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Institutional Animal Care and Use Committee

Effective: 2/28/2020

West Virginia University Animal Program Disaster Plan

February 28, 2020

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Table of Contents page

Introduction 3 WVU Animal Program Emergency Response Planning 3

Mitigation 3 Preparation 3 Response 3 Recovery 3

General Emergency Response Guidelines 4 Evacuation/Gathering Areas 4 Communication 4 Animal Care 5 Transportation/Animal Relocation 5 Damage Control 6 Security 6 Triage Guidance 7 Preservation of Critical or Irreplaceable Animals 8

Specific Emergency Response Guidelines 9 Electrical Power Outages 9 Loss of Chilled Water or Steam Supply 9 Gas/Steam Leaks 10 Fire 10 Bomb Threat 11 Break-In/Terrorism/Work-related Violence 11 Natural Disasters 12 Flooding 12 Civil Disturbances 13 Hazardous Materials Spill 13 Pandemic Disease 13

Appendices 14 Decision-Making Tree 15 Key Personnel 16 Emergency Contact Information 19 Key Administrative Personnel 20 Bomb threat form 21 Euthanasia Guidelines 22 Depopulation Guidelines 24 Vivarium floor plans 28

HSC (Phase 1) 29 HSC (Newer section) 30 Inhalation Facility 31 WVU Rockefeller Neuroscience Institute (RNI) 32 LSB basement floor 33 LSB 2nd floor 34 FARF 35

Satellite Facility floor plans 36 HSC-N 3062 37 HSC-N 2067 38 BMRC 264 39 BMRC 343 40 BMRC 247A 41 BMRC 270 (211A/212B) 42 LSB 4217A1, LSB 4231B, LSB 4111A 43 Eye Institute E-363 44 Percival Hall Rm 229 45 Percival Hall Rm 326A 46

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Introduction According to the Guide for the Care and Use of Laboratory Animals [the Guide, (p35)], “Animal facilities may be subject to unexpected conditions that result in the catastrophic failure of critical systems or significant personnel absenteeism, or other unexpected events that severely compromise ongoing animal care and well-being. Facilities must therefore have a disaster plan. The plan should define the actions necessary to prevent animal pain, distress, and deaths due to loss of systems such as those that control ventilation, cooling, heating, or provision of potable water. If possible the plan should describe how the facility will preserve animals that are necessary for critical research activities or are irreplaceable. Animals that cannot be relocated or protected from the consequences of the disaster must be humanely euthanized. The disaster plan should identify essential personnel who should be trained in advance in its implementation. Efforts should be taken to ensure personnel safety and provide access to essential personnel during or immediately after a disaster. Such plans should be approved by the institution and be part of the overall institutional disaster response plan that is coordinated by the IO or another senior-level administrator. Law enforcement and emergency personnel should be provided with a copy of the plan for comment and integration into broader, area wide planning.”

The WVU Animal Program Disaster Plan should be reviewed annually by the Attending Veterinarian and updated as needed to keep staff prepared to respond to emergencies.

WVU Animal Program Emergency Response Planning

• Mitigation: Many emergencies and disasters cannot be prevented, but the impact can be greatly mitigated with an effective plan encompassing preparation, response, and recovery. The emergency response plan must identify critical activities, establish priorities, identify performance requirements, and identify potential limitations. A hazard assessment should be performed to identify the most likely emergency and disaster events that may impact the animal program and appropriate contingency plans developed. The plan should be responsive to changes in the Animal Care Program and reviewed regularly and edited as needed. For additional information on mitigation, see the Federal Emergency Management Agency (FEMA) website on Mitigation Best Practices: http://www.fema.gov/mitigation-best-practices

• Preparation: Training is an integral part of preparedness because it provides personnel with the knowledge, skills, and abilities to respond appropriately and to effectively manage a disaster event. Staff training should be based upon this disaster plan and response expectations. In addition to preparedness in the workplace, all personnel should be encouraged to implement plans for their family.

• Response: The response phase includes actions taken immediately after an emergency or disaster event. Human health and safety must always take precedence. The impact of an event can be mitigated by immediate notification of First Responders by animal program staff. First Responders may include WVU veterinary or facilities staff or external Emergency Response personnel (fire, police, rescue squad). Animal program personnel should always follow instructions given by First Responders or other emergency response personnel.

• Recovery: The recovery phase begins after the initial response to an emergency or disaster event has concluded. Assessment of the impact to the animal program includes facility structure, utilities, and equipment; personnel; and research animals. Animal program personnel may be denied or allowed limited entry to an area that is deemed unsafe or compromised. Once operations have returned to normal, a critical evaluation of the event cause, program response, and recovery process should be performed. It is important to identify program elements that may have contributed to the event or impeded the response, and implement procedures to prevent or mitigate the effects of a similar event in the future.

http://www.fema.gov/mitigation-best-practices

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General Emergency Response Guidelines

• Evacuation/Gathering Areas All animal care staff and research staff have designated gathering areas to which they should report in the event of an emergency so they can be accounted for and be assigned responsibilities as needed. There are both internal and external gathering areas for each facility that houses animals (see table below). The animal care supervisor or designee is responsible for accounting for staff members present at the gathering area.

