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TABLE OF CONTENTS

Welcome Message 3

Fast Facts 4

Why Sponsor 4

Sponsorship Packages 5

Diamond Sponsorship Package 6

Platinum sponsorship Package 7

Gold Sponsorship Package 8

Silver Sponsorship Package 9

Bronze Sponsorship Package 10

Other Sponsorship Items 11

Venetian Floor Plans 14

L 3 – Exhibition and Business Café Information 15

L 1 – Hospitality Suite & Biz Café Information 16

LG - Hospitality Suite & Bilateral Meetings Room Information 17

Table-top Exhibition Booth Information 18

Sponsorship Information 19

Sponsorship Application Form 20

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WELCOME MESSAGE

On behalf of the Macau Insurers Association and the Organizing Committee, I would like to warmly welcome

you to the 28th East Asian Insurance Congress to be held from 11 to 15 October 2016 at the Venetian Macau.

The theme of the 28th EAIC is “The Future of Insurance – Customer Centricity”. The healthy development

of the industry depends largely on whether we are able to anticipate what customer needs will be. We will have a

full programme to help us gain a better insight into who our customers are, how we can serve them better, what role

technology plays, what impact the ageing population may have, and what the ultimate operating model is in an

ever-changing market place. We may expect to be inspired by a host of world-class practitioners and speakers.

Every two years the EAIC offers excellent opportunities for delegates to meet up with one another to share

their views on how we may make our industry better to better satisfy the needs of our customers. Macau in 2016

offers the perfect place for this meeting of great minds and exchange of great ideas.

Besides being a convention destination, Macau is recognized as a world tourism and leisure centre. Outside

of the meeting rooms, Macau has a lot more to offer. There are already many world-class attractions to welcome

you. As Macau continues with its fast paced development, by 2016, many more new hotels, convention facilities,

entertainment options and fine restaurants will be ready to satisfy your every need.

Please join us in October 2016 to meet up with old friends and to make new ones, and to enjoy the warm

Macanese hospitality.

Chris Ma

Chairman, Organizing Committee

28th East Asian Insurance Congress

4

FAST FACTS

Date: 11 – 15 October 2016

Venue: Venetian Macau Resort Hotel

Website: www.eaic2016.org

Theme: The Future of Insurance: Customer-Centricity

Enquiries: Ms. Amy Cheung

T: +853 28712882

E: [email protected]

WHY SPONSOR

• Widespread international market network

• Close relationship with Portuguese-speaking countries and Mainland China

• Market your business inexpensively - over 1,500 participants from more than 40

countries/ regions

• Foster goodwill and gain respect within the industry

• Create positive publicity and heighten visibility

• Enhance brand awareness and recognition

• Acknowledgement of Sponsors (logo) listed in the Final Programme Book

http://www.eaic2016.org/

5

SPONSORSHIP PACKAGES

Entitlements Diamond

USD $150,000

Platinum

USD $100,000

Gold

USD $68,000

Silver

USD $38,000

Bronze

USD $28,000

Quota 1 2 2 4 6

Presentation Session Keynote Plenary/ Panel

Discussion

Plenary/ Panel

Discussion

X X

Hospitality Suite with

Coffee & Tea

1 1 1 N/A N/A

Company Logo Printed on

Congress Lanyard

X X X X

Company Logo Printed on

Congress Badge

X X X

Company Logo Exposure All All All All All

Exhibit Space / Location Prestige Prime Standard Standard Standard

Exhibition Booth Space 6M x 3M 4M x 3M 3M x 3M 3M x 3M 3M x 3M

Congress Satchel 1 1 1 1 1

Exhibitor Registration 6 passes 4 passes 4 passes 4 passes 4 passes

Congress Registration 15 passes 10 passes 5 passes 5 passes 3 passes

Welcome Reception 15 passes 10 passes 5 passes 5 passes 3 passes

Closing Banquet 15 passes 10 passes 5 passes 5 passes 3 passes

Advertisement in Congress

Programme Book

Back cover Inside cover

page

Center page Inner page Half Inner page

Satchel Insertion 2 items 1 item 1 item 1 item N/A

City Tour 15 passes 10 passes 5 passes 5 passes 3 passes

Golf Tournament 4 passes N/A N/A N/A N/A

Remarks:

1. All items are subject to the Organizing Committee’s approval

6

DIAMOND SPONSORSHIP PACKAGE - USD 150,000 X 1

No ENTITLEMENT

1. One Keynote Presentation Session

Invitation to address one of the Keynote Presentation for approximately 60 minutes (content and invited speakers are

subject to the Organizing Committee’s approval)

Right to showcase company logo, product logo and promotional items during the session (items are subject to the

Organizing Committee’s approval)

Does not include the cost of invited speakers, printed materials, company’s own promotional and decoration items,

etc.

