Work Session Agenda Tuesday, August 5, 2014 - …...2014/08/05 · recommendation letter, base bid $1,400,000.00 (Negotiated cost savings of approximately $8,647.06). This contract

Work Session Agenda Tuesday, August 5, 2014 - 10:00 AM

I. Call To Order II. Approval of Agenda III. New Business 1. Commissioners

2014-0652 Approval to accept the resignation of Nicaudy Lopez from the Human Relations Commission. Term Expires August 31, 2015.

2. Multiple Departments

2014-0595 Approval to renew RP013-10, wrecker services on an annual contract (September 01, 2014 through August 31, 2015), Department of Police Services and Department of Support Services, to Lance Wrecker Services, Inc., Statewide Wrecker Service, Inc., and Willard Wrecker Service, Inc., base amount $95,000.00. (Staff Recommendation: Approval)

2014-0615 Approval to renew BL056-12, purchase of bread on an annual contract (August 08, 2014 through August 07, 2015), Department of Community Services, Department of Corrections, and Sheriff's Department, with Earthgrains Baking Co., base amount $268,000.00. This contract is funded 99% by the General Fund and 1% by the Atlanta Regional Commission. (Staff Recommendation: Approval)

Work Session Agenda Tuesday, August 5, 2014 - 10:00 AM Page 2 III. New Business 2. Multiple Departments

2014-0620 Approval to renew BL085-12, comprehensive materials and field testing services on an annual contract (October 05, 2014 through October 04, 2015), Department of Community Services, Department of Transportation and Department of Water Resources, per the attached recommendation letter, base bid $1,400,000.00 (Negotiated cost savings of approximately $8,647.06). This contract is funded approximately 30% by the 2009 SPLOST, 15% by the 2014 SPLOST, 2% by the 2005 SPLOST, and 53% by various other funds. (Staff Recommendation: Approval)

3. Administrative Office of the Courts/Phillip Boudewyns

2014-0592 Approval/authorization to accept grant funds from the State Justice Institute for the Gwinnett Judicial Circuit Superior Court. This funding will be used to contract with the National Center for State Courts (NCSC) to perform a quantitative analysis of the caseload in Superior Court and make recommendations for ways to improve the Court's system for assigning, calendaring, and managing cases. The grant award is in the amount of $50,000.00, with a cash match of $5,000.00 and an in kind match of $20,000.00.

4. Community Services/Phil Hoskins

2014-0613 Award BL055-14, Bethesda Park pool renovations, to low bidder, Poolside, Inc., amount not to exceed $408,107.00. Authorization for Chairman to execute contracts subject to approval by the Law Department and proof of authenticity of bonds. This contract is funded by 2009 SPLOST. Contracts to follow award. District 2/Howard (Staff Recommendation: Award)

2014-0625 Approval/authorization for the Chairman to execute a contract with the Georgia Department of Human Services (GDHS), to purchase transportation services for the seniors of Gwinnett County in the amount of $232,707.00. GDHS will provide either group and/or one-way trips for the period of July 1, 2014 - June 30, 2015. This contract is funded 50% by Grants and 50% by General Fund. (Staff Recommendation: Approval)

Work Session Agenda Tuesday, August 5, 2014 - 10:00 AM Page 3 III. New Business 5. Financial Services/Maria Woods

2014-0591 Approval to renew RP016-11, acquire, rehabilitate and sell foreclosed housing and/or acquire, rehabilitate, manage/operate rental housing for the County's Neighborhood Stabilization Program (NSP) on an annual contract (October 24, 2014 through October 23, 2015), with Atlanta Neighborhood Development Partnership, Inc., Gwinnett Window and Door, Inc., and The Macallan Group, LLC. Base amount is $1,425,000.00, which includes acquisition, rehabilitation and sale/management of properties (negotiated cost savings of approximately $38,475.00). The Neighborhood Stabilization Program 3 is funded 88% by the Georgia Department of Community Affairs and 12% by the United States Department of Housing & Urban Development. District 4/Heard (Staff Recommendation: Approval)

2014-0624 Approval of the June 30, 2014 Monthly Financial Status Report and ratification of all budget amendments.

6. Human Resources/Scott Fuller

2014-0598 Approval to renew RP015-10, provide on-demand consulting services in support of benefits and pension plans on an annual contract (August 16, 2014 through August 15, 2015), to the McCart Group, Inc., and The Segal Company, base amount $90,000.00. (Staff Recommendation: Approval)

7. Police Services/Charlie Walters

2014-0580 Approval to accept and appropriate donations received during 2nd Quarter of $4,296.05 made to Gwinnett Animal Welfare and Enforcement Shelter. (Staff Recommendation: Approval)

2014-0623 Approval to renew RP008-13, provision of emergency management consulting & recovery services on an annual contract (August 09, 2014 through August 08, 2015), with Leidos, Inc. (formerly known as Science Application International Corporation), total amount $180,975.00. (Staff Recommendation: Approval)

Work Session Agenda Tuesday, August 5, 2014 - 10:00 AM Page 4 III. New Business 8. Transportation/Kim Conroy

2014-0590 Award BL052-14, rehabilitation of unpaved roads, to low bidder, E.R. Snell Contractor, Inc., amount not to exceed $447,800.00. Authorization for Chairman to execute contracts subject to approval by the Law Department and proof of authenticity of bonds. Contracts to follow award. This contract is funded 72% by the 2009 SPLOST Program and 28% by the 2014 SPLOST Program. District 1/Brooks & District 3/Hunter (Staff Recommendation: Award)

2014-0609 Approval/authorization for Chairman to execute Supplemental Agreement No. 1 with C.W. Matthews Contracting Company, Inc., for SR 20 (Peachtree Industrial Boulevard to Burnette Trail) project, F-0019-01, total increase $141,056.25, revised contract amount: $31,967,737.89. Approval for Chairman to execute any and all related documents, subject to approval by Law Department. The construction of this project is funded by the Georgia Department of Transportation. District 1/Brooks (Staff Recommendation: Approval)

2014-0611 Approval/authorization for the Chairman to execute an Intergovernmental Agreement with the City of Snellville regarding jointly funded 2014 SPLOST road improvements. The City will manage sidewalk improvements on Oak Road and on US 78/Main Street. The City will also manage right of way and easement acquisition for intersection improvements on Pharrs Road at both North Road and Ridgedale Drive, PN F-1070-01. The County will reimburse the City for 81% of total project cost up to a maximum county contribution of $2,208,912.00. Approval for Chairman to execute any and all related documents, subject to approval by Law Department. District 3/Hunter (Staff Recommendation: Approval)

9. Water Resources/Ron Seibenhener

2014-0619 Award BL046-14, Rivercliff stream restoration project, to low bidder, The Dickerson Group, Inc., amount not to exceed $297,515.50. Authorization for Chairman to execute contracts subject to approval by the Law Department and proof of authenticity of bonds. Contracts to follow award. District 3/Hunter (Staff Recommendation: Award)

Work Session Agenda Tuesday, August 5, 2014 - 10:00 AM Page 5 III. New Business 9. Water Resources/Ron Seibenhener

2014-0632 Award BL038-14, trenchless stormwater pipe rehabilitation on an annual contract (August 06, 2014 through August 05, 2015), sections A & B to overall low bidder, IPR Southeast, LLC, and sections A & C to low bidder, A&S Paving, Inc., base bid $13,000,000.00. Authorization for Chairman to execute contracts subject to approval by the Law Department and proof of authenticity of bonds. Contracts to follow award. (Staff Recommendation: Award)

IV. Old Business 1. Commissioners

2014-0564 Approval of appointment to the Arts Facility Authority. Term expires June 30, 2018. - Incumbent Lynn Thorndyke. Chairman's Appointment (Tabled on 07/15/2014)

2014-0566 Approval of appointment to the Arts Facility Authority. Term expires June 30, 2017. - Incumbent Dave McMullen. District 3/Hunter (Tabled on 07/15/2014)

2. Planning & Development/Bryan Lackey

2014-0354 Rezoning RZR2014-00011, Applicant: SR Homes, LLC, Owners: McKendree Properties, LP and Estate of Georgia Bishop Slayton, R-ZT & R-100 to R-60, Single-Family Subdivision, District 7 Land Lot 072 Parcels 004A, 056 & 390, 1600 Block of Sever Road, 1200-1300 Blocks of Chadwick Lake Drive, 12.46 Acres. District 4/Heard (Tabled on 07/22/2014)(Public hearing was held)[Planning Department Recommendation: Approve with Conditions][Planning Commission Recommendation: Approve with Conditions]

Work Session Agenda Tuesday, August 5, 2014 - 10:00 AM Page 6 IV. Old Business 3. Support Services/Angelia Parham

2014-0549 Approval/authorization for the Chairman to execute any and all documents necessary to grant 0.345 acres (15,026 square feet) of permanent sewer easement and 0.365 acres (15,905 square feet) of temporary construction easement to Gwinnett County Water and Sewerage Authority. The easements are for the South Berkeley Lake Road Sewer Project on a Gwinnett County owned parcel (West District Aquatic Center, Tax Parcel 6-268-053) located at 4488 Peachtree Industrial Boulevard in Berkeley Lake. Subject to approval by Law Department. District 2/Howard (Tabled on 07/15/2014) (Staff Recommendation: Approval)

V. Adjournment

M E M O R A N D U M To: Chairman Charlotte J. Nash

District 1 Commissioner Brooks District 2 Commissioner Howard

District 3 Commissioner Hunter District 4 Commissioner Heard From: Andrew Vickery, Communications Office The following item(s) will be on the agenda for the BOC business session on August 5, 2014, under the item of business announcements as a resolution of recognition, award, etc., as indicated:

1) Proclamation: Commending John Hinton, Member of the 2014 Krieghoff All-American Sporting

Clays Team Requested by: Chairman Charlotte J. Nash Attendee(s): John Hinton Presented by: Chairman Charlotte J. Nash

c: Glenn Stephens Rebecca Flickinger

Phil Hoskins Tammy Gibson Joe Sorenson Diane Kemp Heather Sawyer Vicki Harrod Debbie Savage Michelle Patterson Tina King

Attorney's Comments

Gwinnett County Board of Commissioners Agenda Request

Agenda Type Approval

Item of Business:

to accept the resignation of Nicaudy Lopez from the Human Relations Commission. Term Expires August 31, 2015.

Authorization:

Staff RecommendationDepartment HeadAttorney

Budgeted Fund Name Current Balance Requested Allocation

Financial Services Use Only

GCID #20140652

Submitted By: Diane Kemp

Working Session: 08/05/2014 Business Session: 08/05/2014 Public Hearing:

Contracts Public HearingGrants

As To FormAgenda Purpose Only

FinanceComments

Director's Initials

Department: Commissioners

Multiple Depts?

Budget Type:

Group With GCID #:

Special Routing:

Date Submitted: 07/28/2014

Working SessionCounty Clerk Use Only

Motion2nd by

VoteTabled

Rezoning Type

Rezoning

FinancialActionRequested

Attachments Resgination Letter

Action New Item

Hold for Pickup?

PH was Held?

Locked by Purchasing No

Chairman's Signature? No

FinDir's Initials

Nicaudy Lopez San Juan, Puerto Rico June 30, 2014

Donald Sequeira Board Chair Gwinnett County Human Relations Commission Lawrenceville, GA

Dear Donald Sequeira:

It is with regret that I tender my resignation from the Gwinnett County Human Relations Commission board of directors, effective immediately. My family and I have decided to permanently establish ourselves in Puerto Rico.

I am grateful for having had the opportunity to serve on the board of this fine organization for the past 2 years, and I offer my best wishes for its continued success.

Sincerely,

Nicaudy Lopez

Attorney's Comments



Item of Business:

to renew RP01310, wrecker services on an annual contract (September 01, 2014 through August 31, 2015), Department ofPolice Services and Department of Support Services, to Lance Wrecker Services, Inc., Statewide Wrecker Service, Inc.,and Willard Wrecker Service, Inc., base amount $95,000.00.

Authorization:

Staff Recommendation ApprovalDepartment Head mbwoods (7/16/2014)Attorney mvstephens (7/24/2014)

Budgeted Fund Name Current Balance Requested AllocationYesYes

Fleet Management Police Fund

* *

$75,000 $20,000


GCID #20140595

Submitted By: Purchasing – Terri Shirley – SEM




FinanceComments

* Individual balances in Professional Services and Outside Repairs are checked asservices are provided. Requested allocation is an estimate based on therecommended base bid. For FY 2014 $35,500 is allocated; and for FY2015 $59,500 issubject to budget approval.

Director's Initialsrsreagan(7/18/2014)

Department: Financial Services

Multiple Depts? Yes

Budget Type: Operating

Group With GCID #:20130509

Special Routing:



Motion2nd by

VoteTabled

Rezoning Type

Rezoning


Attachments Summary sheet, justification letters

Action New Item

Hold for Pickup?

PH was Held?



FinDir's Initialsrsreagan(7/18/2014)

SUMMARY – RP013-10 Wrecker Services on an Annual Contract

PURPOSE: Provide removal of wrecked, disabled, or impounded vehicles. This

service is provided for County owned and citizen owned vehicles.

LOCATION: Various locations throughout Gwinnett County

AMOUNT TO BE SPENT: $95,000.00

PREVIOUS CONTRACT AWARD AMOUNT: $69,200.00

AMOUNT SPENT PREVIOUS CONTRACT: $67,249.41 (10 months usage)

INCREASE/DECREASE

(CURRENT CONTRACT VS. PREVIOUS

CONTRACT):

0%

NUMBER OF BIDS/PROPOSALS MAILED: N/A

NUMBER OF RESPONSES: N/A

PRE-BID/PROPOSAL CONFERENCE HELD

(YES/NO)

IF YES, NUMBER OF FIRMS REPRESENTED:

N/A

REASONS FOR LIMITED RESPONSE (IF

RELEVANT): N/A

RENEWAL OPTION NUMBER This is renewal option four (4) of four (4)

MARKET PRICES COMPARISON (FOR

RENEWALS):

Proposals are evaluated based upon scoring criteria that includes

equipment, experience, office and storage facilities, and references. The

County sets the billable wrecker fees for each towing class and pricing

is not included in the scoring criteria.

PROPOSED CONTRACT TERM: September 01, 2014 through August 31, 2015

COMMENTS: There are no increases for the current contract term over previous contract period. This is a demand usage contract;

usage will vary depending on need.

Page 1 of 2

MEMORANDUM

THRU: Angelia Parham, Director Support Services TO: Steve Murray, Purchasing Associate III Purchasing FROM: Michael M. Lindsey, Director Fleet Management DATE: June 25, 2014 SUBJECT: Recommendation to renew RP013-10; Wrecker Services on an Annual Contract The Department of Support Services recommends renewal of the above referenced contract to the bidders listed below. This is the last renewal option. Class I, II, and III: Zone 1 Lance Wrecker Services, Inc. Zone 2 Statewide Wrecker Service, Inc. Zone 3 Willard Wrecker Service, Inc. Zone 4 Lance Wrecker Services, Inc. Zone 5 Statewide Wrecker Service, Inc. Amount spent previous contract $50,582.75 (09/01/2013 - 06/24/2014) 1. Total obligations requested: $75,000.00 2. Do total obligations agree with “Action Requested”? Yes X No 3. Budgeted: Yes X No 4. Contact name: Michael M. Lindsey Contact phone: 678-442-3303

Page 2 of 2

5. Proposed Funding:

Fiscal Year (FY)

Fund Fund

Center Cost

Center Commitment

Item WBS Element Amount

2014 610 107004 16040004 50404217 $30,500.00

2015 610 107004 16040004 50402417 $44,500.00

6. Transfer required: Yes No ___X___ If yes, transfer from:

Fiscal Year (FY)

Fund Fund

Center Cost

Center Commitment


11.21.13.annual/renew

MEMORANDUM TO: Steve Murray, Purchasing Agent

Purchasing Division, DOFS THROUGH: Joyce Martin, Business Manager

Department of Police Services FROM: Marcia Smith, Projects & Grants Manager

Department of Police Services SUBJECT: Recommendation to renew RP013-10;

Wrecker Services on an Annual Contract DATE: June 25, 2014 REQUESTED ACTION The Department of Police Services recommends renewal of the above referenced contract for the listed zones and classes in the amount of $20,000.00.

Lance Wrecker Services, Inc. – Zone 1 Class 1, 2, & 3

Statewide Wrecker Service, Inc. – Zone 2 Class 1, 2, & 3

Willard Wrecker Service, Inc. – Zone 3 Class 1, 2, & 3

Lance Wrecker Services, Inc. – Zone 4 Class 1, 2, & 3

Statewide Wrecker Service, Inc. – Zone 5 Class 1, 2, & 3 DESCRIPTION To provide Class 1, 2, and 3 wrecker service to the Gwinnett County Police Department. References checked? FINANCIAL 1. Estimated amount to be spent: $20,000.00 2. Amount spent previous contract period: $16,666.66 (9/1/13 – 6/24/14) 3. Do total obligations agree with “Action Requested”? Yes X No 4. Budgeted: Yes X No 5. Contact name: Marcia Smith Contact phone: 770-513-5206 6. Proposed Funding:

Fiscal Year (FY)

Fund Fund

Center Cost

Center Commitment


% of Award Amount

2014 106 113006 21200006 50401000 $5,000.00 25%

2015 106 113006 21200006 50401000 $15,000.00 75%

%

Total $20,000.00 100%

Transfer Required: Yes __ No X_

If Yes, transfer from:

Fiscal Year (FY)

Fund Fund

Center Cost

Center Commitment


X Yes No

Attorney's Comments



Item of Business:

to renew BL05612, purchase of bread on an annual contract (August 08, 2014 through August 07, 2015), Department ofCommunity Services, Department of Corrections, and Sheriff's Department, with Earthgrains Baking Co., base amount$268,000.00. This contract is funded 99% by the General Fund and 1% by the Atlanta Regional Commission.

Authorization:

Staff Recommendation ApprovalDepartment Head rsreagan (7/17/2014)Attorney mvstephens (7/29/2014)


GrantsGeneral

*$241,635**

$2,500$265,500


GCID #20140615

Submitted By: Purchasing Terri Shirley CD




FinanceComments

*Available budget based on approval at the 8/5/14 BOC meeting. **The current balancein Industrial Supplies is checked as items are purchased. The requested allocation is anestimate based on the recommended base bid. For FY 2014, $257,000 is allocated andfor FY 2015, $11,000 is subject to budget approval.

Director's Initialsmbwoods(7/23/2014)


Multiple Depts? Yes

Budget Type: Both


Special Routing:



Motion2nd by

VoteTabled

Rezoning Type

Rezoning


Attachments Summary sheet, justification letters

Action New Item

Hold for Pickup?

PH was Held?



FinDir's Initialsmbwoods(7/23/2014)

SUMMARY – BL056-12 Purchase of Bread on an Annual Contract

PURPOSE: For meal preparation for inmates, detainees, and senior citizens.

LOCATION: Various locations throughout Gwinnett County.



AMOUNT SPENT PREVIOUS CONTRACT: $263,900.00

INCREASE/DECREASE (UNIT PRICES FROM PREVIOUS CONTRACT): 1% Increase



PRE-BID/PROPOSAL CONFERENCE HELD (YES/NO) IF YES, NUMBER OF FIRMS REPRESENTED:

N/A

REASONS FOR LIMITED RESPONSE (IF RELEVANT): N/A

RENEWAL OPTION NUMBER: This is renewal option two (2) of three (3).

MARKET PRICES COMPARISON (FOR RENEWALS):

The market analysis shows an average increase in bread prices of 3% in the last 12 months due to a rise in the cost of grain.

PROPOSED CONTRACT TERM: August 08, 2014 through August 07, 2015

COMMENTS: This is a demand contract and the usage fluctuates depending upon actual number of meals prepared for senior citizens and the inmate population.


MEMORANDUM TO: Chris Duncan, Purchasing Associate II

Purchasing Division, DOFS THROUGH: Darrell Johnson, Interim Warden

Department of Corrections FROM: Darlesa Barron, Business Officer

Department of Corrections SUBJECT: Recommendation to renew BL056-12

Purchase of Bread of Bread on an Annual Contract District 2/ Howard

DATE: March 31, 2014 REQUESTED ACTION The Department of Corrections recommends renewal of the above referenced contract with Earthgrains Baking Company in the amount of $10,000. DESCRIPTION This contract is for the purchase of bread for inmates and employees at the Gwinnett County Comprehensive Complex. The Department provides meals to inmates and Work Release residences housed at the facility. Meals are also provided to staff and correctional officers who are not able to leave the building during their work shifts. References checked? FINANCIAL 1. Estimated amount to be spent: $10,000.00 2. Amount spent previous contract period: $6,500.00 (note: a projected 12 month amount) 3. Do total obligations agree with “Action Requested”? Yes X No 4. Budgeted: Yes X No 5. Contact name: Darlesa Barron Contact phone: 678-407-6050 6. Proposed Funding:

Fiscal Year (FY) Fund Fund

Center Cost

Center Commitment

Item WBS Element Amount % of Award Amount

2014 001 22010001 50701103 $2,000.00 20%

2015 001 22010001 50701103 $8,000.00 80%

Total $10,000.00 100%

Transfer Required: Yes __ No X If Yes, transfer from: Fiscal Year

(FY) Fund Fund Center

Cost Center

Commitment Item WBS Element Amount

X Yes No


MEMORANDUM TO: Chris Duncan

Purchasing Division, DOFS THROUGH: Phil Hoskins, Deputy County Administrator FROM: Erica Potts-Cameron, Business Manager

Department of Community Services

SUBJECT: Recommendation to renew BL056-12 Purchase of Bread on an Annual Contract DATE: April 7, 2014 REQUESTED ACTION The Department of Community Services recommends renewal of the above referenced bid to Earthgrains Baking Company in the amount of $5,000.00. * Grants and General Fund, All Commission Districts This project is funded 50% by Fund 001, and 50% by Fund 200G (grants) DESCRIPTION Purchase bread for senior meals. References checked? FINANCIAL 1. Estimated amount to be spent: $5,000.00. 2. Amount spent previous contract period: $4,400. 00 (projected 12 month amount) 3. Do total obligations agree with “Action Requested”? Yes X__ No 4. Budgeted: Yes X No 5. Contact name: Kristy Ward Contact phone: 770-822-8859 6. Proposed Funding:


Center Cost

Center Commitment


2014 001 24130002 50701303 $1,000.00 20%

2015 001 24130002 50701303 $1,500.00 30%

2014-2015 200G 50701303 G-0231-000001-0017 $1,000.00 20%

2014-2015 200G 50701303 G-0231-000001-0012 $1,500.00 30%

Total $5,000.00 100%

Transfer Required: Yes __ No _X_ If Yes, transfer from: Fiscal Year


Cost Center


x Yes No

MEMORANDUM TO: Chris Duncan, Purchasing Associate II Purchasing Division FROM: Charlotte Quilliams, Business Officer Sheriff’s Office SUBJECT: BL056-12, Purchase of Bread on an Annual Contract DATE: June 11, 2014 The Sheriff’s Office would like to exercise our option to renew the above referenced Annual Contract.

