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Version 2.0 West London Aero Club 16th January 2014
1 © West London Aero Club
White Waltham Airfield Limited
Trading As
West London Aero Club
Operations Manual
Version 2.0 8th January 2014
Copy No 7 of 7
Copies 1-7 of this document are deemed to be Controlled
documents. Any copies made from these controlled documents or
from the WLAC web site are deemed too be Out of Control and
should be checked for currency and validity.
Version 2.0 West London Aero Club 16th January 2014
2 © West London Aero Club
Contents
Contents Page......................................................................…………………………. Page 2
Record of Amendments............................................................................................. Page 6
Proposal for Amendment & Distribution List..................................................... .......... Page 7
List of Effective Pages........................................................... ..................................... Page 8
Section A General
Introduction………………………………………………………………........................... Page 11
1) Description of Volumes………………………………………………… .................... Page 12
2) Administration (Function and Management)........................................... ............. Page 12
3) Responsibilities (All Management and Administrative Staff) ................................ Page 13
4) Student Discipline & Disciplinary Action ............................................................... Page 14
5) Approval/Authorisation of Flights .......................................................................... Page 14
6) Preparation of Flying Programme (Including Weather Restrictions) .................... Page 17
7) Command of Aircraft ............................................................................................. Page 18
8) Responsibilities of Pilot-in-Command ................................................................... Page 18
9) Carriage of Passengers ........................................................................................ Page 20
10) Aircraft Documentation ......................................................................................... Page 20
11) Retention of Documents ....................................................................................... Page 21
12) Flight Crew Qualification Records (Licenses and Ratings) .................................. Page 22
13) Revalidation (Medical Certificates and Ratings).................................................... Page 22
14) Flying Duty Period, Flight Time Limitations And Rest Periods (Instructors)......... Page 23
15) Flying Duty Period, Flight Time Limitations And Rest Periods (Students) ........... Page 23
16) Pilot’s Logbooks.................................................................................................... Page 23
17) Flight Planning (General).......... ............................................................................ Page 24
Includes:
i. Night Operations ...................................................................................... Page 28
ii. Safety Altitude.......................................................................................... Page 28
iii. Flying Over the Sea ................................................................................. Page 28
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3 © West London Aero Club
Contents (cont’d)
18) Safety (General) ................................................................................................... Page 29
Includes:
i. Safety Equipment .................................................................................... page 29
ii. No Smoking and Dangerous Goods ....................................................... page 29
iii. Consumption Of Alcohol And Drugs; Pilot Health ................................... page 29
iv. Radio Use and Listening Watch .............................................................. page 30
v. Radio Failure ........................................................................................... page 31
vi. Piston Engine Icing .................................................................................. page 33
vii. Wake Turbulence .................................................................................... page 34
viii. Accidents (Including Reports) .................................................................. page 34
ix. Incidents (Including Reports) ................................................................... page 36
x. AIRPROX ................................................................................................. page 36
xi. Bird Strikes .............................................................................................. page 36
xii. Safety Pilots ............................................................................................. page 37
xiii. Local Regulations .................................................................................... Page 38
Section B Technical
1) Aircraft Descriptive Notes ..................................................................................... Page 44
Includes:
Limitations ……………………………………………………………………………... Page 44
2) Aircraft Handling ................................................................................................... Page 45
Includes:
Checklists ............................................................................................................ Page 46
Aircraft Technical Logs, in accordance with JARs, Part-M, ANO etc.…………. Page 52
3) Emergency Procedures……………………………………… .................................. Page 52
4) Radio Navigation Aids.................................... ...................................................... Page 56
5) Allowable Deficiencies (Based on MMEL if Available) ......................................... Page 57
Section C Route
1) Performance (Legislation, Take-Off, Route, Landing)…………………………………… Page 60
2) Flight Planning…………………………………………………………………………… Page 61
i. General Procedures………………………………………………………. Page 61
ii. Fuel and Oil………………………………………………………………… Page 61
iii. Minimum Altitudes for Stall/Spin Awareness/Navigation…………….. Page 62
iv. Navigation Equipment……………………………………………………. Page 63
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4 © West London Aero Club
3) Loading and Mass & Balance…………………………………………………………. Page 63
i. Limitations…………………………………………………………………. Page 63
4) Weather Minima for WLAC (Instructors, Pilots and Students)…………………... Page 69
i. Flight In The Vicinity Of High Ground………………………………………. Page 69
ii. IMC or Night Flying………………………………………………………… Page 70
iii. Altimeter Setting Procedures……………………………………………… Page 71
5) Training Routes/Areas……………………………………………………………………. Page 71
i. Low Flying Regulations…………………………………………………… Page 71
ii. Turns After Take-Off………………………………………………………. Page 73
iii. Circuit Flying……………………………………………………………….. Page 73
iv. Aerobatics in the Local Area………………………………………………. Page 74
v. Practice Forced Landings………………………………………………….. Page 74
vi. Local Flying Area…………………………………………………………… Page 75
vii. Noise Abatement………………………………………………………….. Page 75
viii. Training Routes…………………………………………………………….. Page 76
ix. Action When Uncertain of Position………………………………………. Page 76
x. Procedure When Lost……………………………………………………… Page 77
xi. Landing at Unauthorised or Unintended Destination………………….. Page 77
xii. Departures, Reference Points and Arrivals……………………………. Page 78
xiii. Non-Radio Aircraft at White Waltham………………………………….. Page 78
Section D Staff Training
1) Appointment of Persons Responsible For Standards /Competence of Flying Staff… Page 83
2) Initial Training…………………………………………………………………………….. Page 83
3) Refresher Training………………………………………..……………………………… Page 84
4) Standardisation Training and Proficiency Check.…………………………………….. Page 84
5) Upgrading Training………………………………………………………………………. Page 85
6) FTO Staff Standards Evaluation………………………………………………………... Page 85
7) Records To Be Kept………………………………………………………………………. Page 85
Section E Temporary Flying Orders …………………………… Page 89
Version 2.0 West London Aero Club 16th January 2014
6 © West London Aero Club
Record of Amendments
Amendment No
Section affected
Brief detail of change Date issued
Incorporated by (signature)
Date
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7 © West London Aero Club
Proposal for Amendment
Amendment
Proposed (Section
Affected)
Reason for Amendment Proposed by
(Name &
Initials)
Date
Distribution List
COPY NUMBER HOLDER
1 Hard copy
Accountable Manager
2 Hard Copy
Head of Training
3 Hard Copy
Compliance Manager
4 Hard Copy
Chief Flying Instructor
5 Hard Copy Operations
6 Hard Copy
Flying Instructors Crew Room
7 Electronic Copy
Civil Aviation Authority
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8 © West London Aero Club
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Version 2.0 West London Aero Club 16th January 2014
11 © West London Aero Club
Section A General
Introduction Applicability
This manual describes how White Waltham Airfield Limited, trading as West London Aero
Club operate their aircraft. This manual is written to seek compliance with the requirements
specified in (JAR-FCL1) and EASA Aircrew Regulations Annexes 1 and 7 (Parts FCL and ORA).
