR RDEs

NAME: PHIL SAMMER REGION: HAWAI’I DESCRIBE AT LEAST THREE (3) ACCOMPISHMENTS YOU ARE MOST PROUD OF DURING THE PAST SIX MONTHS: Chartering a new club: first one in the region in 25 years. Establishing regional and district leadership through 2027 Significant regional representation at the joint US Area/Area Canada-Caribbean joint convention in August. Our Movementʻs membership goal by 2022 is 50,000 members. Our Area goal for 2020-2021 is 1,000 members. What can your Region do to help our Area achieve its goal? Invite more people to join; add new clubs How do you propose to do it? Working on chartering a new club How do you rate the ‘image’ of Y Service Clubs in the U.S.? Still very low profile. Mostly unknown. How do we improve our image? Difficult to separate our work from the YMCA. Try to get more publiciy locally . How do you rate the ISD/ASD/RSD/CSD program support? Not proactive. Most work indeprendently with no input from higher levels. How do you rate your member’s knowledge of our Area origin, our purpose, operations and programs? Area origin knowledge somewhat hazy. Good knowledge of Region. How do you rate your member’s impression of the ‘image’ of our International Movement? On a 1-10 scale maybe a 3 SINCE JULY 1, 2019, DID YOUR REGION: CHARTER NEW CLUBS: In the process DROP CLUBS: Retained al clubs ADD NEW MEMBERS: Lost some members DROP MEMBERS: None dropped

015


HOLD NEW CLUB ORIENTATIONS: Organized by Kaimuki YSC for the new Atherton YSC.. HOLD NEW MEMBER ORIENTATIONS: Varies from club to club. No new members this semester.

2019 FOCUS MONTHS. WHAT DID YOU REGION DO? JULY - Organize, Officers training, etc.: Left up to clubs AUGUST – Area Convention: Good representation from Hawai’i Region SEPTEMBER – Endowment: All clubs participated OCTOBER – Community Serv ice: Individual club projects NOVEMBER – Alexander Scholarship/Dollars For Scholars: All clubs participated DECEMBER – Christian/Faith: All clubs participated DESCRIBE AT LEAST THREE (3) SIGNIFICANT EVENTS OF CLUBS IN YOUR REGION: Participated in fundraising golf tournament that benefited the Honolulu YMCA. Celebrated the 25th anniversary of the Central Y Service CLub Kaimuki Club sponsored a regional Make a Difference Day making lei for Youth and Government Day and doing a work project at the Kanimuki branch. WHAT ARE YOUR REGION’S ‘BIG PLANS’ FOR 2020? Click or tap here to enter text.

1. Chartering the first new club in 25 years in the Region: Atherton Y Service Club 2. Regional Peace Poster project for elementary aged children. 3. Organizing an off shore Regional Convention in Las Vegas.

MEMBERSHIP STATS PREPARED BY YMI FOR OCT. 1, 2019.AUG. 1 TO OCT. 1, 2019 AS OF FEB. 1, 2019 NET COUNTREGIONS CLUBS MEMBERSPAID CLUBS MEMBERSPAID CLUBS MEMBERS PAID Hawaii 9 128 128 9 134 134 0 -6 -6 Mid America 8 57 57 7 65 65 -1 -8 -8 Mideast 3 75 75 3 75 75 0 0 0 North Atlantic 8 115 115 7 98 98 1 17 17 North Central 7 101 7 103 103 0 -2 -2 Pacific Northwest 4 30 30 5 42 42 -1 -12 -12 Pacific Southwest 21 278 278 23 288 288 -2 -10 -10 South Atlantic 5 62 62 5 62 62 0 0 0Sub-total 65 846 745 66 867 867 -5 -21 -21

2% Decline in members

016

Regional Director’s Report Mid-America Region

Y Service Clubs International

The year of 2019 has been especially difficult for the Mid-America Region. The loss of the regional secretary, the aging of club members, the inability to fill many regional positions, slow membership growth and most recently, the resignation of the Mid-America Regional Director Elect, has hampered operations. The above factors, coupled with my increasingly busy schedule, has led to minimum communication between the Regional Director and club presidents. Within the context of the Mid-America Region issues, several positive opportunities presented themselves for consideration. Our District Governors attempted to charter a new club in the state of Kansas; attempts are currently underway to consolidate two clubs in the Chicago area and preliminary agreement has been reached in efforts to consolidate the Mid-America and Mid-East Regions. Currently officials of both regions are reviewing/revising the Mid-America Regional constitution and resolving any logistical issues that may impact this proposed consolidation. During the month of December, the Mid-America Region partnered with the St. Louis Page Park Y Service Club and hosted an “All Black Affair” in tribute to Mr. McKinley Johnson (past Regional Secretary). This tribute was done as part of the club’s Annual Founders Day Celebration. Frank J. Logan, Sr. Regional Director Mid-America Region Y Service Clubs International

017




QUICK GLANCE REPORT


NAME: Charley Redmond REGION: Mid East DESCRIBE AT LEAST THREE (3) ACCOMPISHMENTS YOU ARE MOST PROUD OF DURING THE PAST SIX MONTHS:

1. Met with Frank Logan twice setting agenda for merging Mid East and Mid America and discussing concerns and progress

2. Received consensus from active Mid East Clubs to start the process of merging the regions under the name of Mid America

3. Worked with regional treasurers from both Mid East and Mid America to determine how the treasury would be handled. Mid-East agreed to send funds to Mid America to close our bank accounts. Mid America is 501 c3 so the tax-exempt status will remain.

4. Reviewing constitutions for changes/updates that may be required when regions consolidate. Our Movementʻs membership goal by 2022 is 50,000 members. Our Area goal for 2020-2021 is 1,000 members. What can your Region do to help our Area achieve its goal? Toledo Central club has invited the Toledo YMCA Board to join the club and bring it back to being active. While that will not increase the number of clubs, it will add at least 6 members when the new members are inducted. How do you propose to do it? The RDE Summit was used as a platform to talk to Board Members and explain how Y’s Men has served the YMCA for 97 years. How do you rate the ‘image’ of Y Service Clubs in the U.S.? There is little to no image. There are very few who have heard of Y Service Clubs. How do we improve our image? The question needs to be how to increase/improve visibility. Members know who and what YMI is, very few outside YMI have ever heard of us except in some cultural groups. Funds to improve PR need to be explored. We don’t advertise YMI. Most clubs and regions do not have the expertise nor funding. How do you rate the ISD/ASD/RSD/CSD program support? For the most part, the current system is not working the way it was designed and needs to be replaced with something more streamlined. How do you rate your member’s knowledge of our Area origin, our purpose, operations and programs? Most members know their clubs, the purpose their clubs serve and how their programs work. There is little knowledge of regional, area or international programs or issues.

