WORKSHOP PERSIAPAN VISITASI ABET

WORKSHOP PERSIAPAN VISITASI ABET 26 JULI 2016

Cost of International Accreditation2

• Low faith in learning process

• Unprofessional academic conducts

• Irrelevant & unstructured • curriculum• Unfocused faculties,

facilities, students

Cost

Getting InternationalAccreditation

• Pride in learning process • Professional academic

conducts• Rellevant & meaningful

curriculum• High quality faculties,

facilities, students

CultureChange

Jadwal Kegiatan Akreditasi ABET 2015-2017

SPM Alert Prodi 15 April 2015

Bentuk Satgas ABET Prodi 30 April 2015

Koordinasi Persiapan ABET 22 Mei 2015

27 Agustus 2015

Bimbingan Asesmen SO M1 September 2015,

M1 Oktober 2015

Bimbingan PenyusunanSSR M2 Nov & Des 2015

M2 Jan, Feb 2016

M2 Mar, Apr, Mei Jun 2016

SSR Interim 15 Januari 2016

20 Mei 2016

RFA 25 Januari 2016

Hasil Evaluasi SSR Internal 11 Februari 2016

13 Mei 2016

Jadwal Kegiatan Akreditasi ABET 2015-2017 Siap Submit ke ABET

24 Juni 2016

Institutional Representative Day 13-14 Juli 2016

Bimbingan Visitasi 27 Juli 2016

24 Agustus 2016

28 September 2016

19 Oktober 2016

ABET Visit 6-8 Nov 2016

Due Response ABET 9 Nov – 9 Dec 2016

Response to Draft Statement Feb – Apr 2017

Change to Statement May – Jun 2017

Commision meeting Jul 2017

Final Statement Aug 2017

Jadwal Visitasi GlobalHari / Tanggal Aktivitas Tempat Pelaksana

Jumat - Sabtu, 4-5 Nov 2016

Kedatangan EAC Team Aklimatisasi, PertemuanInformal, Tampilan Budaya

Husein Sastranegara, Hotel Sheraton, Aula Barat

LO Prodi, Dekan, Kaprodi, SatgasABET, SPM

Minggu, 6 Nov 2016

Kunjungan Lab & Review Dokumen

CC TimurLab Pendidikan & RisetRuang Dokumen

LO Prodi, Dekan, Kaprodi, SatgasABET, SPM

Senin,7 Nov 2016

Presentasi Rektor, Dekan, Interview Dosen, Makansiang dg Unit Pendukung, Kunjungan Unit Pendukung & TPB, Kunjungan Kelas, Interview Mahasiswa

CC Timur, Aula BaratFak/Sek, Rektorat, Unit Pendukung, RuangDosen, Ruang Kuliah

LO Prodi, Rektor, Dekan, Kaprodi, Satgas ABET, Advisory Board, Alumni, Mahasiswa, SPM

Selasa,8 Nov 2016

EAC menyampaikan Draft Statements kepada Dekan, Kaprodi dan Rektor

CC Timur, Fak/Sek, Rektorat

LO Prodi, Rektor, Dekan, Kaprodi, Satgas ABET, SPM

Rabu,9 Nov 2016

EAC Team Pulang Husein Sastranegara, Hotel Sheraton

LO Prodi, SPM

TEAM CHAIR & PEV

EAC Team Chairs for ITB

TC: Patricia Brackin Professor of Mechanical

Engineering at Rose-HullmanInstitute of Technology, Indiana USA

Vice VP: Winston Evereless Dean of the School of Science,

Engineering, and Technology, St. Mary’s University, San Antonio, Texas

Former EAC Chair,

Manufacturing Engineering

EAC PEVs for ITB

EE: Tony Mitchel Electrical & Computer

Engineering, NCSU, Air Force Lieutenant Colonel

20 ABET visits, 21 yrs teaching

OE: James H. Miller Professor of Ocean Engineering,

University of Rhode Island

3 ABET visits, Professional Engineer

EAC PEVs for ITB

EP: Raman M. Unnikrishnan Dean, College of Engineering and

Computer Science, Electrical & Computer Engineering, CA State Univ.