Should there be any conflict between this manual and the current Air Navigation Order, the
current Rules of the Air, JAR-FCL, Part-FCL, Part-ORA, CAP 804 or Part-M, this manual will be
considered subordinate. Copyright of this manual is owned by West London Aero Club.
Compliance
No member, be they student, pilot or instructor at West London Aero Club will be absolved
from the contents of this manual or any other notices or regulations due to ignorance of
their existence, content or effect.
It is a condition of membership that members of West London Aero Club comply with the
Operations Manual and Club Regulations. All flying members shall read and sign as having
read the Operations Manual annually (a copy of which will be available in Operations). All
student pilots must have signed as having read the Operations Manual before carrying out
their first solo flight.
Amendments
No amendments shall be made to this manual in the form of manuscript changes with the
exception of those stated in the Proposal for Amendment form and Section E (and then only
by the Head of Training or the Chief Flying Instructor (CFI)). All controlled amendments must
be made by reissuing the relevant page(s), the Title page, the Record of Amendments page
and the List of Effective Pages (and, if necessary, the Contents Page) all of which shall be
dated to reflect the change(s).
Any major changes to this manual must be approved by the Authority before they may be
incorporated, issued to those listed in the Distribution list, and used. If in doubt as to
whether a change is major or minor, the CAA will be consulted.
Phraseology
Where the male pronouns he, him and his are used they are intended to imply he/she,
him/her and his/hers. The use of these male pronouns is simply in order to allow the text to
flow naturally.
Version 2.0 West London Aero Club 16th January 2014
12 © West London Aero Club
1) Description of Volumes
This Operations Manual comprises four sections with the possibility of a fifth:
A. General – information of a general nature
B. Technical – information regarding aircraft & equipment, general handling,
emergencies and check lists.
C. Route – information regarding performance, flight planning, weather limitations and
training routes.
D. Staff Training – information regarding any internal staff training or standardisation.
E. Temporary Orders – these are reviewed every six months as to whether they should
remain, be removed, or become assimilated into the main body of the manual.
Pilot’s signature sheets will be kept at the back of the copy of the Operations Manual in
Operations.
2) Administration (Function and Management)
West London Aero Club offers the following courses; FIC and associated ratings, PPL, Night,
IMC, Tail wheel, Complex type, and Aerobatic.
Compliance Monitoring
Christopher Royle
Chief Flying Instructor
David Coe
Head of Training
Ian Marshall
Accountable Manager
Catherine Smith
Compliance Manager
Jacky Hanafin
Version 2.0 West London Aero Club 16th January 2014
13 © West London Aero Club
3) Responsibilities
Accountable Manager
The Accountable Manager (AM) is responsible for the financial workings of West London
Aero Club. She also has overall responsibility for the Safety Management System and
Compliance Monitoring (Quality) System.
Compliance Manager
The Compliance Manager (CM) is responsible for the day to day operation of the Safety
Management System. They will also be process owner for the Safety Management Manual
and be responsible for updates and modifications. The CM reports to the AM.
Compliance Monitoring (Quality) Manager
The Compliance Monitoring (CMM) Manager is answerable to the AM. He is to make sure
that audits are carried out on time, that the AM is kept informed of any non-compliances
and that West London Aero Club complies with this manual, the CM System Manual, the
ANO, ICAO and Part-ORA. He is also responsible for the adequate storage of CM audits and
correspondence for a minimum of five years (as per AMC1-ORA.GEN.220(b)).
Head of Training
The Head of Training (HT) is responsible for the management, standardisation and training
of all instructional staff, for overseeing the individual progress of students and liaising with
the CAA on all training matters. They will be responsible for the Training and Operations
Manual with responsibility for updates and modifications. This is to make sure that the
training meets the appropriate requirements. He must be qualified in accordance with
AMC2-ORA.ATO.210.
Chief Flying Instructor
The Chief Flying Instructor (CFI) is responsible for the supervision of all the flight instructors
and their training. He has disciplinary authority with regard to misdemeanours of students
and/or staff. He shall be responsible for training and liaising with the CAA on such matters in
the absence of the HT. He must also be qualified in accordance with AMC2-OR.ATO.210.
Operations Department
The Operations Department are responsible for the day to day scheduling of staff, flights
and maintenance and are answerable to the AM, CFI and HT.
Instructors/ Examiners
All instructors are answerable to the CFI and HT for carrying out approved training in
accordance with West London Aero Club Training and Operations Manuals. A duty instructor
(who must have an unrestricted FI rating) has responsibility for oversight of instructors and
Version 2.0 West London Aero Club 16th January 2014
14 © West London Aero Club
flying on days when the CFI is not working.
Administrative Support
The West London Aero Club Membership Secretary will provide administrative support to
the HT for the provision and maintenance of records, course administration and advertising.
All flight training records shall be kept for a minimum of five years.
4) Student Discipline and Disciplinary Action
Students must provide evidence of meeting all their pre-course requirements prior to
starting their training course(s).
All students are expected to be tidy, courteous and abide by the rules and instructions
within the Operations and Training Manuals. They should dress comfortably and smartly
enough to ensure that no item of clothing or jewellery could present a hazard in the aircraft.
Students are expected to attend on a regular basis. If this is not possible for any reason, they
must make arrangements in advance with their instructor.
Any breaches of Operations Manual rules should be reported to the CFI, who will interview
the student before deciding upon what action to take and informing the HT. In the case of a
flying breach, this may lead to disciplinary action being taken. The details of any flying-
related breaches and subsequent action taken will be entered into the student’s training
record. Should such an event occur the student will have the right to appeal to the AM, the
HT and the CFI of the West London Aero Club.
Should a student wilfully or maliciously take actions that may endanger aircraft, persons or
property, West London Aero Club will suspend that student from training and take all steps
as necessary under the current Air Navigation Order to prosecute him and to seek adequate
reparations.
5) Approval/Authorisation of Flights
All students, staff and members of West London Aero Club are to read this manual and sign
the signature sheet provided at the back. This must have been done prior to solo flight; and
any student must in addition have an authorisation sheet completed by an instructor before
they can fly solo. An example of the first solo briefing sheet is given overleaf.