018


How do you rate your member’s impression of the ‘image’ of our International Movement? Member impression of our image is “empty” most know very little to nothing of the International aspects of YMI. Many don’t care to know. SINCE JULY 1, 2019, DID YOUR REGION: CHARTER NEW CLUBS: 0 DROP CLUBS: 0 ADD NEW MEMBERS: 2 – working with Toledo Y’s Board to join Toledo Central DROP MEMBERS: 1 HOLD NEW CLUB ORIENTATIONS: 0 HOLD NEW MEMBER ORIENTATIONS: 0

2019 FOCUS MONTHS. WHAT DID YOU REGION DO? AUGUST – Area Convention: Mid-East has not had a true Regional meeting SEPTEMBER – Endowment: Clubs did not participate OCTOBER – Community Serv ice: Look back at White Elephant sales for community and YMCA support NOVEMBER – Alexander Scholarship/Dollars For Scholars: No donations this semester DECEMBER – Christian/Faith: no two-way communication in December DESCRIBE AT LEAST THREE (3) SIGNIFICANT EVENTS OF CLUBS IN YOUR REGION:

1. Discussion of whether merging Mid-East and Mid America is feasible 2. Discussion of how money/treasury would be merged and what current or new region would

need to have to make the transition smooth keeping in mind that Mid America has 501eC status and Mid-East does not



019


3. Discussed how constitution may need to be modified. WHAT ARE YOUR REGION’S ‘BIG PLANS’ FOR 2020? 1. complete a review and any potential changes/updates to a constitution for a NEW Mid America Region then request the Constitution Committee to review and approve and changes. 2. Once a constitution has been OK’d by the Constitution Committee, ask the US Area Council members to approve the merger. 3. Request the AP to enter a motion to the ICM to approve the merger of Mid-East and Mid America to become a new Mid America Region.

020




QUICK GLANCE REPORT


NAME: Joseph Kanjamala REGION: North Atlantic DESCRIBE AT LEAST THREE (3) ACCOMPISHMENTS YOU ARE MOST PROUD OF DURING THE PAST SIX MONTHS: Added 16 new members Orientation meeting for 3 new clubs Charitable activities by clubs Our Movementʻs membership goal by 2022 is 50,000 members. Our Area goal for 2020-2021 is 1,000 members. What can your Region do to help our Area achieve its goal? We are pursuing opportunities to start new clubs; adding new members and convincing Y’s Menette’s to join Y’s men How do you propose to do it? We already conducted 3 new club orientation meetings. We expect that 2 of those opportunities will turn into new clubs. Working with some communities and church groups to arrange orientation meeting for new clubs. Requesting Y’s Menettes to join Y’s men. How do you rate the ‘image’ of Y Service Clubs in the U.S.? Medium How do we improve our image? Need to project our accomplishments; provide service to the community and groups outside YMCA. How do you rate the ISD/ASD/RSD/CSD program support? Needs improvement How do you rate your member’s knowledge of our Area origin, our purpose, operations and programs? Not that high How do you rate your member’s impression of the ‘image’ of our International Movement? Medium SINCE JULY 1, 2019, DID YOUR REGION: CHARTER NEW CLUBS: No DROP CLUBS: No ADD NEW MEMBERS: Yes

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DROP MEMBERS: No HOLD NEW CLUB ORIENTATIONS: Yes HOLD NEW MEMBER ORIENTATIONS: Yes

2019 FOCUS MONTHS. WHAT DID YOU REGION DO? JULY - Organize, Officers training, etc.: Had a 3-hour face to face regional council meeting to discuss goals, expectations, etc. for 2019-20. In June a full day training was provided to members and officers. AUGUST – Area Convention: RD Joseph Kanjamala, Area CFO Abe Thomas, ISD Korason varghese and NJ club president Dan Mohan attended area convention held in Ottawa Canada. SEPTEMBER – Endowment: Requested members to contribute OCTOBER – Community Serv ice: Clubs did food for destitute programs and cloth drive NOVEMBER – Alexander Scholarship/Dollars For Scholars: Awareness about ASF DECEMBER – Christian/Faith: Combined Christmas celebration by all clubs in the region/ caroling service by one club. Regional Director delivered Christmas message in a club in India. A regional bulletin with Christmas message published. DESCRIBE AT LEAST THREE (3) SIGNIFICANT EVENTS OF CLUBS IN YOUR REGION: Combined Christmas New year celebration by all the clubs in NAR Westchester club did a house building project jointly with Habitat for Humanity Floral Park Club did a Christmas Caroling service which raised approximately $10,000 The NJ club prepared hundreds of meals for the poor jointly with Healing Meals Kitchen, a charitable organization Annual Christmas Tree and Wreath sale by Wakefield Reading Club



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Food/Cloth drive by Long Island Club Jackson heights club published a 2020 calendar (with YMI name and information) and distributed 500 copies in the community 5 members from the region attended the International RDE submit in Toledo. WHAT ARE YOUR REGION’S ‘BIG PLANS’ FOR 2020? Increase the number of clubs and members including sponsor a club outside our region and outside our area.