26 ABET visits

ChE: Francis Joseph Schork Professor, School of Chemical and

Biomolecular Engineering, Georgia Institute of Technolog


yEisenhart

Awardee for Outstanding

Teaching

EAC PEVs for ITB

IE: William Kendal Roberts Senior Manager, Raytheon Company

6 visits, Practitioners

EnvE: Debra R Reinhart Assistant VP, University of Central

Florida

11 visits, Professional Engineer

US’s DefenceContractor,

Missile Systems: Patriot, Tomahawk

EAC PEVs for ITB

CE: Anthony J Lamanna Lamanna Engineering Consultants,

Assistant Prof. Const Mgt Prog.

5 visits, Professional engineer

PE: Robert Chase Marietta College, Emeritus

Professor, 37 years teaching

6 visits, Professional Engineer

OOGEP Pipeline Award

EAC PEVs for ITB

ME: George Luxbacher MELM Consulting, LLC, Principal

Practicioners

EM: Ted Eschenbach TGE Consulting


Author: Engineering

Economy

EAC PEVs for ITB

IEM: Sanjiv Sarin North Carolina Agricultural and Technical

State University, Vice Provost


Visit team members are expected to be:

Technically current

Effective communicators

Professional

Interpersonally skilled

Team-oriented

Organized

ACCREDITATIONEVALUATION & ACTIONS

Review Results

Draft Statement

Dismpaikan pada Exit Meeting, di akhir visitasi

Perhatikan dan tindaklanjuti segera!!!

Key Words

Deficiency

Weakness Shortcomings

Concern

Observation – friendly advice

Shortcomings

Deficiency A criterion, policy, or procedure is not satisfied

Therefore, the program is not in compliance with the criterion, policy, or procedure

Weakness A program lacks the strength of compliance eith a

criterion, policy, or procedure to ensure that the quality of the program will not be compromised.

Therefore, remedial action is required to strengthen the compliance with the criterion, policy, or procedure prior to the next evaluation

Shortcomings

Deficiency A criterion, policy, or procedure is not satisfied

Therefore, the program is not in compliance with the criterion, policy, or procedure

Weakness A program lacks the strength of compliance eith a

criterion, policy, or procedure to ensure that the quality of the program will not be compromised.

Therefore, remedial action is required to strengthen the compliance with the criterion, policy, or procedure prior to the next evaluation

Shortcomings

Concern

A program currently satisfies a criterion, policy, or procedure; however, the potential exists for the situation to chnge such that the criterion, policy, or procedure may not be satisfied

Observation

A comment or suggestion which does not relate directly to the accreditation action but is offered to assist the institution in its continuing efforts to improve its program

Accreditation Actions

Terminology Results of Evaluations

Weakness No Yes Yes Yes or No

Deficiency No No No Yes

Type of Review Possible Actions

New Accreditation Next General Review (6 yrs)

Interim Report (2 yrs)

Interim Visit (2 yrs)

Not to Accredit

Next General Review

Next General Review (6 yrs)



Show Cause Report/Visit (2 yrs)

Interim Report/Visit

Report & Visit Extended

Interim Report(2 yrs)



Following Show Cause Report/Visit

Show Cause Extended




Types of Reviews

Comprehensive Review – Report Submit by 1 July 2022 Interim Review – Report Submit by 1 July 2018

Addressing Weaknesses or Deficiencies remain unresolved in a prior review.

Interim Report (IR) or a Show Cause Report (SCR) Addressing Concerns, Weaknesses, and Deficiencies that

remained unresolved in the Final Statement from the prior review.

Interim Visit (IV) or a Show Cause Visit (SCV) Addressing Concerns, Weaknesses, and Deficiencies that

remained unresolved in the Final Statement from the prior review

30-Day Due Process

ABET provides the institution with a Draft Statement The institution may respond in 30 days to report progress in addressing

shortcomings or to correct errors of fact in the Draft Statement. This is referred to as the 30-day Due Process Response.

