Workforce Connectionsnvworkforceconnections.org/wp-content/uploads/2020/... · 9/11/2020 · Workforce Connections is an equal opportunity employer/program Auxiliary aids and services

Workforce Connections is an equal opportunity employer/program Auxiliary aids and services are available upon request for individuals with disabilities

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Southern Nevada Workforce Development Board

Workforce Connections

Request for Bid (RFB) No. V-20-017

For

Third Party Evaluator – Request for Proposals (RFPs)

Release Date: September 11, 2020

Deadline for submission: Friday, October 2, 2020 NLT 2:00 p.m.

Please refer to Section II, RFB calendar of events for a complete RFB schedule

Catalog of Federal Domestic Assistance (CFDA) Numbers CFDA 17.258 CFDA 17.259 CFDA 17.278

For additional information, please contact: Emilio Pias Workforce Connections 6330 West Charleston Blvd., Suite 150 Las Vegas, NV 89146 [email protected]

mailto:[email protected]


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Table of Contents Page

I. Introduction ------------------------------------------------- 3

II. Calendar of Events ------------------------------------------------- 5

III. Acronyms/Definitions ------------------------------------------------- 6

IV. Proposer Information ------------------------------------------------- 9

V. General Provisions ------------------------------------------------- 10

VI. Licenses and Insurance ------------------------------------------------- 15

VII. General Technical Review ------------------------------------------------- 16

VIII. Scope of Work Specifications ------------------------------------------------- 16

IX. Qualification Factors ------------------------------------------------- 18

X. Proposal Review and Evaluation ------------------------------------------------- 19

XI. Contract Award ------------------------------------------------- 21

Appendix A ------------------------------------------------- 22

Appendix B ------------------------------------------------- 23

Appendix C ------------------------------------------------- 24

Appendix D ------------------------------------------------- 25


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I. Introduction Workforce Connections, Southern Nevada’s Local Workforce Development Board (LWDB) is a public agency that oversees employment and training services for eligible participants in the Southern Nevada Workforce Development Area of Clark, Nye, Lincoln and Esmeralda counties with Federal funds awarded under the Workforce Innovation and Opportunity Act (WIOA). WIOA legislation provides Federal funds to assist eligible adults and youth with training opportunities and other support services in order to meet education and employment goals. Workforce Connections awards WIOA funds through a competitive process to organizations to provide these services to the community. Workforce Connections convenes the public workforce development system in Southern Nevada. As the Local Workforce Development Board (LWDB), Workforce Connections connects employers to a ready workforce through a network of One-Stop Career Centers that provide education, training, and employment opportunities. The vision of the One-Stop Delivery System (OSDS) under WIOA reflects the long-standing and ongoing work of dedicated workforce professionals around the nation to align a wide range of publicly and privately funded education, employment and training programs, while also providing high-quality customer service to job seekers, workers, and businesses through the OSDS. The publicly funded workforce system envisioned by WIOA is quality-focused, employer-driven, customer-centered and tailored to meet the needs of regional economies. It is designed to increase access to, and opportunities for, the employment, education, training and support services that individuals need to succeed in the labor market, particularly those with barriers to employment. It aligns workforce development, education, and economic development programs with regional economic development strategies to meet the needs of local and regional employers, and provide a comprehensive, accessible and high-quality workforce development system. The Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards, under Title 2 of the Code of Federal Regulations (CFR) Part 200 sets forth the standards for obtaining consistency and uniformity among Federal agencies for the procurement of goods and services. Established requirements also provide guidelines for Federal awarding agencies and pass-through entities, which shall at all times, make sure that their procurement actions conform with applicable Federal, State, and local laws and regulations. A. Authority

Public Law (P.L.) 113-128 WIOA; the Single Audit Act – 31 U.S.C. 7501 – 7507; 2 CFR Part 200 - Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards §200.318 – §200.326; 20 CFR Part 683; State Compliance Policy (SCP) 3.9 Procurement, Workforce Connections’ Policy Admin-010-06 Procurement – Acquisition


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B. Purpose 1. The LWDB, Workforce Connections, is soliciting proposals from qualified

entities with established/verifiable experience and expertise to conduct comprehensive, systematic, and impartial evaluations of received proposals, on an as-needed basis only, in response to published Request for Proposals (RFPs).

2. In order to be considered as responsive, proposers must respond to this solicitation in accordance with the requirements, specifications, and provisions addressed in this solicitation.

3. Proposals must delineate a business approach exhibiting that the successful

proposer will accomplish all of the service specifications in a cost-effective and efficient manner, as outlined in this solicitation.