FACILITY INTERNAL GATHERING AREA EXTERNAL GATHERING AREA HSC, AFA, HCA, OLAR office Rm 214 Parking Area 84 across from NIOSH, hilltop Inhalation Facility, HSC-N 4040 suite HSC Room 3138 Meet next to the Loading dock WVU Rockefeller Neurosci. Institute (RNI) RNI OLAR Office Parking lot near guard shack LSB LSB OLAR Office Parking lot, OLAR designated spaces FARF, Stewartstown Farm FARF Office Parking area outside FARF Organic Farm Organic Farm Office Parking area outside office Agronomy Farm Office/Classroom Main Gate Reedsville Farm (JW Ruby Research Farm) Office Parking lot Wardensville Farm (Reymann Memorial Farm)

Office Garden Circle

Willowbend Farm (Willow Bend) Office Parking Area outside the office Potomac State College Farm Old Dairy Parlor Starcher Complex Shop SATELLITE FACILITIES HSC-N 3062 Room 3051 Health Sciences Handicap Parking Area 75 HSC-N 2067 Corridor near room 2067 Handicap Parking Area 75 BMRC 264 2nd floor foyer BMRC Parking lot outside BMRC building BMRC 343 3rd floor foyer BMRC Parking lot outside BMRC building BMRC 247A 2nd floor foyer BMRC Parking lot outside BMRC building BMRC 270 (211A/212B) 2nd floor foyer BMRC Parking lot outside BMRC building LSB 4217A1 Corridor near room 4217 Parking Area Lot 5 LSB 4231B Room 4001 Life Sciences Parking Area Lot 5 LSB 4111A Corridor near room 4111 Parking Area Lot 5 Eye Institute E-363 Corridor outside E-363 Behind the Eye Institute Percival Hall Rm 229 Percival Hall Lobby Parking Lot 79 Percival Hall Rm 326A Percival Hall Lobby Parking Lot 79

• Communication Be aware that normal methods of communication may be disrupted during an emergency, so alternative communication options should be considered before an emergency occurs. Communication options include emails, landline phone calls, cell phone calls or texts, as well as direct verbal communication. First Responders should gather the following information as soon as possible:

- Location of emergency: room, floor, building - Status of personnel in facility: numbers, location - Special hazards in building: name of hazards, locations - Species of animals in facility: rodents, aquatics, rabbits, large animals, etc. - Location of animals not in home cages: loose, in surgery, on pasture, etc. - PPE requirements to enter facility/room: ABSL level, hazards - Decontamination requirements for equipment: fire/rescue, etc.

Supervisors will update animal care staff as soon as possible and formulate a plan of action as appropriate. Research staff and Principal Investigators with impacted animals will be provided information as early as possible.

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• Animal Care For brief (24hr) emergencies, the following actions should be considered, at the discretion of the Attending Veterinarian:

- Stop all animal orders and pending shipments - Stop all animal breeding - Continue basic husbandry care as required - Make every effort to provide daily feed. Mound feed in rodent cage hoppers to ensure multiple days’ supply. - Animals must have daily access to potable water. Animals on automatic watering systems that stop

functioning must be provided water bottles or hydrogel packs. Watering options are provided below.

SPECIES AUTO WATER WATER BOTTLE BOWL in CAGE BUCKET HYDRO-GEL Rodents X X X Rabbits X X Birds X X X Frogs X Pigs X X X Sheep X X Ruminants X X

- Continue veterinary care in order of importance:

Animal welfare, importance of ongoing research, value of animals - If conditions are so severe that continued animal care is not possible, animals should be euthanized under the

direction of the Attending Veterinarian. Refer to Appendix pp22-27.

• Transportation/Animal Relocation During an extended emergency situation, or if an entire building is affected, animals can be relocated to a different facility, if needed, using the OLAR-maintained van or truck, or another vehicle approved for animal transportation. Based on space availability, and with approval of the Attending Veterinarian or designee, animals may be relocated temporarily as shown in table below.

ORIGINAL FACILITY ANIMALS RELOCATED TO HSC vivarium (older section) HSC auditoriums or classrooms, facility hallways HSC vivarium (newer section) HSC rooms or hallways, HSC auditorium rooms, facility hallways High Containment Area, rooms 500-508 No relocation allowed Inhalation Facility, HSC-N 4040 Facility hallways RNI vivarium 2 elevator annexes, shell space, facility hallways LSB basement floor vivarium 1st or 2nd floor elevator annex, 2nd floor Psychology lab space, classrooms LSB 2nd floor vivarium Psychology lab rooms, facility hallways FARF, Stewartstown Farm Other building, pasture, Organic/Agronomy/Reedsville Farms Organic Farm Other building, pasture, Stewartstown/Agronomy/Reedsville Farms Reedsville Farm Other building, pasture Wardensville Farm Other building, pasture Willowbend Farm Other building, pasture Potomac State College Farm Other building, pasture Agronomy Farm Other building, pasture, Stewartstown/Organic/Reedsville Farms SATELLITE FACILITIES HSC-N 3062 Other laboratories if possible, or facility hallways HSC-N 2067 Other laboratories if possible, or facility hallways

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BMRC 264 Other laboratories if possible, or facility hallways BMRC 343 Other laboratories if possible, or facility hallways BMRC 247A Other laboratories if possible, or facility hallways BMRC 270 (211A/212B) Other laboratories if possible, or facility hallways LSB 4217A1 Other laboratories if possible, or facility hallways LSB 4231B Other laboratories if possible, or facility hallways LSB 4111A Other laboratories if possible, or facility hallways Eye Institute E-363 Other laboratories if possible, or facility hallways Percival Hall Rm 229 Other laboratories if possible, or facility hallways Percival Hall Rm 326A Other laboratories if possible, or facility hallways