2. One Hospitality Suite (at the Congress Venue Sicily, Capri or Torino from October 12 – 14),

(Room choices: one meeting room from Torino)

Includes coffee & tea up to 100 cups/ per day. Additional request can be ordered at own cost

The company will receive 1 Congress Satchel, 4 Exhibitor Badges and Exhibitor Listing in the Congress Programme

Book

Right to showcase company logo, product logo and promotional items (items are subject to the Organizing

Committee’s approval)

Does not include other additional food & beverages, Internet access, computers and equipment, company’s own

promotional and decoration items, etc.

3. Congress Name Lanyard & Badge

Right to have company logo or product logo printed on the Congress Lanyard and Badge

Includes the cost of producing the Congress Lanyard and Name Badge (design and quantity is subject to the


4. Table-top Exhibition (with 6M x 3M space, Exhibition Booth no. A1)

Includes the space of 6M x 4M wooden construct with laminate finish

Includes 2 bar stools and a cocktail table, 1 power bar and 1 brochure stand

5. Congress Registration

Includes 15 Complimentary Registrations and Invitations to the Welcome Reception, Closing Banquet and City Tour

6. Full Page Advertisement

One Advertisement in the Back Cover of the Congress Programme Book

Excludes the cost of design, artwork, colour separation and film production of the Advertisement

(the high resolution artwork in “Ai” format is to be provided to the Organizing Committee before the designated

deadline)

* Subject to the production deadlines of each congress document or publication

7. Company Logo Exposure

Company Logo or Product Logo in the Congress website and all documents and publications related to the Congress



deadline)

8. Satchel Insertion

Includes TWO items in the Congress Satchel

Excludes the cost of design, artwork and production of the item (items are subject to the Organizing Committee’s

approval)

9. Golf Tour

Includes 4 Invitations to the Golf Tour

Remarks:


7

PLATINUM SPONSORSHIP PACKAGE - USD 100,000 X 2 No ENTITLEMENT

1. One Plenary OR Panel Discussion Session

Invitation to address one of the Plenary or Panel Discussion Session (content and invited speakers are subject to the



etc.





Book

Right to showcase company logo, product logo and promotional items (items are subject to the Organizing




3. Congress Name Badge

Right to have company logo or product logo printed on the Congress Badge

Includes the cost of producing the Congress Name Badge (design and quantity is subject to the Organizing


4. Table-top Exhibition (with 4M x 3M space, one Exhibition Booth no. B1 or B2 )

Includes the space of 4M x 3M wooden construct with laminate finish

Includes 2 bar stools and a cocktail table, 1 power bar and 1 brochure stand

The Company will receive 1 Congress Satchel, 4 Exhibitor Badges and Exhibitor Listing in the Congress Programme

Book




One Advertisement in the Inside Cover Page of the Congress Programme Book



deadline)






deadline)


Includes ONE item in the Congress Satchel


approval)

Remarks:


8

GOLD SPONSORSHIP PACKAGE - USD 68,000 X 2

No ENTITLEMENT

1. One Plenary OR Panel Discussion Session

Invitation to address one of the Plenary or Panel Discussion Session

(content and invited speakers are subject to the Organizing Committee’s approval)


etc.





Book

Right to showcase company logo, product logo and promotional items

(items are subject to the Organizing Committee’s approval)



3. Table-top Exhibition (with 3M x 3M space, one Exhibition Booth from No. C1 – C12 or S13 – S36)

Includes the space of 3M x 3M complete with ONE table and TWO chairs


Book




One Advertisement in the Center Page of the Congress Programme Book



deadline)






deadline)



Excludes the cost of design, artwork and production of the item


Remarks:


9

SILVER SPONSORSHIP PACKAGE - USD 38,000 X 4

No ENTITLEMENT

1. Table-top Exhibition (with 3M x 3M space, one Exhibition Booth from no. C1, C2, C5 – C12, or S13 – S36)



Book




One Advertisement in the Inner Page of the Congress Programme Book



deadline)






deadline)




approval)

Remarks:


10

BRONZE SPONSORSHIP PACKAGE - USD 28,000 X 6

No ENTITLEMENT

1. Table-top Exhibition (with 3M x 3M space, one Exhibition Booth from no. C7 - C12 or S13 – S36)



Book


Includes 3 Complimentary Registrations and Invitations to the Welcome Reception and City Tour

3. Half Page Advertisement

One Advertisement in Half Inner Page of the Congress Programme Book



deadline)






deadline)





Remarks:


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OTHER SPONSORSHIP ITEMS

Item ENTITLEMENT Amount

(USD)

Quota

A. Closing Banquet (Limited to ONE sponsor only)

Right to showcase company logo, product logo and promotional items during the Banquet