4. Proposals must provide a straightforward, concise delineation of

competencies to satisfy the requirements of this solicitation. Expensive bindings, colored displays, promotional materials, flyers, brochures, etc., are not necessary or desired unless strictly required by Workforce Connections. Emphasis should be concentrated on conformance to the solicitation instructions, responsiveness to the solicitation requirements, completeness and clarity of content.

5. This solicitation does not commit Workforce Connections to accept any

proposal. Workforce Connections is not responsible for any costs incurred by the proposer in the preparation of a proposal in response to this solicitation.

6. Workforce Connections understands the significant contribution made by

small businesses, minority-owned firms, veteran-owned businesses, and women-owned businesses to our local economy and employment market. Workforce Connections is committed to foster greater competition by encouraging the participation of proposers certified as small businesses, minority-owned firms, veteran-owned businesses, and women’s business enterprises, as appropriate.

7. A consortium, joint venture, or collaboration of organizations with

complementary skills and experience may respond to this solicitation by submitting a single proposal, however, the proposal must clearly indicate that all contractual responsibilities will remain solely with one legal institution serving as the lead agent. The lead institution must submit an agreement, properly signed and dated by all members, indicating their roles and responsibilities and their commitment to participate in the project.

8. Workforce Connections may negotiate with any proposer after proposals are

reviewed if such action is deemed to be in the best interest of Workforce Connections.


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II. Calendar of Events

RFB Timeline Third Party Evaluator – Request for Proposals (RFPs)

Task Date1

RFB publication date 09/11/2020

RFB related questions may be submitted starting on 09/11/2020

Last day to submit RFB related questions 09/30/2020

NLT 2:00 p.m.

Last day to post answers on the Workforce Connections’ website

10/01/2020 NLT 2:00 p.m.

Deadline for submission of proposals 10/02/2020

NLT 2:00 p.m.

Evaluation period (on or about) 10/05/2020 to 10/16/2020

Selection of contractor (on or about) 10/19/2020

Recommendation for contract award (on or about) 10/23/2020

Authorization to award a contract (on or about) 10/23/2020

Contract negotiations (if needed) To be determined

Contract start (contingent upon State approval) 11/02/2020

(Left Blank Intentionally)

1 Dates are subject to change.


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III. Acronyms/Definitions For the purpose of this RFB, the following acronyms/definitions may be used:

Addendum Official modification to a document. An item of additional information or material added to the RFB

Amendment Official modification to a contract. A written statement that can add, remove or update part of the original contract

BL Business License

CFR Code of Federal Regulations

CGL Commercial General Liability

COB Close of Business

Contract approval date The date the Local Elected Officials (LEOs) Consortium officially accepts and authorizes contract award

Contract authorization date The date the Local Elected Officials (LEOs) Consortium officially accepts and authorizes contract award

Contract award date The date when a determination is made to award a contract after successful negotiations are completed and awaiting the approval of the LEOs Consortium

Contractor

The organization/entity that has an approved contract with Workforce Connections for the services identified in this solicitation. The contractor will be the sole point of contact with Workforce Connections relative to contract performance

Contract Monitor Agency representative assigned responsibilities related to monitoring the activities of a contract

Cross Reference A reference to another text or part of a text containing related information

DBA Doing Business As

DETR Department of Employment, Training and Rehabilitation

DOL Department of Labor

E&O Errors & Omissions (Professional Liability Insurance)

EIN Employer Identification Number

Evaluation Committee A committee established by Workforce Connections to evaluate and score proposals submitted in response to this RFB

Evaluation Criteria Factors to be considered before making an award


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GAAP General Accepted Accounting Principles

IT Information Technology

Key Personnel Contractor staff responsible for oversight of work during the life of the project and for deliverables

LEOs Local Elected Officials

LOI

Letter of Intent – Notification of Workforce Connections’ intent to award a contract to a contractor, pending successful negotiations. At this point all information remains confidential until the issuance of the formal Notice of Award

LWDA Local Workforce Development Area

LWDB Local Workforce Development Board

LWDS Local Workforce Development System

May

Indicates something that is recommended but not mandatory. If the proposer fails to provide the recommended information, Workforce Connections may, at its sole discretion, ask the proposer to provide the information or evaluate the proposal without the information

Must Indicates a mandatory requirement. Failure to meet a mandatory requirement may result in the rejection of a proposal as non-responsive

NLT No Later Than

NOA

Notice of Award – Formal notification of Workforce Connections’ decision to award a contract, pending Local Elected Officials’ approval of such contract, any non-confidential information becomes available upon written request