All student solo flights are to be authorised by a West London Aero Club instructor. If a
student is about to fly a first solo, or first cross-country solo, then authorisation can only be
given by an unrestricted flying instructor.
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15 © West London Aero Club
An unrestricted flying instructor or duty instructor is to be available at all times to oversee
operations when flight training is in progress, authorise flights that cannot be authorised by
restricted flying instructors, and to grant (or refuse if deemed necessary) other
authorisations as detailed elsewhere in this manual.
Version 2.0 West London Aero Club 16th January 2014
16 © West London Aero Club
WLAC PRE FIRST SOLO BRIEF / CHECKLIST
1. Right of way on the ground [ ]
2. Right of way in the air/Circuit joining procedure (other aircraft[ ]
3. Rules about other aircraft landing & taking-off [ ]
4. EFATO drill [ ]
5. Flying slowly for separation / Slow speed cruise [ ]
6. The go-around procedure [ ]
7. Speeds / Power settings [ ]
8. RT procedure / Radio Failure /
Other frequencies to call (if uncertain of position) [ ]
121.5 126.55 125.25
London Centre Wycombe Tower Farnborough Radar
9. Student Prefix [ ]
10. Current medical [ ]
Signed by Instructor: __________________________________________
Signed by
Student:___________________________________________________________
Date: __________/__________/__________
SAMPLE
Version 2.0 West London Aero Club 16th January 2014
17 © West London Aero Club
Before being authorised for solo flight in club aircraft, qualified pilots must produce to West
London Aero Club Operations:
Personal flying logbook with entries showing currency on type (Flight within the
Previous 28 Days) Exception from this requirement can be made at the discretion of
the CFI
A valid Pilot licence containing current class rating (including Certificate of
Test/Check or experience
Valid FRTOL (Radio operators Licence)
Valid medical certificate
Valid West London Aero Club membership card (flying).
West London Aero Club Operations decision is final.
Any pilot wishing to land at an unlicensed aerodrome in a club aircraft should obtain
permission from the duty instructor and the owner of the airstrip before departure (and
comply with the requirements of the owner). An instructor employed by West London Aero
Club does not need to obtain such permission.
Mutual flights on a FIC(R) course – these flights may only be authorised by the nominated
FIC instructor, who shall also specify who is to be the ‘student’ and who the ‘instructor’. The
person in the right hand seat is the instructor and only they can log the time as Pilot-in-
Command (PIC).
Private aircraft owners must not operate their aircraft at White Waltham unless they hold
valid class ratings, are within 90 days currency, and hold an appropriate medical certificate.
6) Preparation of Flying Program (Including Weather Restrictions)
The Operations Department will prepare the flying program with due regard for student and
instructor flight and duty time limitations; aircraft maintenance requirements and
operational requirements. This plan is subject to changes due to weather, aircraft un-
serviceability, etc. – the Operations Department staff will monitor aeronautical forecasts
and METARS from The Meteorological Office throughout the day; she will also ensure that
instructors, pilots and students are made aware of weather or other changes at the earliest
opportunity and reschedule flying as necessary.
The daily flying program is displayed on the Operations Board. The day is divided into slot
times of 2.00 hours. Students should regard scheduled chock times as targets to achieve;
this will help to ensure the smooth running of the program.
Version 2.0 West London Aero Club 16th January 2014
18 © West London Aero Club
7) Command of Aircraft
All pilots must have demonstrated their competence to a West London Aero Club instructor
before they may fly solo in a school aircraft.
A qualified pilot who has not flown a school aircraft for 28 days shall undergo a check flight
with an instructor before further solo flight. In the case of a pilot with over 100 hours PIC
they may be given a ‘Green Card’ by the CFI. The holder of a ‘Green Card’ may allow up to
two calendar months to elapse between flights without needing a further club check. A
Green Card will only be issued to a pilot in regular flying practice.
Pilots who do not hold a Night Rating must not plan to fly after sunset (as official night
begins 30 minutes later)
If the student is to conduct a solo navigational flight, the instructor must be present at the
airfield whilst the flight is taking place, unless he has authorised that another instructor will
supervise the flight.
All student solo flights shall be arranged to finish at least 30 minutes before sunset.
8) Responsibilities of Pilot-in-Command (PIC)
All pilots must comply with this manual and the relevant articles of:
The current UK Air Navigation Order
The current UK Rules of the Air Regulations
The UK Air Navigation Regulations
The UK Aeronautical Information Publication
The UK Aeronautical Information Circulars and/or Information Notices
The current CAP 804
Aircrew Regulations Annexes 1 and 4 Parts FCL and Medical
All of these are available from West London Aero Club Operations and/or the Internet. It is
the responsibility of the PIC to maintain currency with licences (including R/T licence),
medical and ratings.
The PIC is to initial the technical log before flight. This is to show that the following actions
have been carried out:
The aircraft and its equipment are serviceable and the Check ‘A’ has been
completed in accordance with LAMS.
There are sufficient aircraft hours remaining to complete the flight before the next
scheduled maintenance.
There is sufficient fuel loaded aboard the aircraft for the proposed flight including
the required amounts for a diversion and reserves.
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There is sufficient lubricant oil available in the engine.
In addition the PIC in command must ensure that;
Weight and balance and performance figures have been calculated, and are within
the aircraft and airfield limits respectively.
Suitable current maps, charts and navigational equipment are available.
All relevant NOTAMs have been checked.
The weather has been checked and is deemed suitable for the proposed flight.
The PIC is to make sure that there is sufficient fuel for the planned flight; if uplift of
fuel becomes necessary, aircraft refuelling is to be adequately supervised (only
instructors, pilots or student pilots who have previously been solo and specifically
shown how to refuel are allowed to carry out self-service refuelling). The amount of
fuel on board and subsequently used on the flight is to be entered into the aircraft
Tech Log.
The PIC is to ensure that the Mass & Balance is within the aircraft POH limits for the
operating conditions. Load sheets are all located in Operations. It is an ANO
requirement that the PIC should ensure that before take-off the load carried is of
such weight and is distributed and secured that it may be carried safely on the
intended flight.
The PIC is to ensure that the loaded aircraft’s performance will enable it to safely
complete the proposed flight. The performance data is provided in the POH; and
CAA safety factors must be incorporated into any calculations.
At the end of each flight the brakes off, take-off, landing and brakes on times are to be
entered in the aircraft Tech Log along with a record of any defects that may have arisen
during the flight (if there are no defects, a NIL entry shall be made and signed by the PIC).
If a defect has occurred and it is serious enough to call into question the serviceability of
the aircraft, then either a West London Aero Club engineer or instructor must be consulted
before any further flight in that aircraft can be made.
Before an aircraft is used for flight instruction or private hire, pilots must check that there is
a Certificate of Maintenance Review currently in force.
