Woosley Introduction to Environmental Management Systems

8/6/2019 Woosley Introduction to Environmental Management Systems

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Environmental Management SystemsThe ISO 14001 Approach


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What is an EMS?

Systematic way of managing an organizations

environmental affairs

Based on Plan-Do-Check-Act Model (PDCA)

Focused on Continual Improvement of system

Addresses immediate and long-term impact of an

organizations products, services and processeson the environment.

A tool to improve environmental performance


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EMSModelPolicy

Planning

Implementation

Checking

Corrective Action

ManagementReview

Based on the

P-D-C-A Model,

Plan-Do-Check-Act


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Why Implement an EMS?To get your environmental ducks in a row!

Struggling to stay in compliance and keep track of

regulations/laws Environmental management just one of many

responsibilities

Establish a framework to move beyond compliance

Vehicle for positive change; improved employeemorale, enhanced public image

Employee turnover


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W

hy Implement an EMS ?More reasons: Helps to identify the causes of environmental

problems. better to make a product right the first time cheaper to prevent a spill or other accident

cost effective to prevent pollution

Trade and competitive issues

Inconsistency in environmental regulation andenforcement

Many individual parts may already

be in place just need to unify under

the EMS umbrella!


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ISO 14000: A series of standards

Created by the International Organization ofStandardization, a non-governmental organization

(NGO) established in 1947, located in Switzerland (seehandout for more info) ISO is not an acronym - from the Greek iso, meaning

equal (as in isothermal)

ISO is a worldwide federation of national standardsbodies from over 100 countries; American NationalStandards Institute (ANSI) is US representative

They have created many standards: ISO 9000, film speeds


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ISO 14000 Family A series of guidance documents and standards

to help organizations address environmental

issues. Ones below deal with EMS. 14001: Environmental Management Systems

14004: EMS general guidelines

14010: Guidelines for Environmental Auditing 14011: Guidelines for Auditing of an EMS

14012: Auditing - Qualification criteria


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To Whom Do the Standards Apply?

Standard is Voluntary

Large and Small Business & Industry Service Sectors (hospitals, hotels, etc.)

City and County Government

Applicable to all types of organizations, ofall sizes anywhere in the world


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Becoming ISO 14001 certified ISO 14001 is the only certification standard

Registration body examines EMS for conformity

to the ISO 14001 standard Not a compliance audit, an EMS audit

Facility awarded registration

Does NOT mean that products are more

environmentally friendly Does mean have a documented EMS that is fully

implemented and consistently followed


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External Drivers for ISO 14001?

Suppliers encouraged to consider an EMS

by:

IBM

Xerox (30,000)

Bristol-Myers Squibb (15,000)

Ford and GM

Toyota- choice of 3

MP&M, Others??

Approx. 271,000 ISO 9000 certificationsworldwide (est. 380 NC certifications)


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World

Picture

30,303 ISO 14001 cert. in world as of 6/01

1,480 ISO 14001 cert. in US as of 6/01

54 companies known certified in NC, and onemunicipality

US is 5th in number of certifications behind Japan(6,648), the UK (2,500), Germany (2,400), and

Sweden (1,911)


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EMSs and the Federal Government Published Federal Register notice 3/12/98

EPA Aiming for Excellence Report Sept. 99; part ofDraft EMS Action Plan http://www.epa.gov/ems

Clinton signed Executive Order 4/00 requiring federalfacilities to have an EMS by 2005

EPA Performance Track June 2000 requires an EMS

Office ofWater funded pilot efforts in 10 states, pilot

program with governments, pilot with Biosolids Assoc. New MP&M (Metal Products and Machinery) Effluent

Guidelines: final rule may include EMS-basedexemptions (P2 option)

EMS and Enforcement


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N.C. EMS Related Activities NC DENR EMS policy Aug. 1999

State Regulatory Innovation legislation Sector-based EMSs (paper industry, screen-

printing, metal finishing, furniture): see

http://www.p2pays.org/iso/sector

EMS Development Course for Government

Agencies

EMS Pilot Project with Pork Producers


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Multi-State Working Group Many states (founding states are AZ, CA, IL, MA, MN,

NC, OR, PA, TX, WI)

EPA, NGOs, National Institute of Standards

& Technology, CI2, CMA Implemented pilot projects with industry

Goal: To understand and communicate the value

of ISO 14000 in meeting public policy goals.