• Damage Control Preparing for emergencies includes providing backup electricity, contamination control, and emergency supplies. Backup Electricity is provided by local emergency power diesel generators that are maintained by Facilities Management and tested monthly. Fuel is obtained from Gutman Fuel Company, and tank capacity at HSC is 2000 gallons, which allows generators to run for 48 hours at maximum output. A diesel fuel tank at Evansdale Campus can supply fuel for the generator at LSB if truck transport is possible. Redundant HVAC systems are powered by diesel generators at all sites. The HSC has 3 main power feeds that provide redundancy for electrical power. Contamination Control is provided by routine sanitation procedures used under normal circumstances. Standard precautions against disease and pathogen exposure include proper storage of feed, water, and bedding; regular carcass removal; effective sewage maintenance; adequate ventilation; and use of chemical disinfection. Emergency Supplies for animal care include fans, heaters, water carboys, flashlights, batteries, hydrogel packs, and feed. Emergency supplies for staff include a 1 week supply of nonperishable food and toiletries, 30 gallons of potable water, clean scrubs or Tyvek, first aid kits, N95 respirators, PAPRs, disposable gloves, masks, shoe covers, and hand sanitizer. Emergency supplies are stored in vivarium Disaster Storage Rooms: HSC (Rm G225A), RNI (Rm G302), LSB (Rm B-35 and B-25), and FARF (Rm 108A and 106C). During an emergency support must be provided to research animals, research staff, and animal care staff. Research support will be provided by protecting animal colonies and research efforts to the extent possible. Animals presenting potential public health concern may need to be euthanized, which is performed by trained individuals under the direction of the Attending Veterinarian or designee, using appropriate methods (see Appendix pp20-21). Investigator contact sheets will be used by animal care staff to convey information to research staff regarding animal health concerns or need for euthanasia.

• Security Access to the animal facilities is restricted in most locations by card reader and/or key. When facility power is lost, card readers become inactive. If access is absolutely required, contact Facility or Farm Manager for key access. Individual facilities, rooms, and areas are restricted as follows:

FACILITY FACILITY ACCESS ROOM ACCESS CARD/KEY MGMT HSC vivarium Card reader Room keys OLAR AFA vivarium Card reader Room keys OLAR High Containment Area, AFA 500-508 Card reader Biometric reader Biosafety Officer/OLAR Inhalation Facility, HSC-N 4040 Card reader Card reader Dr. Nurkiewicz RNI vivarium Fob Biometric reader OLAR LSB basement floor vivarium Card reader Room keys OLAR LSB 2nd floor vivarium Card reader Room keys OLAR/PIs FARF Card reader Open OLAR Stewartstown Farm Open Open NA Organic Farm Open Open NA Agronomy Farm Gate w/keycard Barns are open Ben Walsh/Eric Nestor

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Reedsville Farm Lock Open Rodney Kiser/Crystal Smith Wardensville Farm Open Room keys Jerry Yates Willowbend Farm Key Open Shane Clarkson Potomac State College Open Key (Pad lock) Dr. Darin Matlick SATELLITE FACILITIES HSC-N 3062 Card reader Key OLAR/PI HSC-N 2067 key open PI/HSC Facilities Mgt BMRC 264 Card reader Open PI/HSC Facilities Mgt BMRC 343 Card access Card access PI/HSC Facilities Mgt BMRC 247A Key Key PI/HSC Facilities Mgt BMRC 270 (211A/212B) Card reader Open PI/HSC Facilities Mgt LSB 4217A1 Card reader Card reader Dr. Marsat/Julie Frum LSB 4231B Card reader Card reader Dr. Bergeron/Julie Frum LSB 4111A Card reader Open Dr. Bergeron/Julie Frum Eye Institute E-363 Card reader Key Tammy Miller Percival Hall Rm 229 Key Card reader John Howell Percival Hall Rm 326A Card reader Card reader John Howell

University Police (telephone 304-293-3136) have access to all buildings on WVU campus.

• Triage Guidance Preparation: Establish a clear chain of decision-making authority for the triage of animal support activities during an emergency response. See Appendix 1 for Decision-Making Tree. Establish emergency action (treatment, evacuation, husbandry) priority lists. The triage lists may be based on: program services, animal species, animal ages, injury types, studies, animal health and infection status, and/or facility functions. Discuss the facility’s triage priorities with the facility’s supervisors and emergency response coordinators. Incorporate the facility’s triage plan in day-to-day operational activities by the utilization of distinct color schemes or markers to signify the triage status of processes, equipment items or animals. Review the facility’s emergency support priorities during the facility’s annual disaster plan review. Identify alternative housing and transportation options.

Response: Assess the situation: facility damage, facility support capability, emergency equipment availability, animal colony status. Focus emergency support to ensuring personnel safety, protecting animal life and well-being, maintaining study integrity, conserving resources. Provide emergency support to the animal colony utilizing the facility’s emergency support triage plan until directed otherwise by your supervisor.

Recovery: Re-establish stable animal environments. Re-establish pre-emergency food, medications, equipment, and supply levels. Review the effectiveness of the triage plan during the emergency response with the facility supervisors and leadership, and incorporate these findings in the Emergency Response After Action Report. Adjust the triage plan as needed.

• Preservation of Critical or Irreplaceable Animals Preparation: Each facility should identify animals necessary for critical research activities and that are irreplaceable and discuss methods to preserve these valuable strains or lines.

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Cryopreservation capabilities should be located and arrangements made in advance to preserve sperm or embryos as needed for critical or irreplaceable animals. At the WVU main campus, contact the Transgenic Animal Core Facility at the HSC (304-293-7271).

Recovery: Any critical or irreplaceable animals that are lost during an emergency should be replaced with new cryopreserved specimens or from commercial or other institutional sources.

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Specific Emergency Response Guidelines

• Electrical Power Outages Preparation: Maintain flashlights and batteries in the Disaster Storage Room or other readily accessible areas. Carry a charged cell phone at all times and have an external battery or solar-charger handy.