Amount spent previous contract $ 253,000.00 Estimated amount to be spent for current contract $253,000.00 1. Total obligations requested:$ 253,000.00 2. Do total obligations agree with “Action Requested”? Yes X No 3. Budgeted: Yes X No 4. Contact name: Troy Berry Contact phone: 770-619-6417 5. Proposed Funding:


Center Cost

Center Commitment


2014 001 119000 27030001 50701303 $253,000.00

6. Transfer required: Yes No X If yes, transfer from:


Center Cost

Center Commitment


Attorney's Comments



Item of Business:

to renew BL08512, comprehensive materials and field testing services on an annual contract (October 05, 2014 throughOctober 04, 2015), Department of Community Services, Department of Transportation and Department of WaterResources, per the attached recommendation letter, base bid $1,400,00.00 (Negotiated cost savings of approximately$8,647.06). This contract is funded approximately 30% by the 2009 SPLOST, 15% by the 2014 SPLOST, 2% by the 2005SPLOST, and 53% by various other funds.

Authorization:

Staff Recommendation ApprovalDepartment Head rsreagan (7/17/2014)Attorney mvstephens (7/29/2014)

Budgeted Fund Name Current Balance Requested AllocationYes Various * $1,400,000


GCID #20140620

Submitted By: Purchasing Dana Garland SM




FinanceComments

* The current balance of each fund or project for Professional Services is checked asservices are provided. The requested allocation is an estimate based on therecommended base bid. For FY2014, $337,250 is allocated and for FY2015,$1,062,750 is subject to budget approval.

Director's Initialsbjalexzulian(7/22/2014)


Multiple Depts? Yes

Budget Type: Capital


Special Routing:



Motion2nd by

VoteTabled

Rezoning Type

Rezoning


Attachments summary sheet, justification letters

Action New Item

Hold for Pickup?

PH was Held?



FinDir's Initialsbjalexzulian(7/22/2014)

SUMMARY – BL085-12 Comprehensive Materials and Field Testing Services on an Annual Contract

PURPOSE: Perform field and material testing: concrete, asphalt, soil and other miscellaneous testing services.


AMOUNT TO BE SPENT: $1,400,000.00*

PREVIOUS CONTRACT AWARD AMOUNT: $1,438,500.00

AMOUNT SPENT PREVIOUS CONTRACT: $1,008,029.04

INCREASE/DECREASE (CURRENT CONTRACT VS. PREVIOUS CONTRACT):

AMEC Environment & Infrastructure, Inc. 0% ATC Group Services Inc. d/b/a ATC Associates, Inc. -2% ECS Southeast, LLC 0% Geo-Hydro Engineers, Inc. 0% Golder Associates, Inc. 0% MC Squared, Inc. 0% Moreland Altobelli Associates, Inc. 0% NOVA Engineering & Environmental, LLC 0% Piedmont Geotechnical Consultants, Inc. 0% Professional Service Industries, Inc. 0% S&ME, Inc. 0% Sailors Engineering Associates, Inc. 0% Schnabel Dam Engineering, Inc. +3.5% Terracon Consultants, Inc. 0% United Consulting Group, Ltd. 0% Universal Engineering Sciences 0% Willmer Engineering, Inc. +2%




N/A


RENEWAL OPTION NUMBER Renewal option two (2) of three (3)

MARKET PRICES COMPARISON (FOR RENEWALS): N/A

PROPOSED CONTRACT TERM: October 05, 2014 through October 04, 2015

COMMENTS: *This is a demand contract; therefore, usage is contingent on need. Through successful negotiations a cost savings of approximately $8,647.06 was achieved without reduction in the scope of services.


MEMORANDUM TO: Shelley McWhorter

Purchasing Division, DOFS THROUGH: Phil Hoskins, Director

Department of Community Services FROM: Erica Potts-Cameron, Business Manager

Department of Finance SUBJECT: Recommendation to Renew BL085-12

Comprehensive Materials & Field Testing Services on an Annual Contract DATE: July 14, 2014 REQUESTED ACTION The Department of Community Services recommends renewal of the above referenced contract with AMEC Environment & Infrastructure, Inc., ATC Group Services Inc. d/b/a ATC Associates, Inc., ECS Southeast, LLC., Geo-Hydro Engineers, Inc., Golder Associates, Inc., MC Squared, Inc., Moreland Altobelli Associates, Inc., NOVA Engineering & Environmental, LLC., Piedmont Geotechnical Consultants, Inc., Professional Service Industries, Inc., S&ME, Inc., Sailors Engineering Associates, Inc., Schnabel Dam Engineering, Inc., Terracon Consultants, Inc., United Consulting Group, Ltd., Universal Engineering Sciences and Willmer Engineering, Inc.,

DESCRIPTION Provide a variety of tests for ongoing and upcoming projects throughout the county. References checked? __________Yes_____X____No FINANCIAL 1. Estimated amount to be spent: $350,000.00 2. Amount spent previous contract period: $300,000.00 (projected 12 month amount) 3. Do total obligations agree with “Action Requested”? Yes X No 4. Budgeted: Yes X No 5. Contact name: Rick Morris Contact phone: 822-8863 6. Proposed Funding:


Center Cost

Center Commitment


2014 318 216000 50401201 Capital $50,000.00 14%

2015 318 216000 50401201 Capital $125,000.00 36%

2014 319 216000 50401201 Capital $25,000.00 7%

2015 319 216000 50401201 Capital $150,000.00 43%

Total $350,000.00 100%

Transfer Required: Yes __ No __ If Yes, transfer from: Fiscal Year


Cost Center



MEMORANDUM TO: Shelley McWhorter, CPPB

Purchasing Division, DOFS FROM: Martin K. Conroy, P.E., Director

Department of Transportation SUBJECT: Recommendation to renew BL085-12

Comprehensive Materials and Field Testing Services on Annual Contract All Commission Districts

DATE: May 30, 2014 REQUESTED ACTION The Department of Transportation recommends that the County exercise its option to renew the above referenced contract for Comprehensive Materials and Field Testing Services. The current vendors have performed well and prices are reasonable. DESCRIPTION Provide Materials and Field Testing services for SPLOST transportation projects on an as needed basis. References checked? FINANCIAL 1. Estimated amount to be spent: $325,000.00 2. Amount spent previous contract period: $108,029.04 (projected 12 month amount) 3. Do total obligations agree with “Action Requested”? Yes X No 4. Budgeted: Yes X No 5. Contact name: Alan Chapman Contact phone: 770.822.7449 6. Proposed Funding:


Center Cost

Center Commitment


2014 317 50401301 $8,100.00 2.5%

2014 318 50401301 $64,800.00 20%

2014 319 50401301 $8,100.00 2.5%

2015 317 50401301 $24,400.00 7.5%

2015 318 50401301 $195,200.00 60%

2015 319 50401301 $24,400.00 7.5%

Total $325,000.00 100%



Cost Center


X Yes No

MEMORANDUM

TO: Shelley McWhorter, Purchasing Associate III

Purchasing Division, DOFS THROUGH: Ron Seibenhener, Director, Department of Water Resources

Don Joffe, Division Director, Department of Water Resources FROM: Jonathan Semerjian, Section Manager, Department of Water Resources SUBJECT: Recommendation for Renewal of BL085-12

Comprehensive Materials and Field Testing Services on an Annual Price Agreement

DATE: May 30, 2014 REQUESTED ACTION The Department of Water Resources (DWR) recommends renewal of the above referenced contract with all seventeen (17) firms. DESCRIPTION Gwinnett County DWR utilizes this contract during the construction of projects throughout the County. The contract includes, but is not limited to, compaction testing, concrete strength testing and general quality assurance monitoring and testing. EVALUATION This contract is utilized by DOT, DWR and DOCS. Based on the various and specialized needs of the multiple departments, the location of the ongoing and future projects, historical usage of vendors, it was determined that the most cost-effective approach to satisfy the County’s testing needs is to contract with all the firms that qualified. AMEC Environment & Infrastructure, Inc. ATC Group Services Inc. d/b/a ATC Associates, Inc. ECS Southeast, LLC Geo-Hydro Engineers, Inc. Golder Associates, Inc. MC Squared, Inc. Moreland Altobelli Associates, Inc. NOVA Engineering & Environmental, LLC Piedmont Geotechnical Consultants, Inc. Professional Service Industries, Inc. S&ME, Inc. Sailors Engineering Associates, Inc. Schnabel Dam Engineering, Inc. Terracon Consultants, Inc. United Consulting Group, Ltd. Universal Engineering Sciences Willmer Engineering, Inc.

FINANCIAL 1. Estimated amount to be spent: $725,000.00 2. Amount spent previous contract period: $600,000.00 (projected) 3. Do total obligations agree with “Action Requested”? Yes X No 4. Budgeted: Yes X No 5. Contact name: Richard Platto Contact phone: 678-376-6879 6. Proposed Funding:

Fiscal Year (FY)

Fund Fund Center

Cost Center


% of Award

Amount 2014 501 111002 50401201 $72,500.00 10%

2014 504 211000 50401201 $54,375.00 7.5%

2014 591 211000 50401201 $54,375.00 7.5%

2015 501 111002 50401201 $217,500.00 30%

2015 504 211000 50401201 $163,125.00 22.5%

2015 591 211000 50401201 $163,125.00 22.5%

Total $725,000.00 100%

Transfer Required: Yes __ No X__

If Yes, transfer from: Fiscal Year (FY)

Fund Fund Center

Cost Center


Attorney's Comments


Agenda Type Approval/authorization

Item of Business:

to accept grant funds from the State Justice Institute for the Gwinnett Judicial Circuit Superior Court. This funding will beused to contract with the National Center for State Courts (NCSC) to perform a quantitative analysis of the caseload inSuperior Court and make recommendations for ways to improve the Court's system for assigning, calendaring, andmanaging cases. The grant award is in the amount of $50,000.00, with a cash match of $5,000.00 and an in kind match of$20,000.00.

Authorization:

Staff RecommendationDepartment Head PMBoudewyns (7/8/2014)Attorney tacox (7/22/2014)

Budgeted Fund Name Current Balance Requested AllocationNoNo

Grants General Fund

* **

50,000 $5,000


GCID #20140592

Submitted By: kjciccaglione




FinanceComments

*A grant budget will be established upon Board approval.** The amount will be available in TransGrant Fund for FY14 with approval ofrequested transfer. For FY2015, the $2,500 is subject to budget approval.


Department: Administrative Office of the Court

Multiple Depts?


Group With GCID #:

Special Routing:



Motion2nd by

VoteTabled

Rezoning Type

Rezoning


Upon approval, transfer $2,500 within General Fund's General Operating Expense to TransGrant Fund.

Attachments Justification Memorandum, Action List

Action New Item

Hold for Pickup?

PH was Held?


Chairman's Signature?


ACTION REQUESTED – FY 2014-2015 SUPERIOR COURT GRANT

FOR APPROVAL BY THE BOARD OF COMMISSIONERS August 5, 2014 (GCID: 20140592)

1. Acceptance of grant awards from the State Justice Institute; authorization for Chairman or

designee to sign grant application, letter of credit signature cards, and related State Justice Institute forms designating persons authorized to request disbursement of grant funds from State Justice Institute to Gwinnett County.

2. Authorization for Chairman to appoint and designate the Director of the Department of

Financial Services to approve and execute agreements, contracts, and/or amendments as necessary, with State Justice Institute, municipalities, non-profit agencies, County agencies and financial institutions, etc. for project implementation, as specified and approved by the Board of Commissioners subject to Law Department review. The Board of Commissioners authorizes the Chairman to execute such documents, if necessary, or if required by State Justice Institute.

3. Authorization for Chairman to appoint and designate the Director of the Department of

Financial Services to approve and submit financial reports. 4. Authorization for Chairman to designate County staff to establish and adjust budgets as

delegated in the approved Budget Resolution to cover obligations/expenses in accordance with the intent and actions of the Board of Commissioners.

5. Authorization for Chairman to designate County staff to procure goods and services as

delegated in the approved Purchasing Ordinance. 6. Authorization for Chairman to appoint and designate the Director of Finance to serve as the

"Official Representative" of Gwinnett County with the State Justice Institute.

Attorney's Comments


Agenda Type Award

Item of Business:

BL05514, Bethesda Park pool renovations, to low bidder, Poolside, Inc., amount not to exceed $408,107.00. Authorizationfor Chairman to execute contracts subject to approval by the Law Department and proof of authenticity of bonds. Thiscontract is funded by 2009 SPLOST. Contracts to follow award. District 2/Howard

Authorization:

Staff Recommendation AwardDepartment Head pphoskins (7/22/2014)Attorney fsfields (7/25/2014)

Budgeted Fund Name Current Balance Requested AllocationYes 2009 SPLOST * $408,107


GCID #20140613

Submitted By: Purchasing Dana Garland SM




FinanceComments

* Funds available in the Renovations & Improvements Program project.


Department: Community Services

Multiple Depts? No


Group With GCID #:

Special Routing:



Motion2nd by

VoteTabled

Rezoning Type

Rezoning


Attachments summary sheet, recommendation letter, tabulation

Action New Item

Hold for Pickup?

PH was Held?


Chairman's Signature? Yes


SUMMARY – BL055-14 Bethesda Park Pool Renovations

PURPOSE:

Plaster and Tile Installation, caulk replacement, sandblasting, duct sock cleaning, remove existing and installation of new (owner-provided) play structure, installation of evacuator units associated cleaning and misc. associated work.

LOCATION:

District 2/Howard Bethesda Park Pool 225 Bethesda Church Road Lawrenceville


PREVIOUS CONTRACT AWARD AMOUNT: N/A

AMOUNT SPENT PREVIOUS CONTRACT: N/A


N/A

NUMBER OF BIDS/PROPOSALS MAILED: 59 10 planholders

NUMBER OF RESPONSES: 1 1 withdrawal


Yes 1

REASONS FOR LIMITED RESPONSE (IF RELEVANT):

1 – Prefer private sector work 1 – Schedule would not permit 1 – Beyond their experience

RENEWAL OPTION NUMBER N/A


CONTRACT TERM: 120 calendar days after contract execution

COMMENTS:

11.21.13.1time

MEMORANDUM TO: Shelley McWhorter

Purchasing Division, DOFS THROUGH: Phil Hoskins, Deputy County Administrator

Department of Community Services FROM: Erica Potts-Cameron

Department of Community Services SUBJECT: Recommendation for award of BL055-14

Bethesda Park Pool Renovations District 2 / Howard

DATE: July 10, 2014 REQUESTED ACTION The Department of Community Services recommends award of the above referenced procurement to Poolside Inc. in the amount of $408,107.00. DESCRIPTION Two bids were received; the low bidder withdrew their bid because they did not include a portion of the work in their cost. The work includes: mechanical equipment, tile, plaster, caulking, installation of a new aquatic play structure and associated tasks. References checked? FINANCIAL 1. Estimated amount to be spent: $408,107.00 2. Do total obligations agree with “Action Requested”? Yes X No 3. Budgeted: Yes X No 4. Contact name: Rick Morris Contact phone: 770-822-8863 5. Proposed Funding:


Center Cost

Center Commitment


2014 318 216000 50807000 M-0661-53-3-03 $408,107.00 100%

Total $408,107.00 100%



Cost Center


X Yes No

Attorney's Comments



Item of Business:

for the Chairman to execute a contract with the Georgia Department of Human Services (GDHS), to purchasetransportation services for the seniors of Gwinnett County in the amount of $232,707.00. GDHS will provide either groupand/or oneway trips for the period of July 1, 2014 June 30, 2015. This contract is funded 50% by Grants and 50% byGeneral Fund.

Authorization:

Staff Recommendation ApprovalDepartment Head pphoskins (7/22/2014)Attorney fsfields (7/29/2014)

Budgeted Fund Name Current Balance Requested AllocationNoYes

200GGeneral

$160,778.00*** $494.427

$116,353.50$116,353.50


GCID #20140625

Submitted By: klward




FinanceComments

*Funded through Atlanta Regional Commission Aging Program. ** Amount available inGeneral Operating Expenses. For FY 2014, $116,353.50 is allocated and for FY 2015,$116,353.50 is subject to budget approval.


Department: Community Services

Multiple Depts? No


Group With GCID #:

Special Routing:



Motion2nd by

VoteTabled

Rezoning Type

Rezoning


Attachments Justification memo, Contract

Action New Item

Hold for Pickup?

PH was Held?




Attorney's Comments



Item of Business:

to renew RP01611, acquire, rehabilitate and sell foreclosed housing and/or acquire, rehabilitate, manage/operate rentalhousing for the County's Neighborhood Stabilization Program (NSP) on an annual contract (October 24, 2014 throughOctober 23, 2015), with Atlanta Neighborhood Development Partnership, Inc., Gwinnett Window and Door, Inc., and TheMacallan Group, LLC. Base amount is $1,425,000.00, which includes acquisition, rehabilitation and sale/management ofproperties (negotiated cost savings of approximately $38,475.00). The Neighborhood Stabilization Program 3 is funded88% by the Georgia Department of Community Affairs and 12% by the United States Department of Housing & UrbanDevelopment. District 4/Heard

Authorization:

Staff Recommendation ApprovalDepartment Head mbwoods (7/16/2014)Attorney mvstephens (7/24/2014)

Budgeted Fund Name Current Balance Requested AllocationYes Grants 1,657,880.75 1,425,000.00


GCID #20140591

Submitted By: Purchasing Dana Garland JB




FinanceComments

Funded through the U.S. Department of Housing & Urban Development



Multiple Depts? No



Special Routing:



Motion2nd by

VoteTabled

Rezoning Type

Rezoning


Attachments summary sheet, justification

Action New Item

Hold for Pickup?

PH was Held?




SUMMARY – RP016-11 Acquire, Rehabilitate and Sell Foreclosed Single Family Housing and/or Acquire, Rehabilitate,

Manage/Operate Rental Housing for the County’s Neighborhood Stabilization Program (NSP)

on an Annual Contract

PURPOSE:

The County will acquire foreclosed single family homes and rental

properties and the properties will be rehabilitated and sold or rented to

NSP-eligible households. In order to be eligible to purchase a home, the

homebuyer must: (1) not currently own residential property, (2) qualify

for a 30 year fixed rate mortgage, (3) invest 1% of the purchase price

towards buying the home, (4) complete an 8 hour pre‐purchase course

provided by a HUD approved housing counseling organization, (5)

occupy the home as their principal resident, and the total income for all

members of the homebuyer household cannot exceed 120% of the area

median income.

LOCATION: District 4/Heard

AMOUNT TO BE SPENT: $1,425,000.00*

PREVIOUS CONTRACT AWARD AMOUNT: $1,500,000.00

AMOUNT SPENT PREVIOUS CONTRACT: $1,217,909.59 (9 months)

INCREASE/DECREASE


CONTRACT):

0%




(YES/NO)


N/A


RELEVANT): N/A

RENEWAL OPTION NUMBER This is renewal option three (3) of four (4).


RENEWALS):

Proposals were evaluated based upon criteria stated in the proposal

document. The proposal criteria included 30 points for qualifications

and experience, 15 points for approach to providing services, 15 points

for financial stability of the firm, 20 points for references and

timeliness, 10 points for the firm’s employment plan and 10 points for

price. Price became one of the factors in the final scoring, and 20 points

were allowed for optional interviews. This method allows the highest

scoring firms to receive the recommendation for award.

PROPOSED CONTRACT TERM: October 24, 2014 through October 23, 2015

COMMENTS: *This is the amount expected to be used to acquire seven (7) properties. One property is for low income families and

the other six are for middle income families. This cost includes acquisition, rehabilitation and sale/management of properties.

Through successful negotiations a cost savings of approximately $38,475.00 was achieved without a reduction in the scope of

services.

MEMORANDUM TO: Janice Bradshaw, CPPB Purchasing Division THROUGH: Maria Woods

Director of Financial Services FROM: Tanikia Jackson

Grants Manager SUBJECT: Recommendation for renewal of RP016-11, Acquire, Rehabilitate and Sell

Foreclosed Single Family Housing and/or Acquire, Rehabilitate, Manage/Operate Rental Housing for the Countys Neighborhood Stabilization Program (NSP) on an Annual Contract

DATE: July 2, 2014 The Department of Financial Services recommends renewal of the above referenced contract with Gwinnett Window & Door, Inc., The Macallan Group, LLC, and Atlanta Neighborhood Development Partnership, Inc. The program administration firm WFN, Inc. also supports renewal of these contracts. The projected amount to be spent includes acquisition, rehabilitation and sale/management of seven (7) properties.

Amount spent previous contract $1,217,909.59 (9 months) Estimated amount to be spent for current contract $1,425,000.00

1. Total Obligations Requested: $1,425,000.00 2. Do Total Obligations agree with “Action Requested?” Yes 3. Budgeted: Yes X No 4. Contact name: Tanikia Jackson Contact Phone: X 7863 5. Proposed Funding:

Fiscal Year Fund Fund

Center Cost

Center Commitment


2014 251G 50401201 TBD $1,250,000.00

2014 250G 50401201 TBD $ 175,000.00

Attorney's Comments



Item of Business:

of the June 30, 2014 Monthly Financial Status Report and ratification of all budget amendments.

Authorization:

Staff RecommendationDepartment Head rsreagan (7/17/2014)Attorney mvstephens (7/24/2014)

Budgeted Fund Name Current Balance Requested AllocationYes Various *


GCID #20140624

Submitted By: celong




FinanceComments

* This financial status report recognizes all county budget amendments through June2014.



Multiple Depts?

Budget Type:

Group With GCID #:

Special Routing:



Motion2nd by

VoteTabled

Rezoning Type

Rezoning


Attachments June 30, 2014 Monthly Financial Status Report

Action New Item

Hold for Pickup?

PH was Held?