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What does ISO 14001 Say?


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17 Requirements in ISO 14001

Env. Policy 4.2 Document control 4.4.5

Env. Aspects 4.3.1 Operational control 4.4.6

Legal and other req. 4.3.2 Emergency preparedness and

response 4.4.7

Obj. and targets 4.3.3 Monitoring and measurement 4.5.1

Env. Mgmt. Program 4.3.4 Corrective/preventive action 4.5.2

Structure and Responsibility 4.4.1 Records 4.5.3

Training, awareness, and

competence 4.4.2

EMS audit 4.5.4

Communication 4.4.3 Management Review 4.6

EMS documentation 4.4.4


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ISO 14001 Key Elements PolicyStatement

Identification ofSignificant Environmental

Impacts

Development ofObjectives and Targets

Implementation Plan to Meet Obj. and Targets

Training

Management

Review

How you meet the elements is up to you


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EMS ModelPolicy

Planning

Implementation

Checking

Corrective Action

ManagementReview

Based on the

P-D-C-A Model,

Plan-Do-Check-Act


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ISO 14001 PolicyStatement (4.2) Managements declaration of commitment to the

environment.

PolicyStatement 3 Main Elements (Big 3)

Commitment to Compliance

Commitment to Prevention ofPollution, and

Commitment to Continual Improvement Broader definition of pollution prevention

Available to Interested Parties


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EMSPolicyStatement Must be appropriate to the nature, scale and

environmental impacts of the organizationsactivities, products or services

Provides a framework for setting and reviewingobjectives and targets

Way of communicating environmental mission

internally and externally Broader definition of pollution prevention than

EPAs: not just source reduction,but also recycling, treatment,

disposal, and material substitution


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EMSMo elPolic

Pl i

I l t tion

Checking

Correcti e ction

Managementeview


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Aspects and Impacts (4.3.1)

An organization evaluates and addresses itsown significant aspects, including non-regulated aspects

May be positive or negative

Think from the fenceline:

Aspect: Cause or Input:Element of anorganizations activities, products, or services

which can interact with the environment Impact:Effect or Output:Any change to the

environment, whether adverse or beneficial,resulting from an organizations activities,

products, or services


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Marine Corps ISO 14001 Pilot Project

Encampment

Lead Responsibility - Fish and Wildlife Division,Compliance Division, and Planning Division

Environmental Aspects

Input (raw material

and labor)

Conservation

Soil disturbance leading to Erosion and Sedimentation

Accidental Spillage - Vehicle /Helicopter/Equipment fluids

Gray water

Soil disturbance leading to Erosion and Sedimentation

Accidental Spillage - Vehicle/Helicopter/Equipment fluids

Gray water

Accidental Spillage - Vehicle/Helicopter/Equipment fluids

Gray water

Fuel Consumption - Use of a Nonrenewable Resource

Training within a Natural Environment (Plant, Wildlife, Wetlands)

Training within species habitat

Disposal of Spill Residue

Disposal of Solid Waste

Disposal of Hazardous Waste

Particulate Matter from Operating Vehicles Off-road

AirEmissions from equipment and vehicles

Outdoor burning - PM

Surface Water Impacts

Waste Impacts

Soil Impacts

Air Impacts

Groundwater Impacts

Resource Impacts

Nuisance Impacts


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Ranking (4.3.1) The organization shall establish and

maintain procedures to identi y its

environmental aspects in order todetermine those hich can have asigni icant impact on the environment.

