CDOT Work ManagerWork Manager OverviewFebruary 2018

Work Order: • Error rate inconsistent, incorrect data entry, too many fields to

populate; became apparent during the 2013 floods• Inability to enter work orders on site, record on paper, enter data later.Reporting: • Data reported to HQ is inconsistent because of data anomalies• Difficult to track maintenance at the asset locationData Integration:• Not leveraging other asset management data, such as GIS/ESRI

Maintenance Work Order improvement project started in 2014 to look at potential solutions• Project did a very comprehensive review of all maintenance business

processes and created a number of business process improvement ideas

• SAP WM/GEOe solution was recommended as the technical solution for work order simplification

Work Manager – What problem are we trying to address?

Benefits of Work Manager/GEOe• Linear Asset Management creates a structure view of CDOT roadway

assets using functional locations and equipment records• WM & GEO.e has an interface between SAP and CDOT GIS/ESRI data• GEOe provides a map view for easy selection of roadway assets

needing maintenance• Work Orders and Notifications are generated from a mobile device with

both online and offline capability• Work Order and Notification screens are designed to simplify creation

with data either prepopulated or simple dropdown selections for most fields; little data entry is needed.

Work Manager – How does this help?

Work Manager Asset Structure in SAP

Work Manager on Tablet Device

Work Manager Assets from GIS

• 28 current asset types will interface from GIS to SAP/Work Manager

• System is designed to accommodate additional asset types as that data is gathered and entered into GIS

• Six additional assets currently being extracted through a remote data collection project

Work Manager Map View

Work Manager Detail

Work Manager Components

Work Manager Vehicle Time

Work Manager Employee Time

Collaboration and Cooperation: • Project implemented in conjunction with Maintenance, DTD – GIS, Engineering,

TSM&O, and Staff Bridge.• Developing a preventive maintenance program to ensure routine maintenance

and inspections are completed on all assets as outlined by the manufacturer.• DHM Asset Manager currently working with guardrail, signs, striping, pavement

markings, luminaires and signals Asset Managers to develop a comprehensive asset inventory plan to include data dictionaries and marking guides.

Project Accomplishments