Gwinnett County, Georgia Financial Status Report for the period ended June 30, 2014 (unaudited)

M E M O R A N D U M

TO: Charlotte J. Nash, Chairman District Commissioners Glenn P. Stephens, County Administrator Phil Hoskins, Deputy County Administrator FROM: Maria B. Woods CFO/Director of Financial Services DATE: July 15, 2014 SUBJECT: Monthly Financial Report for the Period Ended June 30, 2014 This report, which includes unaudited information for the fiscal year through June 2014, is prepared by the Department of Financial Services as a summary of revenues and expenditures for all County operating funds. The primary purpose of this monthly report is to provide timely information regarding year-to-date financial performance. This report includes:

Executive Summary Page 2

Financial Summaries by Fund Page 11

Non-departmental Budget Transfers Schedule Page 47

Budget Adjustments by Fund Schedule Page 49

1

Executive Summary Notable events during June and early July included: 1) a small business workshop hosted by Gwinnett County’s Purchasing Division and the Gwinnett Chamber of Commerce, 2) the Purchasing Division’s receipt of the “Achievement of Excellence in Procurement” Award, and 3) the continuation of fiscal year 2015 budget preparation. Highlights from these activities are discussed below. Small Business Workshop Gwinnett County’s Purchasing Division, in partnership with the Gwinnett Chamber of Commerce, hosted its first small business workshop, How to Do Business with the County, on June 18th at the University of Georgia’s Gwinnett Campus. The free workshop gave business owners an opportunity to network with Gwinnett County buyers and to obtain valuable information about conducting business with the County. “Achievement of Excellence in Procurement” Award Gwinnett County’s Purchasing Division recently received the “Achievement of Excellence in Procurement (AEP)” award for 2014 from the National Purchasing Institute (NPI). The AEP award recognizes public and non-profit organizations that obtain high marks in the areas of innovation, professionalism, e-procurement, productivity, and leadership. Gwinnett County is pleased to be the recipient of this award since 1999. Fiscal Year 2015 Budget Preparation The fiscal year 2015 budget planning process continues. As of the date of this report, Departments and Elected Officials have submitted their fiscal year 2015 capital budgets. The capital review team convened on June 18th to begin the evaluation process, and a recommendation was presented to the Chairman on July 14th. Departments are expected to submit their operating budgets, including revenue estimates and decision package proposals, by July 18th. In early September, Departments and Elected Officials will present their business plans to the Chairman’s Budget Review Team for consideration.

2

General Fund (page 11) The General Fund accounts for all County revenues and expenditures that are not restricted to, or accounted for, in other funds. The County’s General Fund supports services that benefit stakeholders, businesses, and residents countywide, such as sheriff, jail, courts, correctional facility, tax commissioner, health and human services, transportation, and elections.

Current year motor vehicle taxes and prior year property taxes make up approximately 62 percent of year-to-date revenues in the General Fund. Current year real and personal property taxes, which make up the largest percentage of the fund’s budget, will be billed and collected later in the year. General Fund tax revenues are down approximately $6.6 million from this time last year, primarily because a portion of motor vehicle ad valorem taxes and intangible recording taxes that were previously recorded in the General Fund are now being recorded in the service districts funds.

General Fund 2014 YTD Revenues by Category

Property Taxes: 61.83%Other Taxes: 5.55%Intergovernmental: 4.64%Charges for Services: 17.57%Fines and Forfeitures: 6.60%Investment Income: 1.00%Miscellaneous: 2.81%

Contributions and Donations and Other Financing Sources are too small to appear in the chart.

3

Non-departmental actual expenditures for 2013 in the graph above exclude a one-time transfer of $51 million to the newly created service district funds to establish a 3-month operating reserve in accordance with the SDS agreement. This expenditure is shown in the FY 2013 Actuals column on page 12. As expected, non-departmental expenditures in the General Fund are currently coming in under budget based on the percentage of the fiscal year that has lapsed. This is because reserves and contingencies, which represent more than 56 percent of the fund’s current annual budget for non-departmental expenditures, always reflect zero dollars expended; reserves and contingencies are budgeted as non-departmental and reallocated to the appropriate department as necessary. Other non-departmental expenditures, including the Gwinnett Hospital Authority, Medical Examiner, Partnership Gwinnett, other governmental agencies, and 800 MHZ maintenance, are currently coming in over budget due to the timing of when payments are made. Pauper burials are coming in over budget as well, due to greater than expected activity.

$- $5 $10 $15 $20 $25 $30 $35 $40

Planning and Development

Board of Commissioners

Probate Court

Solicitor General

Community Services

Police Services

Community Services Elections

Juvenile Court

Tax Assessor

Clerk of Court

District Attorney

Tax Commissioner

Corrections

Transportation

Judiciary

Community Services Subsidies

Non-Departmental

Sheriff

Millions

General Fund Budget vs. Actual by Department June 2014-2013 YTD Expenditures

2013 Actual

2014 Actual

2014 Budget:6/12ths or 50% ofAnnual Budget

4

Community Services Subsidies are over budget based on the percentage of the fiscal year that has lapsed, which is primarily due to the timing of when subsidy payments and payments to other governments are made. Community Services Subsidy payments are generally paid quarterly. As of the date of this report, the County has made three quarterly payments to most Community Services Subsidy recipients. Judiciary expenditures are slightly over budget through the end of June. Budget is transferred from non-departmental reserves at the beginning of each quarter to cover the costs for indigent defense, court interpreter, and court reporters. The result is a higher percentage of actual expenditures compared to budget.

Development and Enforcement Services District Fund

(page 14) The Development and Enforcement Services District Fund is used to account for the revenues and expenditures attributable to the Development and Enforcement Services District. This district includes all properties within unincorporated Gwinnett County. The County is responsible for providing short-term planning and code enforcement services within this district.

Although current year-to-date revenues collected are primarily from licenses and permits, as shown in the chart above, the main revenue source will shift to property taxes later in the year when they are collected. Property taxes represent approximately 62 percent of the fund’s current annual budget.

Revenues in the Development and Enforcement Services District Fund, shown on page 14, are currently coming in higher than this same time last year excluding the one-time transfer to establish a 3-month reserve in 2013. Tax revenues for a portion of motor vehicle ad valorem taxes and intangible recording taxes that were previously collected in the General Fund are now collected in the service district funds.

Development and Enforcement Services District Fund 2014 YTD Revenues by Category

Property Taxes: 11.91%

Other Taxes: 1.17%

Licenses and Permits: 76.29%

Charges for Services: 10.63%

Intergovernmental Revenues, Investment Income, and Miscellaneous Revenues are too small to appear in the chart.

5

Fire and Emergency Medical Services District Fund

(page 15) The Fire and Emergency Medical Services District Fund is used to account for the revenues and expenditures attributable to the Fire and Emergency Medical Services District. This district includes all properties within unincorporated Gwinnett County and all cities except Loganville. Gwinnett County is responsible for providing fire and emergency medical protection within this district. The City of Loganville operates its own fire department, but residents and businesses continue to receive County-provided emergency medical services.

As expected this time of year, the Fire and Emergency Medical Services District Fund temporarily reflects negative equity, as shown on page 15. Equity will become positive later in the year when property taxes are billed and collected, at which time the main revenue source will shift to property taxes. Property taxes represent nearly 79 percent of the fund’s current annual budget.

$- $1.0 $2.0 $3.0 $4.0

Non-Departmental

Police Services


Millions

Development and Enforcement Services District Fund Budget vs. Actual by Department June 2014-2013 YTD Expenditures

2013 Actual

2014 Actual


Fire and Emergency Medical Services District Fund 2014 YTD Revenues by Category

Property Taxes: 32.30%Other Taxes: 3.47%Licenses and Permits: 3.53%Intergovernmental: 1.35%Charges for Services: 57.84%Miscellaneous: 1.51%

Investment Income, Contributions and Donations, and Other Financing Sources are too small to appear in the chart.

6

Revenues in the Fire and Emergency Medical Services District Fund are currently coming in higher than this same time last year excluding the one-time transfer to establish a 3-month reserve in 2013. Tax revenues for a portion of motor vehicle ad valorem taxes and intangible recording taxes that were previously collected in the General Fund are now collected in the service district funds.

Police Services District Fund (page 17) The Police Services District Fund accounts for the revenues and expenditures attributable to the Police Services District. This district includes all properties within unincorporated Gwinnett County and cities that do not operate their own police departments (Berkeley Lake, Buford, Grayson, Dacula, Peachtree Corners, Rest Haven, and Sugar Hill). Gwinnett County is responsible for providing police protection within this district.

The other taxes category in the chart above includes occupation taxes and excise taxes on beer, wine, distilled spirits, and mixed drinks.

$- $10 $20 $30 $40 $50


Non-Departmental

Fire and Emergency Services

Millions

Fire and Emergency Medical Services District Fund Budget vs. Actual by Department June 2014-2013 YTD Expenditures

2013 Actual

2014 Actual


Police Services District Fund 2014 YTD Revenues by Category

Property Taxes: 5.57%Other Taxes: 54.34%Franchise Fees: 12.04%Licenses and Permits: 5.74%Charges for Services: 2.56%Fines and Forfeitures: 18.63%Miscellaneous: 1.12%

Intergovernmental Revenues and Investment Income are too small to appear in the chart.

7

Although more than 54 percent of current year-to-date revenues collected are from other taxes, as shown in the chart on the previous page, the main revenue sources will shift to property taxes and insurance premium taxes later in the year when they are collected. Property taxes and insurance premium taxes represent approximately 59 percent of the fund’s current annual budget. Revenues in the Police Services District Fund, shown on page 17, are currently coming in higher than this same time last year excluding the one-time transfer to establish a 3-month reserve in 2013. Tax revenues for a portion of motor vehicle ad valorem taxes and intangible recording taxes that were previously collected in the General Fund are now being collected in the service district funds.

As shown in the chart above, non-departmental expenditures are currently coming in over budget based on the percentage of the fiscal year that has lapsed. In accordance with the SDS agreement, the County made annual payments totaling $1,620,636 to the cities within the County providing their own police services in April.

$- $5 $10 $15 $20 $25 $30 $35 $40 $45

Solicitor General


Clerk of Recorder's Court

Recorder's Court

Non-Departmental

Police Services

Millions

Police Services District Fund Budget vs. Actual by Department June 2014-2013 YTD Expenditures

2013 Actual

2014 Actual


8

Water and Sewer Operating Fund (page 40) The Water and Sewer Operating Fund supports the operation, maintenance, and capital improvement of the water and sewer system.

Year-to-date Water and Sewer Operating Fund revenues through June 2014 came in approximately $8.3 million above this same time last year. The year-over-year increase in revenues is primarily attributable to a 2 percent increase in water consumption this year over last year, as well as 2014 rate increases. Year-to-date Water and Sewer Operating Fund expenses through June 2014 came in approximately $5.8 million below this same time last year. The year-over-year decrease in operating expenses is primarily attributable to decreases in the transfer to Renewal and Extension. Based on the percentage of the fiscal year that has lapsed, Water and Sewer Operating Fund revenues are approximately 7.4 percent, or $11.3 million, under budget. Charges for services lag by approximately one-half a month and will appear to be understated by approximately $10 million, when compared to budget, until year end when revenues earned in the final period are accrued. Year-to-date Water and Sewer Operating Fund expenses are approximately 7.8 percent, or $10.8 million, under budget based on the percentage of the fiscal year that has lapsed. This variance is primarily due to fluctuations in variable costs that are based on water usage, such as electricity and chemicals. Consumption of water is seasonal in nature, and operating expenses normally increase throughout the summer months when demand is greater.

$- $20 $40 $60 $80 $100 $120 $140 $160

Operating Expenses

Operating Revenues

Millions

Water and Sewer Operating Fund Budget vs. Actual

June 2014-2013 YTD Revenues and Expenses

2013 Actual

2014 Actual


9

Other Funds As planned, more than 91 percent of the budget for the 2003 General Obligation Bond Debt Service Fund (page 13) has been expended. This is due to principal and interest payments made in January. Year-to-date expenditures in the Risk Management Fund (page 45) are currently coming in approximately 10 percent over budget, which is primarily due to annual insurance premiums paid in January and February. Expenditures in this fund are expected to become more in line with budget as the fiscal year progresses.

10

GENERAL FUND (001)

2014 Adopted Budget

Current Annual Budget as of 06/30/2014

Actuals YTD as of 06/30/2014

% Actual to Current Budget


% Actual to 06/30/2013 Budget

Fund Balance January 1 136,199,450$ 136,199,450$ 136,199,450$

Revenues:

Taxes 204,077,641$ 204,077,641$ 26,329,632$ 12.90% 32,417,996$ 15.84%

Intergovernmental 3,481,731 3,855,731 1,812,073 47.00% 1,521,548 47.58%

Charges for Services 25,435,019 25,435,019 6,865,564 26.99% 8,296,333 30.96%

Fines and Forfeitures 4,658,535 4,658,535 2,581,695 55.42% 2,120,408 40.41%

Investment Income 1,223,461 1,223,461 392,936 32.12% 110,374 34.54%

Contributions and Donations 83,661 89,815 25,716 28.63% 22,706 65.63%

Miscellaneous 1,401,814 1,401,814 1,096,977 78.25% 1,167,464 60.81%

Other Financing Sources 199,864 199,864 83,505 41.78% 115,401 57.83%

Total Revenues without Use of Fund Balance 240,561,726 240,941,880 39,188,098 16.26% 45,772,230 18.88%

Use of Fund Balance 742,500 516,656 - 0.00% - 0.00%

TOTAL REVENUES 241,304,226$ 241,458,536$ 39,188,098$ 16.23% 45,772,230$ 15.99%

Appropriations:

Board of Commissioners 1,491,479$ 1,491,479$ 555,718$ 37.26% 542,227$ 45.42%

Tax Assessor 8,758,686 8,703,710 3,612,941 41.51% 3,490,578 40.29%

Tax Commissioner 11,408,689 11,453,689 5,363,214 46.83% 5,359,329 47.00%

Transportation 16,162,829 16,330,289 6,877,049 42.11% 6,824,335 43.44%

Planning and Development 654,445 654,445 194,612 29.74% 186,034 33.06%

Police Services 5,038,119 4,985,897 2,023,086 40.58% 1,814,467 40.16%

Corrections 13,787,765 13,769,822 6,307,508 45.81% 6,033,504 44.74%

Community Services 4,179,298 4,214,136 1,678,077 39.82% 1,711,037 42.07%

Community Services Subsidies:

Atlanta Regional Commission 840,100 840,100 625,650 74.47% 618,825 75.00%

Board of Health 1,489,896 1,489,896 1,117,422 75.00% 1,117,422 75.00%

Coalition for Health and Human Services 55,074 55,074 41,305 75.00% 41,305 75.00%

Department of Family and Children's Services 371,768 371,768 278,826 75.00% 278,826 75.00%

Forestry 8,698 8,698 8,698 100.00% 9,549 100.00%

Indigent Medical 225,000 225,000 168,750 75.00% 168,750 75.00%

Library In-House Services 771,887 771,887 329,581 42.70% 344,300 44.99%

Library Subsidy 15,368,068 15,368,068 11,505,218 74.86% 10,963,551 72.52%

Mental Health 768,297 768,297 576,223 75.00% 576,223 75.00%

Total Community Services Subsidies 19,898,788 19,898,788 14,651,673 73.63% 14,118,751 71.93%

Community Services - Elections 5,374,669 5,352,518 1,685,146 31.48% 1,111,731 42.33%

Juvenile Court 6,326,012 6,761,486 3,236,819 47.87% 3,127,644 50.07%

Sheriff 73,391,448 73,926,440 35,855,863 48.50% 34,891,467 48.57%

Immigration Customs Enforcement 1,387,884 1,387,884 697,305 50.24% 607,659 46.37%

Clerk of Court 9,444,653 9,444,653 4,379,929 46.37% 4,307,419 46.79%

Judiciary 16,535,495 19,469,195 10,269,243 52.75% 10,312,741 55.64%

Probate Court 2,036,321 2,071,771 961,110 46.39% 919,933 45.88%

District Attorney 11,164,820 11,426,394 5,301,163 46.39% 5,038,188 47.72%

Solicitor General 3,654,887 3,664,987 1,657,172 45.22% 1,616,839 43.59%

YTD financial report 2014 gwinnettcounty

The General Fund is the primary tax and operating fund for all County revenues and expenditures that are not accounted for in other funds.

FY 2014 FY 2013

11


GENERAL FUND (001) continued

2014 Adopted Budget






Non-Departmental:

Compensation Reserve 450,000 450,000 - 0.00% - 0.00%

Contingency 1,546,522 1,016,374 - 0.00% - 0.00%

Contribution to Capital 2,000,000 2,000,000 1,000,000 50.00% 1,123,165 50.00%

Contribution to Transit 3,995,299 3,995,299 1,997,650 50.00% 1,382,787 50.00%

Grant Match 200,000 200,000 - 0.00% - 0.00%

Gwinnett Hospital Authority 1,000,000 1,000,000 1,000,000 100.00% 1,000,000 100.00%

Inmate Housing Reserve 100,000 100,000 - 0.00% - 0.00%

Prisoner Medical Reserve 2,000,000 1,434,408 - 0.00% - 0.00%

Judicial Reserve 200,000 200,000 - 0.00% - 0.00%

Medical Examiner 1,238,413 1,238,413 721,438 58.26% 699,523 58.72%

Other Miscellaneous 143,485 143,485 49,524 34.52% 89,269 22.79%

Other Post-Employment Benefit Reserve - 7,105 - 0.00% - 0.00%

Pauper Burial 90,000 90,000 69,955 77.73% 99,250 58.38%

Partnership Gwinnett 500,000 500,000 400,000 80.00% - 0.00%

Fuel/Parts Reserve 125,000 125,000 - 0.00% - 0.00%

Indigent Defense Reserve 6,000,000 3,812,600 - 0.00% - 0.00%

Court Reporters Reserve 2,200,000 1,274,600 - 0.00% - 0.00%

Court Interpreters Reserve 565,000 336,650 - 0.00% - 0.00%

Pension Reserve - 155,549 - 0.00% - 0.00%

Motor Vehicle Contributions 5,523,357 5,523,357 - 0.00% - 0.00%

Contribution to Service District Funds - - - - 51,129,401 100.00%

800 MHZ Maintenance 2,653,952 2,653,952 2,528,565 95.28% 2,409,997 98.29%

Other Governmental Agencies 76,911 194,161 109,152 56.22% 48,746 13.27%

Total Non-Departmental 30,607,939 26,450,953 7,876,284 29.78% 57,982,138 71.66%

TOTAL APPROPRIATIONS 241,304,226$ 241,458,536$ 113,183,912$ 46.88% 159,996,021$ 55.91%

Projected Fund Balance December 31 135,456,950$ 135,682,794$

Fund Balance as of Report Date 20,121,545$ 62,203,636$

Number of months available using fund balance 3.1

FY 2014 FY 2013

12


2003 GENERAL OBLIGATION BOND DEBT SERVICE FUND (951)

2014 Adopted Budget







Revenues:

Taxes 5,858,742$ 5,858,742$ 387,274$ 6.61% 478,868$ 8.37%

Intergovernmental 18,817 18,817 10,226 54.34% 9,465 50.30%

Investment Income 100 100 9 9.00% 10 0.05%

TOTAL REVENUES 5,877,659$ 5,877,659$ 397,509$ 6.76% 488,343$ 8.48%

Appropriations:

Debt Service 4,173,525$ 4,173,525$ 3,800,288$ 91.06% 24,479,705$ 95.73%

Total Appropriations without Contribution to Fund Balance 4,173,525 4,173,525 3,800,288 91.06% 24,479,705 95.73%

Contribution to Fund Balance 1,704,134 1,704,134 - 0.00% - -



Fund Balance as of Report Date 6,954,980$

The 2003 General Obligation Bond Debt Service Fund accounts for the accumulation of resources for, and the payment of, general long-term debt principal and interest related to the 2003 detention center construction bonds. Principal and interest are paid in January and interest only is paid again in July.

FY 2014 FY 2013

13


DEVELOPMENT AND ENFORCEMENT SERVICES DISTRICT FUND (104)

2014 Adopted Budget







Revenues:

Taxes 5,801,801$ 5,801,801$ 281,896$ 4.86% -$ 0.00%

Licenses and Permits 2,533,782 2,536,782 1,644,034 64.81% 1,787,564 57.39%

Intergovernmental - - 9,319 - - -

Charges for Services 323,560 323,560 228,944 70.76% 205,825 61.08%

Investment Income 28,224 28,224 3,001 10.63% 1,469 48.97%

Miscellaneous - - 4,652 - 2,586 81.58%

Other Financing Sources 385,788 385,788 - 0.00% - 0.00%

Operating Transfer In - 3 Month Reserve - - - - 2,859,512 100.00%

TOTAL REVENUES 9,073,155$ 9,076,155$ 2,171,846$ 23.93% 4,856,956$ 38.47%

Appropriations:

Planning and Development 6,253,279$ 6,209,311$ 2,650,921$ 42.69% 2,487,552$ 41.79%

Police Services 2,546,509 2,517,891 1,159,193 46.04% 1,128,009 46.93%

Non-Departmental 85,500 90,129 - 0.00% - 0.00%


Contribution to Fund Balance 187,867 258,824 - 0.00% - 0.00%




The Development and Enforcement Services District Fund is used to account for the revenues and expenditures attributable to the Development and Enforcement Services District. Gwinnett County is responsible for providing short-term planning and code enforcement services within this district. This District includes all properties within unincorporated Gwinnett County.

FY 2014 FY 2013

14


FIRE AND EMERGENCY MEDICAL SERVICES DISTRICT FUND (102)

2014 Adopted Budget







Revenues:

Taxes 75,324,546$ 75,324,546$ 3,607,566$ 4.79% -$ 0.00%

Licenses and Permits 736,326 736,326 355,415 48.27% 334,593 42.99%



Investment Income - - 13,698 - 7,030 20.83%

Contributions and Donations - - 100 - 745 -

Miscellaneous 27,024 77,761 152,036 195.52% 61,635 72.38%

Other Financing Sources 3,425,046 3,425,046 616 0.02% - 0.00%


TOTAL REVENUES 93,724,919$ 93,775,656$ 10,097,754$ 10.77% 27,398,601$ 25.50%

Appropriations:

Planning and Development 611,884$ 611,884$ 302,461$ 49.43% 285,621$ 47.81%

Fire and Emergency Services 91,980,421 91,165,823 40,645,793 44.58% 38,236,247 46.75%



Contribution to Fund Balance 212,414 1,046,757 - 0.00% - 0.00%



Fund Deficit as of Report Date (429,923)$

FY 2014 FY 2013

The Fire and Emergency Medical Services District Fund is used to account for the revenues and expenditures attributable to the Fire and Emergency Medical Service District. This district includes all properties within unincorporated Gwinnett County and all cities except Loganville. Gwinnett County is responsible for providing fire and emergency medical protection within this district. The City of Loganville operates its own fire department, but residents and businesses will continue to receive county-provided emergency medical services.