All uplifts of fuel and oil shall be entered into the Tech Log. When beginning a new page,
the fuel remaining in the aircraft shall be entered into the log.
NB: All flights on private aircraft are to be booked in and out on the sheets provided in
Operations for this purpose. Booking in and out over the radio is not acceptable.
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9) Carriage of Passengers
Before carrying passengers, the PIC must have carried out 3 solo take-offs and landings
within the past 90 days (in the same class or type of aircraft). If flying by night, 3 solo take-
offs and landings must have been flown by night.
Subject to the privileges of his licence and medical, a pilot member of West London Aero
Club may fly solo with passengers, provided that:
Each passenger must be a member of West London Aero Club (temporary
membership for passengers is available from Operations).
Each passenger must be briefed in the use of seat belts, normal exits and (if fitted)
emergency exit(s) and emergency actions.
In the event of a flight over water, each passenger must be briefed on the use of
life-jackets and dinghies, and evacuation procedures in the event of an aircraft
ditching.
Any passenger occupying the front seat must be suitably briefed in order to avoid
any interference with the controls.
Any pilot wishing to conduct any sort of Charity Flight must first read AIC (White 104/2012)
and thereafter obtain permission to do so in writing from either the HT or the CFI.
10) Aircraft Documentation
Aircraft documentation is kept in Operations with the specific aircraft registration on
the front of the folder. These documents are to be carried on board the aircraft in flight.
They must not be altered in any way without the express consent of the CFI/HT having
taken into account the relevant requirements regarding aviation law.
Documents that must be present are:
Certificate of Airworthiness (C of A) Valid Airworthiness Review Certificate (ARC)
Certificate of Aircraft Registration Certificate of Release to Service & Maintenance
Statement
Valid Insurance Certificate Weight Schedule
Aircraft Radio Licence Certificate of Radio Installation (in some aircraft)
Noise Certificate Technical Log (can be provided separately)
Deferred Defects List Minimum Equipment List if available
If the aircraft is to be flying overseas, a copy of CAA Safety Sense Leaflet 11 ‘Interception of
Civil Aircraft’ must be carried on board.
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11) Retention of Documents
All documents relating to the aircraft, courses and students at White Waltham Airfield Ltd,
shall be preserved (in a way that will keep them safe from damage and so that they can be
retrieved without undue delay) for a minimum of 3 years from the date of a document or
the end of a student’s course (ORA.ATO.120).
All documents and correspondence relating to Compliance Monitoring (Quality) shall be
preserved similarly for a minimum of 5 years.
Completed Technical Logs will be archived by month and year.
Copies of Technical Logs of non-company aircraft used for approved training shall be
maintained for a minimum of 5 years.
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12) Flight Crew Qualification and Records (Licences and Ratings)
It is the responsibility of the PIC of a flight to make sure that they are conforming to the
legislation laid down by the ANO/JAR-FCL/EASA regarding validity of licences, medical (and,
if necessary, instrument, night, instructional, type or class rating) before acting as PIC of any
school aircraft.
Student pilots are to have a valid medical before they can fly solo.
Student pilots flying solo are exempt from the need to hold a current FRTOL whilst
undergoing training for a pilot’s licence.
The pilot’s licence, FRTOL licence and medical must have been signed by the holder.
Under present legislation IMC ratings are valid on UK (non-JAR/EASA) licences on both EASA
and non-EASA aircraft until 8th April 2018
A pilot holding a licence from another ICAO State must make sure that the licence is valid in
all respects demanded by that State. This includes a medical, which must be valid in the
State of licence issue.
They must also hold a valid Radiotelephony Certificate with RT privileges in the English
language.
The details of student and trainees licences, medical and ratings will be kept within their
training records.
13) Revalidation (Medical Certificates and Ratings)
It is ultimately the responsibility of the pilot to ensure that the validity of their licences,
ratings and medical is maintained.
All instructors are requested to submit a list of ratings, licences and medicals held, together
with their expiry dates. The CFI/HT will review the list monthly to make sure that all are
current/revalidated/renewed before they are due to be used again. This will be tracked
electronically.
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14) Flying Duty Period, Flight Time Limitations and Rest Periods
(Instructors)
As in the Air Navigation Order, flight instructors are not to exceed 100 hours of flight time in
any 28-day period, or 900 hours in 12 consecutive months. All commercial flying, including
flight instruction, counts towards these totals.
Cumulative duty time must not exceed 190 hours in a 28 day period spread as evenly as
practicable throughout this period and not to exceed 60 hours in any seven day period
Duty periods should not normally exceed 12 hours after which a rest period of at least 12
hours must be taken. Instructors should not work for more than 6 consecutive days without
taking a rest period of at least 24 hours.
When an instructor has to fly after 23:59 hours, no flying shall be planned for him until
13:00 hours the following day.
15) Flying Duty Period, Flight Time Limitations and Rest Periods (Students)
The normal length of a sortie for a student should not exceed 2 hours. Students shall not be
scheduled to fly for more than 5 hours or 2 flight exercises per day. As best practice, a
weekly total of student flying hours should not exceed 20.
16) Pilots Logbooks
Pilots are responsible for making sure that they maintain a personal flying logbook, both in
accordance with the current ANO and Part-FCL.050. Details of all flights must be entered
into this logbook as soon as possible following each flight, in accordance with AMC1 to Part-
FCL.050 paragraph (i). Details should also be entered of any instrument flying.
Pilots are to record the number of landings made when more than one is carried out on any
flight.
Instructors are to log the student’s name and the exercise number flown. If the exercise is a
cross-country, the turning points should be noted.
Details of all flight tests or checks are to be entered into the logbook. Should the test or
check be successful, before claiming any time as PICUS, the PIC must sign the logbook entry
to verify the details.
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17) Flight Planning (General)
Pilots must ensure that they have carried out sufficient flight planning to meet the
requirements detailed in 8) ‘Responsibilities of Pilot-in-Command’ and all relevant
legislation for the intended flight. See Section 3 for more information.
Student pilots are to have their flight planning checked by their instructor before any solo
navigation flight; who will then go through the Pre-solo Navigation Briefing checklist
together with the student (the Checklist will be signed by both the instructor and student on
completion of the briefing). An example is given on the next page.
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WLAC PPL/NPPL Solo Navigation Briefing Certificate
Note: The completed certificate should be kept on file together with a photocopy of the PLOG(s) & Chart
I certify that student pilot has been briefed for a solo navigation flight as follows:
From: White Waltham (EGLM) To:
From: To:
From: To: White Waltham (EGLM)
for an estimated ETD of hrs local on (date)
The navigation plan has been checked and the following items discussed.