Response: Contact Facilities Management or Farm Manager/Operator responsible for the affected areas (see Appendices 1, 2). Contact WVU Police if security is needed. 304-293-3136, or 911. If backup power also fails:

Monitor animal room temperatures at least every 2 hours using battery-operated thermometers. High temperatures >87F: use battery-operated fans, bottle misting >90F: relocate animals to cooler location if available or cool with water, under direction of AV or designee Low temperatures 90F: relocate animals to cooler location if available, or cool with water, under direction of AV or designee Low temperatures 2 ft. from cages)

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Increase health surveillance of affected animals to ensure no change in health status. Review response effectiveness to improve preparedness if needed.

• Gas/Steam Leaks Preparation: Keep emergency numbers handy, including local fire department and police. Carry a charged cell phone at all times and have an external battery or solar-charger handy.

Response: For gas leak, notify local fire department or police by calling 911 and the WVU police at 304-293-3136 immediately, and evacuate the premises. Do not turn on or off any electrical equipment in area of concern and avoid making static electrical discharges. For steam leak, notify police (WVU police: 304-293-3136).

Recovery: Personnel can return to facility only after fire or police authorities issue an “All Clear” announcement. Ensure affected areas are safe before turning electrical equipment back on. Review response effectiveness to improve preparedness if needed.

• Fire Preparation: All staff should participate in regular fire drills and be familiar with escape routes from the facility. Investigators are pre- warned of fire drills when possible to minimize negative effects on research animals. Carry a charged cell phone at all times and have an external battery or solar-charger handy.

Response: If smoke is smelled or seen, or if an explosion occurs:

- Pull the nearest manual fire alarm - Evacuate the area - Call 911 to notify the fire department

If a fire is seen: R A C E E - Rescue anyone in immediate danger and move them to safety - Pull the nearest manual fire Alarm and call 911 to notify the fire department. - Contain the fire if possible by closing doors. - Extinguish small fire with fire extinguisher (if you have been trained to use one) - Evacuate the area

Gather in pre-designated meeting area so staff can be accounted for. Notify research staff about impacted animals.

Recovery: Personnel can return to facility only after fire or police authorities issue an “All Clear” announcement. Ensure affected areas are dry before turning electrical equipment on. Check animals immediately after re-entry.

- Report any sick or injured animals to veterinary staff - Relocate animals to other areas under the direction of the Attending Veterinarian. - Move any animal carcasses from cages and place in refrigerator or cold room. - Check food and water and replenish as needed.

Review response effectiveness to improve preparedness if needed.

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• Bomb Threat Preparation: Keep the Bomb Threat Response Form (see Appendix) handy.

Response: Threat received by phone:

- Remain calm, and do not hang up. - Obtain as much information as possible from caller, including number, location, and types of bombs; expected

time of detonation; trigger or timer; and motivation for placing bomb - Take notes about voice and wording of threat, including well-spoken or profane; organized or irrational; scripted

or spontaneous; male or female; calm or agitated; volume; accent or stutter; and any background noises. Report threat to local emergency officials by calling 911 and University police (304-293-3136) and follow their directions. Do NOT pull the fire alarm.

Recovery: Return to normal operations only after bomb threat is resolved. Review response effectiveness to improve preparedness if needed.

• Break-In/Terrorism/"Active Shooter"/Work-related Violence Preparation: Consider possible scenarios, including direct verbal or physical threats against personnel, active shooter, or threats against or video-recording of animals.

Response: Threats against personnel:

- Remain calm and courteous and maintain eye contact - Do not argue or make inflammatory statements. - Contact University Police (304-293-3136) or local emergency officials by calling 911, or signal a co-worker for help.

Active shooter: - Do not confront shooter or risk harm to yourself or others - Stay calm and find a place to protect yourself from stray bullets. - Lock doors, turn off lights; get under desks, stay quiet. - If you run, use a zig-zag pattern.

Threats against or video-recording of animals: - If animals released, attempt to recapture and identify, place in appropriate enclosure. - Do not risk bodily injury to yourself or co-workers. - Report sick or injured animals to veterinary staff. - Document any deaths resulting from vandalism. - A veterinarian must perform a necropsy on any USDA-covered species that is killed unexpectedly. - Report to facility or farm management any suspicious photography or video-recording of animals.

Recovery: After threat has passed, account for all staff and animals. Return to normal operations only after threat is resolved. Review response effectiveness to improve preparedness if needed.

• Natural Disasters Preparation: If severe weather is expected, make preparations that will mitigate potential damage and reduce effect on animals.

- Ensure all animals have ample supply of food and water

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- Change soiled cages or pens. - Ensure all hazardous materials are labeled and stored. - Ensure all gas cylinders are secured. - Ensure all drug and supply cabinets are locked. - If flooding is expected, secure important paper records in plastic bags and store. - Remove loose objects from hallways, secure equipment on casters to prevent rolling. - Park vehicles in weather-protected area if possible. - Backup important computer files.

- Arrange for overnight housing for animal care and veterinary staff in a nearby hotel, if needed. For tornado preparation, identify an interior room or hallway without windows that can be used for safety.

Response: Animal care and veterinary staff are considered essential University employees and must make a reasonable attempt to get to work. Personal safety comes first. Attend to critical duties first:

- Ensure all animals have food and water - Report any veterinary emergencies or concerns - Report power outages or mechanical failures - Change cages and perform room maintenance duties as time permits.

Notify research staff about impacted animals. For earthquakes, seek shelter in a reinforced interior area, such as stairwells. For tornadoes, seek shelter in an interior room or hallway without windows.