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Nancy Libby <[email protected]>

Regional reportDaryl Soltau <[email protected]> Tue, Jan 7, 2020 at 12:39 PMTo: Nancy Libby <[email protected]>

The North Central report is going to be very short. The Colin Brown club in Minot ND had another successful rodeo to support their YMCA in October.My Hiawatha Y Service Club is seeing if there is interest in a youth club, still very preliminary. As of this date that is all I have to report.Daryl SoltauRD North Central Region

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NAME: Sharon Meadows REGION: Pacific Northwest Region DESCRIBE AT LEAST THREE (3) ACCOMPISHMENTS YOU ARE MOST PROUD OF DURING THE PAST SIX MONTHS: Increased Communication with Clubs Continued Brother Club Contacts for all Clubs in Region One new member In Seattle DT Club Our Movementʻs membership goal by 2022 is 50,000 members. Our Area goal for 2020-2021 is 1,000 members. What can your Region do to help our Area achieve its goal? All Clubs are recruiting. Making more efforts at public information. How do you propose to do it? Participating in community events as a club, releasing info on social media sites. How do you rate the ‘image’ of Y Service Clubs in the U.S.? Mostly unknown. How do we improve our image? More informative posts on social media. Most posts are from outside of USA, and there is no explanation of what is going on in the photos, nor are people identified. A lot of the photos have people standing in a posed group. How do you rate the ISD/ASD/RSD/CSD program support? Poor in our Region. How do you rate your member’s knowledge of our Area origin, our purpose, operations and programs? Generally good. There are some gaps which our leaders try to bridge. How do you rate your member’s impression of the ‘image’ of our International Movement? So-so. Most of our Region’s members are more concerned with their local communities, but when a call is made to respond to a need, such as Roll Back Malaria, there is good participation. SINCE JULY 1, 2019, DID YOUR REGION: CHARTER NEW CLUBS: No. DROP CLUBS: Yes, Great Falls MT.. ADD NEW MEMBERS: Yes, one in Seattle DT Club.

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DROP MEMBERS: Salem OR Club dropped 12 members, we lost Great Falls MT club of 5 members, HOLD NEW CLUB ORIENTATIONS: None yet. HOLD NEW MEMBER ORIENTATIONS: No.

2019 FOCUS MONTHS. WHAT DID YOU REGION DO? JULY - Organize, Officers training, etc.: Regional Convention was held last weekend of June. AUGUST – Area Convention: RD Sharon Meadows and Historian Wayne Smith attended Joint USA and Canada Area Convention and Council meeting in Ottawa. SEPTEMBER – Endowment: No info. Will do better next year. OCTOBER – Community Serv ice: Seattle DT members participated with Everett Lions in food drives. NOVEMBER – Alexander Scholarship/Dollars For Scholars: No info. Will do better next year. DECEMBER – Christian/Faith: All clubs observed various religious celebrations and events. DESCRIBE AT LEAST THREE (3) SIGNIFICANT EVENTS OF CLUBS IN YOUR REGION: Loss of Great Falls MT Club and 5 members. Dropping of 12 members from Salem OR Club, Helena Club Active participation of several activities including a craft fair, and bell ringing with Salvation Army during Christmas season. WHAT ARE YOUR REGION’S ‘BIG PLANS’ FOR 2020? Still working on starting new club in Everett WA. The Regional Convention is not set as yet because it is supposed to be held in Salem. The Y in Salem closed and is being rebuilt, so the Y Service Club has reduced membership to 5 paid members. They have not responded to numerous requests for info on the convention.



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NAME: Kathleen Naylor REGION: Pacific Southwest RegionPacific Southwest Region DESCRIBE AT LEAST THREE (3) ACCOMPISHMENTS YOU ARE MOST PROUD OF DURING THE PAST SIX MONTHS: -We have held our quarterly board/service director’s meeting online which has resulted in double the attendance, compared to last year’s on-site meetings.Click or tap here to enter text. -We have begun work on chartering a new Y Service Club in the San Francisco area under the direction of regional Member Service Director Karl Walther. Karl, and Jan and Russ Suydam, from the prospective club’s district-to-be, traveled to meet with prospective members. Karl and Tim Singletary (U.S. Area Member Services) have had a phone conference with a leader from the Northern California group. lick or tap here to enter text. -The region is currently hosting a ten day visit for our International President, Jennifer Jones, and her husband, Russell. Five host families have opened their homes to Russell and Jennifer. The highlight was the International President’s Dinner in Long Beach on Jan. 3rd. Fifty-nine regional members attended and greeted Jennifer and Russell. Click or tap here to enter text. Our Movementʻs membership goal by 2022 is 50,000 members. Our Area goal for 2020-2021 is 1,000 members. What can your Region do to help our Area achieve its goal? As described above, our region is currently working toward charter for a group of twenty families in the San Francisco area. I also look to the success, in gaining new members, of the example set by another group of which I am a member. In that group, we invite friends to visit several meetings. They enthusiastically do this. We then invite to become a member and go through the ceremony. This other club has gained several new members in this way, and there are others waiting to join! Or, we can do as member Henry Fox does, and invite everyone we meet and know to attend a meeting and join? Henry has found a few new members in this way. Do not be afraid to ask! We can also look among our friends and ask ourselves: Who among them has a heart for service and international mission? Wouldn’t these friends make wonderful members!Click or tap here to enter text. How do you propose to do it? Concerning the proposed new club, we have already had one phone conference call with their leader and a personal visit with the group. Our regional Member Service Director and District Governor, for their prospective district, traveled to meet in person with the group. From there, and starting this week, we will contact the leaders of the prospective club, and set the date for our next visit. In contacting the leaders, we will first ask for a list of questions that they would like answered during our visit. At the time of our next visit, we will present an informative presentation, including answers to their questions, about the Y Service Club: What is it?, What is a short history?; Who is our founder? How does it assist the YMCA and the community?; What does a club agenda look like? What is the