Weather Minima requirements for VFR
General Forecast (F215)
Destination actual weather (METAR / TAF)
Weather on return to Waltham (TAF / General Forecast)
Aircraft Serviceability (Check A) & Documentation
Fuel Level – Sufficient for Route + VFR Reserves
Oil Level – Club minima
Weight & Balance
Performance – LDR vs LDA and TODR vs TODA
Familiarity with Avionics & Deferred Defects
Tech Log Maintenance – Brakes On / Off and Hobbs On / Off
Route ALT to Fly vs MSA for each leg
LARS units en-route / Who to use if LARS not available
Requirement and method of maintaining VFR
Procedures for crossing Controlled Airspace & MATZ
Danger & Prohibited areas / AIAAs / HIRTAs
Altimeter Setting Region’s
NOTAMs – Narrow Route or Area Brief
RA(T)s and CAS(T)s - Usually in NOTAMs but also check Phone No.
Destination Is Airfield PPR? If so Have you booked In?
Joining Requirements & Noise Abatement –Refer Pooleys & AIP
Familiarisation with Runways & Use of alternate Runways
Other Requirements – High Viz, Landing Fees
RT – Air to Ground, Information or ATC?
Booking In & Out at destination
Refuelling requirements if required
Radio Use of “Student Prefix”
Use of Radio if uncertain of position / lost
PAN-PAN & MAY DAY procedures
Frequencies required en-route and at destination
Emergency frequencies
Continued Over Page
Sample
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Emergency Airspace intrusion
Procedures Weather deterioration / Diversion
Fuel Shortage or Mechanical Issues
Unscheduled landing / Diversion to another airfield
Uncertain of Position / Lost
PAN-PAN vs. MAY DAY
Theory To be completed before 1st Solo Navigation (excluding Solo Rejoins)
Exams Air Law
HPL
Navigation
Meteorology
I certify that I have:
Read and signed the West London Aero Club Operations Manual
Been briefed for the navigation exercise detailed above
Understood that, in the event of an unscheduled landing, I will contact the CFI or his deputy by the quickest
possible means and act according to their instructions
Medical expiry date
Student Pilots Signature Date Time
Certifying Instructors
Name Signature Licence No
Sample
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West London Aero Club - Student Solo Sign Out
Note: This form should be completed by the Lead Instructor and left in the Student Record Folder.
To: Duty Instructor / Instructor Signing Out
I certify that the following student is fit and ready to fly solo, as detailed below. Please authorise this flight subject to any
criteria listed and the weather on the day of the flight.
Student Name: ____________________________________
Medical Valid To __________________________________
This authorisation is valid until: _______________________
Nature of Flight
The above named is authorised for (delete as required)
Solo Circuits
Solo Rejoins
Local Navigation* (Within 30 / 40 / 50 Nm of EGLM)
Land Away* to ______________________________________________
QXC*# to _____________________ & _______________________
* Solo Navigation Briefing Certificate required
# Solo Cross-Country Certificate required
Currency Requirements
In order to undertake this flight the above named should have flown dual / solo within the last 7 / 14 days
Weather Minima
In order to undertake this flight the weather should be at least equal to the minima as stated in Section III of the Operations
Manual.
Special Instructions
Authorisation & Sign Out
Lead Instructor Name __________________ Signature _______________________
The flight as detailed above was flown on: Date: __________________________
Authorising Instructor Name: __________________ Signature _______________________
Sample
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i. Night Operations
Night flying is conducted as ‘Night VFR’ with VFR clearances given in Class D airspace. Pilots
planning cross-country routes should plan their route to be 1000ft above the highest
obstacle within 5 nm; the minimum visibility below 10,000ft will be 5km, and the minimum
cloud ceiling will be 1,500ft. Above 3,000ft, flights are to be flown using the semi-circular
rule. For more information pilots should read CAA Safety Notice SN-2012/007.
Only aircraft certificated to fly at night will be allowed to fly at night (aircraft restricted to
Day VFR operation, for example, on a Permit to Fly will be prohibited from night flying).
They must be equipped with a serviceable radio and all lights must be working.
School aircraft must not take-off or land at any aerodrome at night without permission from
the CFI/HT or their appointed deputy. The aerodrome must be properly lit and lighting used
for all take-offs and landings. Instructors may, however, request ‘restricted’ lighting when
training a student for a night rating.
Pilots must ensure that suitable diversion aerodromes are available during the hours of any
planned night flights. For more on night operations see pages 37 and Section 3.
ii. Safety Altitude
VFR Flight Safety altitude does not apply to VFR flight; however, pilots are to calculate
the highest ground en-route for all flights as this will lead to an awareness of terrain in the
vicinity of the aircraft. Pilots are to fly in accordance with Rule 5 (Rules of the Air 2007)
unless they are taking-off or landing.
IFR Flight All flights under IFR must operate at or above the Safety Altitude (1,000ft
above the highest obstacle within 5 nm of the aircraft). MEF figures can be used to work out
the SA by adding 1,000ft to the maximum elevation value. The appropriate quadrantal or
semi-circular rule should be used.
iii. Flying Over the Sea
A pilot wishing to fly over water must first seek permission from the CFI/HT.
A flight plan must be filed with ATC whenever any pilot wishes to fly more than 10nm from
land, over a sparsely populated or mountainous area, or across an FIR boundary.
Pilots must be conversant with the ditching technique and passengers must be adequately
briefed before the flight is commenced.
All flights which plan to operate over water further than five miles from the coast will carry
a life-raft. Aircraft operating within 5 miles from the coast shall carry life-jackets for
everyone on board (In single engine aircraft life-jackets must be worn at all times whilst
operating over water).
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CAA Safety Sense Leaflet No.21 provides both comprehensive and useful information on
ditching and survival.
18) Safety (General)
West London Aero Club fosters flight safety awareness by the circulation of the latest
accident reports and incident bulletins, General Aviation Safety Information Leaflets, Air
Accident Investigation Branch (AAIB) investigation reports and flight safety literature. A
Safety notice board is provided that contains CAA safety posters and leaflets, current
weather information and severe weather warnings.
i. Safety Equipment
All aircraft will carry first aid kits and fire extinguishers in accordance with the current ANO
requirements.
Cabin safety – the PIC is not to be distracted by others on board the aircraft in a way that
could possibly jeopardise the safety of the flight, unless absolutely necessary (such as
pointing out another aircraft on a collision course).
Mobile phones are to be switched off inside the cabin. The use of cameras is subject to PIC
approval.
ii. No Smoking and Dangerous Goods:
No smoking airside
No smoking inside school aircraft
No smoking within 50ft of parked aircraft, fuel installations/bowsers or hangars
There are designated areas for smoking outside located to the rear of the WLAC club house.