15


2014 Adopted Budget






Fund Balance January 1 812,527$ 812,527$ 812,527$

Revenue:

Investment Income 5,603$ 5,603$ 2,433$ 43.42% 432$ 36.00%

Total Revenues without Use of Fund Balance 5,603 5,603 2,433 43.42% 432 36.00%


TOTAL REVENUES 23,750$ 23,750$ 2,433$ 10.24% 432$ 2.57%

Appropriations:

Loganville Emergency Medical Services 23,750$ 23,750$ 2,787$ 11.73% -$ 0.00%

TOTAL APPROPRIATIONS 23,750$ 23,750$ 2,787$ 11.73% -$ 0.00%

Projected Fund Balance December 31 794,380$ 794,380$

Fund Balance as of Report Date 812,173$

LOGANVILLE EMERGENCY MEDICAL SERVICES DISTRICT FUND (103)

The Loganville Emergency Medical Services District Fund is used to account for the revenues and expenditures attributable to the Loganville Emergency Medical Services District. This district includes all properties within the portion of incorporated Loganville that lie within Gwinnett County. The County is responsible for providing emergency medical services within this district. The majority of expenditures are recorded in the fall based upon the certified property tax digest as outlined in the intergovernmental agreement with the City of Loganville.

FY 2014 FY 2013

16


POLICE SERVICES DISTRICT FUND (106)

2014 Adopted Budget







Revenues:

Taxes 52,598,220$ 52,598,220$ 17,824,857$ 33.89% 16,354,243$ 34.93%

Insurance Premium Taxes 27,143,782 27,143,782 - 0.00% - 0.00%

Licenses and Permits 4,319,521 4,319,521 1,422,600 32.93% 1,329,644 30.88%


Charges for Services 1,271,328 1,271,328 634,587 49.92% 635,226 68.39%

Fines and Forfeitures 9,495,579 9,495,579 4,615,523 48.61% 4,010,912 43.91%


Miscellaneous 182,545 208,395 277,239 133.04% 165,794 48.37%

Other Financing Sources 1,712,523 1,712,523 - 0.00% - 0.00%


TOTAL REVENUES 96,759,110$ 96,784,960$ 24,863,023$ 25.69% 50,010,692$ 41.77%

Appropriations:


Police Services 89,346,649 88,741,187 38,413,165 43.29% 38,335,998 46.97%

Recorder's Court 1,663,154 1,735,654 842,531 48.54% 822,193 50.39%

Solicitor General 640,056 640,056 341,209 53.31% 298,009 44.29%

Clerk of Recorder's Court 1,363,946 1,363,946 629,132 46.13% 593,798 45.72%

Non-Departmental 2,955,836 2,863,775 1,620,636 56.59% 1,620,636 32.85%






The Police Services District Fund is used to account for the revenues and expenditures attributable to the Police Services District. This district includes all properties within unincorporated Gwinnett County and cities that do not operate their own police departments (Berkeley Lake, Buford, Grayson, Dacula, Peachtree Corners, Rest Haven, and Sugar Hill). Gwinnett County is responsible for providing police protection within this district.

FY 2014 FY 2013

17


RECREATION FUND (105)

2014 Adopted Budget







Revenues:

Taxes 23,039,114$ 23,039,114$ 1,531,950$ 6.65% 1,915,696$ 8.08%




Contributions and Donations 2,600 2,600 - 0.00% - 0.00%

Miscellaneous 1,794,981 1,794,981 1,253,952 69.86% 1,209,931 64.67%

Other Financing Sources - - - - 2,261 -

TOTAL REVENUES 28,876,112$ 28,876,112$ 5,042,096$ 17.46% 5,164,948$ 17.56%

Appropriations:

Community Services 28,717,963$ 28,589,932$ 12,690,609$ 44.39% 12,186,876$ 41.20%

Support Services 141,362 141,362 71,434 50.53% 42,730 31.35%

Non-Departmental 15,000 20,294 - 0.00% - -


Contribution to Fund Balance 1,787 124,524 - 0.00% - -




FY 2014 FY 2013

The Recreation Fund is used to account for the operations and maintenance of County parks and recreational facilities. Financing is provided by a specific property tax levy and miscellaneous revenues including admissions, concessions, and sport activity fees.

18


2014 Adopted Budget







Revenues:

Charges for Services 116,952$ 116,952$ 1,873$ 1.60% 2,743$ 2.37%

Investment Income 3,681 3,681 1,325 36.00% - 0.00%

TOTAL REVENUES 120,633$ 120,633$ 3,198$ 2.65% 2,743$ 2.34%

Appropriations:

Transportation 62,507$ 62,507$ 26,254$ 42.00% 10,851$ 17.43%

Total Appropriations without Contribution to Fund Balance 62,507 62,507 26,254 42.00% 10,851 17.43%


TOTAL APPROPRIATIONS 120,633$ 120,633$ 26,254$ 21.76% 10,851$ 9.24%



SPEED HUMP FUND (003)

The Speed Hump Fund supports the County’s speed hump program. Revenues are generated from properties benefiting from existing speed humps for the purpose of maintenance. Charges for Services are collected as special assessment fees in the fourth quarter with property tax collections.

FY 2014 FY 2013

19


2014 Adopted Budget







Revenues:

Charges for Services 6,803,751$ 6,816,008$ 113,455$ 1.66% 129,826$ 1.86%

Investment Income 6,098 6,098 4,064 66.64% 266 5.91%

Miscellaneous - - 21,344 - - -

Total Revenues without Use of Fund Balance 6,809,849 6,822,106 138,863 2.04% 130,092 1.87%


TOTAL REVENUES 7,447,664$ 7,459,921$ 138,863$ 1.86% 130,092$ 1.75%

Appropriations:

Transportation 7,447,664$ 7,459,921$ 2,959,316$ 39.67% 2,850,940$ 38.41%




STREET LIGHTING FUND (002)

The Street Lighting Fund supports the County’s street light program. Revenues are generated from properties benefiting from existing street lights for the purpose of utility payments. Charges for Services are collected as special assessment fees in the fourth quarter with property tax collections.

FY 2014 FY 2013

20


2014 Adopted Budget







Revenues:


Investment Income 1,721 1,721 869 50.49% 649 192.01%

Total Revenues without Use of Fund Balance 800,114 800,114 313,737 39.21% 265,024 37.45%

Use of Fund Balance 1,104,320 1,104,320 - 0.00% - 0.00%

TOTAL REVENUES 1,904,434$ 1,904,434$ 313,737$ 16.47% 265,024$ 13.49%

Appropriations:

Clerk of Court 1,904,434$ 1,904,434$ -$ 0.00% -$ 0.00%

TOTAL APPROPRIATIONS 1,904,434$ 1,904,434$ -$ 0.00% -$ 0.00%



AUTHORITY IMAGING FUND (020)

The Authority Imaging Fund accounts for revenues received from fees collected by the Clerk of Superior Court Authority for document printing. These monies must be used for the development, implementation, and maintenance of a state-wide automated information system.

FY 2014 FY 2013

21


2014 Adopted Budget







Revenues:


Miscellaneous 7,800 7,800 3,828 49.08% 3,418 52.52%



TOTAL REVENUES 81,509$ 81,509$ 41,726$ 51.19% 36,017$ 51.90%

Appropriations:

Corrections 81,509$ 81,509$ 24,806$ 30.43% 28,676$ 41.32%




The Corrections Inmate Fund accounts for proceeds received from commissary sales to provide recreational materials for the benefit of the inmates at the Corrections Facility.

FY 2014 FY 2013

CORRECTIONS INMATE FUND (085)

22


2014 Adopted Budget







Revenues:

Fines and Forfeitures 871,993$ 871,993$ 399,006$ 45.76% 406,168$ 46.42%

Investment Income 1,544 1,544 616 39.90% 719 48.55%

Miscellaneous - - 3,038 - 1,062 82.97%



TOTAL REVENUES 1,240,470$ 1,240,470$ 402,660$ 32.46% 407,949$ 36.39%

Appropriations:

District Attorney 492,064$ 492,064$ 225,045$ 45.73% 204,779$ 46.01%

Solicitor General 748,406 748,406 257,726 34.44% 254,536 37.66%

TOTAL APPROPRIATIONS 1,240,470$ 1,240,470$ 482,771$ 38.92% 459,315$ 40.98%



FY 2014 FY 2013

CRIME VICTIMS ASSISTANCE FUND (075)

The Crime Victims Assistance Fund accounts for revenues received from a five percent (5%) charge collected on fines within the Recorders, Juvenile, State, Superior, and Magistrate Courts of Gwinnett County. Revenues are also received from five percent (5%) of fines from municipalities within Gwinnett County. These funds must be used to provide assistance to crime victims. Revenue is split between the Solicitor's and District Attorney's offices. The Revenue collected is distributed as follows: • Superior Court Fines - 100% District Attorney • State Court Fines - 100% Solicitor • Municipal Recorder's Court - Total less subsidies, if any, with the remainder 55% Solicitor and 45% District Attorney • Magistrate Court, Recorder's Court, and Juvenile Court - 55% Solicitor and 45% District Attorney • Interest Earned Dividends - 55% Solicitor and 45% District Attorney

23


DISTRICT ATTORNEY FEDERAL ASSET SHARING FUND (080)

2014 Adopted Budget







Revenues:

Fines and Forfeitures -$ 201$ 316$ 157.21% 84,509$ 100.00%

Investment Income 533 533 2,453 460.23% 207 40.51%

Total Revenues without Use of Fund Balance 533 734 2,769 377.25% 84,716 99.64%


TOTAL REVENUES 215,000$ 215,201$ 2,769$ 1.29% 84,716$ 29.26%

Appropriations:

District Attorney 215,000$ 215,201$ 77,761$ 36.13% 58,364$ 20.16%




The District Attorney Federal Asset Sharing Fund accounts for revenues received from an equitable sharing agreement between the Department of Justice and the Gwinnett County District Attorney for proceeds from confiscations. The law states that any money or property confiscated in this manner shall be used for restricted purposes, and all expenditures are validated against federal and state guidelines.

FY 2014 FY 2013

24


2014 Adopted Budget







Revenues:

Charges for Services 13,171,800$ 13,171,800$ 6,690,670$ 50.80% 5,403,215$ 38.37%


Miscellaneous - - 11,319 - 3,717 84.48%



TOTAL REVENUES 17,960,734$ 17,783,549$ 6,788,568$ 38.17% 5,454,925$ 32.31%

Appropriations:

Police Services 14,460,734$ 14,279,879$ 5,842,156$ 40.91% 5,332,175$ 39.55%

Non-Departmental 3,500,000 3,503,670 3,220,837 91.93% 3,133,741 92.17%




E-911 FUND (095)

The E-911 Fund accounts for operations of the E-911 Communications Center. Revenues are primarily received from subscriber fees remitted by wired and wireless telecommunication providers. Expenditures must comply with O.C.G.A., Title 46, Chapter 5, Article 2, Part 4.

FY 2014 FY 2013

25


2014 Adopted Budget







Revenues:


TOTAL REVENUES 63,751$ 63,751$ 24,292$ 38.10% 32,005$ 47.17%

Appropriations:

Juvenile Court 63,735$ 63,735$ 24,110$ 37.83% 28,974$ 42.70%

Total Appropriations without Contribution to Fund Balance 63,735 63,735 24,110 37.83% 28,974 42.70%

Contribution to Fund Balance 16 16 - 0.00% - -




JUVENILE COURT SUPERVISION FUND (030)

The Juvenile Court Supervision Fund accounts for revenues collected as supervision fees from those who are placed under the courts’ formal or informal supervision in order for the court to use those collections toward expenses for specific ancillary services.

FY 2014 FY 2013

26


2014 Adopted Budget







Revenue:

Fines and Forfeitures -$ 35,879$ 67,367$ 187.76% 176,879$ 100.00%

Total Revenues without Use of Fund Balance - 35,879 67,367 187.76% 176,879 100.00%


TOTAL REVENUES 1,119,152$ 1,119,152$ 67,367$ 6.02% 176,879$ 12.22%

Appropriations:

Police Special Investigation Operations 1,119,152$ 1,119,152$ 274,817$ 24.56% 114,282$ 7.90%




The Police Special Justice Fund accounts for revenues resulting from the U.S. Department of Justice confiscation of money or the sale of property from illegal drug and narcotics activities. The law states that any money or property confiscated in this manner shall be used for restricted purposes, and all expenditures are validated against federal and state guidelines.

FY 2014 FY 2013

POLICE SPECIAL JUSTICE FUND (070)

27


2014 Adopted Budget







Revenue:


Miscellaneous - - 980 - 1,191 146.31%

Other Financing Sources - - - - 230,976 -

Total Revenues without Use of Fund Balance - 186,816 225,248 120.57% 403,949 234.05%


TOTAL REVENUES 876,747$ 876,747$ 225,248$ 25.69% 403,949$ 31.22%

Appropriations:

Police Services 876,747$ 876,747$ 123,241$ 14.06% 402,688$ 31.12%




FY 2014 FY 2013

POLICE SPECIAL STATE FUND (072)

The Police Special State Fund accounts for revenues resulting from the State of Georgia’s confiscation of money or the sale of property from illegal drug and narcotics activities. The law states that any money or property confiscated in this manner shall be used for restricted purposes, and all expenditures are validated against federal and state guidelines.

28


2014 Adopted Budget







Revenues:




TOTAL REVENUES 574,000$ 574,000$ 274,352$ 47.80% 190,756$ 35.61%

Appropriations:

Sheriff Inmate Store Operations 574,000$ 574,000$ 147,160$ 25.64% 110,555$ 20.64%




SHERIFF INMATE FUND (090)

The Sheriff Inmate Fund accounts for proceeds received from commissary sales to provide recreational materials for the benefit of the inmates at the Detention Center.

FY 2014 FY 2013

29


2014 Adopted Budget







Revenues:



Total Revenues without Use of Fund Balance 232 14,513 30,499 210.15% 36,597 99.50%


TOTAL REVENUES 50,232$ 64,513$ 30,499$ 47.28% 36,597$ 15.48%

Appropriations:

Sheriff Special Operations 50,232$ 64,513$ -$ 0.00% 109,870$ 46.46%

TOTAL APPROPRIATIONS 50,232$ 64,513$ -$ 0.00% 109,870$ 46.46%



SHERIFF SPECIAL JUSTICE FUND (065)

The Sheriff Special Justice Fund accounts for revenues resulting from the U.S. Department of Justice confiscation of money or the sale of property from illegal drug and narcotics activities. The law states that any money or property confiscated in this manner shall be used for restricted purposes, and all expenditures are validated against federal and state guidelines.

FY 2014 FY 2013

30


2014 Adopted Budget







Revenues:



Total Revenues without Use of Fund Balance 881 104,601 115,915 110.82% 121,870 99.76%


TOTAL REVENUES 150,881$ 254,601$ 115,915$ 45.53% 121,870$ 12.58%

Appropriations:

Sheriff Special Operations 150,881$ 254,601$ 184,117$ 72.32% 352,544$ 36.39%




SHERIFF SPECIAL TREASURY FUND (066)

The Sheriff Special Treasury Fund accounts for revenues resulting from the U.S. Department of Treasury confiscation of money or the sale of property from illegal drug and narcotics activities. The law states that any money or property confiscated in this manner shall be used for restricted purposes, and all expenditures are validated against federal and state guidelines.

FY 2014 FY 2013

31


2014 Adopted Budget







Revenues:

Investment Income 164$ 164$ 61$ 37.20% 68$ 48.23%

Other Financing Sources - - 2,025 - - -

Total Revenues without Use of Fund Balance 164 164 2,086 1271.95% 68 48.23%


TOTAL REVENUES 108,800$ 108,800$ 2,086$ 1.92% 68$ 0.05%

Appropriations:

Sheriff Special Operations 108,800$ 108,800$ 10,000$ 9.19% -$ 0.00%

TOTAL APPROPRIATIONS 108,800$ 108,800$ 10,000$ 9.19% -$ 0.00%



The Sheriff Special State Fund accounts for revenues resulting from the State of Georgia’s confiscation of money or the sale of property from illegal drug and narcotics activities. The law states that any money or property confiscated in this manner shall be used for restricted purposes, and all expenditures are validated against federal and state guidelines.

FY 2014 FY 2013

SHERIFF SPECIAL STATE FUND (067)

32


2014 Adopted Budget







Revenues:

Taxes 825,000$ 825,000$ 421,988$ 51.15% 378,211$ 47.28%


Charges for Services 975,000 975,000 491,066 50.37% 474,141 48.33%


Use of Fund Balance 489,056 489,056 - 0.00% - -

TOTAL REVENUES 2,689,056$ 2,689,056$ 1,313,054$ 48.83% 1,252,352$ 57.42%

Appropriations:

Financial Services 31,166$ 31,166$ 15,083$ 48.40% 19,485$ 49.92%

Stadium Debt 2,657,890 2,657,890 1,618,045 60.88% 1,058,045 49.98%




FY 2014 FY 2013

STADIUM FUND (055)

The Stadium Fund accumulates stadium-related revenues in order to pay debt service on the Stadium construction bonds and insurance expenditures. Motor vehicle rental excise taxes are receipted one month in arrears. Intergovernmental revenue is realized in the form of a one-time annual payment from the Gwinnett Convention and Visitors Bureau in January. Charges for Services revenues from the Braves ticket sales, parking, rental fees, and naming rights are received in April, June, and October. Debt service payments occur bi-annually in January and July.

33


2014 Adopted Budget







Revenues:

Licenses and Permits 15,000$ 15,000$ 23,720$ 158.13% 11,096$ 91.55%

TOTAL REVENUES 15,000$ 15,000$ 23,720$ 158.13% 11,096$ 91.55%

Appropriations:

Planning and Development 15,000$ 15,000$ -$ 0.00% -$ 0.00%

TOTAL APPROPRIATIONS 15,000$ 15,000$ -$ 0.00% -$ 0.00%



TREE BANK FUND (040)

This fund accounts for activities related to the Gwinnett County Buffer, Landscape and Tree Ordinance. During the permitting process, the developer has the option to pay money when the required tree density units cannot be met on site. The monies collected must be used by the Department of Planning and Development, Community Services and/or Support Services for the planting of trees at parks, greenways, fire stations, and libraries within the same commission district in which the development is located or within five miles of such district. Alternate planning locations may be approved by the Director of the Department of Planning and Development. Expenditures for this fund occur as projects are identified and approved.

FY 2014 FY 2013

34


2014 Adopted Budget







Revenues:

Taxes 6,904,647$ 6,904,647$ 3,376,954$ 48.91% 3,074,942$ 46.55%

Charges for Services 100 100 - 0.00% - 0.00%

Investment Income 8,000 8,000 607 7.59% 4,467 51.85%



TOTAL REVENUES 7,103,673$ 7,103,673$ 3,377,561$ 47.55% 3,079,409$ 43.00%

Appropriations:

Tourism 2,169,268$ 2,169,268$ 1,573,683$ 72.54% 1,047,595$ 47.16%

Gwinnett Center Debt 4,934,405 4,934,405 1,324,703 26.85% 1,362,728 27.58%




TOURISM FUND (050)

The Tourism Fund accounts for the collection and disbursement of hotel/motel tax revenue in accordance with State Law which includes debt service payments for the Gwinnett Center and parking facility. Hotel-Motel taxes are receipted one month in arrears. Other expenses associated with this fund are quarterly payments to the Gwinnett Convention and Visitors Bureau per a management agreement. Debt service payments occur biannually in March and September.

FY 2014 FY 2013

35


2014 Adopted Budget






Net Position January 1 650,049$ 650,049$ 650,049$

Revenues:


Miscellaneous - Rents 714,350 714,350 391,201 54.76% 334,780 48.02%

Total Revenues without Use of Net Position 849,350 849,350 471,146 55.47% 414,477 49.57%

Use of Net Position 11,431 11,431 - 0.00% - 0.00%

TOTAL REVENUES 860,781$ 860,781$ 471,146$ 54.73% 414,477$ 49.08%

Appropriations:

Transportation* 860,781$ 860,781$ 357,703$ 41.56% 327,465$ 38.77%


Projected Net Position December 31 638,618$ 638,618$

Net Position as of Report Date 763,492$

* Includes amounts transferred to the renewal and extension fund for capital improvement purposes.

AIRPORT OPERATING FUND (520)

The Airport Operating Fund accounts for the operation and maintenance of the County airport, Briscoe Field.

FY 2014 FY 2013

36


2014 Adopted Budget






Net Position January 1 687,054$ 687,054$ 687,054$

Revenues:


Investment Income 12,321 12,321 1,526 12.39% 955 30.23%

Miscellaneous 273,700 273,700 128,239 46.85% 262,396 977.78%

Other Financing Sources 3,995,299 3,995,299 1,997,650 50.00% 1,382,787 49.64%

TOTAL REVENUES 7,925,943$ 7,925,943$ 3,826,199$ 48.27% 3,605,599$ 51.38%

Appropriations:

Financial Services 77,653$ 77,653$ 30,972$ 39.89% 36,800$ 50.03%

Transportation 7,805,369 7,805,369 3,193,796 40.92% 3,155,842 41.05%

Total Appropriations without Working Capital Reserve 7,883,022 7,883,022 3,224,768 40.91% 3,192,642 41.14%

Working Capital Reserve 42,921 42,921 - 0.00% - -


Projected Net Position December 31 729,975$ 729,975$

Net Position as of Report Date 1,288,485$

The Local Transit Operating Fund accounts for the operation and maintenance of the Transit System. Revenues are received from fares and a contribution from the General Fund.

FY 2014 FY 2013

LOCAL TRANSIT OPERATING FUND (515)

37


2014 Adopted Budget






Net Position January 1 8,513,738$ 8,513,738$ 8,513,738$

Revenues:

Taxes (Non-exclusive Franchise Fees) 720,000$ 720,000$ 181,076$ 25.15% 211,247$ 27.65%



Miscellaneous 50 50 907 1814.00% 394 25.55%

TOTAL REVENUES 41,423,712$ 41,423,712$ 21,570,497$ 52.07% 22,216,146$ 51.68%

Appropriations:

Support Services* 1,735,831$ 1,720,795$ 636,442$ 36.99% 741,729$ 37.14%

Non-Departmental - 305 - 0.00% - -

Payments to Haulers 38,347,577 38,347,577 16,006,452 41.74% 16,500,055 41.32%


Working Capital Reserve 1,340,304 1,355,035 - 0.00% - 0.00%


Projected Net Position December 31 9,854,042$ 9,868,773$


FY 2014 FY 2013


SOLID WASTE OPERATING FUND (595)

The Solid Waste Operating Fund accounts for the operations as provided in the Solid Waste Collection and Disposal Services Ordinance. Tax revenues are received quarterly from non-exclusive franchise fees paid by commercial waste haulers. Residential service fees are paid by homeowners in unincorporated Gwinnett County and reported as Charges for Services. Payments to haulers lag one month.