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organizational structure (club, district, area, and international)? What are our international philanthropies? How can youth be involved? etc. I believe we should have two such visits. Then the international protocol for club charter may begin. I foresee three to four months to create and follow through on this entire process, collaborating with Karl Walther, Regional Member Service Director, and Jan and Russ Suydam, District leaders. Click or tap We here to enter text. How do you rate the ‘image’ of Y Service Clubs in the U.S.? In talking with friends and acquaintances in the community, I find people very interested in learning what we do. They are particularly interested in the international projects and connection with members throughout the world. Most do not know that we assist and support the projects and camps of our local YMCA, and most tell me of their happy memories of being a part of a YMCA in their childhood and youth. Click or tap here to enter text. How do we improve our image? Very recently I completed the Livestrong program at my Santa Monica YMCA. It is an excercise program for cancer survivors that is free of cost and also provides free Y membership during the 12 week course. I have told many friends about this program. Three friends have signed up for the new class. Those in my class session and those to come to the new session tend to join the Y after completing the course. At that time, and during class, I have shared my experience as a member of the Y Service Club. It is possible that these same people could come as visitors to a meeting and become members.Because these people were so impressed by the Livestrong class, they are interested in learning more about the club, and they see the image of the club as reflecting their delight in the Y. Wearing our pins on a daily basis is a good was to attract the interest of others. In wearing the pin, people ask us about it, and we have an inroad to sharing our club’s good news. Participating in our city’s local parades with a wagon or float can pique interest and bring our image into the public eye. Publishing articles, honoring our members, in the small local papers that many towns have, is another way to project our image. Click or tap here to enter text. How do you rate the ISD/ASD/RSD/CSD program support? These fantastic programs are supported by our U.S. Area Service Directors and our Regional Service Directors specific to the program to which each has volunteered to oversee for the members. In my opinion, the support is firmly in place. However, I feel that more action should be taken by each U.S. Area Service Director to contact his/her corresponding Regional Service Director and meet with them, on Facetime or by phone, to discuss the depth and details of their particular program with one another. I do not think that there is much connection this way, although, I did receive a CC communication from the U.S. Area Travel Homestays Service Director, Ray Seto, which had been sent to the Regional Homestays Director, Hank Walther. Ray clearly explained the responsibilities involved in the position. If this type of communication could be replicated by other U.S. Area Service Directors, I believe that the regional service directors would feel more secure, knowledgable, and inspired in what they trying to do. I also encourage the regional service directors to reach out to their U.S. Area representative. I need to follow up with them and see if they attempted to do so. But I think it would best if communication was instigated at the U.S. Area level. Click or tap here to enter text. How do you rate your member’s knowledge of our Area origin, our purpose, operations and programs? Our members’ knowledge of Area origin, purpose, operations, and programs varies from club to club. Seasoned members, of which their are many, have a wealth of knowledge about these things because they have held positions beyond the club level, attended conventions, and traveled to other events regionally and beyond. Many, however, are “babes in the woods” concerning these things. For

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examples, International President, Jennifer Jones gave a beautiful presentation at the IP dinner on Jan. 3rd. I noticed that she used many acronyms that more seasoned members would understand but that many present may not understand. In talking with Jennifer afterward about this, she was very open to this awareness and, upon visiting my home club the next day, she modified her presentation to the group and was very enthusiastically received. That is not to say that all club member shouldn’t receive the education needed to understand our organization (and it’s acronyms!) in depth. I think that the leadership training for my region could be more inclusive with a user-friendly presentation explaining Area origin, purpose, operations, programs and acronyms at the local, district, area and international level. Tim Singletary has done a great job with this, and it should be continued. It could also involve education about our wonderful international offices and the amazing people who run them. It would be good for members to know that support from this small staff is strong, efficient, and readily available. Education about our international and U.S. Area websites is another aspect of knowledge that members can know about. (Our U.S. Area website is so impressive after the recent update by our webmaster, Rich Porter.) As Regional Director, I present small lessons about our organization to my club members at each meeting when I give my regional report. I will make more of an effort to “step it up”. Click or tap here to enter text. How do you rate your member’s impression of the ‘image’ of our International Movement? Our members’ image of our International Movement varies from club to club. As mentioned above, seasoned members have much knowledge of, and respect for, the International programs and their image of the International aspect of the club. However, there is a varying level of acceptance that I have heard about through district governors. A few members see only the need to belong to their local club, and they they do not want to pay the dues to the International level. Many club members pay regular dues to their entire organization, but do not have much of an awareness of the details of international involvement. To encourage the value of our international involvements, visits from our International President, as our region does each year, foster awareness and delight in interacting with our worldwide members. The efforts to encourage Brotherhood visits and other travel opportunities to Internation Conventiions, while it takes concerted effort, will help in improving this image of our International Movement to all of our members.Click or tap here to enter text. SINCE JULY 1, 2019, DID YOUR REGION: CHARTER NEW CLUBS: The Greater Long Beach Club combined Bellflower and Long Beach Y Service Clubs with a current membership of approximately twelve members. Click or tap here to enter text. DROP CLUBS: The Bellflower Club has been dropped and is now part of the Greater Long Beach Club. West Valley, Phoenix Club was dropped. Some members are joining in with the Golden West Club, a club that incorporated paying members who may not be able to attend meetings. Click or tap here to enter text. ADD NEW MEMBERS: I will have this information by the time of the Jan. 11th meeting.Click or tap here to enter text. DROP MEMBERS: I will have this information by the time of the Jan. 11th meeting.Click or tap here to enter text. HOLD NEW CLUB ORIENTATIONS: This process is in progress with a prospective club in San Francisco Area.Click or tap here to enter text.

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HOLD NEW MEMBER ORIENTATIONS: Each club orients their new members at the club level. Work is in progress for this orientation with the prospective San Francisco Club. lick or tap here to enter text.

2019 FOCUS MONTHS. WHAT DID YOU REGION DO? JULY - Organize, Officers training, etc.: A board/service director meeting was held online in early July. Leadership training was held in June. However, I see a need for more specific information to be passed on to our new Regional Treasurer, Terry Green. The Regional Director Elect, Dan Eberly, and I are currently working together in answer to his RDE training and to facilitate smoother regional functioning. We also would like to incorporate Jeffrey Brandeen, PRD so that we are a team of three.Click or tap here to enter text. AUGUST – Area Convention: Kathy Naylor, Nancy Libby, Gene Koester, Tibor and Charyl Foki, Russell and Jan Suydam, Henry and LeAnna Fox, Lillian and Bill Porter, Eldon Thorp and Lauren Henry attended the U.S./Canada/Carribbean Convention in Ottowa, Ontario, Canada. Click or tap here to enter text. SEPTEMBER – Endowment: Tim O’Connor’s name was placed in the Golden Book. Tim is the President of the Northeast Cupertino Club and he was honored by his club. Dave Craytor is our expert Endowment Fund Service Director.lick or tap here to enter text. OCTOBER – Community Serv ice: Bobby Stivers encouraged all clubs to participate in National Community Service Day, September 24th. The North Coast Club created a club project and participated. All clubs were contacted and invited to participate.Click or tap here to enter text. NOVEMBER – Alexander Scholarship/Dollars For Scholars: Lillian Porter, ASF Service Director, reported $671 collected from members at this point. Lillian communicates consistently with all members and also provided information at our September regional convention. ick or tap here to enter text. DECEMBER – Christian/Faith: Bill Porter, Christian Emphasis Service Director, wrote an inspiring article in the regional newsletter, Y’s Gathering. He continually sends greeting cards to regional members who are ill or families of members who have died. He prayed the benediction for the International President’s Dinner.Click or tap here to enter text. DESCRIBE AT LEAST THREE (3) SIGNIFICANT EVENTS OF CLUBS IN YOUR REGION:

