Microsoft Office 2007- Illustrated Introductory Getting Started with Microsoft Office 2007

Microsoft Office 2007- Illustrated Microsoft Office 2007- Illustrated IntroductoryIntroductory

Getting Started with Getting Started with Microsoft Office 2007Microsoft Office 2007

Microsoft Office 2007-Illustrated Introductory

ObjectivesObjectives

• Understand the Office 2007 SuiteUnderstand the Office 2007 Suite

• Start and exit an Office programStart and exit an Office program

• View the Office 2007 user interfaceView the Office 2007 user interface

• Create and save a fileCreate and save a file

Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition

ObjectivesObjectives

• Open a file and save it with a new Open a file and save it with a new namename

• View and print your workView and print your work

• Get Help and close a fileGet Help and close a file


Unit IntroductionUnit Introduction

• Microsoft Office 2007 Microsoft Office 2007 • Group of software programsGroup of software programs• Supports productivity in the workplaceSupports productivity in the workplace

• Some tasks you can perform in Office Some tasks you can perform in Office • Create documents, such as letters Create documents, such as letters • Produce a sales presentationProduce a sales presentation

• Programs have similar look and feelPrograms have similar look and feel• Skills transfer between programs Skills transfer between programs


Understanding the Office 2007 Understanding the Office 2007 SuiteSuite

• Programs making up this suite:Programs making up this suite:• Microsoft Office Word 2007Microsoft Office Word 2007• Microsoft Office Excel 2007Microsoft Office Excel 2007• Microsoft Office PowerPoint 2007Microsoft Office PowerPoint 2007• Microsoft Office Access 2007Microsoft Office Access 2007

• Benefits at the level of the suite:Benefits at the level of the suite:• Common user interface Common user interface • CollaborationCollaboration



• Word Word • LettersLetters• MemosMemos• FaxesFaxes• NewslettersNewsletters• ReportsReports

Word document



• Excel Excel • Budgets Budgets • ProjectionsProjections• PaymentsPayments• ChartsCharts• GraphicsGraphics

Excel worksheet



• PowerPointPowerPoint• GraphicsGraphics• TransitionsTransitions• SoundtracksSoundtracks• Design themes Design themes

PowerPoint presentation



• AccessAccess• InventoriesInventories• Employee dataEmployee data• Customer dataCustomer data• Sales data Sales data • Queries Queries

Access database form


Starting and Exiting an Office Starting and Exiting an Office ProgramProgram• One way to launch a program One way to launch a program

• Click the Start button on the taskbarClick the Start button on the taskbar• Point to All ProgramsPoint to All Programs• Point to Microsoft Office (for a list)Point to Microsoft Office (for a list)• Click Microsoft Office Excel 2007Click Microsoft Office Excel 2007

• Multiple programs can be open Multiple programs can be open

• Ways to move between programsWays to move between programs• Click desired program on taskbar Click desired program on taskbar • Use [Alt][Tab] keyboard shortcut Use [Alt][Tab] keyboard shortcut


Starting and Exiting an Office Starting and Exiting an Office ProgramProgram• One way to exit a program One way to exit a program

• Click the Office buttonClick the Office button• Click Exit [Click Exit [program nameprogram name]]


Starting and Exiting an Office Starting and Exiting an Office ProgramProgram

Excel buttonon taskbar

Word buttonon taskbar

Your icons in the notificationarea will differ

• Excel program window and taskbarExcel program window and taskbar


Viewing the Office 2007 User Viewing the Office 2007 User InterfaceInterface• User interfaceUser interface

• Tool used to interact with a programTool used to interact with a program

• Office 2007 user interface featuresOffice 2007 user interface features• Choose commandsChoose commands• Work with files Work with files • Navigate in the program windowNavigate in the program window

• Benefit of using a common interfaceBenefit of using a common interface• Skills using one program apply to manySkills using one program apply to many


Viewing the Office 2007 User Viewing the Office 2007 User InterfaceInterface

• PowerPoint program windowPowerPoint program windowQuick Accesstoolbar

Ribbon

Dialog boxlauncher

Zoom percentage

Zoom slider

Document window

Tabs

Title bar


Creating and Saving a FileCreating and Saving a File

• File: stored collection of dataFile: stored collection of data

• Benefits of working with filesBenefits of working with files• Easily reuse, modify, and transfer dataEasily reuse, modify, and transfer data

• Common file operations: Common file operations: • Create, save, name, copy, move, deleteCreate, save, name, copy, move, delete

• How to automatically create a fileHow to automatically create a file• Launch Word, Excel, or PowerPointLaunch Word, Excel, or PowerPoint



• Identifying Office files by programIdentifying Office files by program• Common names, such as documentCommon names, such as document• Individual name, such as location.docxIndividual name, such as location.docx



• Creating a document in Word Creating a document in Word

Save button

Your name shouldappear here

Insertion point


Creating and Saving a File Creating and Saving a File

• Save As dialog box Save As dialog box Previous Locations list arrow

Address bar

File name field;your computermay not be setto display fileextensions


Opening a File and Saving it Opening a File and Saving it with a New Namewith a New Name

• You may need to reuse existing filesYou may need to reuse existing files• Example: old budget is template for newExample: old budget is template for new

• Open dialog box: opens files Open dialog box: opens files

• Save As dialog box Save As dialog box • Save existing file with new nameSave existing file with new name• File may be stored in various locationsFile may be stored in various locations• Original file remains intact Original file remains intact


Viewing and Printing Your Viewing and Printing Your WorkWork

• Printer must be installed to printPrinter must be installed to print

• Simple printing operationSimple printing operation• Click the Print buttonClick the Print button

• A more complex printing operationA more complex printing operation• Select pages Select pages • Preview the documentPreview the document• Print documentPrint document

• Zoom: see more (or less) of documentZoom: see more (or less) of document


Getting Help and Closing a FileGetting Help and Closing a File

• How to get comprehensive help:How to get comprehensive help:• Press [F1] in an Office programPress [F1] in an Office program

• How to get condensed help:How to get condensed help:• Point to icon in program windowPoint to icon in program window• View ScreenTip that pops upView ScreenTip that pops up

• Closing a file leaves program runningClosing a file leaves program running

• Exiting a programExiting a program• Closes file and terminates programCloses file and terminates program


Getting Help and Closing a FileGetting Help and Closing a File

• Word Help windowWord Help windowHelp toolbar

Search field

Hide Table ofContentsbutton

The colorsof your linksmay differ

Connection status


SummarySummary

• Microsoft Office 2007: program suite Microsoft Office 2007: program suite

• Word: creates text documentsWord: creates text documents

• Excel: creates worksheetsExcel: creates worksheets

• Access: creates a databaseAccess: creates a database

• PowerPoint: creates presentationsPowerPoint: creates presentations

Documents

Microsoft Office 2007- Illustrated Introductory Getting Started with Microsoft Office 2007