38


2014 Adopted Budget







Revenues:



Miscellaneous 14,000 14,000 18,143 129.59% 13,091 68.85%

TOTAL REVENUES 30,764,800$ 30,764,800$ 512,292$ 1.67% 704,972$ 2.32%

Appropriations:


Water Resources* 20,457,221 20,423,216 8,774,146 42.96% 13,753,134 46.47%






Net Position as of Report Date 109,775$


FY 2014 FY 2013

STORMWATER OPERATING FUND (590)

This fund supports the operation, maintenance, and capital improvement of the County’s stormwater system. Charges for services are calculated based on the impervious surface of a parcel of land and are collected in the fourth quarter with property tax collections.

39


2014 Adopted Budget







Revenues:



Contributions and Donations 12,000,000 12,000,000 8,813,231 73.44% 8,795,550 73.30%

Miscellaneous 404,000 404,000 159,524 39.49% 102,724 16.96%

TOTAL REVENUES 307,049,789$ 307,049,789$ 142,247,494$ 46.33% 133,953,205$ 45.40%

Appropriations:

Planning and Development 1,234,094$ 1,234,094$ 584,451$ 47.36% 574,316$ 47.90%

Water Resources* 276,042,016 275,195,283 126,831,724 46.09% 132,623,024 45.64%








WATER AND SEWER OPERATING FUND (501)

This fund supports the operation, maintenance, and capital improvement of the water and sewer system. Revenues are received from monthly usage bills, connections fees, and development charges.

FY 2014 FY 2013

40


= =

2014 Adopted Budget







Revenues:


Investment Income 15,382 15,382 4,950 32.18% - -

Miscellaneous 1,541,624 1,541,624 785,837 50.97% 847,937 52.82%

Total Revenues without Use of Net Position 52,254,316 52,254,316 26,140,081 50.02% 25,696,861 50.07%

Use of Net Position 558,682 - - - - -

TOTAL REVENUES 52,812,998$ 52,254,316$ 26,140,081$ 50.02% 25,696,861$ 50.07%

Appropriations:

County Administration 4,165,885$ 4,070,242$ 1,558,033$ 38.28% 1,544,116$ 37.22%

Financial Services 7,526,611 7,405,449 3,454,940 46.65% 3,365,486 46.24%

Human Resources 3,174,717 3,141,274 1,278,664 40.71% 1,288,301 45.95%

Information Technology 26,103,925 25,547,283 12,823,247 50.19% 12,808,212 54.02%

Law 1,951,765 1,910,974 740,751 38.76% 739,319 40.46%

Support Services 9,173,095 9,132,189 3,823,610 41.87% 3,772,187 43.78%

Non-Departmental 717,000 746,130 121,412 16.27% 125,305 24.33%

Total Appropriations without Working Capital Reserve 52,812,998 51,953,541 23,800,657 45.81% 23,642,926$ 47.96%

Working Capital Reserve - 300,775 - 0.00% - 0.00%




ADMINISTRATIVE SUPPORT FUND (665)

The Administrative Support Fund is used to account for the activities of all central support departments: Information Technology Services, Support Services, Human Resources, Law, Financial Services, with the exception of the Tax Assessor, and County Administration, with the exception of the County Clerk and Board of Commissioners. These activities are funded by indirect cost charges to all other funds receiving benefits.

FY 2014 FY 2013

41


2014 Adopted Budget







Revenues:


Investment Income 9,839 9,839 (114) -1.16% 1,845 82.00%

Total Revenues without Use of Net Position 1,009,854 1,009,854 499,892 49.50% 501,856 50.07%

Use of Net Position 41,887 41,887 - 0.00% - 0.00%

TOTAL REVENUES 1,051,741$ 1,051,741$ 499,892$ 47.53% 501,856$ 25.08%

Appropriations:

Financial Services 1,051,741$ 1,051,741$ 345,421$ 32.84% 292,960$ 14.64%




AUTO LIABILITY FUND (606)

The Auto Liability Fund accounts for all financial transactions related to the County’s property, liability and casualty insurance coverage on vehicles. Revenues are contributions from other Gwinnett County funds and are based on the number of employees and actual third party automobile claims for County vehicles only.

FY 2014 FY 2013

42


2014 Adopted Budget







Revenues:


Miscellaneous 296,611 296,611 264,686 89.24% 409,655 117.22%

TOTAL REVENUES 6,609,642$ 6,609,642$ 3,012,806$ 45.58% 3,238,381$ 52.64%

Appropriations:

Support Services 6,059,979$ 5,973,209$ 2,773,417$ 46.43% 2,749,840$ 47.45%

Non-Departmental - 12,984 - 0.00% - -


Working Capital Reserve 549,663 623,449 - 0.00% - 0.00%




The Fleet Management Fund accounts for all financial transactions related to the maintenance of the County fleet.

FY 2014 FY 2013

FLEET MANAGEMENT FUND (610)

43


2014 Adopted Budget







Revenues:



Miscellaneous - - 135,235 - 86,585 86.59%


Use of Net Position 7,217,633 7,217,633 - 0.00% - 0.00%

TOTAL REVENUES 48,115,762$ 48,115,762$ 19,236,991$ 39.98% 16,976,666$ 39.96%

Appropriations:

Human Resources 48,115,762$ 48,115,762$ 22,082,609$ 45.89% 19,984,695$ 47.04%




FY 2014 FY 2013

GROUP SELF-INSURANCE FUND (605)

The Group Self-Insurance Fund accounts for all financial transactions related to the payment of premiums and benefits for active employees’ health, disability, and life insurance. Revenues are received from employee and employer contributions.

44


2014 Adopted Budget







Revenues:



Miscellaneous - - 5,601 - 18,336 98.30%



TOTAL REVENUES 6,857,197$ 6,857,197$ 1,827,325$ 26.65% 2,225,709$ 33.66%

Appropriations:

Financial Services 6,857,197$ 6,857,197$ 4,105,397$ 59.87% 3,814,057$ 57.68%




RISK MANAGEMENT FUND (602)

The Risk Management Fund accounts for all financial transactions related to the County’s property liability and casualty insurance. Revenues are received from charges to the user departments based on the number of employees, prior claims, and property liability coverage needs. Annual insurance premiums are paid in January.

FY 2014 FY 2013

45


2014 Adopted Budget







Revenues:



Miscellaneous - - 6,995 - - -



TOTAL REVENUES 6,302,737$ 6,302,737$ 2,052,171$ 32.56% 1,705,684$ 32.62%

Appropriations:

Human Resources 6,302,737$ 6,302,737$ 2,179,702$ 34.58% 1,467,165$ 28.06%




WORKERS' COMPENSATION FUND (604)

The Workers' Compensation Fund accounts for financial transactions related to the payment of workers' compensation claims. Revenue is received from the user departments based upon the number of employees and prior claims.

FY 2014 FY 2013

46

NON-DEPARTMENTAL BUDGET TRANSFERS

As of 06/30/2014

General Fund Departmental/Non-Departmental Transfers Amount DescriptionFrom:

Contingency (150,000)$ Transferred to Pension Reserve

(45,000) Transferred to Tax Commissioner

(73,574) Transferred to Juvenile Court

(261,574) Transferred to District Attorney

Subtotal (530,148)

Prisoner Medical Reserve (30,600) Transferred to Corrections

(534,992) Transferred to Sheriff

Subtotal (565,592)

Indigent Defense Reserve (34,700) Transferred to Probate Court

(1,920,600) Transferred to Judiciary

(232,100) Transferred to Juvenile Court

Subtotal (2,187,400) Court Reporter's Reserve (84,900) Transferred to Juvenile Court

(830,400) Transferred to Judiciary

(10,100) Transferred to Solicitor General

Subtotal (925,400)

Court Interpreter's Reserve (44,900) Transferred to Juvenile Court

(182,700) Transferred to Judiciary

(750) Transferred to Probate Court

Subtotal (228,350)

Total General Fund Non-Departmental Transfers (4,436,890)$

General Fund Departmental/Non-Departmental Transfers (Continued) Amount Description

Tax Commissioner 45,000$ Transferred from Contingency

Subtotal 45,000

Corrections 30,600 Transferred from Prisoner Medical Reserve

Subtotal 30,600

Juvenile Court 44,900 Transferred from Court Interpreter's Reserve

84,900 Transferred from Court Reporter's Reserve

232,100 Transferred from Indigent Defense Reserve

73,574 Transferred from Contingency

Subtotal 435,474

Sheriff 534,992 Transferred from Prisoner Medical Reserve

Subtotal 534,992

Judiciary 182,700 Transferred from Court Interpreter's Reserve

830,400 Transferred from Court Reporter's Reserve

1,920,600 Transferred from Indigent Defense Reserve

Subtotal 2,933,700

Probate Court 34,700 Transferred from Indigent Defense Reserve

750 Transferred from Court Interpreter's Reserve

Subtotal 35,450

District Attorney 261,574 Transferred from Contingency

261,574

Solicitor General 10,100 Transferred from Court Reporter's Reserve

Subtotal 10,100

Pension Reserve 150,000 Transferred from Contingency

Subtotal 150,000

Total General Fund Transfers From Non-Departmental Reserves 4,436,890$

47

NON-DEPARTMENTAL BUDGET TRANSFERS

As of 06/30/2014

Police Services District Fund Departmental/Non-Departmental Transfers Amount Description

From:

Prisoner Medical Reserve (38,475)$ Transferred to Police Services

Subtotal (38,475)

Indigent Defense Reserve (37,500) Transferred to Recorder's Court

Subtotal (37,500)

Court Interpreter's Reserve (35,000) Transferred to Recorder's Court

Subtotal (35,000)

Total Police Services District Fund Non-Departmental Transfers (110,975)$

To:

Police Services 38,475$ Transferred from Prisoner Medical Reserve

Subtotal 38,475

Recorder's Court 37,500 Transferred from Indigent Defense Reserve

35,000 Transferred from Court Interpreter's Reserve

Subtotal 72,500

Total Police Services District Fund Transfers From Non-Departmental Reserves 110,975$

48

BUDGET ADJUSTMENTS BY FUND - REVENUESAs of 06/30/2014

Department/Fund 2014 Adopted

Budget

2014 Current Annual Budget -

June

Difference (Adjustments

YTD) Description

General Fund (001)

Intergovernmental 3,481,731$ 3,855,731$ 374,000$

GCID 20131058 Intergovernmental agreement between the County and the City of Peachtree Corners for the provision of road maintenance $270,000. GCID 20140231 $79,000 donation from Friends of Gwinnett County Senior Services for Home Delivered Meals. GCID 20140232 $25,000 donation from Friends of Gwinnett County Senior Services for medical transportation.

Contributions and Donations 83,661 89,815 6,154

GCID 20140311 Donation of $4,639 to Gwinnett Animal Welfare and Enforcement Shelter September to December. GCID 20140312 Accept donations of $1,515 to Gwinnett Animal Welfare and Enforcement Shelter.

Use of Fund Balance 742,500 516,656 (225,844)

GCID 20140039 Approval to execute 90 day job vacancy policy ($338,455). GCID 20140203 Gwinnett Sexual Assault Center for forensic-medical exam and Case Records Management Services not to exceed $117,250. GCID 20140311 Donation of ($4,639) to Gwinnett Animal Welfare and Enforcement Shelter September to December.

Subtotal 154,310

Development and Enforcement Services District Fund (104)

Licenses and Permits 2,533,782 2,536,782 3,000

GCID 20140174 Approval to modify portions of the Gwinnett County land development and other services fee schedule $3,000.

Subtotal 3,000

Fire and Emergency Medical Services District Fund (102)

Miscellaneous 27,024 77,761 50,737

GCID 20130924 Approval to accept the Georgia Trauma Care Network Commission Grant $40,596. GCID 20140060 Approval to accept grant funds by the Wal-Mart Foundation to replenish fire prevention and safety educational materials $1,000. GCID 20140066 Approval to grant 0.31 acres of sewer easement Suzanna's Kitchen Sewer Realignment $7,925. GCID 20140412 Fire and Emergency Services to accept donations of $1,180 from Sears Hometown and Outlet Store, in conjunction with National Volunteer Fire Council, to be used for recruitment programs. GCID 20140439 Approval/authorization to accept donations totaling $36 from Sears Hometown and Outlet Store in conjunction with National Volunteer Fire Council.

Subtotal 50,737

49


Budget


June


YTD) Description

Police Services District Fund (106)

Miscellaneous 182,545 208,395 25,850

GCID 20140147 Approval for the chairman to execute a lease agreement with New Cingular Wireless PCS, LLC to collocate on a county owned tower and locate site equipment on a portion of county owned property at 4663 Anderson-Livsey Lane, Snellville $25,850.

Subtotal 25,850

Street Lighting Fund (002)

Charges for Services 6,803,751 6,816,008 12,257

GCID 20140095 Approval of incorporation into the Gwinnett County street lighting program, Stratford Square $2,438. GCID 20140238 Approval to incorporate Wind Lake Estates into Gwinnett County street lighting program $2,583. GCID 20140239 Approval to incorporate Flowers Cove into Gwinnett County street lighting program $433. GCID 20140322 Approval to incorporate The Moorings Unit 3 into Gwinnett County street lighting program $1,199. GCID 20140323 Approval to incorporate Luxomni Place into the Gwinnett County street lighting program $2,457. GCID 20140407 Approval to incorporate Valley Brook Unit 2 into the Gwinnett County street lighting program $1,935. GCID 20140408 Approval to incorporate Hidden River Unit 2 into the Gwinnett County street lighting program operating cost $1,212.

Subtotal 12,257

District Attorney Federal Asset Sharing Fund (080)

Fines and Forfeitures - 201 201

Adjust revenue and appropriation budgets to incorporate collected revenue for confiscated assets for Special Revenue Funds $201.

Subtotal 201

E-911 Fund (095)

Use of Fund Balance 4,665,885 4,488,700 (177,185) GCID 20140039 Approval to execute 90 day job vacancy policy ($177,185).

Subtotal (177,185)

Police Special Justice Fund (070)

Fines and Forfeitures - 35,879 35,879

Adjust revenue and appropriation budgets to incorporate collected revenue for confiscated assets for Special Revenue Funds $35,879.

Use of Fund Balance 1,119,152 1,083,273 (35,879)

Adjust revenue and appropriation budgets to incorporate collected revenue for confiscated assets for Special Revenue Funds ($35,879).

Subtotal -

50


Budget


June


YTD) Description

Police Special State Fund (072)



Use of Fund Balance 876,747 689,931 (186,816)

Adjust revenue and appropriation budgets to incorporate collected revenue for confiscated assets for Special Revenue Funds ($186,816).

Subtotal -

Sheriff Special Justice Fund (065)



Subtotal 14,281

Sheriff Special Treasury Fund (066)



Subtotal 103,720

Administrative Support Fund (665)

Use of Net Position 558,682 (558,682) GCID 20140039 Approval to execute 90 day job vacancy policy ($558,682).

Subtotal (558,682)

Total Revenue Budget Adjustments (371,511)$

51

BUDGET ADJUSTMENTS BY FUND - APPROPRIATIONSAs of 06/30/2014


Budget


June Difference

(Adjustments YTD) Description

General Fund (001)

Tax Assessor 8,758,686$ 8,703,710$ (54,976)$ GCID 20140039 Approval to execute 90 day job vacancy policy ($54,976).

Tax Commissioner 11,408,689 11,453,689 45,000 $45,000 transferred from Non-departmental, see Non-departmental Budget Transfers Schedule.

Transportation 16,162,829 16,330,289 167,460

GCID 20131058 Intergovernmental agreement between the County and the City of Peachtree Corners for the provision of road maintenance $270,000. GCID 20140039 Approval to execute 90 day job vacancy policy ($102,540).

Police Services 5,038,119 4,985,897 (52,222)

GCID 20140039 Approval to execute 90 day job vacancy policy ($53,737). GCID 20140312 Appropriate year-to-date donations of $1,515 made to Gwinnett Animal Welfare and Enforcement Shelter.

Corrections 13,787,765 13,769,822 (17,943)

$30,600 transferred from Non-departmental, see Non-departmental Budget Transfers Schedule. GCID 20140039 Approval to execute 90 day job vacancy policy ($48,543).

Community Services 4,179,298 4,214,136 34,838

GCID 20140039 Approval to execute 90 day job vacancy policy ($69,162). GCID 20140232 $25,000 donation from Friends of Gwinnett County Senior Services for medical transportation. GCID 20140231 $79,000 donation from Friends of Gwinnett County Senior Services for Home Delivered Meals.

Community Services - Elections 5,374,669 5,352,518 (22,151) GCID 20140039 Approval to execute 90 day job vacancy policy ($22,151).

Juvenile Court 6,326,012 6,761,486 435,474 $435,474 transferred from Non-departmental, see Non-departmental Budget Transfers Schedule.

Sheriff 73,391,448 73,926,440 534,992 $534,992 transferred from Non-departmental, see Non-departmental Budget Transfers Schedule.

Judiciary 16,535,495 19,469,195 2,933,700 $2,933,700 transferred from Non-departmental, see Non-departmental Budget Transfers Schedule.

Probate Court 2,036,321 2,071,771 35,450 $35,450 transferred from Non-departmental, see Non-departmental Budget Transfers Schedule.

District Attorney 11,164,820 11,426,394 261,574 $261,574 transferred from Non-departmental, see Non-departmental Budget Transfers Schedule.

Solicitor General 3,654,887 3,664,987 10,100 $10,100 transferred from Non-departmental, see Non-departmental Budget Transfers Schedule.

Contingency 1,546,522 1,016,374 (530,148) See Non-departmental Budget Transfers Schedule for detail ($530,148).

Prisoner Medical Reserve 2,000,000 1,434,408 (565,592) See Non-departmental Budget Transfers Schedule for detail ($565,592).

Other Post-Employment Benefit Reserve - 7,105 7,105 GCID 20140039 Approval to execute 90 day job vacancy policy $7,105.

Indigent Defense Reserve 6,000,000 3,812,600 (2,187,400) See Non-departmental Budget Transfers Schedule for detail ($2,187,400).

Court Reporter's Reserve 2,200,000 1,274,600 (925,400) See Non-departmental Budget Transfers Schedule for detail ($925,400).

Court Interpreter's Reserve 565,000 336,650 (228,350) See Non-departmental Budget Transfers Schedule for detail ($228,350).

Pension Reserve - 155,549 155,549

$150,000 transferred from Non-departmental, see Non-departmental Budget Transfers Schedule. GCID 20140039 Approval to execute 90 day job vacancy policy $5,549.

Other Governmental Agencies 76,911 194,161 117,250

GCID 20140203 Approval to execute agreement with Gwinnett Sexual Assault Center for forensic-medical exams and Case Records Management Services not to exceed $117,250.

Subtotal 154,310

Development and Enforcement Services District Fund (104)

Planning and Development 6,253,279 6,209,311 (43,968) GCID 20140039 Approval to execute 90 day job vacancy policy ($43,968).

Police Services 2,546,509 2,517,891 (28,618) GCID 20140039 Approval to execute 90 day job vacancy policy ($28,618).

Non-Departmental 85,500 90,129 4,629 GCID 20140039 Approval to execute 90 day job vacancy policy $4,629.

Contributions to Fund Balance 187,867 258,824 70,957

GCID 20140039 Approval to execute 90 day job vacancy policy $67,957. GCID 20140174 Approval to modify portions of the Gwinnett County land development and other services fee schedule $3,000.

Subtotal 3,000

52


Budget


June Difference


Fire and Emergency Medical Services District Fund (102)

Fire and Emergency Services 91,980,421 91,165,823 (814,598)

GCID 20130924 Approval to accept the Georgia Trauma Care Network Commission Grant $40,596. GCID 20140039 Approval to execute 90 day job vacancy policy ($857,410). GCID 20140060 Approval to accept grant funds by the Wal-Mart Foundation to replenish fire prevention and safety educational materials $1,000. GCID 201404012 Donation from Sears Hometown and Outlet Store, in conjunction with National Volunteer Fire Council, to be utilized for recruitment programs $1,180. GCID 20140439 Approval/authorization to accept donations totaling $36 from Sears Hometown and Outlet Store, in conjunction with National Volunteer Fire Council.


Contributions to Fund Balance 212,414 1,046,757 834,343

GCID 20140039 Approval to execute 90 day job vacancy policy $826,418. GCID 20140066 Approval to grant 0.31 acres of sewer easement Suzanna's Kitchen Sewer Realignment $7,925.

Subtotal 50,737

Police Services District Fund (106)

Planning and Development 754,628 739,441 (15,187) GCID 20140039 Approval to execute 90 day job vacancy policy ($15,187).

Police Services 89,346,649 88,741,187 (605,462)

GCID 20140039 Approval to execute 90 day job vacancy policy ($643,937). $38,475 transferred from Non-departmental, see Non-departmental Budget Transfers Schedule.

Recorder's Court 1,663,154 1,735,654 72,500 $72,500 transferred from Non-departmental, see Non-departmental Budget Transfers Schedule.

Non-Departmental 2,955,836 2,863,775 (92,061)

See Non-departmental Budget Transfers Schedule for detail ($110,975). GCID 20140039 Approval to execute 90 day job vacancy policy $18,914.

Contributions to Fund Balance 34,841 700,901 666,060

GCID 20140039 Approval to execute 90 day job vacancy policy $640,210. GCID 20140147 Approval for the chairman to execute a lease agreement with New Cingular Wireless PCS, LLC to collocate on a county owned tower and locate site equipment on a portion of county owned property at 4663 Anderson-Livsey Lane, Snellville $25,850.

Subtotal 25,850

Recreation Fund (105)

Community Services 28,717,963 28,589,932 (128,031) GCID 20140039 Approval to execute 90 day job vacancy policy ($128,031).


Contributions to Fund Balance 1,787 124,524 122,737 GCID 20140039 Approval to execute 90 day job vacancy policy $122,737.