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The West Valley Club members, under the direction of Tim Singletary, has held a monthly book sale regularly at the West Valley YMCA. They display a vast number of books that can be purchased by those visiting the Y and by the wider community. They raise several throusand dollars a year to benefit their YMCA.lick or tap here to enter text. The Fresno-Central Y’s Menettes assisted at the Clovis-Fresno Fireworks Festival and Football Carnival. They donated over $400 to Sequoia Lake Camp and a $550 campership to a young girl. They had their annual rummage sale, compiled their yearbook with an exquisite art cover by Connie Claes, and Louise Coleman produces a wonderful monthly bulletin.Click or tap here to enter text. The Torrance Club, working side by side with the Las Hamanas women’s group, and community volunteers, ran their incredible Christmas Tree lot sale, raising thousands of dollars for their YMCA and other community organizations. The tree lot was so popular this year that they ran out of trees ten days before Christmas and had a chance to relax at home before Christmas!Click or tap here to enter text. WHAT ARE YOUR REGION’S ‘BIG PLANS’ FOR 2020? Our big plan for 2020 includes diligently continuing in the process to charter one new club in the San Francisco Area. The prospective club is made up of twenty young families who are already organized and doing service in their church and community. After holding a successful regional convention in the Palm Springs Area in 2019, the region will hold this year’s convention in Fresno on the weekend of September 18-20 under the direction of Dan Eberly (RDE) and the committee. Plans are well underway. The region will hold leadership training in June around our Spring Conference. Spring Conference involves all regional members at a dinner meeting or other group gathering, and it is set for June 6th. Youth projects and membership are at the forefront, in our thinking. Jim Engert, the Youth Mentor Service Director, will work with regional officers to evaluate the situation and develop strategies for progress. Starting a high school campus Y Service Club is one idea, but it will take a willing soul and consistent participation on the local high school campus. Youth International Council member and Youth Representative, Lauren Henry, may also be involved in this process. Lauren has moved to Texas (an actual part of our region!), and would ideally like to visit the YMCA’s in her living area in order to see if any youth would be interested and available to form a youth club. After returning from the exciting RDE Training Summit in Toledo, Dan Eberly, RDE, is excited to share what he learned and, with the regional director team, form a vision and strategy for the region.Click or tap here to enter text.

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PSW-RDE Report US Area Council meeting 1/11/20

The first International RDE Summit in Toledo Ohio left me reinvigorated, inspired and challenged to help grow our movement.

I hope to explore ideas from both India & Korea who have vibrant Y’s Mens organizations. My conversations with new friends from India pointed out their emphasis on family inclusion in club meetings and service activities. There was an atmosphere of fun in the Korean group, it was evident that they really enjoyed themselves. In Korea “Christian Principles” do not exclude Non-Christians, the focus is on SERVICE.

Some points that stuck with me were: Focus on increasing our RELEVANCE then the increase in membership will follow. Find ways to help members feel NEEDED and they will stick. Engage people at their level - they need to feel important. Treat other Y’s men as we treat our own families. Be PROUD of who we are - engaged in our communities and in active SERVICE.

Need to become more valuable to our local YMCAs - we share a history and similar values. Look to develop a JOINT PROJECT for the community.

We have a very competent YMI staff - I had good conversations with ISG Jose Varghese and the Administrative Assistants: James Olle and Tracy Movigliatti.

Our YMI Leaders were knowledgeable and shared more information and ideas than I could absorb in the four day Summit. IP Jennifer Jones works with IPIP Moon Sang-bong and IPE Jacob Kristensen as a TEAM decisions are not made in isolation.

It was good to meet our US Area team and and am confident we can rise to our challenges!

Dan Eberly, RDE - Pacific Southwest Region

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NAME: Terry Bradley REGION: South Atlantic Region DESCRIBE AT LEAST THREE (3) ACCOMPISHMENTS YOU ARE MOST PROUD OF DURING THE PAST SIX MONTHS: Mott Club has added 2 new members We had a successful Regional Convention and Board Meeting in Galax, Va Able to support our RD-E Gay and DG David Roberts to attend the RDE Summit Able to attend the US Area/ Canada/Carribean Joint Convention in Canada Our Movementʻs membership goal by 2022 is 50,000 members. Our Area goal for 2020-2021 is 1,000 members. What can your Region do to help our Area achieve its goal? Membership drives and club members asking one on one How do you propose to do it? Schedukles membership drives and I have visited 3 clubs to push How do you rate the ‘image’ of Y Service Clubs in the U.S.? Good How do we improve our image? Partner with community and YMCA more How do you rate the ISD/ASD/RSD/CSD program support? Good How do you rate your member’s knowledge of our Area origin, our purpose, operations and programs? Good How do you rate your member’s impression of the ‘image’ of our International Movement? Good SINCE JULY 1, 2019, DID YOUR REGION: CHARTER NEW CLUBS: No DROP CLUBS: No ADD NEW MEMBERS: Yes-3 Click or tap here to enter text. DROP MEMBERS: Yes -3

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HOLD NEW CLUB ORIENTATIONS: No HOLD NEW MEMBER ORIENTATIONS: Yes

2019 FOCUS MONTHS. WHAT DID YOU REGION DO? JULY - Organize, Officers training, etc.: Do at Spring Board meeting AUGUST – Area Convention: 3 members attended SEPTEMBER – Endowment: 4 CLUBS CONTRIBUTED OCTOBER – Community Serv ice: Nothing definite this month NOVEMBER – Alexander Scholarship/Dollars For Scholars: Contributed to our local Region by 4 clubs to Dollars for Scholar- Contributed to Alex Fund DECEMBER – Christian/Faith: All year long is emphasis as to church programs as well as food pantrys DESCRIBE AT LEAST THREE (3) SIGNIFICANT EVENTS OF CLUBS IN YOUR REGION: Mott Club-changed meeting time and date to get new members-2 so far-YMCA Campaign donation South Rowan-$5,000 donation to YMCA Capital campaign and equipment purchases Galax Club-Sponsored high school scholarships and supported homeless shelter with Y’s Menettes WHAT ARE YOUR REGION’S ‘BIG PLANS’ FOR 2020? Rebuild the Charles Johnson club as well as new members in 3 clubs and explore new club in Cabarrus County



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Y Service Clubs Internationl – U.S Area

INTERNATIONAL YOUTH CONVOCATION

AREA PRESIDENTʻS IYC EXPECATIONS 2020

1. All Regions will have one youth convocation spot (8 spots).

2. Regions unable to fill their spot, may designate that spot to another region.

3. All expenses to be covered by region, clubs, or youth.

4. *Limited financial subsidy by Area and/or International.

