Www.regoconsulting.com 888-813-0444 Impactful Portfolio Management

www.regoconsulting.com 888-813-0444

Impactful Portfolio Management


Objective & Agenda

• Objective– Give you a vision of how portfolio management drives a

higher return on project investments

• Agenda– Definition & Value of Portfolio Management– Trends in Portfolio Planning– Lessons Learned From Companies Deploying Portfolio

Management Processes and Tools– Example of Portfolio Planning Automation - Demonstration


The New NormalExpectations are Higher, Budget is Not

Then:Early 2000s

Now


• A collection of Projects and/or Programs and other work grouped together to facilitate effective management of that work to meet strategic business objectives (PMBOK).

• Process focused on doing the right work, increasing transparency, and delivering the highest business value (EPM).

What is Portfolio Management?


• More than grouping projects and potential projects for viewing status.

• It is…– Making tradeoffs and decisions about how to best utilize

your resources. – Deciding which projects to start, continue, discontinue,

or postpone– Continuous planning, not annual planning – always re-

evaluating

What is Portfolio Management?


What Functions Does Portfolio Serve ?

There are 4 basic functions that portfolio provides

Monitoring Decision Analysis

Constraint Analysis

“What – IF” Scenarios


Monitoring

• Portfolio’s can be used to monitor how projects are progressing

– List all projects in a consolidated view within the portfolio and see information such as: • Total spend and actuals• Health• Project manager and basic project information• Variance and Effort against baselines


Constraint Analysis



Decision Analysis

• Decision analysis is based on the same information that you would use for monitoring

• The views within portfolio can help decision making on what projects should be included in the portfolio based on the high level parameters

• Charts within portfolio can show total cost and benefit or benefits by year


Constraint Analysis



Constraint Analysis

• Constraint Analysis takes the same investments and allows you to lay a set of criteria boundaries on top

• Some constraints that can be applied include:– Financial constraints– Effort constraints at the role level

• Constraint analysis can show that too many projects are approved and if they are exceeding budget or resource availability at the role level


Constraint Analysis

“What – IF”

Scenarios


What If Scenarios

• What If Scenarios allows you to create a scenario that can have varying constraints.

• An example might include budget based scenarios where you can create two different views of the portfolio based on total number of dollars that are within the available budget


Constraint Analysis



Business Value of Portfolio Management


Trends in Portfolio Management

• With Lean’s strategy deployment, portfolio management is driven by alignment with business objectives and value delivery takes a holistic view of the company’s projects, attempting to balance priorities and available resources with strategic objectives. (Lean IT, Stephen C. Bell, Michael A. Orzen)

• The mix of investments in the enterprise portfolio will continue to shift toward fast-paced, small-scale projects. (CEB, A PMO Survival Kit, 5 Strategies to Navigate Extreme Change)


Trends in Portfolio Management

• The percentage of projects in the portfolio managed as a Program will increase, driven by business objectives, value delivery, and responding to strategy changes more effectively. (CEB, Peer Perspectives in Program Management)

• Project complexity remains while ability to manage project diversity in the portfolio is “the real game changer”. (CEB, Making Your PMO Adaptive)

• Traditional “on time, on budget” metrics won’t work, increasing focus on defining and measuring value. (Overview for Program and Portfolio Management, 2013 Gartner)


• Consistency, Consistency, Consistency• Must Capture ALL Future Demand (Resource and

Financial Projections)• Organize Portfolios Based on How Decisions are

Made (Organization, Goals, etc)• Must Report on Current Project Health and Status• Use a Combination of Rule Based and Manual

Prioritization

Lessons Learned From Customers


CA Clarity – The Leading PPM Tool(Gartner & Forrester Analysis)


Project Portfolio Summary - Detail


Portfolio Dashboard: Cost & Health


Portfolio Dashboard: Goal Analysis


Portfolio Management - Investment Decisions(What is the Impact – Financial and Resource)


Demo


Rego is a premier partner of CA Technologies, which means customers can have absolute confidence that Rego’s implementation services conform to CA best practices.

regoProcess assists organizations in optimizing project portfolio management operations for more predictable results. www.regoprocess.com

2014 CA ClarityImplementations

And More . . .


Questions

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Email [email protected]

Web Sitewww.regoconsulting.com

Thank you for attending the webinar. We’d love to help you achieve your company’s project portfolio management (PPM) goals. Please contact us if you have any questions at all.

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Www.regoconsulting.com 888-813-0444 Impactful Portfolio Management