Recovery: Personnel can return to facility only after fire, police, or other authorities issue an “All Clear” announcement. After natural disaster has passed, account for all staff and animals. Return to normal operations only after natural disaster has passed. Review response effectiveness to improve preparedness if needed.

• Flooding Preparation: Anticipate potential flooding after a natural disaster such as severe weather or response to a fire. If driving and roads are flooded, follow National Weather Service "Turn Around, Don't Drown" advice.

Response: Notify fire department and Facilities Management to assess damage and integrity of wet or damaged electrical equipment. Wear rubber boots and gloves to reduce the risk of electrical shock. Remove standing water using squeegees, mops, floor machines, and wet vacuums. If necessary, relocate animals to alternative housing areas. Check animal feed and bedding for spoilage, moisture, and contamination.

Recovery: Personnel can return to facility only after flood water has been removed and the floors are dry. Review response effectiveness to improve preparedness if needed.

• Civil Disturbances Preparation: When possible, anticipate civil disturbances caused by animal rights activists, road blockages, and scheduled protests and demonstrations. Arrange for enhanced security for planned events. Consider pre-emptive community outreach and media campaigns, after consultation with the WVU Director of Public Affairs.

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Back up records and data on a regular basis and store them in a secure location.

Response: Notify University police immediately about unplanned civil disturbances. Refer media representatives to WVU Director of Media Relations. Do NOT interact directly with protestors or media. Exit the animal facility only when accompanied by a police officer or security agent.

Recovery: Return to the facility only when the civil disturbance is over. Inspect facility and animal housing areas for damage Do not talk to media. Review response effectiveness to improve preparedness if needed.

• Hazardous Materials Spill Preparation: Personnel should be trained to recognize and manage small spills of hazardous materials.

Response: Large spill, or unfamiliar hazard:

- Try to isolate the spill if possible - If hazardous biological agent, leave the area to reduce aerosol exposure - Pull the nearest fire alarm to evacuate the building and call 911 for HazMat response.

Recovery: Return to the facility only when hazardous material has been completely cleaned up and HazMat officials have given the “All-Clear” to return. Review response effectiveness to improve preparedness if needed.

• Pandemic Disease Preparation: All key positions should have a designated back up in case of a pandemic outbreak. Flu vaccinations should be strongly recommended for all staff. Maintain ample supply of hand sanitizer, PPE.

Response: Replace face to face interactions with indirect communication as much as possible. Stagger staff hours if needed to reduce interpersonal contact and accommodate the work load. Prioritize tasks to complete with reduced staffing, if needed. Affected personnel should stay at home until well.

Recovery: Review response effectiveness to improve preparedness if needed.

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Appendices

1. Decision-Making Tree 2. Key Personnel 3. Emergency Contact Information 4. Key Administrative Personnel 5. Bomb threat form 6. Euthanasia Guidelines 7. Vivarium floor plans

HSC (Phase 1) HSC (newer section) Inhalation Facility, HSC-N 4040 RNI LSB basement floor LSB 2nd floor FARF

8. Satellite Facility floor plans HSC-N 3062 HSC-N 2067 BMRC 264 BMRC 343 BMRC 270 LSB 4217A1 LSB 4231B LSB 4111A Eye Institute E-363 Percival Hall 229 Percival Hall 326A

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1. Decision-Making Tree

OLAR Facilities:

Asst. Facility Mgr. OLAR Dreama Lemley

Assoc. Facility Mgr. OLAR Rich Van Norman

Facility Manager OLAR Doug Crowell

Clinical Veterinarian TBN Assoc. Director OLAR Dr. Matt Kessler

Attending Veterinarian Director OLAR Dr. Ida Washington

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OLAR

Key Personnel

Name, Title Office Phone Cell phone / Pager Email @hsc.wvu.edu

Dr. Ida Washington DVM, PhD, DACLAM Attending Veterinarian, Director OLAR 304-293-1815 425-591-2397 imw0007

Dr. Matthew Kessler DVM, DACLAM Associate Director OLAR 304-293-0206 304-685-3093 mjkessler

Dr. TBN Clinical Veterinarian 304-293-1813 412-302-6424

Doug Crowell MBA, RLATG Facility Manager 304-293-5244 304-288-1186 dsc0012

Bob Cook, RLATG Operations Manager 304-293-2723 304-376-1014 rocook

Dreama Lemley Assistant Facility Manager 304-581-1790 304-288-8340 / 807 dalemley

Richard VanNorman Husbandry Supervisor 304-692-9361 812 rvannorman

Minnie Mahajan Office Administrator, Sr. 304-293-2722

mmahajan

Wendy Bolyard Program Assistant 304-293-2721

Wrm0006

Bell Reynolds Procurement Specialist 304-293-0924

bdreynolds

Brandi Underwood, RVT Veterinary Technician

304-293-8577 or 304-293-3737

bunderwood

Jessica Davis, RVT Veterinary Technician 304-293-5620

Samantha Glaspell RVT Veterinary Technician 304-293-1814

samantha.glaspell

TBN, RVT

Dr. Timothy Nurkiewicz 4040 HSC-N

304-293-7328

304-692-1703 (c)

tnurkiewicz

1To page someone dial 304-293-3595, enter Pager #, then enter a call back telephone number. 2WVU telephone prefixes: 3 = 293, WVU Area code = 304

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FARF, Stewartstown Farm

Name, Title Office Phone Cell Phone Email Dr. Ashley Bredenberg Clinical Veterinarian

