X-Adventure Triathlon – Western Austraila · Business and Environmental Ethics of the Proposal; The event management company Rapid Ascent Pty Ltd and the ... alongside a 12km offroad

X-Adventure Dunsborough Meelup Regional Park Management Plan

X-Adventure Triathlon – Western Austraila Dunsborough Sat23-Sun24 March 2013

The X-Adventure Race Western Australia is an off-road triathlon race format designed to

combine participant’s stamina and skills over a 1.5km swim, 25km mountain bike and 12km run

course. Attracting competitors from all walks of life… not just WA’s top triathlon racers… event

categories include a short course, teams and kids… The festival style atmosphere will feature a

stage area for music and entertainment… trade stalls including food, coffee, demo bikes, swim-

bike-ride equipment and clothing. The 1.5km swim course will start and finish at the Old

Dunsborough Boat Ramp and consists of a loop no more than 100m off the beach around bouys

adjacent to Bay View Cres and Hurford Street. The 12km trail run course will start at the swim-

run transition area at the Old Dunsborough Boat ramp and will head out along the shoreline to

the to just past the Gannet Rock carpark. From there runners will cross Meelup Road and make

their way up the walk trail to the whale watch lookout above Gannet Rock. Once over the

lookout the runners follow the trail back passing through the underpass to Meelup Beach. Then

return to the Country Club along the coastal walk trail to the Dunsborough Primary School

finishing the run leg at the 18th fairway of the golf course. The 25km bike course will then

commence through the start/finish at the Dunsborough & Districts Country Club making its way

up and around the golf course steadily climbing on easy flowing fire trails and some new and

challenging single track for the first 2kms then into the Meelup Regional Park and down ‘Brown

Street’ back to the Clubhouse (Approx. 12.5kms). With approximately 500 competitors in 3

different distance races, the short course race and the kids race will follow similar shorten

routes.

Meelup 11/12/12 Item 6.1 Attachment 1


Meelup Regional Park : Management Plan

The following plan has been developed to effectively manage the course route for

X-Adventure Race Western Australia through the Meelup Regional Park.

Spectator Numbers and Management;

Whilst significant spectator numbers are expected for this event, spectator access to the park

will not be allowed. The Meelup Regional Park section of course is only part of the total bike

and run legs that starts and finishes at the Dunsborough & Districts Country Club. Carparking

will be provided at the Old Dunsborough Boat Ramp and at the Clubhouse. Promoted spectator

points will only exist along the foreshore and throughout the Dunsborough & Districts Country

Club golf course area. Meelup Regional Park will not be promoted as a spectator point and will

instead be noted that spectators should not og into the park as a condition of our permission to

route the event course through this area. This will be clearly communicated via a dedicated

eNewsletter, on the official website and in the official event information booklet.

Environmental Impacts and their Management;

The event management company Rapid Ascent Pty Ltd and the Dunsborough & District Country

Club has a strong record of local sustainable event management practice. The intended routes

through the Park have been carefully selected by an experienced event course director that will

minimize impact and stay on the foreshore and recognised walk trails for the run course and

within the Zone6 Management area for the bike course. The route will be carefully marked with

route markers and monitored on the event day with a pre and post event inspection

conducted. All competitiors will be clearly told to keep to the marked route and spectators will

not be admitted to enter the park to minimize any environmental impact of the event. A bike

wash facility will be utilised at the Dunsborough & Districts Country Club to minimise the spread

of dieback.

Social Impacts and their management;

Where possible, notification will be given to regular trail users that the event will be conducted

in the area on particular dates. Corflute A3 signs will be erected seven days prior to the event at

key locations through the Park notifying regular users that the event will be through the area

on Saturday 23rd and Sunday 24th March 2013.

Economical Impacts and their management;

As such consideration is given to any economical impacts and their management. Where

improvements need to be made to the intended route through the Park then the event

organizer Rapid Ascent Pty Ltd and the Dunsborough & Districts Country Club management will

commit resources pre and post event to develop, maintain or restore the intended route to an

agreed level. This might include new trail alignment, building of infrastructures like bridges or

rollovers, tree pruning etc.

Impact Planning : Rubbish and Potential for Littering;

This includes the management of rubbish and potential littering along the intended course

route. All competitors must carry out what they took into the course. A team of walkers will

conduct a sweep of the entire course clearing all course markings and litter after the last

competitor has exited the course. Rubbish bins will be placed at strategic locations throughout

the golf course.



Ensuring Compatibility with Existing Park Users to Reduce Potential Conflict;

As part of the event Social Impact strategies, existing park users will be notified of the

event’s presence seven days prior due to the erection of A3 corflute notices. The bike course

route will be kept within the Dunsborough & Districts Country Club parklands and Meelup

Regional Park “Zone6” management area, avoiding all other areas of the park. Safety teams and

marshalls will be positioned strategically along the course to communicate with any park users

who may be in the region on the day.

Increased Visitor Satisfaction from the Event using Meelup Park;

The intended route for this event is truly spectacular and will leave all riders with an amazing

final memory of Meelup . Through event planning and management, we are confident any

impacts can be managed to ensure a positive experience with competitors leaving the event

and promoting the Meelup Regional Park and Cape Naturaliste Area to people all over WA and

Australia.

Visitor Numbers: Before, During and After the Event;

The X-Adventure Race Western Australia is expected to bring in excess of 500 competitors to

the SW region for the inaugural 2013 event, with an expected economic impact of some

$400,000 through the local businesses. This number is expected to increase by a further 50% in

2014. Through careful communication and promotion, we expect solid exposure for the region

but also a clear understanding that mountain biking is not currently permitted within the Park.