Subtotal -

Street Lighting Fund (002)

Transportation 7,447,664 7,459,921 12,257

GCID 20140095 Approval of incorporation into the Gwinnett County street lighting program, Stratford Square $2,438. GCID 20140238 Approval to incorporate Wind Lake Estates into Gwinnett County street lighting program $2,583. GCID 20140239 Approval to incorporate Flowers Cove into the Gwinnett County street lighting program $433. GCID 20140322 Approval to incorporate The Moorings Unit 3 into the Gwinnett County street lighting program $1,199. GCID 20140323 Approval to incorporate Luxomni Place into the Gwinnett County street lighting program $2,457. GCIC 20140407 Approval to incorporate Valley Brook Unit 2 into the Gwinnett County street lighting program $1,935. GCID 20140408 Approval to incorporate Hidden River Unit 2 into the Gwinnett County street lighting program operating cost of $1,212.

Subtotal 12,257

District Attorney Federal Asset Sharing (080)

District Attorney 215,000 215,201 201 Adjust revenue and appropriation budgets to incorporate collected revenue for confiscated assets for Special Revenue Funds $201.

Subtotal 201

53


Budget


June Difference


E-911 Fund (095)

Police Services 14,460,734 14,279,879 (180,855) GCID 20140039 Approval to execute 90 day job vacancy policy ($180,855).

Non-Departmental 3,500,000 3,503,670 3,670 GCID 20140039 Approval to execute 90 day job vacancy policy $3,670.

Subtotal (177,185)

Sheriff Special Justice Fund (065)

Sheriff Special Operations 50,232 64,513 14,281


Subtotal 14,281

Sheriff Special Treasury Fund (066)

Sheriff Special Operations 150,881 254,601 103,720

GCID 20140039 Approval to execute 90 day job vacancy policy $95,027. Adjust revenue and appropriation budgets to incorporate collected revenue for confiscated assets for Special Revenue Funds $8,693.

Subtotal 103,720

Solid Waste Fund (595)

Support Services 1,735,831 1,720,795 (15,036) GCID 20140039 Approval to execute 90 day job vacancy policy ($15,036).

Non-Departmental - 305 305 GCID 20140039 Approval to execute 90 day job vacancy policy $305.

Working Capital Reserve 1,340,304 1,355,035 14,731 GCID 20140039 Approval to execute 90 day job vacancy policy $14,731.

Subtotal -

Stormwater Fund (590)

Planning and Development 486,813 466,349 (20,464) GCID 20140039 Approval to execute 90 day job vacancy policy ($20,464).

Water Resources 20,457,221 20,423,216 (34,005) GCID 20140039 Approval to execute 90 day job vacancy policy ($34,005).



Subtotal -

Water and Sewer (501)

Water Resources 276,042,016 275,195,283 (846,733) GCID 20140039 Approval to execute 90 day job vacancy policy ($846,733).



Subtotal -

Administrative Support Fund (665)

County Administration 4,165,885 4,070,242 (95,643) GCID 20140039 Approval to execute 90 day job vacancy policy ($95,643).

Financial Services 7,526,611 7,405,449 (121,162) GCID 20140039 Approval to execute 90 day job vacancy policy ($121,162).

Human Resources 3,174,717 3,141,274 (33,443) GCID 20140039 Approval to execute 90 day job vacancy policy ($33,443).

Information Technology 26,103,925 25,547,283 (556,642) GCID 20140039 Approval to execute 90 day job vacancy policy ($556,642).

Law 1,951,765 1,910,974 (40,791) GCID 20140039 Approval to execute 90 day job vacancy policy ($40,791).



Working Capital Reserve - 300,775 300,775 GCID 20140039 Approval to execute 90 day job vacancy policy $300,775.

Subtotal (558,682)

54


Budget


June Difference


Fleet Management (610)


Non-Departmental - 12,984 12,984 GCID 20140039 Approval to execute 90 day job vacancy policy $12,984.

Working Capital Reserve 549,663 623,449 73,786 GCID 20140039 Approval to execute 90 day job vacancy policy $73,786.

Subtotal -

Total Appropriation Budget Adjustments (371,511)$

55

Attorney's Comments



Item of Business:

to renew RP01510, provide ondemand consulting services in support of benefits and pension plans on an annual contract(August 16, 2014 through August 15, 2015), to the McCart Group, Inc., and The Segal Company, base amount $90,000.00.

Authorization:

Staff Recommendation ApprovalDepartment Head sjfuller (7/23/2014)Attorney trwilliams (7/29/2014)

Budgeted Fund Name Current Balance Requested AllocationYes Group SelfInsurance * $90,000


GCID #20140598

Submitted By: Purchasing – Terri Shirley – SM




FinanceComments

* The current balance in Professional Services is checked as services are provided.The requested allocation is an estimate based on the recommended base bid. ForFY2014, $45,000 is allocated and for FY2015, the $45,000 is subject to budgetapproval.


Department: Human Resources

Multiple Depts? No



Special Routing:



Motion2nd by

VoteTabled

Rezoning Type

Rezoning


Attachments Summary sheet, justification letter

Action New Item

Hold for Pickup?

PH was Held?




SUMMARY – RP015-10 Provide On-Demand Consulting Services in Support of Benefits & Pension Plans on an Annual Contract

PURPOSE:

Provide on-demand consulting services to include but not limited to evaluation and assistance with the County’s health, pension, and other programs/services offered to employees, and to support and make recommendations with regard to auditing, funding, affordability, etc.

LOCATION: Department of Human Resources

AMOUNT TO BE SPENT: $90,000.00*


AMOUNT SPENT PREVIOUS CONTRACT: $46,000.00 (9 months usage)


The McCart Group 0% The Segal Company 0%




N/A


RENEWAL OPTION NUMBER This is renewal option four (4) of four (4)

MARKET PRICES COMPARISON (FOR RENEWALS):

This proposal was awarded to the highest scoring firm based on the following criteria: Experience/professional qualifications - 20 points Consultant staff - 10 points Proposed time table - 10 points Proposed services - 20 points References - 10 points Financial stability - 10 points Cost - 20 points Therefore, an analysis on cost alone can’t be obtained.


COMMENTS: *Even though this award is less than $100,000.00, BOC approval is required since the original award was approved by the BOC.

MEMORANDUM TO: Shelley McWhorter, Purchasing Associate III

Purchasing Division, DOFS THROUGH: Scott Fuller, Director

Department of Human Resources FROM: Debbi Davidson, Benefits Division Director

Department of Human resources SUBJECT: Recommendation to renew RP015-10 On-Demand Consulting On-Demand Consulting Services in Support of Benefits & Pension Plan on an Annual Contract DATE: May 19, 2014 REQUESTED ACTION The Department of Human Resources recommends renewal of the above referenced contract with The Segal Company and The McCart Group in the amount of $90,000. DESCRIPTION These contracts are in place to provide on demand consulting services for benefits, retirement plans and workers compensation matters as needed. References checked? FINANCIAL 1. Estimated amount to be spent: $90,000 2. Amount spent previous contract period: $46,000 – Amount paid during last contract period YTD 3. Do total obligations agree with “Action Requested”? Yes X No 4. Budgeted: X No 5. Contact name: Debbi Davidson Contact phone: 770-822-7956 6. Proposed Funding:


Center Cost

Center Commitment


2014 605 104010 50401201 $45,000 50%

2015 605 104010 50401201 $45,000 50%

Total $90,000 100%



Cost Center


X Yes No


Attorney's Comments



Item of Business:

to accept and appropriate donations received during 2nd Quarter of $4,296.05 made to Gwinnett Animal Welfare andEnforcement Shelter.

Authorization:

Staff Recommendation ApprovalDepartment Head jamartin (7/9/2014)Attorney trwilliams (7/23/2014)

Budgeted Fund Name Current Balance Requested AllocationNo General * $4,296


GCID #20140580

Submitted By: cnauth




FinanceComments

* Upon approval, incorporate revenue and appropriation in FY 2014.


Department: Police Services

Multiple Depts? No


Group With GCID #:

Special Routing:



Motion2nd by

VoteTabled

Rezoning Type

Rezoning


Increase revenue and appropriation in Animal Control Donations in the amount of $4,296.

Attachments Justification Letter

Action New Item

Hold for Pickup?

PH was Held?




Attorney's Comments



Item of Business:

to renew RP00813, provision of emergency management consulting & recovery services on an annual contract (August 09,2014 through August 08, 2015), with Leidos, Inc. (formerly known as Science Application International Corporation), totalamount $180,975.00.

Authorization:

Staff Recommendation ApprovalDepartment Head jamartin (7/23/2014)Attorney trwilliams (7/29/2014)

Budgeted Fund Name Current Balance Requested AllocationYes General Fund * $180,975


GCID #20140623

Submitted By: Purchasing – Terri Shirley – CD




FinanceComments

*The individual balance in professional services is checked as services are provided.Requested allocation is an estimate based on recommended bid. For FY2014 $49,000is allocated; for FY2015 $131,975 is subject to budget approval.


Department: Police Services

Multiple Depts? No



Special Routing:



Motion2nd by

VoteTabled

Rezoning Type

Rezoning


Attachments Summary sheet, justification letter

Action New Item

Hold for Pickup?

PH was Held?




SUMMARY – RP008-13 Provision of Emergency Management Consulting & Recovery Services on an Annual Contract

PURPOSE:

Program will provide four (4) phases of emergency management:

preparedness, mitigation, response, and recovery. These services will

include facilitating communication with the Federal Emergency

Management Agency (FEMA) and the Georgia Emergency

Management Agency (GEMA), other state and local agencies for pre-

event planning, post-event reconstruction, grant funding, and

reimbursement services.




AMOUNT SPENT PREVIOUS CONTRACT: $35,000.00

INCREASE/DECREASE


CONTRACT):

0%




(YES/NO)


N/A


RELEVANT): N/A

RENEWAL OPTION NUMBER This is renewal option one (1) of four (4).


RENEWALS):

Proposals are evaluated based upon scoring criteria that includes general

consultant qualifications, experience, personnel, references and revenue.

Therefore, an analysis on revenue alone cannot be obtained.


COMMENTS:

REV. 12.28.06

MEMORANDUM

TO: Christopher Duncan

Purchasing Division

FROM: Marcia Smith, Projects & Grants Manager

Police Services

THRU: Joyce Martin, Business Manager

Police Services

SUBJECT: Recommendation for RP008-13, Provision of Emergency Management

Consulting & Recovery Services

DATE: June 28, 2014

The Department of Police Services recommends renewal of RP008-13, Provision of Emergency

Management Consulting & Recovery Services to Leidos, Inc. (formerly Science Applications

International Corporation).

* Commission District: All

* Amount spent previous contract $35,000.00

* Estimated amount to be spent for current contract $180,975.00

* References Checked? Yes x or No

1. Total obligations requested: $ 180,975.00

2. Do total obligations agree with “Action Requested”? Yes x No

3. Budgeted: Yes X No

4. Contact name: Joyce Martin (mcs) Contact phone: 770-513-5053

5. Proposed Funding:

Fiscal

Year (FY) Fund

Fund

Center

Cost

Center

Commitment


2014 001 21120003 50401201 $49,000.00

2015 001 21120003 50401201 $131,975.00

6. Transfer required: Yes No X If yes, transfer from:

Fiscal

Year (FY) Fund

Fund

Center

Cost

Center

Commitment


Attorney's Comments


Agenda Type Award

Item of Business:

BL05214, rehabilitation of unpaved roads, to low bidder, E.R. Snell Contractor, Inc., amount not to exceed $447,800.00.Authorization for Chairman to execute contracts subject to approval by the Law Department and proof of authenticity ofbonds. Contracts to follow award. This contract is funded 72% by the 2009 SPLOST Program and 28% by the 2014SPLOST Program. District 1/Brooks & District 3/Hunter

Authorization:

Staff Recommendation AwardDepartment Head mkconroy (7/18/2014)Attorney jbsavage (7/25/2014)


2009 SPLOST 2014 SPLOST

* *

$321,495 $126,305


GCID #20140590

Submitted By: Purchasing Dana Garland JB




FinanceComments

* Amount available in 2009 & 2014 SPLOST Unpaved Roads.


Department: Transportation

Multiple Depts? No


Group With GCID #:

Special Routing:



Motion2nd by

VoteTabled

Rezoning Type

Rezoning


Attachments summary sheet, justification letter, tabulation

Action New Item

Hold for Pickup?

PH was Held?




SUMMARY – BL052-14 Rehabilitation of Unpaved Roads

PURPOSE: Convert nine (9) unpaved roads to asphalt milled roads.

LOCATION: District 1/Brooks & District 3/Hunter





N/A

NUMBER OF BIDS/PROPOSALS MAILED: 27 64 Website viewings

NUMBER OF RESPONSES: 2


No


Vendors provided the following reasons for not submitting a bid: • Since we do not conduct our own milling, we would have to

purchase millings from our suppliers, which would put us in competition with them.

• We do not have an asphalt plant with millings in Gwinnett County; therefore, we would not be competitive.

• We currently have more work than we can handle.



CONTRACT TERM: Ninety (90) days after issuance of Notice to Proceed

COMMENTS:


MEMORANDUM TO: Janice Bradshaw, Purchasing Associate III

Purchasing Division, DOFS THROUGH: Martin K. Conroy, P.E., Director

Department of Transportation FROM: Kevin Coyle, Division Director

Department of Transportation SUBJECT: Recommendation for BL052-14 Rehabilitation of Unpaved Roads DATE: June 27, 2014 REQUESTED ACTION The Department of Transportation recommends award of the above referenced contract to low bidder E.R. Snell Contractor, Inc. in the amount of $447,800.00. This contract is funded 72% by the 2009 SPLOST Program and 28% by the 2014 SPLOST Program. District 1/Brooks and District 3/Hunter.

DESCRIPTION Convert Unpaved Roads to Asphalt Milled Roads.

References checked?

FINANCIAL 1. Estimated amount to be spent: $447,800.00 2. Projected 12 month amount spent previous contract period: N/A 3. Do total obligations agree with “Action Requested”? Yes X No 4. Budgeted: Yes X No 5. Contact name: Kevin Coyle Contact phone: 770-822-7414 6. Proposed Funding:


Center Cost

Center Commitment


2014 318 50704201 O-0126-05-3-03 $49,755.55 11.11% 2014 318 50704201 O-0126-06-3-03 $49,755.55 11.11% 2014 318 50704201 O-0126-07-3-03 $49,755.55 11.11% 2014 318 50704201 O-0126-08-3-03 $49,755.55 11.11% 2014 318 50704201 O-0126-09-3-03 $49,755.55 11.11% 2014 318 50704201 O-0126-10-3-03 $49,755.55 11.11% 2014 318 50704201 O-0126-11-3-03 $22,961.57 5.13% 2014 319 50704201 O-0126-11-3-03 $26,794.38 5.98% 2014 319 50704201 O-0126-12-3-03 $49,755.15 11.11% 2014 319 50704201 O-0126-13-3-03 $49,755.60 11.12%

Transfer Required: Total $447,800.00 100.0%

If Yes, transfer from: Yes __ No _X_

Fiscal Year (FY) Fiscal Year


Cost Center


X Yes No

Attorney's Comments



Item of Business:

for Chairman to execute Supplemental Agreement No. 1 with C.W. Matthews Contracting Company, Inc., for SR 20(Peachtree Industrial Boulevard to Burnette Trail) project, F001901, total increase $141,056.25, revised contract amount:$31,967,737.89. Approval for Chairman to execute any and all related documents, subject to approval by Law Department.The construction of this project is funded by the Georgia Department of Transportation. District 1/Brooks

Authorization:

Staff Recommendation ApprovalDepartment Head mkconroy (7/18/2014)Attorney jbsavage (7/25/2014)

Budgeted Fund Name Current Balance Requested AllocationYes 2009 SPLOST Grant $26,771,190.78* $141,056.25


GCID #20140609

Submitted By: jehoward




FinanceComments

*Grant project approved by GCID20130119. Funds available in the SR 20 (PIB Burnette Trail) project.



Multiple Depts?



Special Routing:



Motion2nd by

VoteTabled

Rezoning Type

Rezoning


Attachments Memorandum, agreement

Action New Item

Hold for Pickup?

PH was Held?




JUSTIFICATION LETTER

TO: Board of Commissioners THRU: Martin K. Conroy, P.E., Director Department of Transportation FROM: Alan R. Chapman, P.E., Deputy Director Department of Transportation SUBJECT: Supplemental Agreement No. 1 C.W. Matthews Contracting Co., Inc.,

SR 20 (Peachtree Industrial Boulevard – Burnette Trail), F-0019-01 District 1 /Brooks

DATE: August 5, 2014 PREVIOUS CHANGE ORDER SUMMARY: N/A REQUESTED ACTION: Request to approve and authorize Supplemental Agreement No 1 for the SR 20 (Peachtree Industrial Boulevard-Burnette Trail) project, F-0019-01, with C.W. Matthews Contracting Co., Inc., in the amount of $141,056.25. Several additional water and sewer lines are in conflict with road construction and require relocation. The construction for this project is funded by the Georgia Department of Transportation. EXPLANATION OF CURRENT STATUS OF CHANGE ORDER: The additional work associated with this change order consisting of water and sewer relocations is underway. DESCRIPTION: This supplemental work allows for adjustments to the water and sewer systems within the project corridor. When Gwinnett County took over the City of Sugar Hill’s water and sewer system in 1997, no as-built drawings were available. Several lines have been discovered during excavation work on the project. NEED/BENEFIT: This work is needed to allow construction of the road widening to continue, while keeping water and sewer service in place. NEGOTIATED COST SAVINGS: N/A RECOMMENDATION: Recommend approval of Supplemental Agreement No. 1 for the SR 20 (Peachtree Industrial Boulevard–Burnette Trail) project, F-0019-01 with C.W. Matthews Contracting Co., Inc. The cost of this additional work is $141,056.25. As a result of this supplemental agreement, the contract will adjust the previously approved contract amount from $31,826,681.64 to $31,967,737.89. The contract time will not be extended.

The complete detailed list is shown below; the changes generally fall into the classifications as indicated.

New Requirement Unforeseen Condition Professional Errors &

Omissions County Request

Project Close-out and/or Progress

Adjustments

Item $ Items C1001

$ 2,867.38 Item $ Item $ Item Closeout

($)

Item $ Item C1002

$ 4,450.42 Item $ Item $ Item $

Item $ Item C1003

$ 9,259.26 Item $ Item $ Item $

Item $ Item C1004

$10,991.59 Item $ Item $ Item $

Item $ Item C1005

$ 1,000.00 Item $ Item $ Item $

Item $ Item 165

$ 2,556.40 Item $ Item $ Item $

Item $ Item 560

$80,931.20 Item $ Item $ Item $

Item $ Item 1225

$ 1,000.00 Item $ Item $ Item $

Item $ Item 1245

$12,600.00 Item $ Item $ Item $

Item $ Item 1250

$32,285.00 Item $ Item $ Item $

Item $ Item 1275

$14,520.00 Item $ Item $ Item $

Item $ Item 1295

$ 250.00 Item $ Item $ Item $

Item $ Item 1335

$ 5,200.00 Item $ Item $ Item $

Item $ Item 1255

($36,855.00) Item $ Item $ Item $

Item $ Item $ Item $ Item $ Item $

$ $ 141,056.25 $ $ ($ )

Total Dollar Amount Effect of the Change Order $ 141,056.25

New Requirement

Item # Description

Unforeseen Condition

Item # Description

C1001 Repair Service Line 2-1/2” (Sewer)

C1002 House Service Connection (Sewer) 2-1/2”

C1003 House Service Connection (Sewer) 6”

C1004 Exploratory Excavation

C1005 2-1/2” PVC Pipe

165 Found BKFill MATL, TP 2

560 Flowable Fill

1225 Adjust Manhole to grade

1245 San Sewer Pipe, 6 IN, Ductile Iron


1275 Steel Casing – 16 IN

1295 Adjust Water Valve Box to grade

1335 Water Main, 8 IN


Professional Errors & Omissions

Item # Description

County Request

Item # Description

Project Close-out and/or Progress Adjustments

Item # Description

Attorney's Comments



Item of Business:

for the Chairman to execute an Intergovernmental Agreement with the City of Snellville regarding jointly funded 2014SPLOST road improvements. The City will manage sidewalk improvements on Oak Road and on US 78/Main Street. TheCity will also manage right of way and easement acquisition for intersection improvements on Pharrs Road at both NorthRoad and Ridgedale Drive, PN F107001. The County will reimburse the City for 81% of total project cost up to a maximumcounty contribution of $2,208,912.00. Approval for Chairman to execute any and all related documents, subject to approvalby Law Department. District 3/Hunter

Authorization:

Staff Recommendation ApprovalDepartment Head mkconroy (7/18/2014)Attorney jbsavage (7/25/2014)

Budgeted Fund Name Current Balance Requested AllocationYes 2014 SPLOST * $2,208,912


GCID #20140611

Submitted By: jehoward




FinanceComments

* Funds available in the City of Snellville project. For FY2014, $300,000 is allocated;and for FY201516 $1,908,912 is subject to budget approval.



Multiple Depts?


Group With GCID #:

Special Routing:



Motion2nd by

VoteTabled

Rezoning Type

Rezoning


Attachments Memorandum, Agreement

Action New Item

Hold for Pickup?

PH was Held?




M E M O R A N D U M TO: Board of Commissioners FROM: Martin K. Conroy, P.E., Director Department of Transportation SUBJECT: Intergovernmental Agreement (IGA) with the City of Snellville

regarding jointly funded 2014 SPLOST transportation projects PN F-1070-01 DATE: August 5, 2014 The Department of Transportation requests approval and authorization for the Chairman to execute an Intergovernmental Agreement with the City of Snellville regarding jointly funded 2014 SPLOST road improvements. The City will manage sidewalk improvements of Oak Road from SR 124/Scenic Highway to Mountain View Road and on US 78/Main Street from Odum Street to Rockdale Circle. The City will also manage right of way and easement acquisition for intersection improvements on Pharrs Road at both North Road and Ridgedale Drive, PN F-1070-01. The County will reimburse the City for 81% of total project costs (in accordance with an earlier IGA with all Gwinnett cities regarding the use and distribution of proceeds from this SPLOST program) up to a maximum county contribution of $2,208,912. The work area lies within District 3/Hunter. Thank you for your consideration in this matter. Should you have any questions, please let me know.

Page 1 of 6

INTERGOVERNMENTAL AGREEMENT BETWEEN GWINNETT COUNTY

AND THE CITY OF SNELLVILLE REGARDING

JOINTLY FUNDED 2014 SPLOST PROJECT(S) (CITY MANAGED PROJECT)

This agreement made by and between the City of Snellville, a municipal corporation chartered

by the State of Georgia and headquartered at, 2342 Oak Road, Georgia 30078 (hereinafter referred to as

“City”) and Gwinnett County, Georgia, a political subdivision of the State of Georgia headquartered at

75 Langley Drive, Lawrenceville, Georgia 30045 (hereinafter referred to as “County”) each of whom

has been duly authorized to enter into this Agreement.