304-293-2410

417-894-5164

ashley.bredenberg@mail.wvu.edu

Cheri Felix, RVT Veterinary Technician, Ag School

304-293-7092

304-777-0704

Cheri.Felix@mail.wvu.edu

Caity Warnick Veterinary Technician, Ag School

304-293-7092

304-777-8889

cwarnick2@mail.wvu.edu

Benjamin Walsh Farm Operator

304-293-7092

304-276-3652

bwalsh@mail.wvu.edu

Dr. Margaret Minch Davis College Veterinarian

304-293-1909

304-276-1499

Margaret.Minch@mail.wvu.edu

Outlying Farms and Facilities

Primary Contact, Location, Title Secondary Contact Office Phone Cell Phone

Email

Benjamin Walsh Organic Farm, Assoc. Director, Dr. Ashley Bredenberg

304-293-6659 304-293-2410

304-276-3652 417-894-5164

bwalsh@mail.wvu.edu

ashley.bredenberg@mail.wvu.edu

Benjamin Walsh Agronomy Farm, Assoc. Director Dr. Ashley Bredenberg

304-293-6659

304-293-2410

304-276-3652 417-894-5164

bwalsh@mail.wvu.edu

ashley.bredenberg@mail.wvu.edu

Rodney Kiser Reedsville Farm, Manager Eddie Barbour

304-864-6209

304-282-3137 304-698-4378

bkiser@wvu.edu

fbarber@wvu.edu

Dr. Crystal Smith Reedsville Farm, Horses Mike Mullenax

304-980-3040

304-680-6070 304-216-8909

Crystal.Smith@mail.wvu.edu

Mike.Mullenax@mail.wvu.edu

Jerry Yates Wardensville Farm, Manager Chris Rudolph

304-874-3561

304-261-3035 540-325-9301

jyates4@wvu.edu

christopher.rudolph@mail.wvu.edu Shane Clarkson Willow Bend Farm, Supervisor Jason Kleinfelter

304-772-5475

304-646-8765 717-575-1291

delvin.clarkson@mail.wvu.edu

Jason.kleinfelter@mail.wvu.edu

Dr. Darin Matlick Potomac State College, Director Stephen Starcher

304-788-6825

304-813-2954 304-813-1554

darin.matlick@mail.wvu.edu

stephen.starcher@mail.wvu.edu

mailto:ashley.bredenberg@mail.wvu.edumailto:Cheri.Felix@mail.wvu.edumailto:cwarnick2@mail.wvu.edumailto:bwalsh@mail.wvumailto:Margaret.Minch@mail.wvu.edumailto:bwalsh@mail.wvu.edumailto:ashley.bredenberg@mail.wvu.edumailto:bwalsh@mail.wvu.edumailto:ashley.bredenberg@mail.wvu.edumailto:bkiser@wvu.edumailto:fbarber@wvu.edumailto:Crystal.Smith@mail.wvu.edumailto:Mike.Mullenax@mail.wvu.edumailto:jyates4@wvu.edumailto:christopher.rudolph@mail.wvu.edumailto:delvin.clarkson@mail.wvu.edumailto:Jason.kleinfelter@mail.wvu.edumailto:darin.matlick@mail.wvu.edumailto:stephen.starcher@mail.wvu.edu

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Satellite Facilities

Facility, Primary, Secondary Office Phone Cell Phone Email HSC N 3061 Dr. Vince Setola Allison White

304-293-1512

443-856-5445 619-916-9309

VSSETOLA@hsc.wvu.edu anw0032@mix.wvu.edu

BMRC 264, 270 Dr. David Klinke

304-293-9346

304-685-6953

david.klinke@mail.wvu.edu

BMRC 343 Dr. James Walton Dr. Courtney DeVries

304-293-3490 304-293-5843

Dr. Walton: 614-364-3581

james.walton@hsc.wvu.edu Courtney.devries@hsc.wvu.edu

LSB 4231B, 4111A Dr. Sadie Bergeron Dr. Erick Horstick

304-293-5223 304-293-6670

413-512-0887 734-478-0311

sadie.bergeron@mail.wvu.edu

eric.horstick@mail.wvu.edu

LSB 4217A Dr. Gary Marsat

304-293-2126

304-216-6373

gary.marsat@mail.wvu.edu

Percival Hall 229 Dr. Kyle Hartman Donna Hartman

304-293-4797 304-293-3687

304-276-8953 304-276-3623

Kyle.Hartman@mail.wvu.edu

donna.hartman@mail.wvu.edu

Percival Hall 326A Dr. Donald Brown Donna Hartman

304-293-0021 304-293-3687

210-319-8672 304-276-3623

donald.brown1@mail.wvu.edu donna.hartman@mail.wvu.edu

Eye Institute E-363 Dr. Ramamurthy Thamaraiselvi Saravanan

304-598-6940 304-598-4893

304-216-2133

ramamurthyv@mix.wvu.edu

BMRC 247A Dr. Werner Geldenhuys

304-581-1683

330-554-2363

werner.geldenhuys@hsc.wvu.edu

HSC N 2067 Dr. Cory Robinson Jessica Povroznik

304-293-2433 304-293-3553

412-862-6738 304-376-7932

cory.robinson1@hsc.wvu.edu Jessica.Povroznik@hsc.wvu.edu

All Key Personnel, including animal care staff and research staff, are trained on an annual basis regarding the contents of this Animal Program Disaster Plan. A copy of this Plan is located in all animal housing facilities and satellite facilities and replaced when updates are made. Fire drills and Emergency Preparedness training are provided for all personnel at WVU on a regular basis.

