WiLS Financial Basics

501 (c)(3) not-for-profit, tax exemptAND Department of General Library System of the

UW-Madison

Two tracks for Budget Management: UW-Madison account within their WISDM

system Local financial institutions

Expenses Managed throughUW-Madison Account:

Personnel Services from campus computing DoIT Services from Extension Fleet cars General Supplies

FY11 Funds managed through UW=

78.8% of Operating Budget; 13.6% of Total Budget

Budget Review & Approval

Drafted in early spring Reviewed by Finance Committee in spring Fees approved by Board late spring Budget finalized by Board in July

FY11 WiLS Budget Departments

Overhead Cooperative Purchasing Project Management ILL Level 1 Services (Consulting & Special

Projects) Wisconsin Heritage Online (WHO)

Project Management

AskAway

Wisconsin Public Library Consortium (WPLC)

OCLC

UW System

FY11 Expense Budget

  Total Over Head CoopProjectManage ILL Level 1 WHO

Personnel 1,289,431 194,094 162,161 121,309 439,896 267,143 104,828

Supp/Services 227,275 34,210 42,320 30,022 118,429 2,294  

Equip/Furniture 23,000 8,800 2,200 - 11,000   1,000

Avectra Software 14,840 14,840          

Staff Travel   2,500 4,900 1,500 6,900 4,550 3,000

Non Staff Travel   3,850 - 880 1,320 - -

Total Travel 29,400            

Contractual 238,815            

UW Intra Doc Del       6,315      

WHO Project             21,100

WorldCat       211,400      

Events 28,948            

WiLSWorld           19948  

Peer Council       1500      

ILL Annual         1500    

Sponsored events           6000  

Other events              

Operations 1,851,709 258,294 211,581 372,926 579,045 299,935 129,928

Expenses - Personnel: Employee Types

Academic Staff – 12.5 FTE Classified staff – 1.5 FTE Research Intern – 1 FTE Annuitant - .5 FTE Student Assistants – 6.0 FTE

Expenses - Personnel: FTE Allocation by Program

  TOTAL Over Head CoopProjectManage ILL Level 1 WHO

Personnel $ $ 1,289,431 $ 194,094 $ 162,161 $ 121,309 $ 439,896 $ 267,143 $ 104,828

FTE 21.25 2.58 2.52 1.6 9.5 3.8 1.25

Expenses - Supplies & Services

Phone ($5,500) Accountant ($49,750) Printing ($500) Insurance ($1,100) Delivery ($62,000) Adv/Exhibits ($2,000) Journals ($500) WiLS OCLC use ($2,300) Copies ($3,500) Software ($5,500) DoIT ($40,350) Audit ($6,900) General Supplies ($13,500) Equipment Maintenance ($26,500) Taxes/Bank Fees ($4,300)

FY 11 Expense Budget

  Total Over Head CoopProjectManage ILL Level 1 WHO

Personnel 1,289,431 194,094 162,161 121,309 439,896 267,143 104,828

Supp/Service 227,275 34,210 42,320 30,022 118,429 2,294  

Equip/Furniture 23,000 8,800 2,200 - 11,000   1,000

Avectra Software 14,840 14,840          

Staff Travel   2,500 4,900 1,500 6,900 4,550 3,000

Non Staff Travel   3,850 - 880 1,320 - -

Total Travel 29,400            

Contractual 238,815            

UW Intra Doc Del       6,315      

WHO Project             21,100

WorldCat       211,400      

Events 28,948            

WiLSWorld           19948  

Peer Council       1500      

ILL Annual         1500    

Sponsored events           6000  

Other events              

Operations 1,851,709 258,294 211,581 372,926 579,045 299,935 129,928

Expenses - Travel

Non Staff Travel $ 6,050

Staff Travel $23,350

Total Travel $29,400

Expenses - Staff Travel

Member relations & marketing ($9,500)

Service development/upkeep ($7,100)

Site Visits ($4,250)

Contingency ($2,500)

FY 11 Expense Budget cont

  Total Over Head CoopProject Manage ILL Level 1 WHO

Personnel 1,289,431 194,094 162,161 121,309 439,896 267,143 104,828

Supp/Services 227,275 34,210 42,320 30,022 118,429 2,294  

Equip/Furniture 23,000 8,800 2,200 - 11,000   1,000

Avectra Software 14,840 14,840          

Staff Travel   2,500 4,900 1,500 6,900 4,550 3,000

Non Staff Travel   3,850 - 880 1,320 - -

Total Travel 29,400            

Contractual 238,815            

UW Intra Doc Del       6,315      

WHO Project             21,100

WorldCat       211,400      

Events 28,948            

WiLSWorld           19948  

Peer Council       1500      

ILL Annual         1500    

Sponsored events           6000  

Other events              

Operations 1,851,709 258,294 211,581 372,926 579,045 299,935 129,928

FY11 Complete Expense Budget Total

Over Head Coop

Project Manage ILL Level 1 WHO

Personnel 1,289,431 194,094 162,161 121,309 439,896 267,143 104,828

Supp/Services 227,275 34,210 42,320 30,022 118,429 2,294  

Equip/Furniture 23,000 8,800 2,200 - 11,000   1,000

Avectra Software 14,840 14,840          

Staff Travel   2,500 4,900 1,500 6,900 4,550 3,000

Non Staff Travel   3,850 - 880 1,320 - -

Total Travel 29,400            

Contractual 238,815            

UW Intra Doc Del       6,315      

WHO Project             21,100

WorldCat       211,400      

Events 28,948            

WiLSWorld           19948  

Peer Council       1500      

ILL Annual         1500    

Sponsored events           6000  

Other events              

Operations 1,851,709 258,294 211,581 372,926 579,045 299,935 129,928

Pass-Thru 8,875,205            

Coop     6,103,288        

OCLC       2,675,617      

UW Comm Doc Del       96,300      

TOTAL 10,726,914 258,294 6,314,869 3,144,843 579,045 299,935 129,928

Furlough (34,434)            

