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POWERPOINT 2010POWERPOINT 2010

Business Skills Series: PowerPoint 2010

WELCOME!Welcome to the Workforce Center’s PowerPoint 2010 training course! This course will focus on the features of Microsoft PowerPoint in an interactive, instructor-led environment.

TABLE OF CONTENTS

I. Introduction to PowerPoint 20101. File Tab2. Tabs & Ribbons3. Slide & Outline Tabs4. Text Boxes

II. Creating a Presentation5. Adding Slides6. Choosing a Layout7. Selecting a Theme8. Changing the Font color or Background9. Slide Orientation

III. The Insert Tab10. Pictures11. Clip Art12. Sounds13. Shapes14. Word Art

IV. Transitions15. Transition Menu16. Transition Speed & Sounds17. Custom Animations

V. Slide Show18. Starting Your Slide Show19. Advancing a Slide20. Recording a Narration21. Slideshow Setup

VI. Printing & Saving Options22. Slides & Handouts23. Saving Your Presentation24. Compatible vs. PowerPoint 2010

WFC431-0414 Page 2 of 25 Issued 03-31-2014“Equal Opportunity Employer/Program - Auxiliary aids and services are available upon request to individuals with disabilities.”

The hearing impaired may contact the Workforce Center by calling the Kansas Relay Center at 1-800-766-3777


SECTION I: INTRODUCTION TO POWERPOINT 2010LESSON ITEM #1: FILE TABREASON: This menu helps you open, save, or print, and to see everything else you can do with your document

Action #1: Locate the “File” tab at the top left corner of your screen

Action #2: Click on the “File” tab and look at the menu items




LESSON ITEM #2: TABS AND RIBBONSREASON: Tabs and Ribbons contain all of the key tools for operating PowerPoint 2010 smoothly and efficiently.

Action #1: Ribbons are located near the top of the program. Locate the

“Home” ribbon and note the different tabs and tab sections.

DEFINITIONS: RIBBON – The area of Microsoft PowerPoint 2010 that contains the operating tools TAB – A broad set of tools needed to perform a specific type of job for your document TAB SECTION – A specific set of tools needed to perform a more specific job for your

document

Action #2: Click on the different TABS and view the different ribbons

LESSON ITEM #3: SLIDE & OUTLINE TABSREASON: Slide and Outline tabs help you to organize and manipulate your presentation while you are building it, creating a user-friendly tool to finish your project.



Ribbon buttons will change based on the tab you choose to view!

Ribbon TabTab Section

Slide TabOutline Tab


LESSON ITEM #4: TEXT BOXESREASON: Text boxes allow the user to insert text into a slide and to move existing text to different locations within the slide

DEFINITIONS: TITLE – A text box formatted to look like the title of the slide SUBTITLE – A text box formatted to look like the secondary title below the main title ADD-TEXT – A text box that allows you to insert bullet-point information into the slide

Action #1: Click the File tab located in the upper left-hand corner of the PowerPoint screen Choose NEW from the File tab menu Double-Click the picture on the screen labeled Blank Presentation Single-click where it says Click to add title and type in your name Single-click where it says Click to add subtitle and type in a title for your presentation

SECTION I: COMPLETE!



TEXT BOX

Bullet Point


SECTION II: CREATING A PRESENTATIONLESSON ITEM #5: ADDING SLIDESREASON: When opening a new document, PowerPoint only provides one slide from which to begin. To create a presentation with multiple slides the user must understand how to add slides.

Action #1: Locate the New Slide button located in the Slides section of the Home tab (NOTE: The button

has two sections: The actual button itself & a menu of additional choices)

Action #2: Click the NEW SLIDE button to add a slide to your presentation

LESSON ITEM #6: CHOOSING A LAYOUTREASON: In the process of adding new slides the user has the opportunity to choose from a variety of different slide formats.

Action #2: Locate & click the menu portion of the NEW SLIDE button to view the layout menu Review the different options available and choose a layout for your next slide



NEW SLIDE MENU OPTIONS

NEW SLIDE BUTTON

LAYOUT MENU


LESSON ITEM #7: SELECTING A THEMEREASON: Themes are very important to understand because they provide the central overall feel and function of the user’s presentation.