If in doubt, do not smoke.
Do not carry dangerous goods on West London Aero Club aircraft unless it is part of the
operating equipment of the aeroplane. If in any doubt as to what is acceptable, ask the
CFI/HT (whose word is final).
iii. Consumption of Alcohol and Drugs; Pilot Health
People may not act as PIC of an aircraft if they have reason to believe that their physical or
mental condition renders them unfit, either temporarily or permanently, to act in this
capacity.
Certain activities are not compatible with flying, either temporarily or in the longer term.
These include for example, blood donation, scuba diving, drug use, alcohol etc.
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Pilots are advised to read CAA Safety Sense Leaflet No. 24, and must read and comply with
AIC P72/04; within that AIC, attention is drawn to the Railways and Transport Safety Bill
2003:
Section 89 Being Unfit for Duty
A person commits an offence if he performs an aviation function at a time when his ability
to perform that function is impaired because of drink or drugs. In this section ‘drug’ includes
any intoxicant other than alcohol.
Section 90 Prescribed Limit
A person commits an offence if he performs an aviation function at a time when the
proportion of alcohol in his breath, blood or urine exceed the prescribed limit.
The prescribed limit of alcohol is -
In the case of breath – 9 micrograms of alcohol in 100ml
In the case of blood – 20 milligrams of alcohol in 100ml
In the case of urine – 27 milligrams of alcohol in 100ml.
iv. Radio Use and Listening Watch on WLAC Aircraft
Radios must be switched off prior to starting up engines and likewise before shutting down
at the end of a flight. If necessary, radios may be switched on to obtain a start clearance and
then off again prior to engine start.
After start the radio(s) shall be selected on and volume and squelch adjusted to a
comfortable level (do not try to adjust squelch whilst receiving a signal; it doesn’t work).
Listen out for other radio users before transmitting (to avoid ‘stamping on’ someone else’s
transmission), and speak clearly and at dictation speed. All radio communications should be
in accordance with CAP 413.
All radios must be checked for ability to transmit/receive prior to departure. No aircraft is to
depart with an unserviceable radio.
Listening watch must be maintained throughout flight within on the appropriate
frequencies. Pilots must give notice of arrival to the relevant aerodrome authority before
entering an ATZ, and maintain a listening watch on the nominated airfield frequency whilst
in that ATZ. If the flight has to divert or is more than 45 minutes late, then the PIC must
inform the original destination airfield as soon as possible. Otherwise the Search and Rescue
services may be activated.
Pilots are to be familiar with the differences between ATC, AFIS and A/G. Pilots must not
request instructions from AFIS and A/G stations as they are only licensed to give
information. However, AFIS may give instructions up to the holding point before departure
and following the landing roll.
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On all flights the SSR code to select is 7000 with Mode C (unless directed by ATC or there is a
more appropriate code).
v. Radio Failure
Before assuming radio failure, first check connections, frequencies, volume and squelch.
In the event of a total radio failure, squawk 7600 with Mode C and land at the nearest
suitable airfield; take account of visual landing aids and keep watch for instructions as may
be issued by visual signals from the ground. The pilot should report arrival to the
appropriate ATC unit as soon as possible after landing.
At White Waltham non-radio radio aircraft are also accepted by day. WLAC Operations must
give authorisation for any non-radio flight. To facilitate this WLAC Operations must be
contacted and provided with the time of the flight. The standard procedure is entry to the
ATZ via the reporting points S, W, and N followed by a standard overhead join. Look at the
signals square to get the runway direction, and watch for lamp signals.
The UK AIP gives all necessary guidance. In the event of radio communication failure, pilots
will follow the procedures shown at ENR 1-1-3-2/4 (shown below).
“Visual Meteorological Conditions (VMC)
4.2.3.1 A VFR flight experiencing communication failure shall: When VMC can be maintained, the pilot should set the transponder on Mode A, Code 7600 with Mode C, and land at the nearest suitable aerodrome. Pilots should take account of visual landing aids and keep watch for instructions as may be issued by visual signals from the ground. The pilot should report arrival to the appropriate ATC unit as soon as possible. When VMC cannot be maintained, the pilot should adopt the procedures for IMC detailed below. 4.2.3.2 Subject to the provisions of paragraph 4.2.2.3, an IFR flight experiencing communication failure in VMC shall: When VMC can be maintained, the pilot should set transponder to Mode A, Code 7600 with Mode C and land at the nearest suitable aerodrome. Pilots should take account of visual landing aids and keep watch for instructions as may be issued by visual signals from the ground. The pilot should report arrival to the appropriate ATC unit as soon as possible. If it does not appear feasible to continue the flight in VMC, or if it would be inappropriate to follow this procedure, the pilot should adopt the procedures for flights in IMC detailed below. Note: Pilots already in receipt of an ATC clearance may enter controlled airspace and follow the procedures referred to above. Those flights, that have not received an ATC clearance, should not enter controlled or advisory airspace unless an overriding safety reason compels entry.