5. Youth ages 18-29 in ʻgood standingʻ - current YSC member or related to a current member.

6. Youth expected to invest time, talent or treasure in club, district or region activities within 12 months after convention.

7. Registration will be coordinated through Youth Activities SD.

IYC is an ̒ experience of a lifetimeʻ- not a vacation - and we want to invest in youth with ʻcharacter & heartʻ for our Movement now and for the future.

Bobby Stivers, AP 01/10/2020

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Y SERVICE CLUBS INTERNATIONAL – U.S. AREA 2020 INTRNATIONAL CONVENTION REGISTRATION DUE MAY 1, 2020

International Youth Convocation (IYC)

AUGUST 10-16, 2020

SERIOUS INTEREST/COMMITTED FORM FORM DUE FEBURAY 14, 2020

Region: RD:

Is your region ʻinterestedʻ ☐ or ʻcommittedʻ ☐ to send a youth to IYC? Registration deadline is May 1, 2020.

If ʻinterestedʻ what do you need to be ʻcommittedʻ?

If ʻcommittedʻ how many youth will your region sponsor?

How will your region finance his/her/their cost – travel, registration, etc.

Will your region request subsidy from Area?

Will your region request subsidy from International?

ALL INFORMATION ABOUT THE INTERNATIONAL CONVENTION, INCLUDING YOUTH CONVOCATION, IS ON THE WEBSITE:

YSMEN2020.COM SUBMIT TO BOBBY BY FEBRUARY 14.

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Legacy. Share Your Club Story In celebration of our 100th anniversary in 2022, we want to know the history of your club and what impact your club has had since your club was chartered. Whether your club was

chartered in the 1920ʻs or chartered this past year, your accomplishments and impact needs to be shared. If answer is Unknown, please indicated N/A and skip to next statement. Thank you for sharing you clubʻs story. Itʻs Our Legacy.

Club Name: Region:

Story submitted by contact person :

Current position:

Club member since:

Number of chartered members: List names:

Names of chartered memebers that are current members:

Tell us how your club story began:

Tell us about how your club impacted your community:

Tell us about how your club impacted your local YMCA:

Tell us about how your club impacted on Yʻs Men International programs:

Have photos or videos to share with your story?

Thank you

Submit your Club Story by Febuary 29, 2020, to: Debbie Redmond, International Historian Email: [email protected] Our Legacy is Our Future.

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NAME: Doug Joines REGION: US AREA SERVICE AREA: US Area. ASF. PURPOSE OF YOUR SERVICE AREA: To raise funds for ASF and DSF to distribute to YMCA applicants. DESCRIBE WHAT YOU DID OR PLAN TO DO TO PROMOTE YOUR SERVICE AREA: During Transition of new Trustees ,CFO and Service Director $5000. of ASF was provided one applicant. Applications and other pertinent info was passed on to the new team between November and January. January 2020 a $575 DSF was granted. Promotion currently: Previous Grant recipient testimonials in Ys Alliance. The Testimonials are a short exact story and photo explaining exactly how and why the grant has improved the grantees Y and their personal performance short and long term. These testimonials serve multiple objectives:

1. Show the readers and members that their donated funds are working. 2. Once published to the US Area and Regional websites,the specific testimonials can be printed

out and emailed to multiple targets: YSC members for meeting discussion to increase the giving goals based on the performance stories, Local YMCA that each YSC club is affiliated. Other YMCAs as an introductory tool to gain new relationships through grant giving awareness. Drive more traffic to the US Area Website. The on line Grant application forms must be very easy to locate,print out ie distribute.

3. This is a full circle marketing methodology. The application in color ,testimonials need to be ready for the Y to immediately post in “lunch rooms”, distribute in management meetings and any other YMCA source on line, print etc.

4. Publicly publish (any local news source) the recipient and brief info re the Y and local YSC that provided the funds WITH how anyone can donate to fund and join a YSC Club.

Grant Money drives the circle to replenish itself.

HOW DO WE GET MEMBERS TO PARTICIPATE AND HAVE A SENSE OF PRIDE IN YOUR SERVICE AREA ? See the Above

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HOW DO YOU RATE THE CURRENT ISD/ASD/RSD/CSD program support? So far the US Ys Alliance part has had one published testimonial. Outside of discussion with the trustees, Bobby Stivers and Editor Fred Leonard the plan has had no explanation. WHAT CAN WE DO TO IMPROVE OUR ‘IMAGE’ OF YOUR SERVICE AREA? See the above. OPEN FOR COMMENTS/FEEDBACK/SUGGESTIONS. Thank you for your service.

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NAME: Rick Lau REGION: Hawaii Click or tap here to enter text. SERVICE AREA: Community Service PURPOSE OF YOUR SERVICE AREA: To support other worthy organizations. Many Y Service clubs carry out service projects in the community – either directly or through the YMCA (or other organizations). . DECRIBE WHAT YOU DID OR PLAN TO DO TO PROMOTE YOUR SERVICE AREA: Worked with US Area President Bobby Stivers-Apiki to have a Make a Difference Day throughout the Region on October 26, 2019. HOW DO WE GET MEMBERS TO PARTICIPATE AND HAVE A SENSE OF PRIDE IN YOUR SERVICE AREA? US Area President Bobby Stivers-Apiki sent out a newsletter asking all clubs to participate. HOW DO YOU RATE THE CURRENT ISD/ASD/RSD/CSD program support? Honestly cannot assess as I did not hear from most clubs as to what they did on Make a Difference Day. WHAT CAN WE DO TO IMRPOVE OUR ‘IMAGE’ OF YOUR SERVICE AREA? Work with local newspaper and the media and let them know what a Y Service Club is doing in the community. OPEN FOR COMMENTS/FEEDBACK/SUGGESTIONS. Thank you for your service. Have each Region send their newsletter to the Community Service ASD to keep him or her informed of the activity that clubs are doing.