Rank aspects and impacts in order to assesstheir signi icance

ompany-speci ic


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Ranking/Significance Scoring

Consider:

Environmental Concerns

Regulatory/legal exposure; health/env. risks; conservation

Business Concerns: Effect on the public image; community concerns

Cost savings; cost recovery period; equipment/facility

Other issues: Scale, duration, and zone of impact

Probability of occurrence - frequent, likely, possible,rarely, unlikely

Severity of impact - catastrophic, severe, moderate, minor


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Example Significance Matrix

Activity,

Product,

Service

Aspect Impact Legal

Liability

Public

Concern

Frequency Severity OSR Significance

(OSR>2.5)

Dissolve

Mineral

Ore

Water

use

Resource

depletion

1 3 2 1 1.75 No

Natural

Gas

Use

Resource

depletion

1 1 2 2 1.50 No

Natural

Gas

Use

Air

pollution

(Nox)

1 2 2 1 1.50 No

Use of

Strong

Acids

Spills to

land or

water

3 2 3 3 2.75 Yes


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Legal and Other Environmental

Requirements (4.3.2) Setting legal framework for the EMS

have a procedure to identify and access the legal

requirements: state, federal, local

have a documented system for keeping up-to-date

communicate to the right people

Industry-specific requirements CMA Responsible Care

Intl.Chamber of Commerce (ICC) Charter

Other voluntary requirements EPA ClimateWise, WasteWise, 33/50 Program

Green Seal


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Planning (4.3)

Establish

obj./target

Review policy

Determinesignificant impacts

Determine legal/

other rqmts.


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Objectives &Targets (4.3.3) The organization shall establish and maintain

documented environmental objectives and targets.

Can include commitment to:

reduce waste

reduce or eliminate release of pollutant

design product to minimize environmental impactin production, use, and disposal.

Be realistic. Keep objectives simple, flexible, and

measurable.


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OBJECTIVES & TARGETS

Reduce generation of

hazardous waste

Improve indoor air

quality by reducing

solvent odors

Prevent spills Reduce electrical use

Reduce spent solventby 80% by 01/2002

Reduce emissions by90% by 05/2002

Max. of 2 /yr. by

2003 Reduce electricity use

by 10% by 08/2002


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Planning

Establish

obj./target

Review policy

Determine significantimpacts

Determine legal/

other rqmts.

DevelopEnv. Mgmt.

program


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Env. Mgmt. Program Plan: Switch to aqueous cleaning process

Action- Substitute water based cleaning process

for vapor degreasing process Responsibilities - Process Engineering

Schedule -Bench top trials - 2 months (date)

Full scale pilot - 3 months (date)Implementation period - 1 month (date)

Resources needed - 1 FTE for 4 months- Est. Budget $12,000


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EMSMo elPolic

Planning

I l t ti

i

rr ti ti

Managementeview


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Implementation (4.4) Structure/responsibility (4.4.1)

Training, awareness, & competence (4.4.2)

Communication (internal/external) (4.4.3)

Env. Mgmt. System Documentation (4.4.4) Document control (4.4.5)

Operational control (4.4.6)

Emergency preparedness

and response (4.4.7)

Sections overlap: For example, 4.4.2 and 4.4.6 require thatemployees have info. on EMS as well as knowledge of

environmental impacts from operations and activities


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(4.4.2) Training: Ex. Training MatrixDocument Title Document # Rev

Coleman

Keeter

Larry

Cummings

Diane

Shumate

Opal

Morgan

Beth

Eckert

Janet

Maddox

Nancy

Matherl

Christina

Johnson

Bobby

Hanna

Charlie

Graham

DavidHux

JimE

iden

Awareness Training N/A N/A 5/9/00 5/9/00 8/11/00 8/29/00 NR 5/9/00 5/12/00 9/11/00 5/12/00 5/12/00 5/9/00 5/11/00

Environment Management System Manual EMS-0100.000 0 NR 2/14/00 NR 3/8/00EMS Review Procedure EMS-0100.001 0