Includes 5 special complimentary Registrations and Invitations to EAIC Congress

Includes 5 special complimentary invitations to the Congress Dinner

Includes TWO table-top exhibitions

One Full Running Page Advertisement in the Congress Programme Book. Excludes the cost of

design, artwork, colour separation and film production of the Advertisement (the high

resolution artwork in “Ai” format is to be provided to the Organizing Committee before the

designated deadline)

Right to venue decoration during the Banquet, excludes the cost of decoration


$68,000 1

B. Luncheon

Right to organize Luncheon Symposium

(contents and invited speakers are subject to the Organizing Committee’s approval)

Right to showcase company logo, product logo and promotional items during the Symposium


Includes food & beverages arrangement (For an estimated 1000 pax) and AV arrangement

Does not include the cost of invited speakers, printed materials, company’s own promotional

and decoration items, etc.

$23,000 3

C. Networking Break

ONE coffee break (includes coffee, tea and refreshment)

Right to showcase company logo, product logo and promotional items during the Coffee Break

Session

Does not include other additional food & Beverages, internet access, computers and

equipment, company’s own promotional and decoration items, etc.

$8,000 4

D. One Hospitality Suite (at the Congress Venue Torino or Verona from October 12 – 14),



The company will receive 1 Congress Satchel, 4 Exhibitor Badges and Exhibitor Listing in the

Congress Programme Book



Does not include other additional food & beverages, Internet access, computers and


$8,000 (Sold

Out)

E. One Hospitality Suite (at the Congress Venue Capri from October 12 – 14),

(Room choices: one meeting room from Capri)






Does not include other additional food & beverages, Internet access, computers and


$10,000 (Sold

Out)

12


(USD)

Quota

F. One Hospitality Suite (at the Congress Venue Sicily from October 12 – 14),

(Room choices: one meeting room from Sicily room 2403, 2404, 2405, 2504 or 2505)






Does not include other additional food & beverages, Internet access, computers and equipment,

company’s own promotional and decoration items, etc.

$12,000 (Sold

Out)

G. Table-top Exhibition (with 3M x 3M space, Exhibition Booth from no. S13 to S42)


The Company will receive 1 Congress Satchel, 4 Exhibitor Badges and Exhibitor Listing in the


$3,000 7

H. Bilateral Meetings

Includes ONE conference room in Torino / Verona for half day use only

Includes 20 bottled water and additional request can be ordered at own cost

Right to showcase company logo, product logo and promotional items during the half day use


Does not include other additional food & beverages, internet access, computers and


$1,100 (Sold

Out)

I. Full Page Advertisement

One Advertisement in the Congress Programme Book – inside page

Excludes the cost of design, artwork, colour separation and film production of the

Advertisement

(the high resolution artwork in “Ai” format is to be provided to the Organizing Committee before

the designated deadline)

$1,000 ---

J. Biz Café (Located at Sicily room 2406 & 2506, Level 1)

Includes ONE table for use from Oct 12 – 14

Includes 30 refreshments / per day. Additional request can be ordered at own cost

The company will receive 1 Congress Satchel and 2 Exhibitor Badges

$2,000 (Sold

Out)

K. Computer Corner Sponsor

Company logo displayed on screen background

Company URL set on “My Favorite” in web browser

$5,000 1

L. Bottled Water Sponsor

Company logo on label of spring water

One bottle of water will be catered per delegate per day


$5,000 4

M. Message Board Sponsor

Company logo on the message board

$5,000 2

N. Meeting Bag Sponsor

Company logo on the meeting bags

$10,000 (Sold)

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(USD)

Quota

O. Third Party Liability Insurance Sponsor

Provide automatic third party liability insurance cover against potential damages if the event

causes damage or injury to a third party

(TBC) (TBC)

P. Golf Tournament Sponsor

Sponsor’s logo published on all publicity material associated with 28th

EAIC Golf Tournament

Sponsor’s logo printed on the golf umbrellas given to players

Sponsor’s logo printed on the polo shirts given to players

Sponsor’s representative to attend the golf award ceremony

$20,000 ---

Q. Satchel Insertion

Includes ONE item in the Congress Satchel distributed to participant



$2,000 ---

R. Corporate Sponsors

Combine multiple focused outlets such as stationeries, website and promotional material etc

For further information, please contact Ms. Amy Cheung at +853 2871 2882 or via

email :[email protected]

TBC ---

Remarks:


mailto:[email protected]

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VENETIAN FLOOR PLANS

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LEVEL 3 - EXHIBITION BOOTH AND INFORMATION

The Venetian Ballroom - Level 3

C7

00

00

C8

11

C9 C10 C11

S13 S14 S15 S16 S17

S18 S19 S20 S21 S22

S25 S26 S27 S28 S29

S31 S32 S33 S34 S35

S37 S38 S39 S40 S41 S42

Networking Break

(All Sold)