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NAME: Debbie Redmond REGION: Mid America SERVICE AREA: Leadership Training Organization Development PURPOSE OF YOUR SERVICE AREA: Training for Area and Regions as needed DECRIBE WHAT YOU DID OR PLAN TO DO TO PROMOTE YOUR SERVICE AREA: Developed a Power Point regarding some history which was shared with other Area Service Directors (International) and is available to any of the Regions that would like to have it. Provided a training during the North Atlantic Region Meeting. Presented during Area Council Meeting. Assisted in setting up for the RDE Summit. HOW DO WE GET MEMBERS TO PARTICIPATE AND HAVE A SENSE OF PRIDE IN YOUR SERVICE AREA? Few Clubs and/or Regions are doing trainings. I have always told the Regional Teams that I am available and will be able to provide a Power Point on whatever subject regarding Y’s Men. HOW DO YOU RATE THE CURRENT ISD/ASD/RSD/CSD program support? The support system has been redesigned within the last couple of years. While it is focused on keeping the ISD accountable, it is not necessarily seen beyond that point other than maybe increasing correspondence between ISD and ASD. I cannot provide RSD and CSD support if I do not know the persons that are in those positions. It has been several years since I have received that information……no information, no contact. WHAT CAN WE DO TO IMRPOVE OUR ‘IMAGE’ OF YOUR SERVICE AREA? Maybe feature the ASD in Alliance Newsletter a little more as they do for the IP newsletter for the ISDs. Each issue could include information from that ASD. Other than TOF and Malaria, I have seen little mention in our public media. OPEN FOR COMMENTS/FEEDBACK/SUGGESTIONS. Thank you for your service. I have not received any information from Regions regarding any of their leadership nor have I received requests for information except from North Atlantic and Mid America. I cannot help RSDs if I don’t have their contact.

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QUICK GLANCE REPORT


NAME: Tim Singletary REGION: Pacific Southwest SERVICE AREA: U.S. PURPOSE OF YOUR SERVICE AREA: Membership and Extension DECRIBE WHAT YOU DID OR PLAN TO DO TO PROMOTE YOUR SERVICE AREA: I have reached out to RSD’s as was on a list and confirmed commitment to the year. I have reached out to RD’s to help fill vacancies. I am compiling a spreadsheet with pertinent Membership data, simple 8.5 x 11, to share with all RSD’s and Board. I have created list of New Club prospects to share with Board. HOW DO WE GET MEMBERS TO PARTICIPATE AND HAVE A SENSE OF PRIDE IN YOUR SERVICE AREA? Members or the RSD’s I communicate with? In a volunteer organization we are limited. However, I think all YSC leadership members need to realize that it is okay to keep pushing other members to help initiate, organize and plan the good work we could do. HOW DO YOU RATE THE CURRENT ISD/ASD/RSD/CSD program support? One way communication/great/somewhat depressing/not sure what csd means. Also, I would like to know how much funding towards either M or E is available to us (the ASD and RSD’s) WHAT CAN WE DO TO IMRPOVE OUR ‘IMAGE’ OF YOUR SERVICE AREA? MEMBERSHIP: Develop the myriad of resource materials for acquiring New Members, into a slick format, and then get those materials into the hands of every Club. Include as mush training (follow-up calls) as possible. EXTENSION: similarly, pulling together concise resources of how Clubs are to be established … the process, from beginning to the end of the established. Please know I am working towards all of this, but will need some guidance, as there seems to be newly developed materials from many different sources. OPEN FOR COMMENTS/FEEDBACK/SUGGESTIONS. Thank you for your service. Me too. I am open as well. However, I would like to say that our “Youth” experiment is floundering and yet seems to me something that can be of use for bolstering our membership. Perhaps a GoTo summit meeting with pertinent ASD’s headed by the AP and Officers can be of use. I look forward to discussing all these comments on this sheet at any time, with anyone.

042

Report Form Name Tim Singletary Position US ASD Extension Activities Status

(Completed, Ongoing, etc.) Contact Extension RSD’s Partially successful Compile any prospects Partially successful Discussion of Extension resource and ideas for development with RSD’s Partially successful Goals Timeframe

(short, medium, long etc) More Clubs. By July 1 2020 Understand that RSD’s are working together with RD’s and Regional team March 31, June 30, 2020 Use Goto Meeting for Extension RSD’s to discuss future ideas April (late) 2020

Numeric goals in CHF (For programme ISDs):

Area AFR ASP CAC EUR IND KOR LAM USA Total IP Goals ???? Achieved

Successes/ Positives observed

Most Regions have dedicated RSD’s, who are desiring better results Hawaii working on developing a Club that is 90% close

Pacific Southwest may have a Club developing in the San Francisco area - 50% chance at this point South Atlantic pursuing an opportunity – Just begininning Challenges / Negatives observed Corrective Actions taken / to be taken

Calls to RSD’s and or RD’s/ not returned Keep calling Creating a more accurate reporting mechanism to keep all RSD’s in the Area abreast of the going’s-on of the other Regions

Would make for a great article in Y’s Alliance and maybe Y’s World

Missing RSD’s in some Regions With RD, assign someone else from outside Region

Knowing how much funds are available to help with introductory meals, and or resources

Discuss with AP

Next Steps Timeframe

(Short, Medium, Long, etc.) Continue dialog with AP and directed Officers Ongoing short Inquire form budget resources within upcoming fiscal year January Enlist support of Youth Mentors and Representatives to include efforts as additional club prospects for list.

March, 2020

Topics needing special and/or immediate attention

Developing a concise group of materials (updated) on how to pull together a Club

Additional Comments, if any

Compiled Dec. 29, 2019

043

Report Form Name Tim Singletary Position US ASD Membership Activities Status

(Completed, Ongoing, etc.) Contact Membership RSD’s Partially successful Compile Club Names Partially successful Discussion of Membership resource and ideas for development Partially successful

Goals Timeframe (short, medium, long etc)

More Members per Club. By July 1 2020 Have RSD’s report accurately on their respective membership March 31, June 30, 2020 Use Goto Meeting for Membership RSD’s to discuss future ideas April (late) 2020

Numeric goals in CHF (For programme ISDs):

Area AFR ASP CAC EUR IND KOR LAM USA Total IP Goals ???? Achieved Portalbuzz?