NRS Nevada Revised Statute

NTE Not to Exceed

OSDS One-Stop Delivery System

PI Proprietary Information - Any trade secret or confidential information that is contained in a proposal

PII

Personally Identifiable Information – Information that can be used to distinguish or trace an individual’s identity, either alone or when combined with other personal or identifying information that is linked or linkable to a specific individual

PM Project Manager


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POC Point of Contact

Proposal Formal written response to this solicitation

Proposer An entity or organization responding to this solicitation

Public Record All public records of a Governmental entity

Q&A Questions and Answers - Written responses will be posted on the Workforce Connections’ website

QA Quality Assurance

Redacted The process of removing confidential or proprietary information from a document prior to release of information to others

RFB Request for Bids

SAM System for Award Management

SBL State Business License

SNWDA Southern Nevada Workforce Development Area

SOW Scope of Work

Trade Secret

Information including, without limitation, a formula, pattern, compilation, program, device, method, technique, product, system, process, design, prototype, procedure, computer programming instruction or code that derives independent economic value, actual or potential, from not being generally known to, and not being readily ascertainable by, proper means by the public or any other person who can obtain commercial or economic value from its disclosure or use, and is the subject of efforts that are reasonable under the circumstances to maintain its secrecy

///// ///// ///// ///// ///// ///// ///// ///// ///// /////


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IV. Proposer Information Proposers must provide a company profile in a table format as shown below.

Question Response

Legal business name:

Ownership (sole proprietor, consortium, etc.,):

DUNS Number (required):

State of incorporation:

Date of incorporation:

Number of years in business:

Location of company’s headquarters:

Location of the office that will provide the services described in this solicitation:

Number of employees with the expertise to support the requirements specified in this solicitation:

Nevada business license number, as appropriate:

A. Please be advised, pursuant to NRS 80.010, a corporation organized pursuant to

the laws of another State, shall register with the State of Nevada, Secretary of State’s Office as a foreign corporation before a contract can be executed between Workforce Connections and the awarded contractor, unless specifically exempted by NRS 80.015.

B. The selected contractor, prior to doing business with Workforce Connections,

must be appropriately licensed by the Office of the Secretary of State. Please visit http://nvsos.gov for additional information.

C. Has the proposer ever been engaged under a contract agreement with Workforce Connections? If “Yes”, the proposer must provide the following information in table format as shown below.

Question Response

Contract name:

Contract period:

Type of duties performed:

Total amount of the contract:

http://nvsos.go/


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D. Unique entity identifier and System for Award Management (SAM) The proposer must: 1. Be registered in SAM, information will be verified; 2. Provide a valid unique entity identifier in its proposal; and 3. Continue to maintain an active SAM registration with current information at

all times during, if selected, the term of the contract agreement.

V. General Provisions A. Instructions for Submitting Proposals

1. Proposal may be submitted via email to [email protected] no later than the date and time specified in this solicitation. Proposals that do not arrive by the specified deadline will not be accepted. This approach is taken after further assessment of the current national circumstances and to, at the same time, facilitate orderly and timely submittal of proposals.

2. If, the proposer elects to submit its proposal via U.S. Postal Services, UPS, or any other type of delivery service the proposal must be submitted in a sealed envelope and marked, “Request for Bid (RFB) Third Party Evaluator – RFPs” - No. V-20-017. The name and address of the proposer must also be clearly marked on the envelope. It is the responsibility of the proposer to request proof of delivery date and time from their selected carrier. All proposals will be time-stamped by Workforce Connections upon receipt.

3. If, the proposer elects to hand-deliver its proposal, a signed, unbound original of the proposal must be delivered to Workforce Connections’ administrative office on or before October 2, 2020, NLT 2:00 p.m., and in accordance to the instructions provided in this solicitation.

4. Proposers may submit their proposal at any time prior to the specified deadline. A written version of this RFB can be obtained at the provided address or by simply accessing the Workforce Connections’ website at http://nvworkforceconnections.org.

5. Workforce Connections’ hours of operation are Monday through Friday, 8:00 a.m. to 5:00 p.m. Workforce Connections’ administrative office is located at 6330 West Charleston Blvd., Suite #150, Las Vegas, NV 89146 Telephone: (702) 638-8750.

6. The proposer may modify their proposal at any time prior to the scheduled closing date and time for proposals submission. Modifications must be submitted under the same specifications required for the original proposal with a request/statement to replace the original proposal.

