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Writing an Effective Proposal. Presenters 2008 Annual Conference Committee. Mell Bolen, BCA 2009 Conference Chair Pat Willer University of South Carolina Content Chair Deb Pierce Northern Illinois University Conference Chair Designate. The Competition Looks Like…. - PowerPoint PPT Presentation
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Writing an Effective Proposal
Mell Bolen, BCA2009 Conference Chair
Pat WillerUniversity of South Carolina
Content Chair
Deb PierceNorthern Illinois University
Conference Chair Designate
Presenters2008 Annual Conference Committee
•500-600 general session proposals,
50% accepted
•300 poster session proposals, 90%
accepted
•55 workshops scheduled, 30 CEP, 24
through proposal process
The Competition Looks Like….
Divided by audience
Read by KC Coordinators and review teams
Read by the ACC Executive Team
Specialized input
Content Chair and the ACC
Selection Process
Understand conference planners’
perspectives
•Recognize the importance of the
conference context and theme
•Connect with KC groups
Planners’ Perspectives
Depth of topic/Learning objectives
Active learning techniques
Session organization
Knowledgeable/skilled presenters and facilitators
Proposal clarity and cohesiveness
Evidence of Quality
Think about the audience(s)
•30% non-US-based
•44% are not NAFSA members
•29% - 41% in the field 0 - 4 yrs, among membership 17% in the field 0 - 4 yrs
•18 - 20% are exhibitors
•47% are “frontline professionals”
•34% are managers
Conference Audience
Evaluate the best format for your topic
Pre-conference Workshops
General sessions
Seminars
Posters
Formats
•Active learning
•Applies to critical skills, practical and useful
•Expands knowledge of ideas, intellectually engaging
•Not “show and tell”
Audience members are Adults!
•Content focus areas
•Poster group themes
•KC topics
•Hot topics
•Colleagues
Compelling topics
•Colleagues
• Knowledge Communities
• ACC members
•Online• Call for Proposals (www.nafsa.org/proposals)
• Guidelines for Proposal Writers (www.nafsa.org/proposals)
• Guidebook for Content Leaders (www.nafsa.org/annual_conference/ac08_proposers_expect)
Resources for Proposal Writers
Sessions &Seminars
What can be covered in the time period?
•Session length-normally 1 hr./15 minutes
•Seminars are longer
•Scope of topic broad and critical
•Frequently invited or Global Partner
•Format must support extended time
•Recommend support from KC
•Content Focus Areas shape conference sessions
•Advocacy
•Internationalization
•Theory, Research and Measurement
•Global Issues and Politics
•Social Responsibility
Content Focus Areas
•Technology
•Ethics
•Personal and Professional Development
•Other: Innovative ideas that don’t fit elsewhere
Content Focus Areas
•Who are your presenters?
•Diversity of institutions, regions, nations, are desired
•Expertise of presenters is important in review process
•Approval process for including government presenters
More Session Tips
• Will the style and format be exciting?• Interactive presentation is desired
• Innovative use of technology is desired
• Web or print resources are important
• Title and abstract are critical
Make It Exciting
•What sessions worked for you this year?•Which ones were great? Why?
•Which ones did you leave early or fall asleep? Why?
•What was missing?
Think about What Worked!
•Core Education Program (CEP) Workshops
•Conference-specific Workshops
Types of Workshops
•Selected by the Training Coordination Subcommittee (TCS)
•Standard curriculum for each CEP workshop
•Foundations of International Education (FDN)
•Professional Practice Workshops (PPW)
CEP Workshops
•Workshop proposals submitted through the conference Call for Proposals
•Selected by the Annual Conference Committee (ACC)
•Workshop materials developed by training team who submitted proposal
Conference-specific Workshops
• Length: half-day or one-day formats
• Content:
• In-depth
• Skill-based learning
• Multiple perspectives
• Format: flexible, interactive, presentation/discussion
• Fee in addition to conference registration
Workshop Characteristics
•Scope: wide enough to justify length & intensity
•Relevance and impact: significant
•Workshop fee: value to participant/institution
•Topic: distinct from PPW and FDN workshops
•Target participants: new to field or have new responsibilities
Appropriate Workshop Topics
•Training design: clear and stimulating
•Method of instruction: varied/interesting – no talking heads
•Learning objectives: clearly identified
•Added value: clear to both ACC reviewers and potential participants
•Workshop trainers: selected to maximize expertise and reflect diversity
Workshop Proposal
•Topic: clearly stated
•Design/instruction: well-articulated
•Team: emphasize mix, expertise in bios - incorporate local experts and resources
•Audience: appropriate and clearly indicated
•Think marketing: title and text describing proposal should have punch and style
Reviewers’ Criteria
Review the full Call for Proposals at www.nafsa.org/proposals.
The full workshop proposal form is online at http://proposals.nafsa.org.
Workshop Proposal Form
•Audience: same choices as sessions
•Abstract: 25 words – if selected, primary marketing tool
•Description: 100 words – clarity
•Learning Objectives: what will people learn
Workshop Proposal Details
•Budget: Materials costs and reimbursements
•AV equipment: requests are difficult to change later
•Topics and Learning Approaches: address the “talking heads” phobia
•Trainer limits: 4-7 hour workshop, 4 trainers; 8-10 hour workshop, 5 trainers
Workshop Proposal Details
•Strive for institutional, geographic, national diversity
•Keep members based outside the U.S. in mind
•Study this year’s workshop offerings
•Use NAFSA resources to help identify additional expertise – put Professional Networks to work
Remember
Key Message
Think Visual
Place for Show and Tell
More Information on Handouts
Poster Points
Learning Objectives = only 1 or 2
Method of instruction = describe visuals
Title = Key marketing tool
Presenter: Expertise you bring to share
Poster Proposal
Examples of Use of Space
Examples of Use of Space
Examples of Use of Space
• Reviewing Credentials from Secondary School s for Recruitment and Admission
• International Education Research
• Intercultural Initiatives for Campus and Community
• Study Abroad Resources: Increasing Diversity Outreach, Enhancing Learning
• Overseas Educational Advisors/Embassy Country Fair
• Innovations in International Institutional Partnerships
• Work, Internships and Volunteer Abroad
• Campus and Curriculum Internationalization
Poster Fairs