Successes/ Positives observed

Most Regions have dedicated RSD’s, who are desiring better results, Hawaii hovering around 130 – 135 members Several clubs in the Pacific Southwest, reporting 1, 2, and 3 more members Challenges / Negatives observed Corrective Actions taken / to be taken

Calls to RSD’s and or RD’s/ not returned Keep calling Creating a spread sheet with Region/Club/Member data

Do it include, Region, Club name, reported members per Portalbuzz and verify with RSD

Missing RSD’s in some Regions With RD, assign someone else from outside Region

Getting past the reasons we don’t do something like recruit!

Inspire how we can do something like recruit

1 Next Steps Timeframe

(Short, Medium, Long, etc.) Continue dialog with AP and directed Officers Ongoing short Inquire form budget resources within upcoming fiscal year January Develop updated Membership package of guidelines to get into RSD hands

February

Topics needing special and/or immediate attention

Many Clubs (maybe Regions) are consoidating

Additional Comments, if any

Compiled Dec. 29, 2019

044




QUICK GLANCE REPORT


NAME: Sharon Ishida REGION: Hawaii Region SERVICE AREA: ROLL BACK MALARIA PURPOSE OF YOUR SERVICE AREA: 1) Regularly share information from the Roll Back Malaria site, particularly news and available partner resources; and 2) Be aware of and share developments in the YMI/IFRC collaboration and any planned RBM activities using our donations. DECRIBE WHAT YOU DID OR PLAN TO DO TO PROMOTE YOUR SERVICE AREA: Communicate with U.S. Area Clubs via the monthly Y’s Alliance newsletter. HOW DO WE GET MEMBERS TO PARTICIPATE AND HAVE A SENSE OF PRIDE IN YOUR SERVICE AREA? Through the Y’s Alliance, donations from clubs are shared and giving is encouraged towards the Area goal of $4,550. Quick facts were also included in different articles about the disease and the recent development in the multi-stakeholder partnership for The Global Fund to Fight Against AIDS, Tuberculosis and Malaria. HOW DO YOU RATE THE CURRENT ISD/ASD/RSD/CSD program support? On the Y’s Men website, informative video clips are powerful and impactful. Keeping material relevant and updated would be beneficial. WHAT CAN WE DO TO IMPROVE OUR ‘IMAGE’ OF YOUR SERVICE AREA? It is much appreciated when the Regional Directors take the message of RBM importance to their clubs at Conventions and meetings. Videos on the website could be shared at these gatherings to lend impact for the desperate situation and the measures needed to combat malaria worldwide. Involvement of youth at the YMCAs and among youth members might spark enthusiasm among their communities and Ys. Creative fundraisers by the youth, e.g. carwashes and mini carnivals, with multi-media information could possibly raise not only monetary donations but awareness of this disease. “Children Helping Children” is a powerful message. OPEN FOR COMMENTS/FEEDBACK/SUGGESTIONS. Thank you for your service. Click or tap here to enter text.

045




QUICK GLANCE REPORT


NAME: Bill Porter-ASD-STEP REGION: Pacific Southwest SERVICE AREA: USA PURPOSE OF YOUR SERVICE AREA:Short Term Exchange Program Click or tap here to enter text. DECRIBE WHAT YOU DID OR PLAN TO DO TO PROMOTE YOUR SERVICE AREA: Prepared a PowerPoint Presentation on STEP at the Area Convention at Ottawa Canada. I plan to write a REPORT on my thoughts regarding the lack of participation in the program in the US area. HOW DO WE GET MEMBERS TO PARTICIPATE AND HAVE A SENSE OF PRIDE IN YOUR SERVICE AREA? REPORT will discuss. HOW DO YOU RATE THE CURRENT ISD/ASD/RSD/CSD program support? Uneven. WHAT CAN WE DO TO IMRPOVE OUR ‘IMAGE’ OF YOUR SERVICE AREA? Click or tap here to enter text. OPEN FOR COMMENTS/FEEDBACK/SUGGESTIONS. Thank you for your service. Click or tap here to enter text.

046

December 31, 2019

U.S. Area Supply Office Report

The Supply Office Sales from July 2019 to December 2019 was $457.50 Office supplies for the year: $ 0.00. Bank charges bad check was: $10.00 The bank is charging for paper statements of $0 Due to having several accounts with the bank, we were able to have charges dismissed. Shipping charges: $27.00 Sales tax collected $46.89 Shipping costs: $27.11 Purchases total $0 The bank balance as of December 31, 2019 is: $641.37 Most of sales were for at PSWR convention and Spring conference. In Toledo and Area conventions We have given away some Anniversary books hats and a few shirts as PR. We have several items in stock from member pins Club officers, district and regional officers also some area pins. Area polo shirts Caps, some ties and a few belts. Cups, letter openers and tote bags. WE HAVE REDUCED PRICES ON CERTAIN ITEM!!! You can reach me at: [email protected] 562-221-3022 Submitted by: Charl Foki, supply office MGR

047




QUICK GLANCE REPORT


NAME: Connie Claes Y’s Menettes REGION: Pacific South West Region SERVICE AREA: U.S. Area Y’s Menettes PURPOSE OF YOUR SERVICE AREA: encourage Y’s Menettes DECRIBE WHAT YOU DID OR PLAN TO DO TO PROMOTE YOUR SERVICE AREA: good communication HOW DO WE GET MEMBERS TO PARTICIPATE AND HAVE A SENSE OF PRIDE IN YOUR SERVICE AREA? Improving good communication HOW DO YOU RATE THE CURRENT ISD/ASD/RSD/CSD program support? good WHAT CAN WE DO TO IMRPOVE OUR ‘IMAGE’ OF YOUR SERVICE AREA? Encourage the Y’s Menettes OPEN FOR COMMENTS/FEEDBACK/SUGGESTIONS. Thank you for your service. Click or tap here to enter text.

048

Documents

Y Service Clubs International U.S. Area 2019-2020 U.S. Area ......Portalbuzz & Membership Charley 4. Finances. Dues & Program Contributions Abe 5. Area/Region Training – What are