8/30/00 2/14/00 NR 4/10/00 5/8/00 3/8/00

Document Control Procedure EMS-0100.002 0 2/14/00 NR 4/10/00 5/8/00 3/8/00

Aspects and Impacts Procedure EMS-0100.003 0 5/15/00 2/14/00 NR 5/10/00 5/8/00 3/8/00

Corrective/Preventative Action Report

Procedure

EMS-0100.004 25/9/00 5/9/00 8/30/00 8/29/00 NR 5/9/00 8/28/00 9/11/00 8/30/00 8/30/00 5/9/00 5/9/00

Training Procedure EMS-0100.005 1 12/18/00 NR 4/10/00 12/18/00 12/18/00

Roles and Responsibilities Listing EMS-0100.006 0 8/30/00 2/14/00 8/30/00 8/29/00 NR 4/10/00 1/27/00 5/8/00 3/8/00

Objective and Targets - Improvement Plan

Summar

EMS-0100.007 1

NR 8/29/00 NRExternal Communications Procedure EMS-0100.008 1 6/28/00 6/28/00 8/11/00 8/29/00 NR 6/28/00 6/29/00 9/11/00 8/30/00 8/30/00 8/4/00 6/28/00

Environmental Management System Audit EMS-0100.011 0 NR 5/8/00

Sewer Overflow / Reporting Procedure

(Press Release);Media List; Distribution list;

Emer enc Phone list

EMS-0100.012 3

NR 9/1/00 NR 9/1/00

Monitoring and Measuring Procedure EMS-0100.013 0 NR NR

Legal and Other Requirements EMS-0101.001 1 NR

EMS Management Procedures


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Document Title Document # Revision Retain Frequency Controlled Copy Locations

Environment Management

System Manual

EMS-0100.000 0 As

Needed

As Needed U: Drive

1. Long Creek Operations

2. Crowders Conf. Room

3. PW Directors Office

4. Pretreatment Office

5. Superintendent's Office

EMS Review Procedure EMS-0100.001 0 As

Needed

As Needed U: Drive






Document Control Procedure EMS-0100.002 0 As

Needed

As Needed U: Drive






ENVIRONMENTAL MANAGEMENT SYSTEM DOCUMENTS

Procedures for Environmental Management System

(4.4.5) Document Control Ex. Matrix


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Checking/Corrective Action (4.5)

Monitoring and

Measuring

(4.5.1)

Records

(4.5.3)

Non-conformance and

Corrective/Preventive

Action

(4.5.2)EMS Auditing

(4.5.4)


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(4.5.1) Monitoring

and Measuring

The organization shall establish and maintain

documented procedures to monitor and measure... the key characteristics of its operations that can

have a significant impact on the environment.

Track how well the system is working

Measure the key characteristics of those activitiesthat can have significant impacts

Analyze the root causes of problems


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(4.5.2) Non Conformance

and Corrective and

Preventive Action

Develop procedure for investigating,correcting, and preventing systemdeficiencies

Set up process for assigning responsibilities

for and tracking completion of correctiveaction

Set up process to revise EMS proceduresbased on corrective actions


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(4.5.3) Records

The organization shall establish andmaintain procedures for the identification,

maintenance and disposition of

environmental records

Include - training records, audits,

management reviews


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(4.5.4) EMS Auditing

Develop internal EMS audit program

Are all EMS requirements met?

(Are we meeting the standard?)

Is the system working?

(Are we doing what we said we would?)

Determine audit frequency and procedures; trainauditors; keep records of audits, findings, andfollow up actions


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EMS Model (Plan-Do-Check-Act)Policy

Planning

Implementation

Checking

Corrective Action

ManagementReview


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(4.6) Management Review Reviews EMS to ensure its continuing

suitability, adequacy and effectiveness

Reviews process to ensure necessaryinformation is collected for evaluation

Review must be documented

Consider changes to:

policy

objectives

other EMS elements


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Documents

Woosley Introduction to Environmental Management Systems