With long term plans to develop a Trails Master Plan we hope that the two can combine to

create a sustainable and successful long term opportunity for cycling in this region.

Business and Environmental Ethics of the Proposal;

The event management company Rapid Ascent Pty Ltd and the Dunsborough & Districts

Country Club have invested considerable resources to establish the X-Adventure Race Western

Australia in Dunsborough and intend to develop this prestigious event into a long term iconic

event for the City of Busselton region. This has been done in conjunction with the Dunsborough

Cycle Club, Department of Conservation and the City of Busselton to ensure a sustainable

annual event for the long term.

Investigation of Alternatives to Meelup Regional Park;

A requirement of this event, is to provide triathlon competitors with approximately 12.5km of

suitable mountain bike trails, alongside a 12km offroad trail running course and a 2km ocean

swim. The Stage1 trail alignment around the Dunsborough & Districts Country Club golf course

will offer up to 6kms. These trails are being developed to link to the proposed “Zone6” bike

park area that contains many more suitable existing bike trails. As such there are no other

current suitable trails to conduct this event. Future events will utilize the proposed Stage2 golf

course trail network (approx. 3km). The off-road run course has been designed to require a

minimum of road crossings with a maximum of offroad trail running. The coastal trail and

shoreline from old Dunsborough to Gannet Rock offer the most suitable course with the

minimum of interruption within a reasonable area around the Dunsborough Golf Course.

Potential Economic Benefits to Meelup Park;

Dunsborough & Districts Country Club management are keen to develop a long term

relationship with Meelup Regional Park Management Commitee and are prepared to assist with

trail building and realignment along the intended route. DDCC management is also willing to

help the MRPMC develop their long term Master Trails Plan and contribute to future trail



building and realignment work. The organisers also agree to make a donation to use the park

for this event of a pre-agreed amount indicative of the marketplace.

Evidence of the Event Management Track Record;

Management of this event will be conducted by Rapid Ascent Pty Ltd renowned as Australia’s

leading adventure event management company running mountain bike races, adventure races

and other off road sports events (ie. Anaconda Adventure races, Mark Webber Challenge Series

etc.) all around Australia. The local event co-ordination will be led by the Country Clubs own

experienced event manager Richard Renn. Richard has a long and strong event management

track record, being previously involved in the management of similar southwest events

including, the Cape to Cape MTB race, the Karri Cup MTB race at Northcliffe, the Busselton Half

Ironman and the Forest Rally Busselton Special Stage. Richard has also gained valuable

knowledge and understanding of the natural values of the park, having been a previous

member of the Meelup Regional Park Management Committee in 2010/11.

Communication / Interpretation of the Local Environment,

Rapid Ascent Pty Ltd and the Dunsborough & Districts Country Club are committed to

undertaking the advice of the MRPMC and their qualified advisors in the areas of flora and

fauna and indigenous culture to spectators, competitors and the media. The event features a

welcome ceremony at the Dunsborough & Districts Country Club which will embody the 7 key

principles of “Leave No Trace” as entry conditions for all competitors, support staff and

spectators involved with the event.

Promotional Activity and Marketing,

This event will be promoted via the Rapid Ascent Pty Ltd, Dunsborough & Districts Country Club

and Dunsborough Cycle Club websites, window posters and event information booklet. All

promotional material and media information making reference to the the Meelup Regional Park

will be forwarded to the Meelup Regional Park Management Committee prior to general

release. All event signage will be removed after the event.



Swim Course – Route Map



Run Course – Route Map



Bike Course – Route Map


Att2_X-Adventure Race correspondence.txt From: John Jacoby [[email protected]] Sent: Thursday, 15 November 2012 1:52 PM

To: Mandy Polley; Richard Renn Cc: Shane Walsh; Pip & Bob Jarvis

Subject: RE: X-Adventure Race

Follow Up Flag: Follow up Flag Status: Flagged

Hi Mandy, thanks for the e-mail. In reference to your e-mail below; i) Yes, a representative from the Country Club will be available on Monday

to walk over the proposed course with you. Please arrange with Richard directly

ii) Registrations have not opened yet, as we are awaiting a reply on the conditions to pass through Meelup Regional Park but we hope to open them within the next month. This is a new event and we really don’t know how many entrants we will get, but we estimate approx. 500 (excluding the kids race) based on our previous events held in W.A.

iii) I have run the shoreline section and it is all on sandy beach or rocky shoreline. I am confident that competitors will remain within the intertidal zone because a)thatwill be stipulated in the rules, b) it is slower going and painful and scratchy to crashthrough any vegetation, c) competitors will be heading back along the coastal track so if west bound competitors try to “cheat” and “short-cut” up to the coastal trail then they stand a very high chance of being seen cheating by other competitors. This is a significant deterrent in its own right and d) when we conducted the Anaconda Race along this stretch of coastline back in ’06 and ’07 we did not have any issues with competitors trampling vegetation or straying from the inter-tidal zone

iv) The rounding of Castle Rock is proposed to be on the ocean side which will involve competitors having to jump into the ocean and wade/swim a distance of 10-20m into the beach to continue the run. We did this successfully in the Anaconda Race in 2006. This site would be manned with event marshals to ensure competitors took the seaward routeand not over the top of the rock.

v) We are happy to make a contribution to the upkeep and maintenance of thePark. We conduct numerous off-road events around Australia in 6 different states and territories and are charged a range of fees by park managers but as a general rule this is usually in the vicinity of $1/competitor. Many park managers still do not charge any fee at all. As I said, we are not opposed to a user pays system but the amount proposed is approx. 10 –100 times what we usually pay for no apparent additional benefit. I would have thought a fee consistent with present day industry standards would be appropriate. For examplein Parks Victoria land where we conduct events we pay $1.10/competitor. In Augusta in W.A. we pay approx. 7.9 cents/competitor. I believe a fee of say $1/competitor is appropriate excluding the Kids Race. Let me know if you have any further queries or would like additional informationat this stage.

