Business Writing Essentials for Lab Directors

Write Concisely

1Concise writings benefits:Write concisely for understanding.Write concisely to eliminate misunderstanding.Manual - 208-2152Eliminate unnecessary words that distract readers from the message.Manual - 209

3Eliminate deadwood.The first main prevention method that can help our company eliminate employee theft is to perform pre-employment screening of all applicants for positions with our company. This can be a major aid to our company.

The first method that can help eliminate employee theft is pre-employment screening.Manual - 2094Eliminate redundancies.Manual - 210

5Eliminate redundancies.We need to hire applicants for positions who have the proper work skills required for the positions and for being successful in the jobs.

We need to hire people with the required work skills.Manual - 2106Eliminate the obvious.Manual - 212

He lived his life right up until the end."If we do not succeed, we run the risk of failure. - former vice-president Dan Quayle

Eliminating employee theft can be a major benefit to our company. 7Task: Make your writing conciseLook at the writing samples you brought with you. Identify any deadwood that may distract readers.Identify any redundancies.Identify anything too obvious to write.What did you learn?Write Clear, Simple, Straightforward SentencesIf you wouldnt say it, dont write it!

as per your requestthanking you in advancehereinafterpursuant toin due courseunder separate coverwe are in receipt ofWrite using common, clear words.as you requestedthank youfrom here onas a result ofsoonin another envelopewe have received

Write Clear, Simple Sentences.

As per the customer-service reps advisement, reshipment of said items will be considered when the customers need for reshipment is ascertained by the company due to a non-locatable condition.

The customer service rep said their company would reship my clock if they find out it has been lost.

If you wouldnt say it, dont write it.Write using common words you might speak.

12Write Clear, Simple Sentences.

Write using words you might speak.Write simple, straightforward sentences.

Try to keep sentences to an average of 15 words, with some shorter and some longer.Never drop articles and other words as a shorthand method of writing. Write the sentence first; then refine it.13Use active voice. State the actor.Write using words you might speak.Write simple, straightforward sentences.Use active voice.

Write Clear, Simple Sentences.Mistakes were made.The committee made mistakes.14Use passive voice ifYou dont know who did the actingThe identity of the actor isnt really importantYou intentionally want to hide the actors identity

Write using words you might speak.Write simple, straightforward sentences.Use active voice.

Write Clear, Simple Sentences.Otherwise, tell the reader who acted.15Two serious omissions of income were discovered and corrected before the accounting records were reviewed by the auditor.The supervisor discovered two serious omissions of income and the bookkeeper corrected them before the auditor reviewed the accounting records.

Write using words you might speak.Write simple, straightforward sentences.Use active voice.

Write Clear, Simple Sentences.Eliminate the passive voice:16Errors were found in the audit report, but steps have been taken to correct them. Write using words you might speak.Write simple, straightforward sentences.Use active voice.

Write Clear, Simple Sentences.We found errors in the audit report, but the writers took steps to correct them.Expect to hear concrete details asinstructionsare provided by the Department of Education.Information was previously discussed with another representative.More information about the new system will be made available later today or on Monday.At the present time, ten are planned for.17Task: Find Passive Sentences in Your WritingLook at the samples of writing you brought with you.Find any passive voice sentences in your writing.Change them to active voice.The end

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