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Instrument Meteorological Conditions (IMC) 4.2.4.1 A flight experiencing communication failure in IMC shall: (a) Operate secondary radar transponder on Mode A Code 7600 with Mode C. (b) (i) Maintain, for a period of 7 minutes, the current speed and last assigned level or minimum safe altitude, if this higher. The period of seven minutes begins when the transponder is set to 7600 and this should be done as soon as the pilot has detected communications failure. (ii) If failure occurs when the aircraft is following a notified departure procedure such as a Standard Instrument Departure (SID) and clearance to climb, or re-routing instructions have not been given, the procedure should be flown in accordance with the published lateral track and vertical profile, including any stepped climbs, until the last position, fix, or waypoint, published for the procedure, has been reached. Then, for that part of the period of 7 minutes that may remain, maintain the current speed and last assigned level or minimum safe altitude, if this higher. (iii) Thereafter, adjust the speed and level in accordance with the current flight plan and continue the flight to the appropriate designated landing aid serving the destination aerodrome. Attempt to transmit position reports and altitude/flight level on the appropriate frequency when over routine reporting points. (c) (i) If being radar vectored, or proceeding offset according to RNAV, without a specified limit, continue in accordance with ATC instructions last acknowledged for 3 minutes only and then proceed in the most direct manner possible to rejoin the current flight planned route. Pilots should ensure that they remain at, or above, the minimum safe altitude. (ii) If being radar vectored by an Approach Control Radar Unit (callsign DIRECTOR/RADAR/APPROACH), comply with the loss of communications procedures notified on the appropriate ATC Surveillance Minimum Altitude Chart (ATCSMAC) as detailed in the AD 2 section of the UK AIP. (d) (i) Arrange the flight to arrive over the appropriate designated landing aid serving the destination aerodrome as closely as possible to the ETA last acknowledged by ATC. If no such ETA has been acknowledged, the pilot should use an ETA derived from the last acknowledged position report and the flight planned times for the subsequent sections of the flight. (ii) Arrange the flight to arrive over the appropriate designated landing aid serving the destination aerodrome at the highest notified Minimum Sector Altitude taking account of en-route terrain clearance requirements. (iii) If following a notified Standard Arrival Route (STAR), after the seven minute period detailed in paragraph (b) (i) has been completed, pilots should arrange descent as close as possible to the published descent planning profile. If no descent profile is published, pilots should arrange descent to be at the minimum published level at the appropriate designated Initial Approach Fix. (e) On reaching the appropriate designated landing aid serving the destination aerodrome, begin further descent at the last acknowledged EAT. If no EAT has been acknowledged, the descent should be started at the ETA calculated in (d) (i), above, or as close as possible to
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this time. If necessary, remain within the holding pattern until the minimum holding level, published for the facility, has been reached. The rate of descent in holding patterns should not be less than 500 ft per minute. If 'Delay not determined' has been given, do not attempt to land at the destination aerodrome, divert to the alternate destination specified in the current flight plan or another suitable airfield. (f) Carry out the notified instrument approach procedure as specified for the designated navigational aid and, if possible, land within 30 minutes of the EAT or the calculated ETA. When practical, pilots should take account of visual landing aids and keep watch for instructions that may be issued by visual signals from the ground. (g) If communications failure occurs during an approach directed by radar, continue visually, or by using an alternative aid. If this is not practical, carry out the missed approach procedure and continue to a holding facility appropriate to the airfield of intended landing for which an instrument approach is notified and then carry out that procedure.”
vi. Piston Engine Icing There are three main types of induction system icing:
1. Carburettor icing
2. Fuel icing
3. Impact icing on intakes and filters
The first, carburettor icing, is the most serious. It is caused by the sudden drop in
temperature due to fuel vaporisation and air expansion at the carburettor venture. This
drop in temperature can be as much as 20OC-30OC – and results in the atmospheric moisture
forming ice. The ice builds up and gradually blocks the venturi, thus progressively strangling
the engine by upsetting the fuel/air ratio causing a slow progressive decline in power.
Carburettor icing is not restricted to cold weather and can occur on warm humid days,
especially at low throttle settings (for example when descending or on approach to land). It
can also happen in clear air, and is therefore more dangerous because of the lack of visual
warning.
Moderate to serious icing can occur at temperatures between -7OC and +30OC in NW Europe
when the relative humidity is between 40% -100%.
Checks must include use of Carburettor Heat where appropriate. On approach, carburettor
heat should be selected ‘cold’ at 200ft above ground level to facilitate extra performance in
case a go-around becomes necessary.
Pilots should read AIC P 077/2009 and CAA Safety Sense Leaflet No.14, which give good
advice and information on piston engine icing.
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vii. Wake Turbulence
Wake vortices from aircraft (apart from helicopters) are unlikely at White Waltham but will
be a consideration at other aerodromes where there are larger aircraft operating.
Attention is drawn to the dangers posed by turbulence due to aircraft wake vortices. Pilots
should read, thoroughly familiarise themselves with, and comply with AIC 072/2010 (Pink).
The AIC also defines the aircraft weight categories and separation standards for departures
and final approaches.
The following minimum UK spacing relating to a light aircraft are current:
Approach
Following an A380 8nm
Following a HEAVY aircraft 7nm
Following a MEDIUM aircraft 6nm
Following a SMALL aircraft 4nm
Departure
Departing from the same start point:
Following an A380 3 minutes
Following a HEAVY aircraft 2 minutes
Following a MEDIUM aircraft 2 minutes
Following a SMALL aircraft 2 minutes
Departing from an intermediate point on the same runway:
Following an A380 4 minutes
Following a HEAVY aircraft 3 minutes
Following a MEDIUM aircraft 3 minutes
Following a SMALL aircraft 3 minutes
Note: Helicopters can cause large amounts of wake and should be treated as per the aircraft
above (based on their weight). Beware when they are hover-taxying or just rotors running
on the ground, and avoid them by at least 3 rotors’ widths.
viii. Accidents (Including Reports)
All pilots should read and comply with AIC P55 2009 when dealing with the reporting and
investigation of accidents. This AIC defines a ‘Notifiable Accident’ – the reporting of which is
mandatory.
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Following such an accident, the PIC of the aircraft or, if he is incapacitated, the operator,
must give notification immediately to:
The Chief Inspector, Head of Standards, PLD
Air Accidents Investigation Branch, Civil Aviation Authority
Department of Transport. Fax: (01293) 573996
Tel. (01252) 512299
The report is to include:
The type, model, nationality and registration marks of the aircraft.
The owner, operator and hirer (if any) of the aircraft.
The date and time (UTC) of the accident.
The aerodrome of departure and destination.
The position of the aircraft (make reference to some easily defined geographical
point or of latitude/longitude).
Number of crew on board and the number killed or seriously injured (likewise the
number of passengers, and the number of other persons killed or injured as a result
of the accident.
The nature of the accident and the extent of the damage to the aircraft as far as it is
known.
Local procedures which must be observed are:
Inform relevant emergency services
Inform local police authorities
Inform the CFI/HT or duty instructor of the school.
Removal of Disabled Aircraft
The permission of the AAIB is required before the removal of a disabled aircraft takes place.
The Airfield Manager or his representative will request such permission by telephone from
the AAIB Duty Officer on Tel. No. (01252) 512299.
The removal of the crashed aircraft is the responsibility of the aircraft owner or operator. If
the owner or operator is unable to discharge this responsibility the Airfield Manager, on
behalf of the Airfield Authority, will arrange for the removal by the Engineering Department
of White Waltham Airfield Limited.
If it is apparent that the continued obstruction of a runway by a crashed aircraft may
endanger life, for example other arriving aircraft are unable to divert or communications
cannot be established with AAIB the Airfield Manager may authorise removal in accordance
with Rule 7(2) of the Civil Aviation (Investigation of Air Accidents and Incidents) Regulation
1996.