WITNESSETH

WHEREAS, the parties to this agreement are governmental units located within Gwinnett

County, Georgia and authorized by law to enter into intergovernmental agreements; and

WHEREAS, the parties hereto desire to serve the needs of the citizens of Gwinnett County by

providing a safe and efficient roadway improvement within Gwinnett County; and

WHEREAS, on August 13, 2013, the parties entered into an Intergovernmental Agreement for

the use and distribution of proceeds generated by the 2014 Special Purpose Local Option Sales Tax

(SPLOST) Program which was approved in a referendum by the voters of Gwinnett County on

November 5, 2013 (hereinafter referred to as “SPLOST Intergovernmental Agreement”); and

WHEREAS, in recognition of the need for transportation improvements across the County and

its Cities, the County and Cities agreed pursuant to the SPLOST Intergovernmental Agreement to utilize

a minimum of sixty-five percent of their respective shares of total net proceeds of the 2014 SPLOST

Program for transportation projects; and

WHEREAS, to further provide for transportation improvements and encourage partnership

projects between the County and the Cities, the County agreed to set aside twenty-five million dollars

($25,000,000.00) from its allocated share of the net proceeds of the 2014 SPLOST Program for the

purpose of funding transportation projects jointly with the Cities; and

WHEREAS, the Cities agree that each sponsoring City shall provide at least nineteen percent

(19%) matching funds from its own sources for any joint project proposed and approved in accordance

with the SPLOST Intergovernmental Agreement; and

WHEREAS, the SPLOST Intergovernmental Agreement requires that separate

Intergovernmental Agreements containing specific provisions and funding arrangements be executed for

each joint project between the County and a City where a portion of the twenty-five million dollars

($25,000,000.00) set aside by the County is sought to be used; and

Page 2 of 6

WHEREAS, pursuant to the SPLOST Intergovernmental Agreement, the City of Snellville has

proposed a transportation project located within the corporate limits of the City of Snellville which

includes “Sub-projects” as further specified and defined on Exhibit A attached hereto for the purposes of

making transportation improvements that will jointly benefit residents of unincorporated and

incorporated Gwinnett County.

WHEREAS, both parties to this Agreement have certain funds allocated for use in connection

with the project described in the paragraph above, further identified as Jointly Funded 2014 SPLOST

Project (hereinafter referred to as the “Snellville Project”); and

WHEREAS, both parties believe that the Snellville Project proposed will further the purposes of

meeting the transportation improvement needs of the County and the City in accordance with the

SPLOST Intergovernmental Agreement; and

WHEREAS, both parties believe that it would be in the interest of the health, safety and welfare

of the citizens of Gwinnett County to combine their resources and efforts to provide for the efficient

design and construction of the Snellville Project;

NOW, THEREFORE, in consideration of the mutual promises, covenants and undertakings set

forth herein and other good and valuable consideration the receipt and sufficiency of which are hereby

acknowledged, the parties hereto do consent and agree as follows:

1. The Snellville Project consists of the following Sub-projects which are more particularly

described in Exhibit A attached hereto:

Oak Road sidewalk – from SR 124 / Scenic Highway to Mountain View Road (southside)

US 78 / Main Street sidewalk – from Odum Street to Rockdale Circle

Pharrs Road right of way acquisition for intersection improvements – at North Road and

at Ridgedale Drive

2. Project Costs:

a. The total Snellville Project cost, including Sub-projects, is estimated to be $2,727,000.

b. The County will contribute a maximum of $2,208,912 toward the total Snellville Project

costs. In no event shall the County’s contribution exceed 81% of the total Snellville

Project costs.

c. The City agrees that it will be responsible for the remaining amount of the estimated and

final Project costs, which shall constitute at least nineteen percent (19%) of the total

Snellville Project costs.

d. The parties further agree that should the final cost of the Snellville Project be less than

the estimated cost, that the City’s portion of the final cost shall in no event be less than

nineteen (19%) of the final costs of the Snellville Project.

Page 3 of 6

e. Both parties agree that the estimated cost shown (under 2.a) is a reasonable, good faith

estimate based on the total scope of the Snellville Project including Sub-projects. The

estimated cost shown also includes all costs necessary to complete all phases of a typical,

complex transportation project, including design, right-of way acquisition and related

professional services, and construction, except as otherwise noted in Exhibit A. The

Snellville Project shall be considered complete when all Sub-projects are completed in

accordance with Exhibit A. A Sub-project is considered complete when it is open to

traffic, operational, or otherwise useable to the public, except as otherwise noted in

Exhibit A. The City agrees that the County’s contribution is to be used only for sub-

projects where the City has a reasonable expectation that funding is available to complete

the sub-project. To the extent that the County’s contribution combined with the City’s

minimum contribution is not sufficient to complete the Snellville Project, the County and

the City agree that the City will provide additional funding to complete the Snellville

Project or the City and County may by subsequent mutual agreement revise the scope of

the Snellville Project to fall within the available funding. In case of multiple Sub-

projects, the County and the City agree that Sub-projects shall be prioritized as outlined

in Exhibit A.

3. City Responsibilities:

a. The City shall be responsible for all project management responsibility to include all

applicable design, ROW acquisition, and construction of the sidewalk improvement Sub-

projects of the Snellville Project.

b. The City shall submit invoices from vendors/contractors to the Director of the Gwinnett

County Department of Transportation or his designee to be processed for reimbursement.

c. To the extent any ROW acquisition or easements on County roads is necessary, the City

agrees to file a quit claim deed and transfer any right and claim to the property to the

County.

d. If the Sub-project is located on city-maintained roads, the City accepts responsibility for

review and final inspection of the Sub-project. Gwinnett County reserves the right to

request copies of inspection reports, test results and field notes.

e. If the Sub-project is on, along or crosses a County-maintained roadway, then the City

shall submit plans to the County for review. Design and construction plans shall be

prepared under the guidance of a professional engineer and shall be in accordance with

AASHTO and Georgia Department of Transportation Design Policies unless otherwise

agreed.

f. If the project is on, along or crosses a state route, then the City shall submit plans to the

County for review and to the Georgia Department of Transportation for review and

encroachment permit. Design and construction plans shall be prepared under the guidance

of a professional engineer and shall be in accordance with AASHTO and Georgia

Department of Transportation Design Policies unless otherwise agreed.

g. The City shall notify the County in writing of any additions, removals, changes in scope

of work, or any other changes the City wishes to make to the list set forth in Exhibit A by

August 31, 2014, except as otherwise noted in Section 2e of this agreement.

h. The City shall be responsible for ensuring the completion of the sidewalk improvement

Sub-projects once design and engineering has begun. The City agrees that construction

of the sidewalk improvement Sub-projects shall be completed no later than April 1, 2016

unless otherwise agreed by the parties.

Page 4 of 6

4. County Responsibilities:

a. The County’s payment to the City shall be in the form of a reimbursement.

b. Upon receipt of an invoice from the City for qualified Snellville Project expenses, the

County shall pay 81% of the approved qualified expenses within thirty (30) days.

5. The parties further agree that the City will maintain a record of the sidewalk improvement Sub-

projects showing the original estimated cost, the current estimated cost if different, amounts

expended in prior years, amounts expended in the current years, and any excess proceeds which

have not been expended on the sidewalk improvement Sub-projects.

6. As to the sidewalk improvement Sub-projects, the City hereby assumes the responsibility and

liability for design and construction the Project. Both the City and the County shall assume and

defend at their own cost, any suit, action or other legal proceeding brought against it arising

therefrom.

7. During the design and construction of the sidewalk improvement Sub-projects, the City agrees

that it will add the County as an additional insured to any and all liability policies that it has or

obtains related to the Sub-projects.

8. As to the Snellville Project and to the extent permitted by law, if any, the City hereby assumes

the responsibility and liability for damages, injury, death or destruction of any person or property

resulting from or arising out of any act or omission in connection with this Agreement or the

prosecution of the work caused by the Snellville Project, if caused by the City or its agents,

servants, or employees. Neither the County nor the City shall indemnify or hold harmless the

other party’s agents, inspectors, servants and employees, past and present. Both the City and the

County shall assume and defend at their own cost, any suit, action or other legal proceeding

brought against it arising therefrom.

9. All notices pursuant to this agreement shall be served as follows: As to the County, Chairman,

Gwinnett County Board of Commissioners, 75 Langley Drive, Lawrenceville, Georgia 30046.

As to the City, Mayor, City of Snellville, 2342 Oak Road, Snellville, Georgia 30078.

10. This agreement constitutes the entire written agreement between the parties hereto as to all

matters contained herein. All subsequent changes to this contract must be in writing and signed

by both parties. This agreement is for the benefit of the parties hereto only and is not intended to

benefit any third party or to give rise to any duty or causes of action for any third party, and no

provisions contained within this agreement are intended to nor shall they in any way be

construed to relieve any contractor performing services in connection with the Project of any

liability or to complete the work in a good, substantial and workmanlike manner. No provision

in this agreement is intended to nor shall it be construed to in any way waive immunities or

protections provided to either the County or to the City by the Constitution and laws of the State

of Georgia.

Page 5 of 6

IN WITNESS WHEREOF, the parties hereto acting through their duly authorized agents have caused

this agreement to be signed and delivered on the date set forth below.

This day of , 2014.

GWINNETT COUNTY, GEORGIA CITY OF SNELLVILLE, GEORGIA

By: By:

CHARLOTTE J. NASH KELLY D. KAUTZ

Title: CHAIRMAN Title: MAYOR

ATTEST: ATTEST:

By: By:

Title: County Clerk/Deputy County Clerk (SEAL) Title: City Clerk (SEAL)

APPROVED AS TO FORM:

County Attorney

Page 6 of 6

EXHIBIT A – SNELLVILLE TRANSPORTATION PROJECT

SUB-PROJECT

NAME *

IMPROVEMENT

TYPE LIMITS DESCRIPTION

MAXIMUM

COUNTY

CONTRIBUTION

Oak Road Sidewalk

from SR 124 / Scenic

Highway to Mountain View

Road (south side)

City shall perform all phases

necessary to complete sidewalk

construction.

$2,208,912

US 78 / Main Street Sidewalk From Odum Street to

Rockdale Circle

City shall perform all phases

necessary to complete sidewalk

construction.

Pharrs Road

Right of Way

(ROW) acquisition

for intersection

improvements

at North Road and at

Ridgedale Drive

City shall acquire ROW.

Engineering and Construction

phases funded as an Intersection

Improvement Project in the

2014 SPLOST program. City to

acquire all necessary ROW

within one year of receiving

final set of ROW plans from

County. Sub-project is complete

upon certification by the City

that all right-of-way and

easements are acquired and

upon deeding of all said right of

way and easements to the

County.

* Sub-projects are listed in priority order per Section 2e of this agreement.

Attorney's Comments


Agenda Type Award

Item of Business:

BL04614, Rivercliff stream restoration project, to low bidder, The Dickerson Group, Inc., amount not to exceed$297,515.50. Authorization for Chairman to execute contracts subject to approval by the Law Department and proof ofauthenticity of bonds. Contracts to follow award. District 3/Hunter

Authorization:

Staff Recommendation AwardDepartment Head arseibenhener (7/18/2014)Attorney fsfields (7/22/2014)

Budgeted Fund Name Current Balance Requested AllocationYes Water & Sewer R&E * $297,515.50


GCID #20140619

Submitted By: Purchasing Dana Garland HC




FinanceComments

* Funds are available in Watershed Protection Implementation project.


Department: Water Resources

Multiple Depts? No


Group With GCID #:

Special Routing:



Motion2nd by

VoteTabled

Rezoning Type

Rezoning


Attachments summary sheet, recommendation letter, tabulation

Action New Item

Hold for Pickup?

PH was Held?




SUMMARY – BL046-14 Rivercliff Stream Restoration Project

PURPOSE:

This project will rehabilitate approximately 470 linear feet of severely degraded stream on an unnamed tributary to the Yellow River and will involve raising the channel bed and stabilization of the stream banks. The work will be performed in permanent easements that have been donated to the County. The project was identified as a high priority and is located in the Lower Yellow River Watershed. It will improve water quality and aquatic habitat pursuant to the goals of the Gwinnett County Watershed Protection Plan.

LOCATION: District 3/Hunter





N/A

NUMBER OF BIDS/PROPOSALS MAILED: 8



Yes 4


Four of the prequalified vendors who did not submit a bid stated that they could not bid due to their current workload and lack of time to estimate this project.



CONTRACT TERM: 119 calendar days

COMMENTS:

TO: Holly Cafferata, CPPB, Purchasing Associate III Purchasing Division THROUGH: Steve Leo, Division Director of Storm Water Management, DWR Jonathan Semerjian, Section Manager of Storm Water Management, DWR Tyler Richards, Assistant Director, DWR Ron Seibenhener, Director, DWR FROM: Pete Wright, Engineer V, Department of Water Resources SUBJECT: Recommendation for BL046-14; Rivercliff Stream Restoration Project

DWR Project No. F-0657-66 District: 3/Hunter DATE: June 23, 2014

REQUESTED ACTION The Department of Water Resources (DWR) recommends award of the above referenced procurement to The Dickerson Group, Inc. in the amount of $297,515.50. DESCRIPTION This project will rehabilitate approximately 470 linear feet of severely degraded stream on an unnamed tributary to the Yellow River and will involve raising the channel bed and stabilization of the stream banks. The work will be performed in permanent easements that have been donated to the County. The project was identified as a high priority and is located in the Lower Yellow River Watershed. It will improve water quality and aquatic habitat pursuant to the goals of the Gwinnett County Watershed Protection Plan.

June 23, 2014 Recommendation for BL0046-14 Rivercliff Stream Restoration Project Page 2 EVALUATION This bid utilized a Pre-Qualification List for Selected Watershed Improvement Projects which requires the contractors to have previous experience with constructing stream restoration and pond projects in residential areas. There are eight (8) contractors on this list, and seven (7) contractors purchased plans. Two (2) contractors submitted bids and DWR recommends award to the lowest bidder, The Dickerson Group, Inc.

The Dickerson Group, Inc. $297,515.50 Site Engineering, Inc. $431,370.10

The Dickerson Group, Inc.’s bid was approximately 10% over the Engineer’s Estimate of $268,917. The Department of Financial Services verified the bid costs with The Dickerson Group, Inc. for line items that varied notably from the Engineer’s Estimate or the other bid. The Dickerson Group, Inc. have confirmed they will honor the line items costs and the bid total. The Department of Financial Services also followed up with the contractors that did not submit a bid. The majority indicated they were extremely busy and were not able to put together a bid or commit to another project. FINANCIAL F-0657 Watershed Improvement Program is fully funded through Department of Water Resources (DWR) Renewal and Extension (R&E) Fund 504. Project F-0657-66-3-03 is the project budget line for this project.

1. Total obligations requested $297,515.50

2. Do total obligations agree with “Action Requested”? Yes X No

3. Budgeted: Yes X No

4. Contact name: Rich Schoeck (DWR) Contact phone: 678-376-6953

5. Proposed Funding: Fiscal

Year (FY) Fund Fund Center

Cost Center


2014 504 211000 50807000 F-0657-66-3-03 $297,515.50

Transfer Required: Yes No x If Yes, transfer from:


Center Cost

Center Commitment


cc: Rich Schoeck, DWR

Steve Leo, Division Director of Storm Water Management, DWR Jonathan Semerjian, Section Manager of Storm Water Management, DWR Ann Porter, Purchasing Supervisor, DoFS File

Attorney's Comments


Agenda Type Award

Item of Business:

BL03814, trenchless stormwater pipe rehabilitation on an annual contract (August 06, 2014 through August 05, 2015),sections A & B to overall low bidder, IPR Southeast, LLC, and sections A & C to low bidder, A&S Paving, Inc., base bid$13,000,000.00. Authorization for Chairman to execute contracts subject to approval by the Law Department and proof ofauthenticity of bonds. Contracts to follow award.

Authorization:

Staff Recommendation AwardDepartment Head arseibenhener (7/22/2014)Attorney fsfields (7/25/2014)

Budgeted Fund Name Current Balance Requested AllocationYes 2014 SPLOST * $13,000,000


GCID #20140632

Submitted By: Purchasing Dana Garland HC




FinanceComments

* Funds available in 2014 Drainage Improvements project. For FY2014, the $4,550,000is allocated and for FY2015, the $8,450,000 is subject to budget approval.


Department: Water Resources

Multiple Depts? No


Group With GCID #:

Special Routing:



Motion2nd by

VoteTabled

Rezoning Type

Rezoning


Attachments summary sheet, justification letter, tabulation

Action New Item

Hold for Pickup?

PH was Held?




SUMMARY – BL038-14 Trenchless Stormwater Pipe Rehabilitation on an Annual Contract

PURPOSE:

To furnish materials, qualified labor, equipment, etc. for trenchless rehabilitation of 12” through 120” diameter storm water drainage systems through various technologies on an annual basis. Work includes erosion control measures, landscaping and permanent grassing, structure rehabilitation and/or replacement, pipe replacement, road and driveway restoration, and all materials necessary to install the above.


AMOUNT TO BE SPENT: $13,000,000.00

PREVIOUS CONTRACT AWARD AMOUNT: $3,000,000.00 (6 month extension)

AMOUNT SPENT PREVIOUS CONTRACT: $7,000,000.00 (12 months)


An accurate increase/decrease cannot be calculated due to restructuring of the bid document.

NUMBER OF BIDS/PROPOSALS MAILED: 13 notices mailed 7 plan holders



Yes 5

REASONS FOR LIMITED RESPONSE (IF RELEVANT): All four pre-qualified contractors submitted bids.



CONTRACT TERM: August 6, 2014 through August 5, 2015

COMMENTS:

TO: Holly Cafferata, CPPB, Purchasing Associate III Purchasing Division THROUGH: Rich Schoeck, Division Director, DWR Tyler Richards, Assistant Director, DWR Ron Seibenhener, Department Director, DWR FROM: Steve Leo, Division Director, DWR SUBJECT: Recommendation for BL038-14;

Trenchless Stormwater Pipe Rehabilitation on an Annual Contract District: ALL DATE: July 16, 2014

REQUESTED ACTION The Department of Water Resources (DWR) recommends award of the above referenced annual contract to IPR Southeast, LLC for Cured In Place Pipe (CIPP) rehabilitation of stormwater pipe (Sections A&B), and to A&S Paving, Inc. for Sliplining rehabilitation of stormwater pipe (Section A & C), for a total base bid of $13,000,000.00. DESCRIPTION Work under this contract will provide for stormwater pipe rehabilitation utilizing Cured In Place Pipe (CIPP) and Sliplining trenchless technologies for pipe diameters between 12” and 120”. These trenchless methods allow for the rehabilitation of adequately sized stormwater drainage system with little or no land disturbance. Other civil work and materials necessary to support the trenchless rehabilitation are also included. On average, trenchless rehabilitation is less costly than replacing pipe with traditional methods; however, it is not appropriate for all projects. EVALUATION The bid was broken into three sections: A, B and C.

• Section A: Common Civil Work • Section B: CIPP Rehabilitation • Section C: Sliplining Rehabilitation.

A bid on Section A was mandatory. Bidders, at their option, were then asked to also bid on B (CIPP alone), or C (Sliplining alone), or B & C (CIPP and Sliplining). It was indicated in the bid documents that our intent was to award to the low bid for Sections A & B, and Sections A & C.

July 16, 2014 Recommendation for BL038-14 Trenchless Stormwater Pipe Rehabilitation on an Annual Contract Page 2 Section A & B – CIPP Rehabilitation A total of three (3) bids were received from contractors who prequalified for the CIPP work:

IPR Southeast, LLC $12,849,740.00 Layne Inliner, LLC $13,167,335.00 Insituform Tech, LLC $13,680,263.50

Section A & C – Sliplining Rehabilitation A total of three (3) bids were received from contractors who prequalified for the Sliplining work:

A&S Paving, Inc. $5,507,662.50 Layne Inliner, LLC $7,962,195.00 IPR Southeast, LLC $8,175,455.00

Bid amounts are used for bid comparison purposes only. Anticipated annual expenditures under this annual contract are based on historical expenditures per year and are the basis behind the requested base amount of $13,000.000.00. FINANCIAL M-0804 Pipe Rehabilitation Program is fully funded through the Department of Water Resources (DWR) Stormwater Renewal and Extension (R&E) Fund 591. Project M-0804- is the project budget line for this project. Rehabilitation projects may in the future also be funded utilizing the Water & Sewer Renewal & Extension Fund 504.

1. Total obligations requested $13,000,000.00

2. Amount Spent Previous: $7,000,000.00 (12 month amount)

3. Do total obligations agree with “Action Requested”? Yes X No

4. Budgeted: Yes X No 5. Contact name: Rich Schoeck (DWR) Contact phone: 678-376-6953

6. Proposed Funding: Fiscal

Year (FY) Fund Fund Center

Cost Center


2014 591 211000 50807000 M-0804-01-1-02 $4,550,000.00 2015 591 211000 50807000 M-0804-01-1-02 $8,450,000.00

Transfer Required: Yes No x If Yes, transfer from:


Center Cost

Center Commitment


cc: Jonathan Semerjian, Section Manager, Stormwater Management Division Bryant Davis, Purchasing Supervisor, DoFS File

Attorney's Comments



Item of Business:

of appointment to the Arts Facility Authority. Term expires June 30, 2018. Incumbent Lynn Thorndyke. Chairman'sAppointment

Authorization:




GCID #20140564





FinanceComments

Director's Initials


Multiple Depts?

Budget Type:

Group With GCID #:

Special Routing:


Working Session DiscussionCounty Clerk Use Only

Motion Nash2nd by Howard

Vote 50; NashYes; BrooksYes;HowardYes; HunterYes; HeardYesTabled 07/15/2014

Rezoning Type

Rezoning


Attachments None

Action Tabled

Hold for Pickup?

PH was Held?



FinDir's Initials

Attorney's Comments



Item of Business:

of appointment to the Arts Facility Authority. Term expires June 30, 2017. Incumbent Dave McMullen. District 3/Hunter

Authorization:




GCID #20140566





FinanceComments

Director's Initials


Multiple Depts?

Budget Type:

Group With GCID #:

Special Routing:



Motion Hunter2nd by Nash


Rezoning Type

Rezoning


Attachments None

Action Tabled

Hold for Pickup?

PH was Held?