Action #1: Locate the Themes gallery located in the central portion of the Design tab Click on the More button located at the bottom-right hand side of the gallery

Action #2: Choose a gallery style for your presentation by clicking the one you like the most

LESSON ITEM #8: CHANGING THE FONT COLOR OR BACKGROUNDREASON: It is possible to change the Font color and/or background while still maintaining the overall theme of your presentation

Action #1: Locate the Colors & Background Styles menus located on the right side of the Design tab

ribbon



COLORS MENUBACKGROUND STYLES MENU

MORE BUTTON


Action #1: Click the Colors menu and choose a new Font color for your presentation. There’s a lot of colors available, but these colors are actually grouped into the categories listed on

the right of the menu

Action #2: Click the Background Styles menu and choose a new background color for your presentation. NOTE: You can see a preview of the color on your slide by moving the mouse over each choice.

The choice will not become “permanent” until you click on it



COLORS MENU


LESSON ITEM #9: SLIDE ORIENTATIONREASON: This is a simple function that will allow you to alter the way your slides are visually presented

Action #1: Locate the Slide Orientation button located in the Design tab

Action #2: Click on the button to open the orientation menu and choose an orientation for your presentation

SECTION II: COMPLETE!



SLIDE ORIENTATION BUTTON


SECTION III: THE INSERT BUTTONSLESSON ITEM #10: PICTURESREASON: Pictures are a crucial element to communicating your presentation meaning through PowerPoint.

Action #1: Locate the Images section located in the Insert tab

Action #2: Insert a new slide into your presentation Locate the Picture button in the bottom text box

Action #3: Click on the Picture button and add a picture from the “My Documents” file to your presentation



PICTURE BUTTON


LESSON ITEM #11: CLIP ARTREASON: Clip Art is a selection of business friendly pictures used often in PowerPoint presentations

Action #1: Insert a new slide into your presentation Locate the Clip Art button in the bottom text box

Action #2: Click on the Clip Art button and press Go in the Clip Art box Click on the Clip Art picture you want to add to your presentation

LESSON ITEM #12: SOUNDSREASON: PowerPoint has the ability to allow the user to incorporate sound files into the presentation. This adds a very useful and fun third dimension to any presentation

Action #1: Locate the Audio button located in the Media Clips section of the Insert tab

Action #2: Click on the top section of the Audio button (the lower section is for menu options) button and

double-click the sound file named Bashful to add it to your presentation



CLIP ART BUTTON

GO BUTTON


LESSON ITEM #13: SHAPESREASON: Shapes can add a nice variety to your presentation and visually emphasize specific points to the viewer

Action #1: Insert a new Slide Locate the Shapes button located in the Illustrations section of the Insert tab

Action #2: From the shape menu select a shape for your presentation To insert the shape after selecting it, place the mouse in the slide area and PRESS AND HOLD

the left mouse button & move the mouse while still holding the mouse button to see your shape take form.

Choose the size of the shape you want for your presentation and release the mouse button to create it

LESSON ITEM #14: WORD ARTREASON: Word Art is a fun tool for emphasizing points and text in a simple, easy to use format

Action #1: Insert a new Slide Locate the Word Art button located in the text section of the Insert tab




Action #2: Review all of the different choices available for Word Art Choose a style and add it to your PowerPoint

SECTION III: COMPLETE!




SECTION IV: TRANSITIONSLESSON ITEM #15: TRANSITION MENUREASON: Animation can be added to your Power Point presentation for a bit of flair and style. Proper use of animation can keep your audience attentive and alert.

Action #1: Locate & click the Transitions tab and view the different transitions available

Action #2: Move your mouse over each of the different transition choices to see how they will affect your

slide during the actual presentation. If you do not want a transition on the slide, simply choose the “No Transition” button on the far left side of the transitions menu



Don’t forget to use the “More” button to see more transition menu choices! It’s found on the bottom right had side of the menu.

TRANSITION CHOICES


LESSON ITEM #16: TRANSITION DURATION & SOUNDSREASON: Transition duration and sounds can be adjusted easily to add even more variety to your presentation.

Action #1: Locate & click the transition sound & duration menu located on the Transitions tab

Action #2: Choose a transition sound by clicking the drop down menu and placing the mouse over one of the

selections (a brief preview will be given) Click on the item you wish to add to your slide. To apply the change to all slides, click the Apply

To All button Use the “up and down” toggle arrows to choose a transition duration

LESSON ITEM #17: CUSTOM ANIMATIONSREASON: Adding animations to your text, pictures and objects can add an extra bit of flair to grab the audiences’ attention or emphasize a point.