7. All proposals will become the property of Workforce Connections and will be available for public inspection. Further clarification is provided in item I “Public Record” of this section. All proposals will be kept confidential until a contract is awarded.


http://nvworkforceconnections.org/


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8. Auxiliary aids and services are available upon request to individuals with disabilities by notifying Dianne Tracy in writing at 6330 W. Charleston Blvd., Ste. 150, Las Vegas, NV 89146; or by calling (702) 638-8750; or by fax at (702) 638-8774. The TTY/TDD access number is (800) 326-6868 - Nevada Relay 711. A sign language interpreter may also be made available with twenty-four (24) hours advance notice.

B. Format

1. Proposers must follow the format set forth herein and provide all of the requested information. Narratives must be typed in 12-point Times New Roman font on plain white paper with margins of 1” on all four (4) sides, double spacing and single-sided printing.

2. The proposal must be submitted with a cover page, incorporated herein as Appendix A.

3. The proposal must include the assurance and affirmation form, incorporated

herein as Appendix B.

4. Proposers must keep narratives as concise as possible while providing all requested information. Each narrative must contain a heading that clearly indicates the narrative category being addressed. Attachment(s) must be properly labeled indicating the proposal section and number to which it refers.

5. All proposals must be signed by an officer or representative vested (explicitly, implicitly or through conduct) with the powers to commit the authorizing entity to a binding contract or agreement. Proposals that do not meet the format requirements as specified in this section will be considered non-responsive.

C. Questions 1. All questions related to this solicitation must be submitted via e-mail to:

[email protected]. Questions may be submitted upon receipt of this solicitation. Questions received after the deadline, as specified in Sec. II, will not be answered. The proposer must include the solicitation title and number in the subject line of the e-mail.

2. Responses to questions received will be posted on the Workforce Connections’ website. Proposers are responsible for checking the website for any updated information with respect to this solicitation or responses to submitted questions.

3. Workforce Connections is neither bound by, nor responsible for, any oral representation, clarification, or changes made to this solicitation by Workforce Connections employees, unless such clarification or changes are provided to proposers in a written amendment from Workforce Connections.



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D. Rights Reserved Although Workforce Connections’ intent is to award a contract as a result of this solicitation, the issuance of this solicitation in no way constitutes a commitment from Workforce Connections to award and execute a contract. Upon a determination that such action(s) are deemed to be in its best interest, Workforce Connections, at its sole discretion, reserves the right to: 1. Reject any or all proposals, cancel this solicitation, or to accept or reject any

or all items in any or all proposals,

2. Waive or not waive any immaterial technicality, irregularity, and/or deviation, 3. Disqualify any proposer on the grounds of actual or apparent conflict of

interest, 4. Delay, amend, reissue, or cancel any part of this solicitation that would not

have a significant impact on any proposal, 5. Modify the solicitation process and timeline, 6. Reject any proposal based upon the proposer’s prior history with Workforce

Connections or any other entity which documents, without limitation, unsatisfactory performance, adversarial or contentious demeanor, significant failure(s) to meet contract milestones or any other contractual failures,

7. Limit the SOW prior to the award of a contract, or not to award a contract,

and 8. If awarded, terminate any contract.

E. Modifications

1. At the discretion of Workforce Connections, if determined necessary to amend any part of this solicitation, an amendment will be posted on the Workforce Connections’ website. Proposers are responsible for checking the website frequently in order to remain informed with respect to this solicitation.

2. Proposers must insert the information indicated in the RFB package. Failure to acknowledge any amendment made to this solicitation will result in disqualification and rejection of the proposal.

F. Assurances 1. With the submission of a proposal, the proposer assures that it is not

presently debarred, suspended, proposed for debarment, declared ineligible or voluntarily excluded from covered transactions by any Federal department or agency. The proposer also assures that it has not been disqualified or otherwise prevented from proposing on, or completing a Federal, State or local government project because of a violation of law or safety and labor standards.


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2. With the submission of a proposal, the proposer assures that no funds awarded as a result of this solicitation will be used, or proposed for use, to encourage or induce the relocation of a business, or part of a business, if such relocation will result in the loss of employment for any employee of such business at its original location and such original location is within the United States.

3. Workforce Connections is an equal opportunity employer/program and

requires that the successful proposer will comply with nondiscrimination and drug-free workplace applicable laws and associated regulations as appropriate.

4. With the submission of a proposal, the proposer assures that the entity or

organization it represents has not been convicted of a felony criminal violation under any Federal law within the preceding 24 months.

5. With the submission of a proposal, the proposer assures that the entity or organization it represents has no unpaid Federal tax liability that has been assessed, for which all judicial and administrative remedies have been exhausted or have lapsed, and that is not being paid in a timely manner pursuant to an agreement with the authority responsible for collecting the tax liability.