mailto:VSSETOLA@hsc.wvu.edumailto:anw0032@mix.wvu.edumailto:david.klinke@mail.wvu.edumailto:james.walton@hsc.wvu.edumailto:Courtney.devries@hsc.wvu.edumailto:sadie.bergeron@mail.wvu.edumailto:eric.horstick@mail.wvu.edumailto:gary.marsat@mail.wvu.edumailto:Kyle.Hartman@mail.wvu.edumailto:donna.hartman@mail.wvu.edumailto:donald.brown1@mail.wvu.edumailto:donna.hartman@mail.wvu.edumailto:ramamurthyv@mix.wvu.edumailto:werner.geldenhuys@hsc.wvu.edumailto:cory.robinson1@hsc.wvu.edumailto:Jessica.Povroznik@hsc.wvu.edu

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Emergency Contact Information

UNIT PHONE NUMBER

Physical Plant, HSC 304-293-6924

University Police Department 304-293-3136

University Operator (Emergency) 304-293-2677

Hospital Security 304-598-4029

Insurance Risk Management, HSC 304-293-3584

University Relations, VP Office 304-293-9091

Emergency Room, Ruby Hospital 304-598-4171

Ambulance/Fire/Rescue 911

Radiation Safety Office 304-293-3413 pager: 304-987-1586

Biosafety 304-293-7157 after hours: 270-748-6928

Environmental Health & Safety, HSC 304-293-0952

HSC Dispatch 304-293-4115

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Key Administrative Personnel

PERSONNEL, by LAST NAME CELL/ HOME OFFICE Elliot Alexander(Ali) WVU Biosafety Officer 270-748-6928 (c) 304-293-7157

Bryner, Kimberly HSC Environmental Health & Safety 304-276-3272 (c) 304-293-3968

Case, William Director of Communications and Institutional Relations-HSC 304-276-8559 (c) 304-293-8045

Campbell, John Vice Provost, WVU 765-430-7195 (c) 304-293-7119

Caravasos, Natalie, HSC Environmental Health & Safety 304-680-0849 (c) 304-293-7953

Scatterday, Tara Director of Communications for the School of Medicine HSC 860-384-2507 (c) 304-293-0630

Gibson, Laura Sr. Associate VP for HSC Research & Graduate Education 304-282-9626 (c) 304-293-7206

Burrell, Carmen Director of Student Health 304-553-2124(c)

304-598-4000 Ext x71043

King, Fred VP for Research, WVU 304-376-8268 (c) 304-293-3449

Ali Rezai RNI, Chief Executive Officer 614-499-2879 (c) 304-293-1893

Principe, John WVU Environmental Health & Safety 304-680-1262 (c) 304-293-5853

Razmianfar, Nasser Director, Radiation Safety 304-376-7237 (c) 304-293-1554

Gerbo, Robert Occupational Medicine, HSC 304-276-6071 (c) 304-293-1835

Gregory Dunaway Dean, Eberly College of Arts and Sciences NA 304-293-4611

Barbara Foster Asst. Director, Environmental Health & Safety 304-276-0099(c) 304-293-2729

Blemings, Kenneth Interim Dean, Davis College of Agriculture NA 304-293-2358

James Kosik Director, Facilities, HSC 304-694-8280 (c) 304-293-2445

Patterson, Cathy Asst. Director, Maintenance Eng. HSC 304-290-6404 (c) 304-293-6924

Michael Gansor Risk Manager, WVU Risk Management 304-288-3642 (c) 304-293-8441

Michael J Spooner Associate General Counsel, WVU NA 304-293-0425

John Bolt Sr. Executive Director, University Relations Office of Communications

304-382-4707 (c)

304-293-5520

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Bomb Threat Form

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Euthanasia Guidelines The decision to euthanize animals and the selection of appropriate euthanasia methods requires careful consideration in all scenarios, but urgency may be increased in disasters. Loss of room access, environmental control, or safe working conditions limit animal care and veterinary support options, and euthanizing injured or distressed animals may be the only way to relieve animal pain and suffering. According to the Guide (p35): “Animals that cannot be relocated or protected from the consequences of the disaster must be humanely euthanized.”

The AVMA Guidelines for the Euthanasia of Animals states: “Under unusual conditions, such as disease eradication and natural disasters, euthanasia options may be limited. In these situations, the most appropriate technique that minimizes human and animal health concerns must be used.” Euthanasia may be the only management option available to alleviate pain or distress in the aftermath of an animal facility disaster.

In a disaster scenario, human safety, the animal species, and the urgency to relieve animal pain and distress outweigh study considerations such as data gathering, sample collection, and experimental endpoints. Consequently, the euthanasia method used experimentally may not be the appropriate euthanasia method to use in a disaster event.

Resources r e quir ed to conduct large scale euthanasia include personnel proficient or trained in the selected euthanasia method, specialized equipment, specific euthanasia drugs and materials, approved carcass disposal methods and carcass storage locations, and approved animal and carcass transportation assets.

Disaster euthanasia methods should be selected which safely implement humane euthanasia and minimize human and animal health/safety concerns. The decision to utilize modified versions of acceptable euthanasia methods listed in the AVMA Guidelines for the Euthanasia of Animals should be based on veterinary professional judgment, as indicated by overriding, disaster-related circumstances. The methods used for euthanasia will be at the discretion of the Attending Veterinarian or designee. Guidance is provided for species currently housed at WVU by the excerpted Appendix 1 on the next page.

References:

Guide for the Care and Use of Laboratory Animals, 8th Edition, NAS Press, 2011. AVMA Guidelines for the Euthanasia of Animals: 2013 Edition, AVMA Press, 2013.