Shortcomings are considered to have been resolved only when the correction or revision has been implemented during the academic year of the review and substantiated by official documents signed by the responsible administrative officers.

All unresolved shortcomings will be evaluated by the appropriate commission at the time of the next review.

Supplemental Information from the Institution – The team chair may, at his or her discretion in consultation with the commission chair, accept additional information after the 30-day Due Process period. Any such information must be received in time for proper consideration prior to the Summer Commission Meeting.

Accreditation Decisions Are Not Simple!

Each institutional context is unique

The EAC tries very hard to ensure consistency

The overriding goal is to achieve an end result in which programs with similar observed shortcomings are accorded the same actions

Ideally there are no deficiencies or weaknesses, in which case an NGR is the action!

Consistency at the Team Level

Teams strive to ensure consistency across all programs evaluated at the institution

Consistent depth and completeness of the evaluation across all programs

Consistent assignment of appropriate key terms (deficiency, weakness, concern) to describe shortcomings

For weaknesses, consistency on interim recommendations – IR versus IV

Consistency Checks at the Commision Level

The commission also strives to ensure consistency

Accreditation actions must be consistent across all programs and across all institutions

Accreditation actions must be consistent with those given for other programs with similar shortcomings

Consistency is checked at five levels to various degree of detail

Consistency Checks

EAC Meeting

Adjunct

Editors 2

Editors 1

Team Chair

PEV PEV

Team Chair

PEV PEV

EAC Consistency Committee : Final Check

Dadjunct check across all reports

Editors 2 check across all reports

Editors 1 check across all reports

Team Chairs check across evaluations

PERSIAPAN VISITASI 2016

Agar Review Sukses

Pemenuhan seluruh kriteria ABET

Penyusunan Self Study Report yang seksama

Dokumen & bukti pendukung pada saat visitasimudah didapatkan dan mudah dimengerti

Respon segera laporan 7 hari pertama dan proses visitasi (due process)

Pelihara komunikasi yang baik dengan TC danPEV

Jadwal Visitasi Detil

Peran SPM

Koordinasi PersiapanAkreditasi K3L, Website Prodi, Handbook,

Transkrip, FRA

Penggandaan & Submit SSR, bantuan persiapan dokumenvisitasi

Graduation Checklist

Pembiayaan Honor Satgas & Asisten 2016

Workshop Internal Prodi / Fakultas / Sekolah

Accreditation Fee

Biaya Akomodasi, Transportasi, Visitasi Asesor

Penyusunan SSR Pembimbingan Asesmen SO

Pembimbingan penyusunan SSR

Visitasi Pembimbingan Persiapan

Dokumen Visitasi

Pembimbingan PelaksanaanVisitasi

Koordinasi dg TPB, WRAM. WRSO, Rektor

Aim for the Stars!!!