6. With the submission of a proposal, the proposer assures that the entity or

organization it represents has not made, and it will not make, any payment prohibited under 31 U.S.C. §1352(a)(1), which addresses limitations on the use of appropriated funds to influence certain Federal contracting and financial transactions.

7. Each proposer must disclose any existing or potential conflict of interest

relative to the performance of the contractual services resulting from this solicitation. Any such relationship that might be perceived or represented as a conflict must be disclosed. By submitting a proposal in response to this solicitation, the proposer assures that it has not given, nor intends to give at any time hereafter, any economic opportunity, future employment, gift, loan, gratuity, special discount, trip, favor, or service to any public servant or any employee or representative of same, in connection with this procurement action. Any attempt to intentionally or unintentionally conceal or obfuscate a conflict of interest will automatically result in the disqualification of a proposer’s proposal. An award will not be made where a conflict of interest exists. Workforce Connections will determine whether a conflict of interest exists and whether it may reflect negatively on Workforce Connections’ selection of a contractor. Workforce Connections reserves the right to disqualify any proposer on the grounds of actual or apparent conflict of interest.


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G. Ex Parte Communication 1. Proposer or proposer’s representatives shall not communicate regarding this

procurement action with any Board member, Local Elected Official (LEO) Consortium member or Workforce Connections staff member after the publication of this solicitation. No Board members, LEO member or staff members shall initiate or accept any type of communication regarding any proposal under consideration.

2. Written communication to any Board, LEOs and Workforce Connections staff member from potential contractors attempting to influence the outcome of the selection will be distributed immediately to Workforce Connections’ Executive Director or designee for review and action. Proposers who attempt to improperly influence the proposal review and/or the evaluation process in any way will be disqualified.

H. Protest

1. Workforce Connections will consider a bona fide protest with respect to its procurement actions. Any entity may file a protest with respect to this solicitation consistent with the procurement protest standards specified in Workforce Connections’ Policy Admin-010-08 located on the Workforce Connections’ website. The written protest must be submitted to Workforce Connections’ Executive Director.

2. Failure by the proposer to request timely clarifications with respect to any omission or inadequacy will not release the proposer from this responsibility. The signing of the “Affirmation Form” will be considered a thorough understanding of the provisions, intent and scope of work of this solicitation.

I. Public Record

Federal, State, local laws and regulations mandate public access to public government records. Therefore, unless the information is exempt from disclosure by law, the content of any request for clarification, exception, amendment, response to this solicitation, or any other written communication between Workforce Connections and the proposer, will be available for public inspection, as appropriate or permitted by law.

1. If the proposer believes that any written communication, as appropriate,

between the proposer and Workforce Connections contains proprietary or confidential information the proposer must request that Workforce Connections withhold from public disclosure such information by submitting in a separate envelope such information marked as “Proprietary” or “Confidential” and must include the name of the RFB and proposer’s name. The proposer must not designate the entire proposal as proprietary or confidential. A proposal that is designated as proprietary or confidential in its entirety will be considered non-responsive.


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2. If the proposer requests that Workforce Connections withhold from disclosure information identified as confidential, the proposer understands and agrees to assume all responsibilities for any litigation, objection or procedure resulting from the non-disclosure.

3. Failure to label or mark any information as “Proprietary” or “Confidential” that is released by Workforce Connections shall constitute a complete waiver of any and all claims for damages caused by the release of such information.

4. The proposer shall indemnify, hold harmless and defend Workforce Connections from and against all liabilities, claims, actions, damages, and expenses, including but not limited to attorney’s fees and costs that may be awarded to the party requesting the proposer’s information.

5. The proposer shall hold the Local Elected Officials (LEO), Board members, the respective counties and cities, Workforce Connections, their officers, agents, and employees harmless from any and all claims, court costs, fees and penalties, settlements, judgements, legal costs and any other liabilities of any kind arising from the withholding of the proposer’s information.

6. All requests for the release of any information pertaining to this solicitation

and any subsequent contract award or amendment thereto must be made in compliance with Workforce Connections established policies and procedures which can be located at http://nvworkforceconnections.org. Records shall become available for public inspection after the award of a contract.

VI. Licenses and Insurance

The winning proposer may be required to maintain insurance in commercially reasonable amounts calculated to protect itself and the other party under a contract agreement with Workforce Connections. A. The proposer must be licensed to provide the required services under this

solicitation. The selected proposer will be required to provide the following: ▪ Copy of valid State Business License; or ▪ Copy of valid City or County Business License; and ▪ Copy of valid Certificate of Liability Insurance.

