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PowerPoint Presentation to AccompanyGO! with Microsoft® Office 2007 Introductory

Chapter 2Getting Started with Outlook 2007

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Objectives• Configure Outlook• Start and Navigate Outlook• Read and Respond to E-mail• Delete Outlook Information and

Close Outlook• Store Contact Information• Manage Tasks• Work with the Calendar

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Start and Navigate Outlook

• Outlook’s major parts include:– Mail for e-mail– Calendar– Contacts– Tasks

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Configure Outlook: 1

• Upon opening Outlook for the first time it will ask you to setup your email account!

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Configure Outlook: 2

Choose this option

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Configure Outlook: 3a

Automatic Configuration

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Configure Outlook: 4a

• Error? Uh oh…

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Configure Outlook: 5a

• Try Unencrypted – success!

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Configure Outlook: 3b

Choose this option

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Configure Outlook: 4b

Choose this option

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Configure Outlook: 5b

Scroll down and choose IMAP

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Configure Outlook: 6b

Click here to test the configuration

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Configure Outlook: 7b• If everything is OK, the test should return something

like this:

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Configure Outlook: Finish!• Enter your name and initials…

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Start and Navigate Outlook

Your Inbox

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Start and Navigate Outlook

• Personal Information Manager:– Stores information about people with whom

you communicate, such as their names, addresses, and phone numbers

– Allows for time management– Records appointments and meetings in a

daily schedule– Keeps track of tasks in a personal to-do list

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Start and Navigate Outlook

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Start and Navigate OutlookScreen Element Description

Title bar Displays the program name and the name of the window. The Minimize, Maximize/Restore Down, and Close buttons display on the right side of the title bar.

Menu bar Contains lists of commands grouped by category. To display a menu, click the menu name.

Standard toolbar Contains buttons for the most commonly used commands in Outlook. Which buttons display will depend on Outlook’s current view.

Web toolbar Contains buttons that allow the Outlook Today pane to function as a Web browser.

Navigation Pane

Outlook Today

A group of smaller panes containing shortcuts to Outlook’scomponents. The top part typically shows folders and thelower portion contains buttons to Outlook’s major tools.

A summary view of your schedule, tasks, and e-mail for thecurrent day.

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Start and Navigate Outlook

• Individual folders store items, which are elements of information in Outlook: – Message– Contact name– Task– Appointment

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Start and Navigate Outlook

• Outlook commands are organized in menus, which are lists of commands within a category.

• Toolbars are rows of buttons from which you can perform commands using a single click of the mouse.

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Start and Navigate Outlook

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Read E-Mail

• Received messages are stored in Outlook’s Inbox folder.

• Each message has a header, which displays:– The name of the message sender– The subject– The date and time sent, and sometimes other

information

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Read E-Mail

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Read E-Mail

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Read E-MailKeystrokes for Moving

within a MessageResult

Ctrl + End Moves to the end of the message

Ctrl + Home Moves to the beginning of the message

Page Up Moves up one window

Page Down Moves down one window

Up Arrow Moves up one line

Down Arrow Moves down one line

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Respond to E-Mail

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Respond to E-Mail• Print style: A combination of paper and

page settings that determines the way items print

• Two predefined print styles in the Inbox folder– Table Style: Lists the contents of a folder on a

single page and provides limited information about each item

– Memo Style: Prints a single item on a single page and provides detailed information about that item

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Delete Outlook Information and Close Outlook

• Managing the Inbox and other mail folders: – Organize messages into folders – Delete messages that are no longer needed

• You can create more folders for your convenience in order to organize your E-mail

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Delete Outlook Information and Close Outlook

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Store Contact Information

• A contact is a person or organization, inside or outside the organization. Such information includes:– Street and e-mail addresses – Telephone and fax numbers – Web page addresses– Birthdays and pictures

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Store Contact Information

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Store Contact Information

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Store Contact Information

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Manage Tasks

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Manage Tasks

• A task is a personal or work-related activity that you want to track until it is complete, like:– Writing a report – Creating a memo – Making a sales call – Organizing a staff meeting

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Manage Tasks

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Work with the Calendar

• The Calendar stores scheduling and calendar-related information.

• The default location for calendar information is in the Calendar folder.

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Work with the Calendar

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Work with the Calendar

• The Appointment area is a one-day view of the current day’s calendar entries.

• The Banner area displays important calendar information including Day, Week, and Month view buttons.

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Work with the Calendar

• The Date Navigator is a one-month view of the calendar that can be used to display specific days in a month.

• Task pane is a pane that can be used to schedule tasks.

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Work with the Calendar

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Work with the Calendar