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Att2_X-Adventure Race correspondence.txt Regards,

John JacobyRace Director - Rapid Ascent Pty LtdUnit 2, 1-3 Gilbert StTorquay 3228ph 03 52615511Mo 0408 035261E-mail [email protected]; www.rapidascent.com.auIngkerreke Commercial MTB Enduro, 5 day Mountain Bike Stage Race, Alice Springs,May 14-18, 20112Salomon Trail Running Series 2012 - Jun - Sept - Studley Park, June 24 - Plenty Gorge, July 29 - Silvan, August 26 - Anglesea, September 23Anaconda Adventure Race National Series 2012:Incorporating the Anaconda Adventrue Race, Anaconda Mini and Anaconda Junior Survivor. - Noosa, QLD, August 11-12 - Augusta, WA, November 3-4 - Lorne, VIC, December 8-9Mainpeak Multisport Challenge, Toodyay – Perth, WA. September 9, 2012Surf Coast Century – 100km ultra marathon. Anglesea, VIC. September 22, 2012Cotton On Foundation Run Ballarat fun run, Ballarat. October 21, 2012Cotton On Foundation Run Geelong fun run, Geelong. November 18, 2012Swisse Mark Webber Tasmaina Challenge, Tasmania. 28 November - 2 December, 2012Kona Odyssey Mountain Bike Marathon, Forrest, February 16, 2013Ford Rainforest Ride, Apollo Bay, February 24, 2013Bike Buller MTB Festival presented by Giant, Mt Buller, March 9-11, 2013Marysville to Melbourne, 28th April Victoria

From: Mandy Polley [mailto:[email protected]] Sent: Wednesday, November 14, 2012 4:21 PM To: 'Richard Renn'; John Jacoby Cc: 'Shane Walsh'; 'Pip & Bob Jarvis' Subject: X-Adventure Race

Hi Richard, John

The X-Adventure Race proposal will be formally presented to the Committee at theDecember meeting. Part of the officer recommendation will be a number of conditions that must be complied with in order for the event to be held in the park. These will be based more or less on conditions for similar events previously held in the park. I will be working on this next week and will send you a draft.

I will need to walk the proposed alignment (bike and run) with somebody, whetherthat’s Richard or someone from Rapid Ascent will need to be coordinated. This will have to be nextweek, preferably Monday, as my report is due for agenda inclusion the following week.

There were a couple of queries following last night’s meeting including: - Have registrations opened yet? I’ve had a look at the website and it appears not; when are registrations expected to open? What is the expected number of competitors (500)based on?

- There was a concern that the shoreline run section might see runners tempted to run through vegetation rather than over difficult rocky terrain. Has the shoreline section been ground-

Page 2


Att2_X-Adventure Race correspondence.txttruthed? As there are some areas, such as Castle Rock, that I would have imagined pretty impossible to climb over as part of a race, but perhaps I underestimate the ability of the competitors! This will need to be looked at during the site inspection and appropriate measures taken to ensure this does not occur.

- Finally, there is the condition regarding a reasonable contribution to the Committee for use of the park for this event, which will be put back into the park’s management. There is an increasing number and frequency of events being proposed for the park and such contributions greatly assist the Committee in maintaining the park’s environmentand recreational facilities. The Committee proposed a contribution of $10/entrant.

I would appreciate your feedback on the above and also look forward to hearing from you in regards to inspecting the course alignment.

Kind regards

Mandy Polley Environment OfficerMeelup Regional Park Management CommitteePh: 0450 901 884www.meeluppark.com

Page 3


Conditions of use for the X Adventure Race in Meelup Regional Park 23rd-24th March 2013

Pre-Event information from Rapid Ascent Rapid Ascent shall:

1. Walk the intended route with the Meelup Regional Park Management Committee (MPRMC) Environment Officer.

2. Provide an aerial photograph with the GPS’d proposed alignment. 3. Submit a detailed event management plan addressing the following issues:

Competitor numbers and management; Spectator numbers and management; Environmental, social and economical impacts and their management; Plans for prevention and mitigation of potential impacts, including generation of

rubbish and potential for littering; Compatibility with existing Park users and how to reduce conflict; How many competitors, officials, volunteers and spectators is the event expected

to attract before, during and after the event Business and environmental ethics of the proposal; Investigation of alternatives sites for the event to Meelup Regional Park; Potential economic benefits to the Park; and Evidence of Rapid Ascent’s event track record.

5. As bike riding is currently prohibited in the Park, ensure that the alignment is not promoted in any way as a bike trail.

6. Provide details and outcomes of any consultation with other agencies/ local government/community groups/committees etc.

7. Notify MRPMC of any alterations on alignment immediately. 8. Provide the MRPMC/City of Busselton, either directly or through the Dunsborough and

Districts Country Club, with an in-kind contribution of $2 per competitor. 9. Include appropriate digital interpretative material, which provides information on the

Park’s environmental, cultural and recreational values, as part of the competitors’ event information pack and/or on the event website.