X

X

X

X

X

X

X

X

X

X

X

X

X

X X

X X

X X

X X

X X

X X

X

X

X

X

X

X

X

X

X X

X

X

X X

Ballroom D - E

X X X

X X X X X X

X

X X X X X

X

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L1 – HOSPITALITY SUITE AND BIZ CAFÉ INFORMATION

Meeting Room

No. of Room(s)

Dimensions (M)

Ceiling Height

(M)

Net Square Meters

Capacities

Theater Classroom Conference U-Shape Hollow Square

Sicily 1 room 12 x 8.9 5.3 106 115 60 30 27 36

(SOLD)

(SOLD)

EAIC

Secretariat

(SOLD)

(SOLD)

17

LG - HOSPITALITY SUITE & BILATERAL MEETING ROOM INFORMATION

Meeting Room

No. of Room(s)

Dimensions (M)

Ceiling Height

(M)

Net Square Meters

Capacities

Theater Classroom Conference U-Shape Hollow Square

Torino /

Verona

1 room 9.00 x 8.50 3.00 76 60 36 24 24 30

2 rooms 17.91 x 8.53 3.00 152 196 54 N/A 48 60

Capri 1 room 13.00 x 9.00 3.00 117 120 66 35 30 35

2 rooms 17.90 x 13.00 3.00 232 210 110 N/A 60 80

(All Sold)

(All Sold)

(All Sold)

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TABLE-TOP EXHIBITION BOOTH INFORMATION

Standard Booth (3M x 3M)

Each booth includes:

1) System Panel Partitions

2) White Folding Chairs x 2

3) Reception Desk x 1

4) Company Name Fascia

5) 100W Long Arm Spotlight x 3

6) 500W Socket x 1

7) Wastepaper Basket x 1

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SPONSORSHIP INFORMATION

To become a sponsor, please note the following steps:

1. Complete the attached form and email back to [email protected] or fax to +853 28713331.

Should you have queries or require further information, please contact Ms. Amy Cheung at

+853 28712882.

2. A confirmation letter will be sent with further information upon receipt of deposit payment.

Selection Rule

Exhibit space and meeting room will be assigned according to the following sequence:

1. Sponsorship amount (the one with higher amount has the priority)

2. Number of exhibition booth(s) hired (the one with more booths has the priority)

3. Date of deposit payment (the one with deposit paid earlier has the priority)

Schedule of completion as sponsors

3 August 2015 - Publicize Sponsorship and Exhibition Prospectus

3 August 2015 – 30 July 2016 - Sponsorship Recruitment Period with first deposit paid

20 August 2016 - Deadline of all materials for design required

31 August 2016 - Receipt of Balance Payment

26 September – 6 October 2016 - Receipt of Satchel Insertion Materials for Meeting Bag

10 October 2016 - Exhibition Setup

Terms and Conditions

1. All items are subject to the Organizing Committee’s approval.

2. EAIC 2016 reserves the right to cancel congress due to acts of nature or unforeseen circumstances that would hinder our ability to run a conference. If cancellation is made by EAIC 2016, 100% refund of the sponsorship amount paid will be given.

3. Organizer should be notified in writing of any cancellations. Unless the space or the sponsorship package can be resold, the organizing committee reserves the right to retain monies received.

4. Sponsors / exhibitors may indicate their preferences of booth location to the Secretariat of EAIC 2016. However, the organizing committee shall have the exclusive right to allocate space in any manner they deem fit and proper. The Organizing Committee reserves the right to alter or change the space assigned to Sponsors / Exhibitors at any time prior to the construction of the Exhibition booths; and to undertake other structural alterations as they deem fit and proper. Such changes shall be at the discretion of EAIC 2016 and the Exhibitor shall have no claim for compensation as a result of such changes.

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SPONSORSHIP APPLICATION Please complete the application form and email back to [email protected] or fax to +853 28713331. Should you have queries or require further information, please contact Ms. Amy Cheung at +853 28712882.

Date:

(D) / (M) / (Y)

General Information

Company Name

Receipt To □ Same as company name or

Contact Person Position

Telephone Email

State VAT No

Sponsorship Package

We wish to participate as a sponsor in the above meeting as follows in the order of priority: Priority Package Amount

(USD) Hospitality Suite Choice

(If have) Table-top

Exhibition Choice Memo

1

2

3

Other Sponsorship

Other Sponsorship Items (the priority depends on the order of application and deposit paid)

No. Item Amount (USD) Memo

Signature and Chop

Please state the room number for hospitality suite in the order of priority

Please state the room number and period for bilateral meetings in the order of priority

Please state the letter or numbers for exhibition in the order of priority

Please state the Biz Café table number in the order of priority

By signing this form, the applicant fully understands and agrees to the terms and

conditions of this sponsorship package

Documents

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