Persiapan Anggaran SPM per Prodi

Honor Satgas penyusunanSSR dan persiapan visitasiakreditasi ABET

10 orang 8 bulan 800,000 64,000,000 Belanja pegawai

Honor Asisten/tenaga pendukung Satgas penyusunan SSR dan persiapan visitasi

5 orang 8 bulan 400,000 16,000,000 Belanja

Jasa

Consumables & penggandaan

5,000,000 5,000,000 Belanja

Jasa

Workshop internal prodipenyusunan dokumenakreditasi ABET

4 kali 12,500,000 50,000,000 Belanja

Jasa

Konsumsi koordinasi internal penyusunan dokumen SSR prodi & portofolio

10 orang 10 kali 37,000 3,700,000 BelanjaBarang

Persiapan Anggaran Prodi/F/S

Fasilitas Kebersihan kantor, kelas, lab

K3L kantor, kelas, lab

Lab Pendidikan

Pengalaman hands-on engineering

Jumlah modul praktikum / semester 5

Jumlah peserta / kelompok praktikum 5

Sharing lab resources antarProdi / Fak / Sek

Koordinasi denganAdvisory Board Desember 2015

Feb, Jul, Sep, Okt 2016

Nov 2016

Institutional Representative Day Biaya visa, paspor &

perjalanan

Feb – Jul 2016

Tugas Fakultas sd November 2016

Persiapan Presentasi Dekan

Prestasi Mahasiswa, Dosen Fakultas/Sekolah

Dukungan Fakultas/Sekolah terhadap continuous improvement prodi

Fasilitas : Modernisasi, Safety, Lab & Resource Sharing

Kurikulum dan pelaksanan perkuliahan

Rekrutmen, pembinaan, penugasan pengembanganprofesional dosen

Patsy : ”Brag shamelessly!!”

Tugas Fakultas sd November 2016

Koordinasi Advisory Board dan Alumni

Sosialisasi PEO Prodi

Pemilihan Advisory Board & Alumni yang menghadirivisitasi

Penggalangan biaya pembenahan dan pelengkapanfasilitas Prodi, dukungan honor satgas

Koordinasi antar Fakultas & Prodi

Lab / Resource Sharing

Safety Drill

Tugas Prodi sd November 2016

Lengkapi Website Bhs Inggris Prodi

PEO, SO, Curriculum Map

Annual Student Enrollment & Graduation Data

Prestasi Mahasiswa

Kerekayasaan

Prestasi Dosen

Pendidikan, Penelitian, Karya Kerekayasaan

Professional Engineers


Dokumen Visitasi

Poster PEO, SO, SO-Curriculum Map

Poster Kegiatan Mahasiswa/Dosen

Tabel D1 & D2 terbaru


Dokumen Visitasi

Dokumen Review PEO

Minutes of Meeting review PEO, Foto Kegiatan Tunjukkan pelaksanaan PEO secara periodik & sistematik

Tunjukkan konsistensi PEO dengan Visi Misi Institusi, dankebutuhan konstituen

Data (mis Tracer Study, Survey pengguna Lulusan) & analisis yang dipresentasikan pada review PEO

Penggunaan hasil review PEO untuk continuous improvement F/S/Prodi


Dokumen Visitasi

Dokumen Continuous Improvement per Student Outcome

Sesuai dengan Section 4. Continuous Improvement, namundalam bentuk laporan tim asesmen

Tunjukkan action plan F/S/Prodi terhadap evaluasi asesmen SO

Lengkapi dengan bahan asesmen: Contoh tugas/ ujian yang digunakan untuk mengukur pencapaian

outcome

Rubrik, survey mahasiswa, alumni, pengguna

Foto kegiatan yang diases


Dokumen Visitasi Portofolio Kuliah versi hard copy

Seluruh mata kuliah 2015-2016 lengkap (1)

Seluruh mata kuliah 2010/2011/2012/2013-2016 lengkap (3)

Seluruh mata kuliah 2010/2011/2012/2013-2016 lengkap, danmata kuliah 2015/2016 yang diulas dalam Continuous Improvement tersedia dalam Bahasa Inggris (4)

Contoh soal ujian, pr, tugas dan jawaban mahasiswa (bagus, cukup, kurang)

Foto / poster kegiatan kuliah praktikum, inovasi pembelajaran(e-learning, multidisciplinary learning, student centered learning, research based learning)


Dokumen Pendukung Peraturan Rekrutmen Mahasiswa, Peraturan Akademik, Peraturan

Perwalian Bhs Inggris (dr SPM)