During the Event/organisation Rapid Ascent shall:

1. Ensure all vehicles (including bicycles) are washed down after exiting the Park. All water is to be contained either off-site or within a dieback-infested area. Methods to be available to participants include a high pressure hose and a trough filled with an appropriate dieback-inhibitive solution (methylated spirits or bleach).

2. Ensure that the bike section of the route contained within Meelup Regional Park is only advertised, published or circulated in any material or electronic form as related to the approved route for this event.

3. Ensure that all promotional material and media information associated with the Event encourages spectators to areas designated as appropriate spectator locations negotiated between Rapid Ascent and the Committee prior to the Event.

4. Ensure that all competitors, officials, marshals and any other support crew remain on designated trails and authorised access points at all times except in an emergency.

5. Provide appropriate course markers, bunting and/or marshals, particularly for the shoreline run section, to ensure competitors do not veer off the course alignment and through vegetation. Photo evidence of measures taken is to be provided to the Committee in the post event report.

6. Notify the City of Busselton immediately in the event of a fire.


7. Ensure that any signage is: a) corflute and at least A3 in size, b) erected in a manner that makes it difficult to remove, and c) replace any signage that has been observed to have been removed before and during the event.

8. Ensure that all competitors, marshals, race officials, and any other support crew are briefed on the following:

The current legal status of riding bicycles in Meelup Regional Park and the one-off nature of this event allowing bicycles in the Park;

The natural values of Meelup Regional Park and the environmental issues identified in the documented plan (outlined above), including dieback and declared rare flora.

That most areas of the Park are regularly baited with 1080 dried meat baits for feral animal control and that these baits are toxic and should not be handled or ingested;

That all persons are to remain on designated trails and authorised access points at all times except in an emergency while in the Park;

That all flora is protected and it is illegal to pick wildflowers; That no person is to interfere with existing signage in the Park, and The principles of Leave No Trace and that they must be adhered to at all times

while in the Park. The emergency response plan.

Post-Event information/actions Rapid Ascent shall:

1. Remove all signage associated with the Event within five working days from the conclusion of the Event.

2. Remove all evidence of the presence of the Event immediately following the conclusion of the Event, including course markings, barriers and rubbish of all types.

3. Ensure the post-Event Report submitted to the City of Busselton details: Total number of participants and estimated number of spectators. Any problems encountered regarding the issues addressed in the plan (listed

above) within Meelup Regional Park, and how these may be mitigated if future events are to be held in the Park.

Photo evidence of measures (markers, barriers, bunting) taken to prevent competitors from straying from the course alignment.

Estimated environmental impacts within the reserve and social and economic impacts on the community. Environmental impacts to be assessed include (but not limited to) erosion, soil movement, damage to vegetation, trail braiding and evidence of competitors not sticking to the alignment.


Meelup Regional Park 10 year financial plan 2013/14 to 2022/23

2012/13 2013/14 2014/15 2015/16 2016/17 2017/18 2018/19 2019/20 2020/21 2021/22 2022/23OPERATIONAL Planned Planned Planned Planned Planned Planned Planned Planned Planned PlannedNATURAL ACCOUNT Budget Expenditure Expenditure Expenditure Expenditure Expenditure Expenditure Expenditure Expenditure Expenditure Expenditure

3186 - Recreation reserves maintenanceDiebackOngoing control including phosphite every 4 10,000 10,000 10,000Dieback survey of coastal strip 7,000Dieback boundary survey every 5 years 20,000 20,000 20,000Dieback checks for projects 2,000 2,000 2,000 2,000 2,000 2,000 2,000 2,000 2,000 2,000Fire managementFirebreak maintenance inc 5,000 5,000 5,000 5,000 5,000 5,000 5,000 5,000 5,000 5,000 5,000Donations to volunteer fire brigades 1,000 1,000 1,000 1,000 1,000 1,000 1,000 1,000 1,000 1,000 1,000Revegetation and rehabilitationRevegetation 5,000 5,000 5,000 5,000 5,000 5,000 5,000 5,000 5,000 5,000 5,000Additional Lot 48 north coastal strip 6,265Jingarmup Brook Rehabilitaion 10,000Harrison Bay beach access improvements 5,000Rehabilitation of degraded areas 5,000Rehabilitation of gravel pits* 5,000 5,000 5000 5000 5000Rehabilitation of wildlife corridor* 15000Other conservation and rehabiltaion projects* 10,000 10,000 10,000 10,000 10,000 10,000 10,000 10,000AccessCoastal road verge pruning 5,000 5,000 5,000Felling/pruning trees for public safety 1,000 3,000 1,000 3,000 1,000 3,000 1,000 3,000 1,000 3,000 1,000Coastal access management incl fencing, 9,000 5,000 5,000 5,000 5,000 5,000 5,000 5,000 5,000 5,000 5,000Complete Trails Master Plan 10,000Maintain trails 7,500 7,500 7,500 7,500 10,000 10,000 10,000 10,000 10,000 10,000 10,000Signage maintenance 1,000 1,000 1,000 1,000 1,000 1,000 1,000 1,000 1,000

3386 - Pest and weed controlUndertake annual weed contol program 9,000 9,000 9,000 9,000 9,000 9,000 9,000 9,000 9,000 9,000 9,000Bait or trap feral animals 10,000 10,000 10,000 10,000 10,000 10,000 10,000 10,000 10,000 10,000 10,000