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Excerpted from: AVMA Guidelines for the Euthanasia of Animals: 2013 Edition, AVMA Press. (Appendix 1)

Species Acceptable Acceptable with Conditions

Amphibians As appropriate by species—Injected barbiturates, dissociative agents and anesthetics as specified, topical buffered tricaine methanesulfonate or benzocaine hydrochloride

As appropriate by species—Inhaled anesthetics as specified, CO2, penetrating captive bolt or firearm, manually applied blunt force trauma to the head, rapid freezing

Avian (See also Poultry)

Intravenous barbiturates

Inhaled anesthetics, CO2, CO, N2, Ar, cervical dislocation (small birds and poultry), decapitation (small birds)

Cattle Intravenous barbiturates Gunshot, penetrating captive bolt

Finfish Immersion in buffered benzocaine or benzocaine hydrochloride, isoflurane, sevoflurane, quinaldine sulfate, buffered tricaine methanesulfonate, 2-phenoxyethanol, injected pentobarbital, rapid chilling (appropriate zebrafish/research setting)

Eugenol, isoeugenol, clove oil, CO2-saturated water (aquarium-fish facilities/fisheries), decapitation/cervical transection/manually applied blunt force trauma followed by pithing, rapid chilling followed by adjunctive method (aquarium-fish facilities), maceration (research setting)

Poultry Injected barbiturates and anesthetic overdose CO2, CO, N2, Ar, cervical dislocation (as anatomically appropriate), decapitation, manual blunt force trauma, electrocution, gunshot, captive bolt

Rabbits Intravenous barbiturates Inhaled anesthetic overdose, CO2, cervical dislocation (as anatomically appropriate), penetrating captive bolt

Rodents Injected barbiturates and barbiturate combinations, dissociative agent combinations

Inhaled anesthetics, CO2, CO, tribromoethanol, ethanol, cervical dislocation, decapitation, focused beam microwave irradiation

Small ruminants Injected barbiturates Gunshot, penetrating captive bolt

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Depopulation Guidelines

In a disaster situation, the most humane action may be to depopulate large numbers of animals in a short period of time. The AVMA has recently developed Guidelines for the Depopulation of Animals that describe this type of scenario. According to the Guide (p35): “Animals that cannot be relocated or protected from the consequences of the disaster must be humanely euthanized.”

The AVMA Guidelines for the Depopulation of Animals states: “During times of crisis or major catastrophe, depopulation of affected animals may sometimes be the most ethical and compassionate action.” Euthanasia may be the only management option available to alleviate pain or distress in the aftermath of a major disaster, such as a natural disaster or disease outbreak.

In a disaster scenario, human safety, the animal species, and the urgency to relieve animal pain and distress outweigh study considerations such as data gathering, sample collection, and experimental endpoints. Consequently, the euthanasia method used experimentally may not be the appropriate euthanasia method to use in a disaster event.

Resources r e qui re d to conduct large scale depopulation include personnel proficient or trained in the selected method, specialized equipment, specific euthanasia drugs and materials, approved carcass disposal methods and carcass storage locations, and approved animal and carcass transportation assets.

Depopulation methods should be selected which safely implement depopulation and minimize human and animal health/safety concerns. The decision to utilize modified versions of acceptable methods listed in the AVMA Guidelines for the Depopulation of Animals should be based on veterinary professional judgment, as indicated by disaster-related circumstances. The methods used for depopulation will be at the discretion of the Attending Veterinarian or designee. Guidance is provided for depopulation methods by species, as shown in Table I on the next three pages.

References: Guide for the Care and Use of Laboratory Animals, 8th Edition, NAS Press, 2011. AVMA Guidelines for the Depopulation of Animals: 2019 Edition, AVMA Press, 2019.

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Vivarium Floor Plans

HSC (Phase 1) HSC (Newer section) Inhalation Facility RNI LSB basement floor LSB 2nd floor FARF

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HSC (Phase 1)

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HSC (Newer section)

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Inhalation Facility

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RNI (under renovation)

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LSB Basement Floor

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LSB 2nd Floor

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FARF

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Satellite Facility Floor Plans

HSC-N 3062 HSC-N 2067 BMRC 264 BMRC 343 BMRC 247A BMRC 270 LSB 4217A1 LSB 4231B LSB4111A Eye Institute E-363 Percival Hall 229 Percival Hall 326A

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HSC-N 3062

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HSC-N 2067

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BMRC 264

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Rm 343

BMRC 343

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BMRC 247A

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BMRC 270

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LSB Fourth Floor Satellite Facility

LSB 4217A1

LSB 4231B

LSB 4111A

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Eye Institute E-363

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229C

229 229A

229B

Percival Hall 229

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Percival Hall 326A

West Virginia UniversityAnimal Program Disaster PlanTable of ContentsIntroduction• Mitigation:• Preparation:• Response:• Recovery:• Evacuation/Gathering Areas• Communication• Animal Care• Transportation/Animal Relocation• Damage Control• Security• Triage GuidancePreparation:Response:Recovery:

• Preservation of Critical or Irreplaceable AnimalsPreparation:Recovery:

• Electrical Power OutagesPreparation:Response:Recovery:

• Loss of Chilled Water or Steam SupplyPreparation:Response:Recovery:

• Gas/Steam LeaksPreparation:Response:Recovery:

• FirePreparation:Response:Recovery:

• Bomb ThreatPreparation:Response:Recovery:

• Break-In/Terrorism/"Active Shooter"/Work-related ViolencePreparation:Response:Recovery:

• Natural DisastersPreparation:Response:Recovery:

• FloodingPreparation:Response:Recovery:

• Civil DisturbancesPreparation:Response:Recovery:

• Hazardous Materials SpillPreparation:Response:Recovery:

• Pandemic DiseasePreparation:Response:

Appendices1. Decision-Making TreeHSC (Phase 1)FARFHSC-N 3062HSC-N 2067BMRC 264