B. The successful proposer will be required to provide Workforce Connections with

copies of the above referenced licenses and insurance prior to the start of the contract agreement. Copy of such documents will become part of the contract agreement. Workforce Connections must be added as additional insured on the above referenced certificate of insurance. ///// ///// ///// /////

http://nvworkforceconnections.org/


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VII. General Technical Review All proposals will undergo a technical review to ensure that the technical requirements of this solicitation have been met. Those proposals passing the technical review will be forwarded to the evaluation committee for review and evaluation. A proposal that fails to pass the technical review will be considered non-responsive. The general technical review is conducted by Workforce Connections staff. The technical review checklist is incorporated herein as Appendix D.

VIII. Scope of Work Specifications A. The purpose of this section is to outline the requirements for the comprehensive,

systematic, and impartial evaluation of received proposals. The main objective is to secure the upmost professional, consistent, comprehensive and cost-effective services from one contractor.

B. The work covered under these requirements includes furnishing all labor, equipment, supplies as necessary and appropriate, and staffing levels in order to properly fulfill the specifications outlined in the SOW for the full term of the project.

C. No portion of the work specified by this solicitation can be subcontracted or

assigned without the prior written approval of Workforce Connections. Request to subcontract or assign all or any portion of the work required under this solicitation must be submitted to Workforce Connections’ Executive Director, or designee, at least 30 business days prior to the proposed effective date of the subcontract. The selected proposer must include in the written request a detailed description of how the contractor plans to supervise the work performed by the subcontractor. The selected proposer will be responsible for the work performed by any subcontractor.

D. The awarded contractor will be the sole point of contract responsibility. Workforce Connections will look solely to the awarded contractor for the performance of all contractual obligations, which may result from an award based on this solicitation. The awarded contractor will not be relieved from the non-performance of any or all subcontractors. ///// ///// ///// ///// ///// ///// ///// ///// ///// ///// ///// ///// /////


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E. Scope of the project It shall be understood that, in addition to these services, all tasks incidental to functions not specifically listed but normally included in evaluation services or practices will be provided. Workforce Connections will consider innovative methodologies and solutions that will best accomplish the anticipated outcomes. 1. Scope of Services

The selected entity is expected to provide, at a minimum, the following services: a) Comprehensive evaluation of received proposals for WIOA Title I

contracts, in compliance with the solicitation provisions and pre-established evaluation criteria,

b) Point-score each received proposal, as appropriate, and in compliance with the pre-established evaluation criteria,

c) As necessary or requested, evaluate technical proposals and cost proposals separately,

d) Provide accurate and verifiable evaluation reports and methodologies, including but not limited to, the scoring matrix for each evaluated proposal,

e) Provide, prior to implementation, copy of the evaluators guide, f) Provide a summary of the complete evaluation process after the evaluation

of all received proposals is completed, g) Participate in all required meetings, h) Collaborate with Workforce Connections, as required or needed, in all

matter pertaining to the solicitation process, i) Provide technical assistance with regards to best practices and

methodologies associated with the solicitation process, j) Adhere to standards of conduct including, but not limited to, the

established prerequisites for conflict of interest and confidentiality provisions, and

k) If determined necessary, provide recommendations believed to be important for consideration during the WIOA Title I contract negotiation process.

2. Ensure that all members of the evaluation committee possess the capacity and expertise to be part of such committee.

3. Ensure that all members of the evaluation committee will always avoid any apparent or actual violation of ethical standards, including but not limited to, conflict of interest or bias in favor or against any proposer.

4. Provide for, and commit to, maintaining the confidentiality of any information discussed, provided, or received during the evaluation process.


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IX. Qualification Factors To properly assist Workforce Connections in determining the proposer’s capacity to effectively and efficiently accomplish and deliver the services outlined in this solicitation, the proposer must respond to the following with respect to its ability to meet the requirements under this solicitation. A. Technical Proposal

1. An executive summary which must not exceed four (4) pages including, but not limited to, the proposer’s short-term goals and objectives in order to accomplish the required services, description of proposer’s products and services related to this solicitation, and the proposer’s understanding of the required services under this solicitation.

2. Business Design

The proposer must: a) Provide a detailed description of its business’ practices; b) Provide a detailed description of project implementation strategies that

the proposer anticipates to employ in carrying out the required SOW under this solicitation; and

c) Provide a detailed description of at least five elements that demonstrate that its business possesses a strong familiarity and proficiency in the required services.