3260 - ConsultanciesEnvironment Officer 67,000 67,000 80,000 80,000 80,000 80,000 80,000 80,000 80,000 80,000 80,000Aboriginal consultation 2,000 2,000 2,000 2,000 2,000 2,000 2,000 2,000 2,000 2,000 2,000Development of a research program* 10,000Review Management Plan 5,000 2,500 2,500Complete documentation of 1986 flora survey 1,000Flora survey every 5 years (done 1986 and 30,000 30,000Flora studies* 10,000 10,000Fauna survey every 5 years (last done 1997)* 30,000 30,000Fauna studies* 10,000 10,000Weed survey every 5 years (done 1998 & 10,000 10,000Weed studies* 10,000Research by universities and others* 50,000Study threats to bandicoot habitat* 50,000Study time of seeding* 50,000Design fees for capital projects 2,000 2,000 2,000 2,000 2,000 2,000 2,000 2,000 2,000 2,000

3575 - Public Liability Insurance 450 500 500 500 500 500 500 500 500 500 5003661 - Website domain hosting 500 500 500 500 500 500 500 500 500 500 5003212 - Printing 6110 1500 1500 1500 6500 1500 1500 1500 1500 1500 15003664 - Catering 500 500 500 500 500 500 500 500 500 500 5003652 - Advertising 225 250 250 250 250 250 250 250 250 250 2503211 - Postage 150 150 150 150 150 150 150 150 150 150 1506100 - Plant charge allocation 215 250 250 250 250 250 250 250 250 250 250Community programs 1,000 2,000 2,000 2,000 2,000 2,000 2,000 2,000 2,000 2,000 2,000centres 2,000 2,000 2,000 2,000 2,000 2,000 2,000 2,000Produce new trail guide/Park brochure 2,500 2,500 2,500Volunteer development/support 2,000 1,000 1,000 1,000 1,000 1,000 1,000 1,000 1,000 1,000Visitor surveys/counts 1,000 1,000 1,000

SUBTOTAL OPERATING EXPENDITURE 169915 203650 163150 171150 221650 221150 210150 166150 211650 196150 237650

CAPITAL WORKS

Conservation & RehabilitationC3078 - Firebreak resurfacing 15,000 15,000 15,000C3036 - Interpretive and other signage* 15,000 20,000Extra signage 15,000Lookout Carpark improvements 50,000Conservation and rehabilitation projects 10,000 10,000 10,000 10,000 10,000 10,000 10,000Complete Indigenous signage (Wagyl path) 20,000

C3057 - Meelup Beach improvements5+6 Formalise carparking 34,910 107,0001(excl1.5)+14 Modify beach carpark+pipe drain 185,0001.5 Resurface beach carpark 63,0002 Modify carpark entry 16,000

3+4 Extend grassed & reveg disturbed areas 16,0007 Construct new bays on access8 New beach accesses* 56,0009+10 Plant grass & extend irrigation 89,00011 New signs 35,00012 Tree replacement 3,00013 New beachfront trees 3,00015 Furniture 14,00019 Boardwalk to dam* 117,00020 Stone floodway 5,00021-23 Paths, kerbs & retaining walls 57,00027 Moon viewing platform* 184,00028 Furniture 21,000

Coastal nodes improvementsCastle Bay 410,000Gannet Rock 305,000Point Picquet 330,000

Meeka 45,000Wannang 35,000Ngari 235,000Baudin 70,000Walgermia 65,000Eagle Bay 75,000

Trails improvements 50,000 50,000 100,000 100,000 100,000 100,000 100,000 100,000 100,000Coastal trailBird Crescent to Curtis Bay walking trailMeelup Brook walking trail

Gifford Road to Curtis Bay North walking trail"Car Rally" walking trailRocky Point to Bunker Bay walk trail *Meelup Brook Trail upgrade for disabled*Meelup Brook to Castle Rock walk trail *Harrison Bay to Rocky Point walk trail *Eagle Bay to Harrison Bay walk trail *Shared trails*TOTAL CAPITAL EXPENDITURE 79910 272000 959000 1490000 115000 110000 110000 110000 110000 145000 110000

GRAND TOTAL 249825 475650 1122150 1661150 336650 331150 320150 276150 321650 341150 347650less OPERATIONAL EXPENDITURE GRANTS 26265 35000 5000 10000 35000 20000 35000 10000 35000 10000 45000less CAPITAL EXPENDITURE GRANTS 15000 10000 0 53500 0 58500 0 92000 0 0 0City FUNDING 208,560 430,650 1,117,150 1,597,650 301,650 252,650 285,150 174,150 286,650 331,150 302,650

Meelup Regional Park 10 year operational and development plan 2013/14 to 2022/23

2012/13 2013/14 2014/15 2015/16 2016/17 2017/18 2018/19 2019/20 2020/21 2021/22 2022/23OPERATIONAL Planned Planned Planned Planned Planned Planned Planned Planned Planned Planned LEAD &

Budget Expenditure Expenditure Expenditure Expenditure Expenditure Expenditure Expenditure Expenditure Expenditure Expenditure RESOURCESAdministration & GovernanceDraft agenda reports,letters,plans & other documents,prepare papers & records for concept forums,plan & manage expenditure,apply for & manage grants,prepare website content, and liaise with City staff in relation to provision of the following Administratone and Goverance services to the Committee: 7,000 7,000 8,000 8,000 8,000 8,000 8,000 8,000 8,000 8,000 8,000 EO