Handout, Diktat Kuliah karya Dosen

Curriculum Vitae Dosen Buktikan kecukupan alokasi waktu untuk pengajaran,

pembimbingan mahasiswa, penelitian dan pengembanganprofesional

Tunjukkan bukti pengembangan profesional dosen

Pelatihan, Workshop, Penelitian, Pengabdian Masyarakat

Dokumen Kurikulum 2018, 2013

Rubrik, Survey Alumni, Survey Pengguna Lulusan

Dokumen korespondensi dengan PEV / TC


Sampel Tugas Akhir Mahasiswa / Major Design Experience

Lengkapi dengan judul dan abstrak dalam Bahasa Inggris

Tekankan aspek desain kerekayasaan Penggunaan Prosedur Desain Kerekayasaan

Penggunaan Standar Kerekayasaan

Pemenuhan constraints : Ekonomi / Safety / Environmental / Ethics

Tampilkan hasil desain kerekayasaan mahasiswa yang menonjol di Lab / di Student’s Hall of Fame yang dilewatiPEV


Safety & Maintenance

Safety & maintenance organization/officers

Hazard Operability Study di tiap ruang & lab

Modifikasi buku Petunjuk K3L di tiap ruang & lab sesuaiHazop

Safety & maintenance forms, safety signage

Perangkat safety yang relevan di tiap ruang & lab

Identitas dan no kontak safety & maintenance officer/lantai

Petunjuk pengoperasian dan pemeliharaan peralatan lab

Poster Safety, Foto kegiatan Safety Briefing & Safety Drill


Sosialisasi PEO & SO Briefing, motivation training, brainwash

Dosen, Mahasiswa, Tendik

Brosur / Newsletter / Medsos / Website Prodi

Koordinasi dengan UPT K3L & Sarpras Safety Induction, latihan pemadaman kebakaran, safety

drill

Pembersihan B3, barang aset-aset rusak & inoperative

Di jalur visitasi Kebersihan & Ketersediaan toilet yang representatif

Tugas SPM sd November 2016

Persiapan Presentasi Rektor & WRAM Prestasi Mahasiswa, Dosen Fakultas/Sekolah

Pemahaman dan dukungan insitusional terhadapcontinuous improvement F/S/Prodi Koordinasi dg Ditdik : Six, Transkrip

Koordinasi dg LTPB : SO

Koordinasi dengan K3L & Sarpras

Website Bahasa Inggris ITB, Peraturan Akademik & Kemahasiswaan dll dlm Bahasa Inggris

Patsy : ”Brag shamelessly!!”

KOMUNIKASI

Komunikasi Prodi dengan PEV Sebelum Visitasi

TC dan PEV umumnya mengajukan pertanyaansetelah mereview SSR & Transkrip Korespondensi akan berlangsung sebelum visit

Prodi menjawab sesegera dan selengkap mungkin

Siapkan dokumen / bukti pendukung yang relevanuntuk diperlhatkan pada saat visitasi

Finalisasi Jadwal visitasi dan interview

Kesepakatan dokumen / bukti pendukung

Komunikasi antara PEV-Prodi harus ditembuskan keDekan, SPM, TC

Komunikasi Setelah Visitasi

Seven Day Response from Institutions Correct error of fact (number of students, number of faculty,

etc) only – Table D1 & D2

Editing Cycle TC prepares draft statements

Two levels of editing by EAC Executive Committee

EAC adjunct edit all statements

Draft statements are sent to ITB in January

30-day-due response from ITB Work immediately after visit, don’t wait until draft is received

Dean and TC keep communicating during due process

Komunikasi Setelah Visitasi

Editing Cycle

TC prepares final statement incorporating response

Review by the same editor 1, editor 2 and EAC adjunct

EAC takes final accreditation action at Summer Commision Meeting

ABET send final Statement and accreditation letter to ITB

It is Not Final Until the Commission Votes

Institution may submit supplemental material with a reasonable time prior to the annual EAC meeting This should be material that was not available when the due

process report was submitted

Communication with TC is the key

Programs are encouraged to solve problems quickly!

Final statements is considered by EAC which makes the final decision on accreditation

Only “Not to Accredit” can be appealed

Accredit, Show Cause, Not to Accredit, Termination Action will be publicized at ABET Website

TERIMA KASIH

Documents

WORKSHOP PERSIAPAN VISITASI ABET