3. Methods of Providing Services

The proposer must describe in detail: a) The methods that will be used for the implementation of effective and

efficient proposals evaluation services; and b) A detailed description of efforts the proposer will undertake to achieve the

requirements of the SOW, including a staffing plan; and c) A detailed description of the entity’s knowledge, expertise, and experience

in providing the specified services for workforce development entities funded in whole or in part under WIOA, and

d) Demonstrated experience in providing similar services to governmental or public entities, and

e) Demonstrated capacity and expertise in requisites and functions as they pertain to the role of evaluators of proposals submitted in response to RFPs.

4. Prior work history, which must include the following: a) The proposer’s qualifications and capacity to perform the work effectively

and efficiently, based on information from professional references (provide the name and contact information of at least two (2) entities or organizations, who can attest to proposer’s present and/or past work and professional performance); and

b) Proposer’s detailed list with the primary contacts that will be available during business and service hours.


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c) Workforce Connections reserves the right to use any information, positive or negative, to establish the ability of the proposer to successfully accomplish the requirements of this solicitation.

B. Cost Proposal

There is no commitment on the part of Workforce Connections to accept the lowest cost proposal or the conditions imposed by the proposer as a requirement of acceptance. Although there are significant evaluation factors presented, Workforce Connections reserves the right, without limitation, to consider any and all other factors that may significantly meet the needs of Workforce Connections.

1. The cost proposal shall contain detailed pricing information in relation to performing the services described in this solicitation.

2. The cost proposal, Appendix C, shall be consistent with the SOW specifications of Sec. VIII (E). The proposer is encouraged to include a price rationale in order to ensure that the proposed fee can be compared and evaluated.

3. The cost proposal must be submitted to Workforce Connections in a separate sealed envelope and be clearly marked “Request for Bid (RFB) Third Party Evaluator – RFPs” - No. V-20-017, only if submitted via U.S. Postal Services, UPS, or any other type of delivery service. Please follow the instructions provided on Sec. V (A). The name and address of the proposer must also be clearly marked on the envelope. The cost proposal will also be time stamped.

X. Proposal Review and Evaluation

A. Proposals submitted will be evaluated by an evaluation committee appointed by Workforce Connections’ executive management. The evaluation committee will evaluate and score all responsive proposals based upon the established evaluation criteria.

B. All proposals will first be evaluated to ensure responsiveness to this solicitation. Workforce Connections reserves the right to reject any proposal as non-responsive if the proposal does not meet the requirements of this solicitation.

C. Workforce Connections may reject any proposal in which the proposer’s approach, qualifications, proposed services, or proposed rate/fees are not considered advantageous for Workforce Connections. Workforce Connections reserves the right to request further information or clarification from any or all proposers at any time during the evaluation process.

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D. Proposals will be evaluated on the basis of Technical and Cost factors as follows:

Category Maximum

Point Value Description

Technical Factors

Executive Summary

10 Points

▪ Demonstrated conformance and responsiveness to the solicitation instructions and requirements

▪ Completeness and relevance of content ▪ Goals and objectives clearly identify and measure the

proposer’s projected outcomes

Business Design

20 Points

▪ Demonstrated capacity and expertise on required services

▪ Appropriateness and adequacy of proposed project implementation strategies

▪ Activities that effectively and efficiently achieve consistency of the proposed approach, methodologies and deliverables – Sec. IX (A) (2)

Methods of Providing Services

25 Points

▪ Outlined effective methodology linked to the requested services – Sec. IX (A) (3)

▪ Proposer’s implementation strategies, plan and methods to manage the project SOW

▪ Clear understanding of the solicitation and the overall project SOW – Sec. VIII & Sec. IX

Prior Work Experience

25 Points

▪ Clearly demonstrate proposer’s capacity to perform the work, prior experience and number of years in conducting work of similar scope – Sec. IX (A) (4)

▪ Adequate staffing levels and readily available resources to perform the work

▪ Demonstrated ability to perform the requested services

Cost Factors

Proposed Rate

20 Points ▪ Consistent and in accordance to specified SOW

Sec. VIII (E) ▪ Cost-effectiveness of proposed rate

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XI. Contract award A. Only one (1) contract will be awarded as a result of this solicitation. The

successful proposer is expected to negotiate and execute a contract and any subsequent amendment(s) with Workforce Connections that may be required to fulfill the services required under this solicitation.

B. The contract awarded as a result of this solicitation is anticipated to start, on or about, November 2, 2020, and terminates June 30, 2022. Workforce Connections may, at its sole discretion, extend the term and increase the awarded amount for this project beyond the initial contract award term pursuant to funds being appropriated or otherwise made available by Federal sources or the State.