Arrange meetings, concept forums & workshops;prepare meeting agendas, minutes and correspondence; undertake records, finance, petty cash & budget administration; sort,archive and store records; provide other ongoing administration and governance support; and liaise with Environment Officer in relation to the above duties City staffPublic liability/multi risk insurance 450 500 500 500 500 500 500 500 500 500 500 City StaffWebsite domain hosting 500 500 500 500 500 500 500 500 500 500 500 City staffPrinting 1110 1500 1500 1500 1500 1500 1500 1500 1500 1500 1500 City staffCatering 500 500 500 500 500 500 500 500 500 500 500 City staffAdvertising 225 250 250 250 250 250 250 250 250 250 250 City staffPostage 150 150 150 150 150 150 150 150 150 150 150 City staffPlant charge allocation 215 250 250 250 250 250 250 250 250 250 250

Undertake or contribute to Administration & Governance projects including: 2,000 2,000 2,000 2,000 2,000 2,000 2,000 2,000 2,000 2,000 2,000 EOUpdate strategic and 10 year action & finance plans EO, MembersRestructure budget to reflect plans EO, MembersDevelop "service agreement" with City EO,CB,CityPlan for creation of adjoining Marine Park EO, MembersReview Management Plan 5,000 2,500 2,500 EO, MembersInvestigate additions to Park area CBSubtotal 17,150 12,650 13,650 13,650 13,650 13,650 16,150 16,150 13,650 13,650 13,650

Information & Communication

Undertake or contribute to Information & Communication programs & projects including: 6,000 6,000 6,000 6,000 6,000 6,000 6,000 6,000 6,000 6,000 6,000 EOImplement Management Plan information, education and communication action including: EOReview 3 year prescribed burn program annually EO, CityEducate public about fires & litter EO,CityPrepare evacuation plan for the Park EO, City

Review Fire Management Plan every 3 years EO, City

Prepare annual report EONew & updated content for website EOMedia promotion EO,JSPrepare quarterly newsletter "Meelup Mail" EOImprove communication with City staff Members,Jenny Strengthen volunteer support eg. Friends of MRP NSDevelop relationship with local schools NSStrengthen relationship with Aboriginals CityStrengthen relationship with REBA EO & CB & BJStrengthen relationship with CMB EO,JS & RRStrengthen relationship with DCALC EO, MembersStrengthen relationship with DEC EO, MembersAboriginal consultation 2,000 2,000 2,000 2,000 2,000 2,000 2,000 2,000 2,000 2,000 2,000 EO, BJ, SF

Community programs 1,000 2,000 2,000 2,000 2,000 2,000 2,000 2,000 2,000 2,000 2,000EO,Members,Contractors

Develop flora and fauna publications* 5,000 5,000 SFInstal & update displays in tourist centres 2,000 2,000 2,000 2,000 2,000 2,000 2,000 2,000 NSProduce new trail guide/Park brochure 2,500 2,500 2,500 NS,consultantVolunteer development/support 2,000 1,000 1,000 1,000 1,000 1,000 1,000 1,000 1,000 1,000 EORESEARCH:Development of a research program* 10,000Visitor surveys/counts 1,000 1,000 1,000 EO,volunteers

Complete documentation of 1986 flora survey and re-survey 1,000

EO, volunteers, consultant

Flora survey every 5 years (done 1986 and 2012)* 30,000 30,000 EO, consultantsFlora studies* 10,000 10,000

Fauna survey every 5 years (last done 1997)* 30,000 30,000 EO, consultantsFauna studies* 10,000 10,000

Weed survey every 5 years (done 1998 & 2011)* 10,000 10,000 EO, consultantsWeed studies* 10,000Research by universities and others* 50,000 EO and BJStudy threats to bandicoot habitat* 50,000 EO, universityStudy time of seeding* 50,000 EO, universitySubtotal 25,000 44,500 12,000 33,000 78,000 45,500 64,000 23,000 63,000 25,500 94,000

Conservation & RehabilitationUndertake or contribute to Conservation and Rehabilitation programs and projects including: 26,000 26,000 32,000 32,000 32,000 32,000 32,000 32,000 32,000 32,000 32,000 EOImplement Management Plan dieback & disease control actions including: EO, contractorOngoing control including phosphite every 4 years 10,000 10,000 10,000 EO, contractorDieback survey of coastal strip 7,000 EO, contractorDieback boundary survey every 5 years 20,000 20,000 20,000 EO, contractorDieback checks for projects 2,000 2,000 2,000 2,000 2,000 2,000 2,000 2,000 2,000 2,000 EO, contractor

Implement Management Plan weed control actions including: EO, contractorInspect for weeds and maintain weed maps EOUndertake annual weed contol program 9,000 9,000 9,000 9,000 9,000 9,000 9,000 9,000 9,000 9,000 9,000 EO, contractorUndertake targetted weed control post fire EO, contractorRemove eastern states/planted exotics EO, contractor

Implement Management Plan feral animal control actions including: EO, contractorMonitor and develop control programs EOBait or trap feral animals 10,000 10,000 10,000 10,000 10,000 10,000 10,000 10,000 10,000 10,000 10,000 EO, contractorManage activities of domestic animals EO

Implement Management Plan fire control actions including:

EO,FESA,DEC,volunteers

Firebreak maintenance inc grade,slash,spray,prune 5,000 5,000 5,000 5,000 5,000 5,000 5,000 5,000 5,000 5,000 5,000 EO,contractorDonations to volunteer fire brigades 1,000 1,000 1,000 1,000 1,000 1,000 1,000 1,000 1,000 1,000 1,000

Conduct fuel reduction burns alonside roadsEO, City & volunteers

Establish and burn off low fuel buffersEO, City & volunteers

Burn off cells 1B, 11B & 12B every 5 yearsEO, City & volunteers

Burn off other cells on 8-10 year rotationEO, City & volunteers

Maintain fire suppression infrastructure EO, contractor

Implement Management Plan revegetation actions including: 5,000 5,000 5,000 5,000 5,000 5,000 5,000 5,000 5,000 5,000 5,000

