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WLE OperationsUpdate
Emma Greatrix
11 March 2013
WLE Management Committee Meeting
Reporting on 2012
Planning for 2013
Operations Team News
WLE Program Documents
ToRs
Current Operational Priorities
Timelines
Reporting on 2012
1. Detailed documentation from partners– Reports received from all partners – Now being compiled by SRP for review by SRP Leaders – Deliverables being checked against 2012 plans (MvB)– Next: feedback to partners from Ops/MvB & SRP Leaders. WG ?– How to make best use of this detailed info? Recommendations?
2. WLE Program Report to CO (due 8 April 2013)– MvB & EG to compile relevant info from partners into this report– Will ask for comment/ contributions from MC
3. ‘Glossy’ annual report– Part of WLE Corporate materials portfolio
Report to Consortium OfficeCGIAR Reporting Template for 2012 and 2013_final_WLE.docx
• Synthesis of the two most significant achievements/success stories in the year (gender disaggregated)
• (1 ½ page) In narrative, summarize and highlight major successes in the progress towards outputs; provide links to additional descriptions of these achievements. Refer to indicators
• (1 ½ page) In narrative, summarise and highlight major successes in the progress towards outcomes/objectives
• (1/4 page) If/when relevant major contributions towards understanding impact and impact per se should be summarized, with a web link to more detailed documents
Timetable for CO report
Deadline
Friday 15th March Send relevant partner reports to each SRP Leader for feedback
Martin
Monday 18th March
Send rough draft of CO report narrative to MC & Ops Team for input
Emma
Weds 20th March Send completed program level indicator tables to MC & Ops Team for review
Martin
Monday 1st April MC/Ops Team send all feedback to Emma & Martin All
Thursday 4th April Send final version to team Emma
Friday 5th Return any final comments All
Monday 8th April ProofreadSubmit final version to CO
Michael/MartinaAndrew
Planning for 20131. Center activity plans
– Received from all partners– Reviews received from all SRP Leaders– Now being compiled for feedback – Partners will not amend 2013 plans, but WLE will not accept
poorly mapped/ ‘ill-fitting’ activities in 2014
2. WLE POWBWLE Plan of Work and Budget 2013 Final 2.doc
– Submitted 15 Feb– Gender component – GPI strategy TBD, inc. budget– Narrative highlights flagships, AC’s as business units– Breakdown of budget by SRP– Clusters of milestones/activities against each AC
WLE Operations Team News– Communications Coordinator
Michael remains with WLE for 2013 (50%)
– MEL CoordinatorSelection made, negotiations in progress
– GPI Coordinator
Nicoline from 4 March
– Program Support Scientist
Martin will continue in this role in 2013
– Supporting IDO/IP development, uptake and overall strategy
Elizabeth Weight (60%)
– Support to flagships/ rolling out WLE at regional level
Alain Vidal (30%)
– Developing full suite of JDs for team
• Engagement, Communications & Knowledge Management
• Monitoring, Evaluation & Learning system (link to performance management)
• Gender strategy• Partnership strategy• Capacity building strategy• Implementation/ Operations plan
WLE program documents
MC, Ops Team & SRP/WG Leaders ToRs: Notes & Clarifications
WLE MC ToR_070313.docx SRP_WG TOR 070313.doc WLE Operations Team_070313.docx
• SRP Leaders– ‘functions’ rather than responsibilities – same for all ToRs– Added para on funding (ie Centers covering main costs, with WLE providing a small operational
budget)– Used CRP2 format to restructure but with more detail– Q: Move publications out of key functions – leave in as optional or remove altogether?
• MC– Concerns over implication that MC is ‘responsible’ – see line on Lead Center/ recommendations– Request to add sample activity for resource persons (and note that title is strange) – Toned down line about ensuring highest scientific quality (cannot review Center publications ) &
‘ensures’ throughout document– I will amend the organogram once we are happy with it (so that ESSR/GPI are crosscutting)– Q: ’Do WG leaders have a responsibility for inclusion?’
• Ops– ‘GIP fits better as a working group under the SRP/WG TOR’. Agree but we also have GPI
coordinator as member of Ops Team. She is responsible for GPI strategy. WG to be formed
Current Operational Priorities
• CO Annual report (internal)• WLE Annual report (‘glossy’)• Contracting/ amendments (PPAs, SRP
Leadership, grants (eg. Opportunity Fund…)
• Management/ info sharing platform (SharePoint)
• Process for allocation of c. $900k
• ToRs/JDs for WLE bodies & individuals• 2014: Process for developing 2014 plans
– Fostering new & relevant activities– Allocation of funding– Link to MEL/Performance management– Online planning & reporting
Current Operational Priorities