C. Workforce Connections’ obligation for the performance of this project is contingent upon the availability of appropriated funds from which payments for this project can be made.

D. Consistent with item (B) of this section a contract extension will be based on the need for services, funding availability, satisfactory performance, and any other factors that Workforce Connections, in its sole discretion, deems appropriate.

E. Workforce Connections reserves the right to incorporate its standard policies and procedures provisions into any agreement resulting from this solicitation, including any provision required by Federal or State law or regulation. The successful proposer is expected to fully comply with all terms and conditions specified in the contract agreement.

F. Workforce Connections reserves the right to negotiate the specific services to be provided based on the requirements of this solicitation and the terms of the winning proposal. If the successful proposer fails or refuses to execute the contract or any subsequent amendment within 15 business days of delivery, Workforce Connections may elect to cancel the award and may award the contract to another proposer.

G. Proposers will be notified in writing of Workforce Connections’ decision with respect to their proposal. Formal notification to award a contract, NOA and final execution are subject to the approval of the State, and the authorization of the Local Elected Officials Consortium, as appropriate.

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Appendix A Proposal Cover Page

RFB No. V-20-017 Third Party Evaluator – Request for Proposals (RFPs)

The following information must be completed on a cover page and included with the proposal. A proposal without this cover page may be considered non-responsive.

Legal Business Name: _________________________________________

Business Address: _________________________________________

Business Phone: _________________________________________

Federal TAX I.D. #: _________________________________________

DUNS # (Required): _________________________________________

Signatory Name: _________________________________________

Signatory Title: _________________________________________

Main Contact Person: _________________________________________

Contact Person Email: _________________________________________

Contact Person Phone #: _________________________________________

Signatory: _________________________________________

Date: _________________________________________


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Appendix B Assurance and Affirmation


Assurance and Affirmation I affirm that the information within this proposal is true and accurate to the best of my knowledge. I acknowledge that I have read and understood the specifications and requirements of the Request for Bid (RFB) and that my company is prepared to deliver the proposed services as described herein. Further, I certify that I am duly authorized to submit this proposal on behalf of my company. I also understand that by signing any contract agreement initiated as a result of this proposal, my company is responsible for meeting each deliverable set forth in this solicitation and complying with all applicable Federal laws, State and local regulations. I fully affirm and understand that failure to deliver the services as set forth in the solicitation and my company’s proposal may result in the termination of a contract agreement. Conflict of Interest I do hereby affirm that no individuals involved in writing, preparing, researching, and/or submitting any part of this proposal are members of Workforce Connections’ Board, Programs Committee, Finance and Budget Committee, Executive Committee, Local Elected Officials Consortium, consultants, and/or staff currently employed or employed within the last twenty-four (24) months. I fully certify that the organization listed below has no such conflict of interest as stated here and in the RFB.

Signatory:

Print Name: ____________________________________

Title: ____________________________________

Signature: ____________________________________

Date: ____________________________________


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Appendix C Cost Proposal


Business Legal Name: ____________________________________

Address: ____________________________________

Phone: ____________________________________

DUNS # (Required) ____________________________________

For the evaluation of received proposals in response to RFPs: Sec. VIII (E)

All-inclusive, not to exceed rate per proposal: (Just Technical), and $ __________________

All-inclusive, not to exceed rate per proposal: (Combined Technical & Cost) $ __________________ Please note that proposals to be evaluated would be predominately programmatic with the following general characteristics2:

▪ 35-45 pages of scorable content ▪ 8-15 prompts ▪ 4-5 scoring points per prompt on the scoring rubric ▪ Proposals will be provided in electronic format ▪ Cost proposals must be scored separately:

▫ 4-5 page narrative ▫ 5-10 pages of budget documents ▫ 3-5 prompts

Signatory:

Signature: ____________________________________

Print Name:

____________________________________

2 Subject to change based on requirements within the solicitation


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Appendix D General Technical Review


Requirements Please check one

Proposal was submitted by deadline: Yes: ☐ No: ☐

Cover page properly completed: Yes: ☐ No: ☐

Correct proposal format in the following areas:

Includes a table of contents Yes: ☐ No: ☐

12-point times new roman font Yes: ☐ No: ☐

1” margins all four (4) sides Yes: ☐ No: ☐

Double spacing Yes: ☐ No: ☐

Single sided printing Yes: ☐ No: ☐

Assurance and Affirmation properly signed: Yes: ☐ No: ☐

The cost proposal was submitted as required: Yes: ☐ No: ☐

Recommended for evaluation? Yes: ☐ No: ☐

Workforce Connections use only

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