EO, contractor & volunteer

Purchase seedlings and other materialsEO, contractor & volunteer

Undertake planting and protection of plantsEO, contractor & volunteer

Undertake brushingEO, contractor & volunteer

Coastal road verge pruning 5,000 5,000 5,000

Felling/pruning trees for public safety 1,000 3,000 1,000 3,000 1,000 3,000 1,000 3,000 1,000 3,000 1,000 EO, contractorsCoastal access management incl fencing, bollards, gates, path improvements etc 9,000 5,000 5,000 5,000 5,000 5,000 5,000 5,000 5,000 5,000 5,000 EO, contractorAdditional Lot 48 north coastal strip improvements 6,265Jingarmup Brook Rehabilitaion 10,000Harrison Bay beach access improvements 5,000Rehabilitation of degraded areas 5,000 EO, contractorRehabilitation of gravel pits* 5,000 5,000 5000 5000 5000 EO, contractorRehabilitation of wildlife corridor* 15000 EO, contractor

Other conservation and rehabiltaion projects* 10,000 10,000 10,000 10,000 10,000 10,000 10,000 10,000 EO, contractorsSubtotal 94,265 101,000 95,000 82,000 85,000 117,000 85,000 82,000 90,000 112,000 85,000

Recreation Facilities & ServicesUndertake or contribute to Recreation Facilities & Services actions and capital works projects including: 26,000 26,000 32,000 32,000 32,000 32,000 32,000 32,000 32,000 32,000 32,000 EOManagement Plan commercial operations actions EO

Management Plan events management actions EOManagement Plan visitor safety actions EOManagement Plan rubbish control actions EODesign fees for capital projects 2,000 2,000 2,000 2,000 2,000 2,000 2,000 2,000 2,000 2,000 EO, consultantComplete Trails Master Plan 10,000 CMB, EO

Maintain trails 7,500 7,500 7,500 7,500 10,000 10,000 10,000 10,000 10,000 10,000 10,000NS, vols ,contractor

Signage maintenance 1,000 1,000 1,000 1,000 1,000 1,000 1,000 1,000 1,000 EO #REF!Subtotal 33,500 45,500 42,500 42,500 45,000 45,000 45,000 45,000 45,000 45,000 45,000

TOTAL OPERATING EXPENDITURE 169915 203650 163150 171150 221650 221150 210150 166150 211650 196150 237650

CAPITAL WORKS

Conservation & Rehabilitation

Culvert upgrades EO, contractorsFirebreak resurfacing 15,000 15,000 15,000Lookout Carpark improvements 50,000Conservation and rehabilitation projects 10,000 10,000 10,000 10,000 10,000 10,000 10,000 EO, contractorSubtotal 15,000 50,000 15,000 10,000 15,000 10,000 10,000 10,000 10,000 10,000 10,000

Recreation Facilities & Services

Interpretive and other signage* 15,000 20,000

EO, members,contractor

Extra signage 15,000Complete Indigenous signage (Wagyl path) 20,000

MEELUP BEACH IMPROVEMENTS:

1(excl1.5)+14 Modify beach carpark+pipe drain 185,000

EO, consultant, contractor

1.5 Resurface beach carpark 63,000EO, consultant, contractor

2 Modify carpark entry 16,000EO, consultant, contractor

3+4 Extend grassed & reveg disturbed areas 16,000EO, consultant, contractor

5+6 Formalise carparking 34,910 107,000EO, consultant, contractor

7 Construct new bays on accessEO, consultant, contractor

8 New beach accesses* 56,000EO, consultant, contractor

9+10 Plant grass & extend irrigation 89,000EO, consultant, contractor

11 New signs 35,000EO, consultant, contractor

12 Tree replacement 3,000 EO, contractor13 New beachfront trees 3,000 EO, contractor15 Furniture 14,000 EO, contractor

19 Boardwalk to dam* 117,000EO, consultant, contractor

20 Stone floodway 5,000EO, consultant, contractor

21-23 Paths, kerbs & retaining walls 57,000EO, consultant, contractor

27 Moon viewing platform* 184,000EO, consultant, contractor

28 Furniture 21,000 EO, contractor

COASTAL NODES IMPROVEMENTS:

Castle Bay 410,000EO, consultant, contractor

Gannet Rock 305,000EO, consultant, contractor

Point Picquet 330,000EO, consultant, contractor

Carpark X 45,000EO, consultant, contractor

Wannang 35,000EO, consultant, contractor

Ngari 235,000EO, consultant, contractor

Baudin 70,000EO, consultant, contractor

Walgermia 65,000EO, consultant, contractor

Eagle Bay 75,000EO, consultant, contractor

TRAILS IMPROVEMENTS: 50,000 50,000 100,000 100,000 100,000 100,000 100,000 100,000 100,000Coastal trail EO, volunteersBird Crescent to Curtis Bay walking trail EO, volunteersMeelup Brook walking trail EO, volunteers

Gifford Road to Curtis Bay North walking trail EO, volunteers"Car Rally" walking trail EO, volunteers

Rocky Point to Bunker Bay walk trail *EO, consultant, contractor

Meelup Brook Trail upgrade for disabled*EO, consultant, contractor

Meelup Brook to Castle Rock walk trail *EO, consultant, contractor

Harrison Bay to Rocky Point walk trail *

Eagle Bay to Harrison Bay walk trail *EO, consultant, contractor

Shared trails*EO,CMB,contractor

Subtotal 64,910 222,000 944,000 1,480,000 100,000 100,000 100,000 100,000 100,000 135,000 100,000