GRAND TOTAL 10,692,480 258,294 6,314,869 3,144,843 579,045 299,935 129,928

Expenses – Operations and Pass-Thru

INCOME Total Overhead CoopProject Manage ILL Level 1 WHO

Member Fees $ 224,614            

Level 3    48,750        

Level 2         8,250    

Level 1           164,114  

WHO             3,500

Interest $ 70,000 70,000          

Service Fees $ 580,981            

Basic ILL         129,035    

UW Intra         87,600    

UW Madison         362,808    

Refer ILL         1,538    

Event Fees $ 44,155            

WiLSWorld           21775  

PeerCouncil       5625      

ILL Annual         2275    

Sponsored Events           8000  

Other events              

OCLC ILL training       6480      

Contractual $ 448,333            

UW Contract work       43,035      

AskAway       7,650      

WorldCat       213,641      

OCLC       86,175      

Foundation             88,049

WPLC       9,783      

Income – Member Fees, Interest, Events Fees, and Contractual

Membership Fees

Level 3 $ 195.00  

Level 2 $ 550.00  

   

Level 1  

Public Library/System $0.00042 Per dollar of Total Operating Expenditure

UW $ 0.54 Per FTE students

Private Academic $ 0.63 Per FTE students

Technical College $ 0.42 Per FTE students

K12 $ 500 Per High School

Other $ 1,200 Large Special

  $ 600 Small Special

  $ 550 Special Campus - IF Campus Level 1

  $ 600 Mininum Threshold

5% Disount for Groups with single Billing/Contact point

Income – Membership Fees

INCOME Total Overhead CoopProject Manage ILL Level 1 WHO

Member Fees $ 224,614            

Level 3    48,750        

Level 2         8,250    

Level 1           164,114  

WHO             3,500

Interest $ 70,000 70,000          

Service Fees $ 580,981            

Basic ILL         129,035    

UW Intra         87,600    

UW Madison         362,808    

Refer ILL         1,538    

Event Fees $ 44,155            

WiLSWorld           21775  

PeerCouncil       5625      

ILL Annual         2275    

Sponsored Events           8000  

Other events              

OCLC ILL training       6480      

Contractual $ 448,333            

UW Contract work       43,035      

AskAway       7,650      

WorldCat       213,641      

OCLC       86,175      

Foundation             88,049

WPLC       9,783      

Income - Continued

Income - ILL Per Request Fees

$ 6.55 Basic ILL

$ 7.30 UW Basic

$ 10.25 Referred ILL

$ (6.55) Referral Credit

   

$ 11.90 RQExpresss

   

  UW Madison Lender (paid by UW Madison for WiLS lending)

$ 8.30 Basic Fill

$ 3.00 Basic Not Filled

$ 6.00 RapidILL Filled

$ 6.00 Library Express Fill

$ 3.00 Library Express Not Filled

INCOME Total Overhead CoopProject Manage ILL Level 1 WHO

Member Fees $ 224,614            

Level 3    48,750        

Level 2         8,250    

Level 1           164,114  

WHO             3,500

Interest $ 70,000 70,000          

Service Fees $ 580,981            

Basic ILL         129,035    

UW Intra         87,600    

UW Madison         362,808    

Refer ILL         1,538    

Event Fees $ 44,155            

WiLSWorld           21775  

PeerCouncil       5625      

ILL Annual         2275    

Sponsored Events           8000  

Other events              

OCLC ILL training       6480      

Contractual $ 448,333            

UW Contract work       43,035      

AskAway       7,650      

WorldCat       213,641      

OCLC       86,175      

Foundation             88,049

WPLC       9,783      

Income - Continued

INCOME Total Overhead CoopProject Manage ILL Level 1 WHO

Commission $ 336,781            

Coop     335,681        

OCLC       1,100      

Discounts/Crds $ (30,895)            

Prepay $ (25,000) $ (25,000)          

ILL Referrals $ (5,895)       $ (5,895)    

Operating Total $ 1,673,969 45,000 384,431 373,489 585,611 193,889 91,549

PassThru $ 8,875,205            

Coop     6,103,288        

OCLC       2,675,617      

UW Comm Doc Del       96,300      

GRAND TOTAL $ 10,549,174 45,000 6,487,719 3,145,406 585,611 193,889 91,549

Income – Continued

Income vs Expense FY11

  Total Overhead Coop Project Manage ILL Level 1 WHO

               

Operating Income 1,673,969 45,000 384,431 373,489 585,611 193,889 91,549

               

Operating Expense 1,851,709 258,294 211,581 372,926 579,045 299,935 129,928

               

NET (177,740) (213,294) 172,850 563 6,566 (106,046) (38,379)

Less Furlough 34,434            

               

FY11 Deficit (143,306)            

WiLS Reserve Funds

Close of Business $ 100,000

Operating Contingencies $ 65,214

Projects $ 50,000

Transition Fund $ 304,896

   

Sub-Total Reserve $ 520,110

Financial Bottom Line

Fund Balance (Pre-audit)6/30/2010 $922,940 Reserve Funds Total $520,110Projected FY11 Deficit $143,306

AVAILABLE BALANCE $259,524