FinDir's Initials

Comments


Agenda Type Rezoning

Item of Business:

201400011, Applicant: SR Homes, LLC, Owners: McKendree Properties, LP and Estate of Georgia Bishop Slayton, RZT& R100 to R60, SingleFamily Subdivision, District 7 Land Lot 072 Parcels 004A, 056 & 390, 1600 Block of Sever Road,12001300 Blocks of Chadwick Lake Drive, 12.46 Acres. District 4/Heard

Authorization:Department Head bjlackey (7/10/2014)Attorney

GCID #20140354

Submitted By: cekuhl


Public Hearing

Department: Planning & Development

Multiple Depts? No

Budget Type: Neither

Group With GCID #:

Special Routing:


Rezoning Type RZR

Rezoning

Attachments Planning Commission Results and Department Analysis



County Clerk Use OnlyWorking Session

Tabled 07/22/2014Action Tabled

Motion Heard

Vote50; NashYes; BrooksYes;HowardYes; HunterYes;HeardYes

2nd by Hunter


Recommendation:

PH was Held?

ApproveApprove with ConditionsAppr w/ Cond As

DenyDeny w/out Prejudice

Land Lot: 072

District: 7Parcel:

004A, 056 & 390

District For Against Abstained Absent

District 1 (Paula Hastings)

District 1 (Earl Mitchell)

District 2 (Matt Houser)

District 2 (Omar Zaman)

District 3 (Chuck Warbington)

District 3 (Jeff Tullis)

District 4 (Clint Dixon)

District 4 (Brad Crowe)

At Large (Don Shillington)

X

X

X

X

X

X

X

X

X

Planning Commission

Recommendation:Tabled DateApproveApprove with ConditionsAppr w/ Cond AsDeny Deny w/out Prejudice

No Recommendation No Recommendation

RZR2014-00011

PLANNING COMMISSION RECOMMENDED CONDITIONS Approval as R-60 for a Single Family Subdivision, subject to the following enumerated conditions: 1. To restrict the use of the property as follows:

A. Single-family detached dwellings and accessory uses and structures. B. Homes shall be constructed primarily of brick or stacked stone on the front facades

three sides. The balance of each home may be the same or of fiber-cement siding or shake, with a minimum 4-foot water table of brick or stacked stone. Homes shall be consistent with the renderings and photos submitted at the July 1, 2014 Planning Commission meeting.

C. The minimum heated floor area per dwelling unit shall be 2,200 2,350 square feet for one-story homes and 2,400 3,000 square feet for two-story homes.

D. All dwellings shall have at least a double-car garage.

E. For the homes on lots facing Chadwick Lake Drive, double-car garages shall

be side-entry. Any homes with three-car garages may have one garage door facing Chadwick Lake Drive.

2. To satisfy the following site development considerations:

A. For lots facing Chadwick Lake Drive, the minimum lot size shall be 12,500 square feet, and the minimum lot width at the building line shall be 90 feet. For the balance of the lots, the minimum lot size shall be 9,000 9,750 square feet, and the minimum lot width at the building line shall be 70 75 feet except for cul-de-sac lots.

B. Provide a 30-foot wide undisturbed buffer adjacent to homes in Chadwick Lakes and

Lake Washington Plantation. Fencing shall be provided along the property line where lots abut Lake Washington Plantation. If disturbed, the 30-foot buffer shall be replanted. An additional 20 feet of rear yard shall be provided outside the buffer.

C. No direct lot access allowed to Sever Road.

D. All exterior street frontages shall be landscaped and maintained by the Homeowner’s

Association. Entrances shall include decorative masonry entrance features. Landscape and signage plans shall be subject to review and approval of the Director of Planning and Development.

RZR2014-00011

E. All grassed areas on dwelling lots shall be sodded.

F. Underground utilities shall be provided throughout the development.

G. Natural vegetation shall remain on the property until the issuance of a development permit.

H. The existing monument sign on the property where Sever Road intersects with Chadwick Lake Drive shall not be disturbed.

I. The construction entrance shall be located on Sever Road for the duration of the construction of homes on the new lots.

J. A landscape plan for the road frontage along Sever Road shall be submitted for review and approval by the Director of Planning and Development.

RZR2014-00011

PLANNING COMMISSION RECOMMENDATIONS STANDARDS GOVERNING EXERCISE OF THE ZONING

SUITABILITY OF USE With the recommended conditions regarding lot dimensions, buffers and dwelling standards, the proposed subdivision development could be suitable to the area and compatible with the adjacent neighborhoods. ADVERSE IMPACTS Potential adverse impacts on nearby residential properties could be minimized with the inclusion of conditions similar to those of adjacent neighborhoods. REASONABLE ECONOMIC USE AS ZONED The property has a reasonable economic use as currently zoned. IMPACTS ON PUBLIC FACILITIES An increase in traffic, utilities usage, storm water runoff, and the number of school-aged children could be anticipated from this request. CONFORMITY WITH POLICIES The 2030 Unified Plan Future Development Map indicates the property is located within an Existing/Emerging Suburban Character Area. Policies for this Character Area encourage single-family residential uses. An R-60 zoned single family subdivision, at a density of less than 3 units per acre, could be consistent with these policies and designation. CONDITIONS AFFECTING ZONING Although the adjacent Chadwick Lakes and Chadwick Pointe neighborhoods are zoned R-ZT, the conditions of zoning and development standards for the subdivisions are greater than the minimum requirements, suggesting that similar conditions may be appropriate for the subject tract.

GWINNETT COUNTY DEPARTMENT OF PLANNING AND DEVELOPMENT REZONING ANALYSIS

CASE NUMBER :RZR2014-00011 ZONING CHANGE :R-ZT & R-100 TO R-60 LOCATION :1600 BLOCK OF SEVER ROAD :1200-1300 BLOCKS OF CHADWICK LAKE DRIVE MAP NUMBERS :R7072 004A, 056 & 390 ACREAGE :12.46 ACRES UNITS :34 UNITS PROPOSED DEVELOPMENT :SINGLE-FAMILY SUBDIVISION COMMISSION DISTRICT :(4) HEARD FUTURE DEVELOPMENT MAP: EXISTING/EMERGING SUBURBAN APPLICANT: SR HOMES, LLC 1424 NORTH BROWN ROAD, SUITE 100 LAWRENCEVILLE, GA 30043 CONTACT: TRACEY MASON PHONE: 770.963.6909 OWNER: MCKENDREE PROPERTIES, LP C/O DON HUTCHINGS 33971 SELVA ROAD, SUITE 260 DANA POINT, CA 92629 ESTATE OF GEORGIA BISHOP SLAYTON C/O H. DALE SLAYTON 151 FOREST LAKE ROAD LAWRENCEVILLE, GA 30046 DEPARTMENT RECOMMENDATION: APPROVAL WITH CONDITIONS PROJECT DATA: The applicant requests rezoning of a 12.46-acre parcel assemblage from R-100 (Single-Family Residence District) and R-ZT (Single-Family Residence District) to R-60 (Single-Family Residence District) to construct a 34-lot subdivision. The property is located on the east side of Sever Road at its intersection with Chadwick Lake Drive. The property is wooded and contains a single-family residence. The site plan indicates that the property would be developed with 34 single-family lots, resulting in a gross and net density of 2.73 units per acre. The site plan depicts lots which are greater than the minimum required for the R-60 zoning district. The R-60 zoning district requires a minimum lot width of 60-feet and 7,200 square feet of lot area; while the proposed typical lot dimensions would be 75-feet in width, with a typical lot area of 9,750 square feet.

RZR2014-00011 (AMc)

2

The project would be accessed by one street connection to Chadwick Lake Drive. No access is proposed onto Sever Road. A detention pond is planned along the eastern property line. According to the applicant’s letter of intent, the proposed minimum house size is 2,350 square feet for one-story homes and a minimum of 3,000 square feet for two-story homes. ZONING HISTORY: In 1970, the subject property was zoned R-100. In 1987, a portion of the property was rezoned to R-ZT, pursuant to RZ-45-87. In 1993, an additional portion of the property was rezoned to R-ZT, pursuant to RZ-93-133. GROUNDWATER RECHARGE AREA: The subject property is not located within an identified Significant Groundwater Recharge Area. WETLANDS INVENTORY: The subject property does not contain areas, streams, and/or bodies of water depicted as wetlands on the U.S. Department of Interior, Fish, and Wildlife Service – National Wetlands Inventory map on file with the Gwinnett Department of Planning and Development. OPEN SPACE AND GREENWAY MATER PLAN: No comment. DEVELOPMENT REVIEW SECTION COMMENTS: The Buffer, Landscape and Tree Protection (Chapter 620 of the Unified Development Ordinance) require a no-access easement along the line of double frontage lots abutting a major thoroughfare for residential developments. The Buffer, Landscape and Tree Protection requires submittal and approval of a Tree Preservation and Replacement Plan prepared by a professional landscape architect prior to securing a Land Disturbance or Development permit. Parking lots and interior driveways shall be designed in accordance with Chapter 240 of the Unified Development Ordinance. Section 900-40.7A of the Unified Development Regulations requires proposed driveways to be located at least 100 feet from the centerline of the driveway to the nearest right-of-way line (extended). Section 900-20.7 of the Unified Development Ordinance requires either direct alignment of public streets opposite each other, or have offsets as shown in Table 900.3.

RZR2014-00011 (AMc)

3

Section 900-30 of the Unified Development Ordinance requires a 200-foot deceleration lane with a 50-foot taper at each project entrance that proposes access to a Minor Collection Street or Major Thoroughfare. Right-of-way dedication to accommodate the deceleration lane and an 11-foot shoulder is also required. Reduction in length of a deceleration lane requires approval of a Modification by the Development Division; elimination of a deceleration lane requires approval of a Waiver by the Board of Commissioners. Section 900-90 of the Unified Development Ordinance requires construction of five-foot wide sidewalks along all exterior roadways adjoining the project, and four-foot wide sidewalks adjacent to both sides of all interior public streets (excluding cul-de-sac turnarounds). The developer must submit a preliminary plat (construction plans), including a grading plan, tree plan, and road/sewer profiles for review and approval of the Development Division prior to any construction. Section 800-20 of the Unified Development Ordinance requires submittal of a Storm Water Management Report for the project prior to obtaining a Land Disturbance or Development Permit. Section 1.5.1.b of the Floodplain Management Ordinance requires that the lowest floor, including the basement, of all residential buildings be constructed at an elevation of at least three feet above the 100-year floodplain. Note that all recreation areas, open space and/or common areas (including storm water detention facility lots) located within the development shall be controlled by a mandatory Property Owner’s Association (to include reported bylaws) with responsibility for maintenance, insurance, and taxes for open space areas. This project lies within an Activity Center/Corridor Overlay District, and is subject to all requirements set forth in Section 1315 of the Gwinnett County 1985 Zoning Resolution. STORMWATER REVIEW SECTION COMMENTS: All storm water best management practices will be applicable upon development permit issuance. GWINNETT COUNTY DEPARTMENT OF TRANSPORTATION COMMENTS: Sever Road is a Major Collector and 40 feet of right-of-way is required from the centerline. Chadwick Lake Drive is a Local Residential Street and 25 feet of right-of-way is required from the centerline. Prior to the issuance of a Development Permit, a sight distance certification shall be provided. The number and locations of driveways are subject to Gwinnett County D. O. T. approval.

RZR2014-00011 (AMc)

4

Minimum separation from street intersection shall be provided as per UDO. GWINNETT COUNTY ENVIRONMENTAL HEALTH COMMENTS: No comment. GWINNETT COUNTY DEPARTMENT OF WATER RESOURCES COMMENTS: The available utility records show that the subject development is currently in the vicinity of a 24-inch water main located on the eastern right-of-way of Sever Road and an 8-inch water main located on the northern right-of-way of Chadwick Lake Drive. Due to the uncontrollable variables, the Department of Water Resources makes no guarantees as to the minimum pressures or volumes available at a specific point within its system. Demands imposed by the proposed development may require reinforcements or extensions of existing water mains. Any cost associated with such required reinforcements or extensions will be the responsibility of the development and will not be provided by this department. The available utility records show that the subject development is currently in the vicinity of an 8-inch sanitary sewer main located on the right-of-way of Chadwick Lake Drive. The subject development is located within the Patterson service area. There are currently no connection restrictions within this service area. Treatment capacity within this area is presently available on a first come - first serve basis. Demands imposed by the proposed development may require reinforcements or extensions of existing sewer mains. Any cost associated with such required reinforcements or extensions will be the responsibility of the development and will not be provided by this department. Developer shall provide easements for future sewer connection to all locations designated by DWR during plan review. As-built information for this department is dependent upon outside entities to provide record drawings for the utilities. Therefore this department does not guarantee the accuracy of the information provided. Extensions of the water and/or sanitary sewer systems within the subject development must conform to this department’s policies and Gwinnett County’s ordinances. Proceeding design, construction, inspection, and final acceptance of the required utilities, service to these utilities would then become available under the applicable utility permit rate schedules. BUILDING CONSTRUCTION SECTION COMMENTS: Building Plan Review has no objections under the following conditions:

1. The applicant shall obtain a residential building permit for each building and achieve satisfactory field inspections for issuance of a Certificate of Occupancy.

RZR2014-00011 (AMc)

5

2. Architectural design of the proposed single family residential buildings shall incorporate

the requirements of the Unified Development Ordinance, Architectural Design Standards, Design Category 1.

For assistance, you may contact this office at (678) 518-6000 Monday through Friday from the hours of 8:00 a.m. to 5:00 p.m. GWINNETT COUNTY FIRE SERVICES COMMENTS: No comment. DEPARTMENT ANALYSIS: The subject property is located on the east side of Sever Road at its intersection with Chadwick Lake Drive. The property is wooded and contains one single-family home, which would be removed. The 2030 Unified Plan Future Development Map indicates the property is located within an Existing/Emerging Suburban Character Area. Policies for this Character Area encourage single-family residential uses. An R-60 subdivision, at a density of 2.73 units per acre, could be consistent with these policies and designation. The surrounding area is an established residential community, developed with numerous single-family subdivisions, churches and schools. Adjacent to the south and east are the Chadwick Lakes and Chadwick Pointe subdivisions, zoned R-ZT. The Lake Washington Plantation subdivision lies adjacent to the north in R-100 zoning. To the west, across Sever Road are churches and homes on large lots, zoned R-100 and RA-200. Much of the subject property was rezoned to R-ZT along with Chadwick Lakes and Chadwick Pointe subdivisions (RZ-45-87 & RZ-93-133). The conditions of these zoning cases included: a minimum lot size 8,000 square feet, a minimum lot width of 70-feet, and a minimum dwelling size of 1,600 square feet. Additionally, a 30-foot wide buffer was required adjacent to Lake Washington Plantation. It is noted that typical home sizes for the area range from 2,500 to 3,500 square feet, with most of the developments including substantial use of masonry architecture. With conditions ensuring compatibility with neighboring properties and past Board zoning decisions, the proposed development could be consistent with neighborhoods in the area. In conclusion, the request is considered consistent with the Unified Plan and could be compatible with other established subdivision developments in the vicinity. Therefore, the Department of Planning and Development recommends APPROVAL WITH CONDITIONS of this request.

RZR2014-00011 (AMc)

6

PLANNING AND DEVELOPMENT DEPARTMENT RECOMMENDED CONDITIONS Approval as R-60 for a Single Family Subdivision, subject to the following enumerated conditions: 1. To restrict the use of the property as follows:

A. Single-family detached dwellings and accessory uses and structures. B. Homes shall be constructed primarily of brick or stacked stone on the front facades.

The balance of each home may be the same or of fiber-cement siding or shake, with a minimum 4-foot water table of brick or stacked stone.

C. The minimum heated floor area per dwelling unit shall be 2,200 square feet for one-story homes and 2,400 square feet for two-story homes.

D. All dwellings shall have at least a double-car garage.

2. To satisfy the following site development considerations:

A. The minimum lot size shall be 9,000 square feet. The minimum lot width at the building

line shall be 70 feet except for cul-de-sac lots.

B. Provide a 30-foot wide undisturbed buffer adjacent to homes in Chadwick Lakes and Lake Washington Plantation. An additional 20-feet of rear yard shall be provided outside the buffer.

C. No direct lot access allowed to Sever Road.

D. All exterior street frontages shall be landscaped and maintained by the Homeowner’s Association. Entrances shall include decorative masonry entrance features. Landscape and signage plans shall be subject to review and approval of the Director of Planning and Development.

E. All grassed areas on dwelling lots shall be sodded.

F. Underground utilities shall be provided throughout the development.

G. Natural vegetation shall remain on the property until the issuance of a development permit.

RZR2014-00011 (AMc)

7

PLANNING AND DEVELOPMENT DEPARTMENT RECOMMENDATIONS

STANDARDS GOVERNING EXERCISE OF THE ZONING SUITABILITY OF USE With the recommended conditions regarding lot dimensions, buffers and dwelling standards, the proposed subdivision development could be suitable to the area and compatible with the adjacent neighborhoods. ADVERSE IMPACTS Potential adverse impacts on nearby residential properties could be minimized with the inclusion of conditions similar to those of adjacent neighborhoods. REASONABLE ECONOMIC USE AS ZONED The property has a reasonable economic use as currently zoned. IMPACTS ON PUBLIC FACILITIES An increase in traffic, utilities usage, storm water runoff, and the number of school-aged children could be anticipated from this request. CONFORMITY WITH POLICIES The 2030 Unified Plan Future Development Map indicates the property is located within an Existing/Emerging Suburban Character Area. Policies for this Character Area encourage single-family residential uses. An R-60 zoned single family subdivision, at a density of less than 3 units per acre, could be consistent with these policies and designation. CONDITIONS AFFECTING ZONING Although the adjacent Chadwick Lakes and Chadwick Pointe neighborhoods are zoned R-ZT, the conditions of zoning and development standards for the subdivisions are greater than the minimum requirements, suggesting that similar conditions may be appropriate for the subject tract.

Residential Rezoning Impact on Local SchoolsPrepared for Gwinnett County, May 2014 Agenda

Proposed Zoning Case # Schools Current Projections

Approximate additional Student Forecast Capacity Over/Under Forecast Capacity Over/Under Forecast Capacity Over/Under Projections from Proposed Developments

RZM2014-00006 Duluth HS 2798 2,650 148 2852 2,650 202 2909 2,650 259 37Duluth MS 2036 1,750 286 2077 1,750 327 2118 1,750 368 28Chesney ES 1200 1,025 175 1248 1,025 223 1298 1,025 273 60

RZR2014-00011 Peachtree Ridge HS 3214 2,650 564 3262 2,650 612 3295 2,650 645 5Northbrook MS 910 1,025 -115 895 1,025 -130 887 1,025 -138 3Jackson ES 1578 1,450 128 1563 1,450 113 1550 1,450 100 7

Current projections do not include new developments

2014-15 2015-16 2016-17

GCPS Planning Department 770-822-6510 3/31/2014

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RAMBLING WOODS DRIVE HOME PLACE DRIVE

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Attorney's Comments



Item of Business:

for the Chairman to execute any and all documents necessary to grant 0.345 acres (15,026 square feet) of permanentsewer easement and 0.365 acres (15,905 square feet) of temporary construction easement to Gwinnett County Water andSewerage Authority. The easements are for the South Berkeley Lake Road Sewer Project on a Gwinnett County ownedparcel (West District Aquatic Center, Tax Parcel 6268053) located at 4488 Peachtree Industrial Boulevard in BerkeleyLake. Subject to approval by Law Department. District 2/Howard

Authorization:

Staff Recommendation ApprovalDepartment Head ahparham (6/23/2014)Attorney fsfields (6/30/2014)

Budgeted Fund Name Current Balance Requested AllocationYes Water & Sewer R&E * $1,877,252 $60,742


GCID #20140549

Submitted By: Angelia Parham




FinanceComments

* Amount available in Sanitary Sewer Collection Sys Ren project.


Department: Support Services

Multiple Depts?


Group With GCID #:

Special Routing:



Motion Howard2nd by Brooks


Rezoning Type

Rezoning


Upon approval, adjust revenue and appropriation in Greenways DevelopmentPilot project in Fund 317.

Attachments Justification Memo, GIS Map, Location Map

Action Tabled

Hold for Pickup?

PH was Held?




M E M O R A N D U M TO: Gwinnett County Board of Commissioners FROM: Angelia Parham, Director

Department of Support Services SUBJECT: Agenda Item 2014-0549 July 15, 2014 Board of Commissioners Consideration DATE: June 18, 2014 ITEM OF BUSINESS: Approval and authorization for the Chairman to execute any and all documents necessary to grant 0.345 acres (15,026 square feet) of permanent sewer easement and 0.365 acres (15,905 square feet) of temporary construction easement to Gwinnett County Water and Sewerage Authority. The easements are for the South Berkeley Lake Road Sewer Project on a Gwinnett County owned parcel (West District Aquatic Center, Tax Parcel 6-268-053) located at 4488 Peachtree Industrial Boulevard in Berkeley Lake. Subject to approval by Law Department. District 2/Howard. BACKGROUND AND DISCUSSION: This easement is needed for the South Berkeley Lake Road Gravity Sewer Extension project between South Old Peachtree Road and Peachtree Industrial Boulevard in Berkeley Lake. The new line will provide public sewer access to 19 commercial properties along South Berkeley Lake Road. The Department of Community Services has approved the location of the easement. IN SUMMARY AND CONCLUSION: If approved, this easement will allow Gwinnett Water and Sewerage Authority to provide public sewer access to 19 commercial properties along South Berkeley Lake Road.

SEWER EASEMENT COMPENSATION REVIEW

Project: South Berkeley Lake Road Sewer Project. Parcel Number: R6268 053- West District Aquatic Center Operating Department: Gwinnett County Department of Community Services Entity Requesting Easement: Gwinnett County Water and Sewerage Authority

Perm. Easement Size

Platted: 15,026 Square feet or 0.345 Acres

Temp. Easement Size Platted: 15,905 Square feet or 0.365 Acres

Fee Simple Acquisition Cost: $1,283,355 Parcel Size: 5.19 acres or 226,076 Sq. ft. Fee Simple Acquisition Cost per Unit: $247,275 per Acre or $5.68 per Sq. ft. Estimated Value of Perm. Easement = ($5.68/sq.ft. * 15,026 sq.ft.) *.5 = $42,674 Estimated Value of Perm. Easement = ($5.68/sq.ft. * 15,905 sq.ft.) *.2 = $18,068 Total Easement Purchase Price = $60,742

Documents

Work Session Agenda Tuesday, August 5, 2014 - …...2014/08/05 · recommendation letter, base bid $1,400,000.00 (Negotiated cost savings of approximately $8,647.06). This contract