TOTAL CAPITAL EXPENDITURE 79910 272000 959000 1490000 115000 110000 110000 110000 110000 145000 110000

GRAND TOTAL 249825 475650 1122150 1661150 336650 331150 320150 276150 321650 341150 347650

less OPERATING EXPENDITURE GRANTS -26265 -35000 -5000 -10000 -35000 -20000 -35000 -10000 -35000 -10000 -45000less CAPITAL EXPENDITURE GRANTS -15000 -10000 0 -53500 0 -58500 0 -92000 0 0 0City FUNDING 208,560 430,650 1,117,150 1,597,650 301,650 252,650 285,150 174,150 286,650 331,150 302,650

OPERATING EXPENDITURE GRANTSPOSSIBLE SOURCES

Jingarmup Brook rehabilitation (SWCC) 10,000Eagle Bay coastal rehabilitation (SWCC) 6,265Development of a research program* (Lotterywest) 10,000Flora survey every 5 years (done 1986 and 2012)* 15,000 15,000

Govt grant programs

Flora studies* 5,000 5,000Govt grant programs

Fauna survey every 5 years (last done 1997)* 15,000 15,000Govt grant programs

Fauna studies* 5,000 5,000Govt grant programs

Weed survey every 5 years (done 1998 & 2011)* 5,000 5,000

Govt grant programs

Weed studies* 5,000Govt grant programs

Research by universities and others* 25,000DEC/research institutions

Study threats to bandicoot habitat* 25,000DEC/research institutions

Study time of seeding* 25,000DEC/research institutions

Rehabilitation of gravel pits* 5,000 5,000 5000 5000DEC/research institutions

Rehabilitation of wildlife corridor* 15000DEC/research institutions

Other conservation and rehabiltaion projects* 5,000 5,000 5,000 5,000 5,000 5,000DEC/research institutions

Complete Trails Master Plan 5000Events income - varied contributionSubtotal 26,265 35000 5000 10000 35000 20000 35000 10000 35000 10000 45000CAPITAL EXPENDITURE GRANTSTrails signage (DSR) 15,000Complete Indigenous signage (Wagyl path) 10,000

8 New beach accesses* 28,000Govt grant programs

19 Boardwalk to dam* 58,500Govt grant programs

27 Moon viewing platform* 92,000Govt grant programs

COASTAL NODES IMPROVEMENTS*Govt grant programs

TRAILS IMPROVEMENTS* 25,500Govt grant programs

Subtotal 15000 10000 0 53500 0 58500 0 92000 0 0 0

TASK July August September October November December January February March April May June

Feral animal control

Quote from contractors for annual feral animal control

Landholder notification letters and advertising

Foxbaiting

Rabbit baiting

Cat trapping

Weed control

Spring weed check and consult weed audit report

Quote from contractor for annual weed control

Spring weed control

Summer weed control

Pre-reveg weed control

Firebreak maintenance

Firebreak inspection

Quote from contractor for works required inc slashing of wildlife corridor

Works undertaken

Fire management

Donation to Eagle Bay fire brigade

Dangerous tree felling/pruning

Inspection with contractors

Quotes from contractors

Required works undertaken and insurance claim for storm damage

Other works as required

Walk trail maintenance

Whale lookout firebreak gate installation

Gate/fence installation at Eagle Bay - consultation then installation

Eagle Bay trail limestone

Bollards car rally trail, EB coastal trail entry, north access Meelup Beach

Revegetation

Site inspection and develop species lists

Plants order

Mulch

Planting - contractor and volunteers

Coastal access management

Coastal trails closure/formalisation west of Point Picquet

Coastal fire management works as per meeting with Andy Thompson

Beach access extension at Baudin memorialRock/log barriers installed at 'Salmon carpark'

Removal of superfluous post and rail and bollards as per master plan

Rehabilitation

Jingarmup Brook and surrounds - weed control and planting

Implant nutrient pellets in Meelup Beach/Castle Bay trees

Dieback

Quotes from consultants

Dieback survey Eagle Bay to Bunker Bay and wildlife corridor

Community programs

TBD

Flora survey complete

Flora survey undertaken

Report finalised

Aboriginal consultation

As required

Printing - Meelup Mail, flora/fauna publication

Meelup Mail printed

Develop text/images for publication

Quotes from printers

Publish

Interpretative signage

Trail signage workshop with Committee

Finalise signage plan

Consult with DDCC and CMB

Trail and coastal nodes signage

Coastal nodes master plan implementation

TBD - awaiting notification on external grant

Meelup Beach Master Plan implementation

Request for quotation sent to contractors

Consultation with SWALSC

Quotes for contract received (inc City of Busselton)

Construction

Firebreak re-surfacing

Quotes from contractors

Firebreak resurface with limestone from Eagle Bay ~600m

Non-budget tasks

Replace counter - Council report

Management Plan revision ongoing

Fire Management Plan revision ongoing

10 year plan revision

Annual report finalised

Monitor C1 culvert

Trail auditing ongoing

Zone 6 planning, trail monitoring ongoing

Meeting reports, concept forum, finances ongoing

Monthly volunteer day

Meelup Brook erosion monitoring

Vehicle counters install

Trail counter program

Burn cells 1B and 11B

Funding

Budget first draft

Budget submission City of Busselton

Work plan 2012-13

Documents

X-Adventure Triathlon – Western Austraila · Business and Environmental Ethics of the Proposal; The event management company Rapid Ascent Pty Ltd and the ... alongside a 12km offroad