Action #1: Locate the Animations tab and scroll through the gallery of animations Open the Animation Pane to view your order of selected animations




LESSON ITEM #17: CUSTOM ANIMATIONS (cont’d)

Action #2: Highlight the bulleted line of text on your slide, or select the object you want to animate Choose an animation by clicking the “Add Animation” button and choosing from one of the 4

categories listed (each category has a list of options to choose from); or, click on an Animation option from the gallery

Click on the action you wish to add to your text/object Use the same technique for other lines of text or objects on each slide The more animations added to each slide will create an ordered list in the Animation pane (shown

below)

SECTION IV: COMPLETE!



Press the “Play” button shown at the top of the Animation pane to preview all animations on your current slide (in order of appearance).


SECTION V: SLIDE SHOWLESSON ITEM #18: STARTING YOUR SLIDE SHOWREASON: This section will explain how to begin a slide show to either check your work or perform the actual presentation

Action #1: Click the Slide Show tab and note the available tools

Action #2: To begin the slide show from the beginning, click on the button labeled From Beginning To begin the slide show from the current slide, click on the button labeled From Current Slide




LESSON ITEM #19: ADVANCING A SLIDEREASON: Once the slide show has begun, the keyboard is typically used to advance the slides…unless you have timed each slide to advance on its own

Action #1: Advance the slide by pressing the Down Arrow key on the keyboard

Action #2: Move to the previous slide by pressing the Up Arrow key on the keyboard Move to the next slide by pressing the Down Arrow key on the keyboard

LESSON ITEM #20: RECORDING A NARRATIONREASON: PowerPoint 2010 will allow you to pre-record a narration for your presentation

Action #1: Locate the Recording controls located in the Set Up section of the Slide Show tab



DOWN ARROW KEY

UP ARROW KEY


Action #2: To prepare to record a narration, click on the Record Slide Show button, which should bring up

the dialog box:

Action #3: To begin recording, press the button labeled Start Recording in the Record Slide Show box.

WARNING: The program will start recording immediately! Once the Start Recording button is pressed, the screen will transform into a standard slide show.

You will need to use the controls to advance the slides as you speak into the microphone. To stop the recording, press the Esc key on your keyboard

Action #4: While recording the computer will track when you advance each slide as well as events, like

animation, within the slide itself Once the recording is stopped you will be given the option to save these timings If you choose yes, the screen will shift to Slide Sorter View, showing you the slides and their

respective timing.






SLIDE TIMING

To restore the Normal view simply click the Normal button located on the left side of the View tab


LESSON ITEM #21: SLIDESHOW SETUPREASON: The SLIDESHOW SETUP feature will allow you to choose which style of presentation is given

Action #1: Locate the SET UP SLIDE SHOW button located in the SLIDE SHOW tab

Action #2: Click on the button and review the different show types and options available

SECTION V: COMPLETE!




SECTION VI: PRINTING & SAVING OPTIONSLESSON ITEM #22: SLIDES & HANDOUTSREASON: Print individual slides and handouts for your presentation audience

Action #1: Locate the PRINT option located in the File Tab



PRINT PREVIEW


Action #2: Click on the drop down menu for Print Layout located in the SETTINGS section of the PRINT

window and review the available options




LESSON ITEM #23: SAVING YOUR PRESENTATIONREASON: Saving a document is CRITICAL. Without saving your presentation you will lose all of your unsaved work

Action #1: Locate the “Save” button, found to the right of the “Microsoft Office” button, in the “Quick

Access Toolbar”



Save

When saving a new document for the first time, a dialog box will appear asking what you want to name the file and where you want to store it.

STEP 2:Type the

document name

STEP 1:Note the FILE name

where the document is being stored

STEP 3:Click “Save”


LESSON ITEM #24: COMPATIBLE vs. POWERPOINT 2010REASON: This lesson is important because saving your presentation in the incorrect format can prevent some recipients from being able to see it.

DEFINITIONS: FORMAT – The form in which a file is stored COMPATIBLE –Designed to be used in another program VERSION – A program that was released to the public in a particular year. EXAMPLE:

Microsoft PowerPoint 2003, or Microsoft PowerPoint 2010.

Action #1: Locate the “Save As Type” option located on the “Save As” dialog box

Action #2: Using the “Save As Type” menu, save the workbook as a “PowerPoint 97-2003 Presentation”

o This will make it compatible with older versions of Microsoft Word

SECTION VI: COMPLETE!

CONGRATULATIONS – YOU’VE FINISHED!!!



Documents saved in the Microsoft PowerPoint 2010 format cannot be opened by older versions of Microsoft PowerPoint unless they are saved in “Compatibility Mode”

Save As Type