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Workflow for Creative and Digital Jobs sent to University of Wolverhampton's External Relations team.
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June 27, 2016 Creative Print Job Workflow
Client contacts AM
AM discusses job with client - with
Design and/or Copy if a major job
Advises on job requirements
Helps define brief
AM creates Mac Number and Job
Bag
AM sends Client Creative Brief form, Mac Number, and
link to Creative Team Job Request
Client completes
Creative Team Job Request
Form -including
Creative Brief Form, Mac
Number
Client Completes Creative Brief
form
Client sends any supporting
assets, e.g. images, previous
materials, PDFs,
documents, etc. to AM
directly (e.g. via email)
AM puts supporting assets with Creative
Brief Form in Job Bag
Print quote needed?
AM requests 3 print quotes by email, if
job cannot be produced internally
Printers supply quotes AM selects printer
Job automatically goes into Creative
Team Job Management Trello board New Jobs list
Copy adds AM to Trello card
Does it need copy?
Copy allocate job between Copy Team
Copy team member
added to Trello card
Copy produce content to briefSend to Design Is it a ‘big’ job?
AM sends content to
Client
Client approves content
AM notify Copy
Copy send content to Design
Copy move Trello card to
Design
Design allocate job between design team
Design team member
added to Trello card
Design team produce material to
brief
Design send to AM for Approval with
Client
AM sends to Client for approval
Design move Trello card to
With Client for Approval list
Changes needed?
Client requests changes to AM
Yes
AM briefs Design
Design make amends to meet brief
Design supply updated
version to AM
AM requests work Order number from
ClientNo
AM sends to chosen print supplier Big job?
Printers supply proofs to
copy/design
Yes
Cop/Design make amendments
Printers produce materialsNo
Printers send final printed materials direct
to Client's preferred destination
Yes
No
No
AM sends Work Order Number and
Quotation from Printer to
Lisa Nicklin
Lisa Nicklin raises order