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ix. Incidents (Including Reports)
Should a notifiable occurrence or incident occur (which endangers or could endanger the
safety of an aircraft, its occupants or any other person), pilots should inform the CFI/HT and
complete the incident report form in accordance with the requirements of AIC 92/2005
(Pink 89), CAP 382 and the current ANO. The report should be sent to:
Safety Investigation and Data Department, Head of Standards, PLD,
CAA Aviation House, CAA
Gatwick Airport South, FAX: (01293) 573996
West Sussex
RH6 0YR
Tel: (01293) 573220
Fax: (01293) 573972
x. AIRPROX
An AIRPROX report must be made whenever a pilot or controller considers that the distance
between aircraft, their relative positions and their speed may have been such that the
safety of those aircraft involved was, or may have been, compromised (for guidance read
AIC 26/2006 (Pink 96), UK AIP ENR Section 1.14, and CAP 393 MATS Part 1, Section 6 Ch.2).
Pilots wanting to report an AIRPROX should whenever possible make their initial report by
RTF to the appropriate ATSU. This is to be followed up within 7 days with a full written
report on Form CA 1094 to the UK AIRPROX Board. This will help to ensure that all parties
have been identified, thus enabling a prompt investigation to be carried out.
The AIRPROX reporting procedure is mainly designed to investigate incidents which occur
within controlled airspace. All report forms are to be sent to:
The Director UKAB Head of Standards, PLD
Hillingdon House Uxbridge CAA
Middlesex Fax: (01923) 573996
U1310 ORU
Tel: (01895) 276121/2/5/8
Fax: (01895) 276124
xi. Bird Strikes
Under the current ANO, it is mandatory that any incident that causes damage to an aircraft
that may affect flight safety should be reported. Bird strike reporting is mandatory if
significant damage has occurred.
Details of all bird strikes causing such damage are to be reported using CAA form CA1282
and sent to:
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CAA Aerodrome Standards Department,
Aviation House,
Gatwick Airport South,
West Sussex RH6 0YR.
With less significant bird strikes and ‘near miss’ incidents, to increase the statistics database
pilots are requested to report them using Form CA1282 when:
Bird collision is observed
Direct physical evidence of a bird strike is found
Any incident in which a flight was affected (irrespective of whether or not an actual
collision occurred).
For more information read AIC 57/2007 (Pink 118), the UK AIP ENR 5-6-1 and AIC ‘Bird
activity and the avoidance of Bird strike risk’ P016/2011.
xii. Safety Pilots
A safety pilot is a pilot who is qualified to act as PIC on the class or type of aircraft being
flown, and is carried on board the aircraft for the purpose of taking over control should the
person acting as PIC holding a specific medical certificate restriction become incapacitated.
A safety pilot should be carried whenever the PIC is practising IMC skills, or else is operating
under an OML (Operational Medical Limitation).
Unless they hold a current IR/IMC rating, all pilots shall remain in VMC. Pilots without an
IR/IMC rating may practice instrument flying under VFR with a current PPL IMC-rated pilot
(as a minimum qualification) who may act as an observer/safety pilot.
If the training is to take place in IMC, then the safety pilot must be an FI with no instrument
instruction restrictions and the flight must be logged as dual.
PPLs with current IR/IMC ratings are to use a Decision Height/Minimum Descent Height in
accordance with the UK AIP (IMC). They may carry a minimum of a PPL with a class rating in
the class of aircraft being flown who will act as a lookout and ‘safety pilot’ rendering such
assistance as necessary to the PIC. If the safety pilot’s field of vision is not adequate forward
and to each side of the aircraft, a third person may act as a competent observer from the
rear to make good any deficiencies in the safety pilot’s field of vision (who must be able to
readily communicate with the safety pilot).
The aircraft flown must have dual controls, both of which are functioning correctly.
In the UK, an aircraft cannot carry out instrument approaches in VMC unless the appropriate
Air Traffic Control unit has previously been informed that the flight is to be made for the
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purpose of instrument approach practice, and that if the flight is to be conducted in
simulated IMC a competent observer (safety pilot) is being carried in the co-pilot’s seat.
For more information and guidance, pilots should read IEM JAR-FCL 1.035.
xiii. White Waltham Local Regulations
Night Operations at White Waltham
White Waltham Airfield is licensed for use at night (only runways 11 and 29 may be used at
night). The CFI or his nominated deputy is responsible for deciding whether night operations
by West London Aero Club aircraft will occur.
Lighting - For night operation, 3 sets of lights are required: Runway Lights, Approach
Guidance Indicators and an Airfield Identification Beacon.
The Airfield Manager is responsible for the installation, calibration and serviceability of
airfield lighting and ground markings.
Runway Lights
A portable Metalite Corel LED runway lighting system is available for night operations. This
consists of 28 portable white runway edge lights, and portable threshold and stop-way
lights; 12 red, 8 red/green and 2 green. The positions of the lights are permanently marked
on the airfield surface.
Due to the time taken to set the lighting up, the lights will not be generally available for use
in low visibility conditions by daytime.
Runway 11
Thirteen pairs of white edge lights will be provided at 66 metres spacing with 8 green
threshold lights and 6 Red stop-way lights.
Runway 29
A displaced threshold will be in use for night operations on this runway. Eleven pairs of
white edge lights will be provided at 66 metres spacing together with 10 green threshold
lights in the form of a ‘wing-bar’ and 6 red stop-way lights.
Approach Guidance Lighting
An Abbreviated Precision Approach Path Indicator (APAPI) system is available. The system
consists of permanent bases carrying the glide angle adjustment system and removable
lighting heads. The fixed bases are fitted with conspicuous, frangible covers when the lights
are not installed.
The angle of approach on both runways is 3.5o. The mean height of eye at the threshold is
25ft (7.62 metres).
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Runway 11
RH side of Runway, 92 metres inset from the threshold.
Runway 29
LH side of Runway 29, 92 metres inset from the displaced threshold.
Airfield Identification Beacon
A mobile Airfield Identification Beacon is available. It is positioned adjacent to the Black
Hangar and flashes ‘WW’ in Morse code.
Installation
The installation of lighting for night flying is to be controlled in the following manner:
The CFI or his nominated deputy will decide if night operations are to be permitted
and will advise the Operations Staff of that decision by 1500 hours.
The ground crew are responsible for the provision of sufficient fully charged lights to
meet the needs of the flying programme. They will install the lights, including the
APAPI heads, on their marked bases.
The Airfield Manager, or his nominated deputy, is to carry out a full lighting
inspection to check that the installation is complete and correct. The check will be
recorded in the Airfield Ground Lighting (AGL) log book.
The Airfield Manager is responsible for maintaining the accuracy of the APAPI
system. Prior to the start of the night flying period, the APAPI system will be set out
and the installation checked for proper alignment using the inclinometer provided
and by using a theodolite with a checking stick.
The ground crew are responsible for checking that the portable lights are kept clean
and fully charged for use. In the event that any defects become apparent the Airfield
Manager or the Operations Staff should be informed at the earliest opportunity.
Night operating hours
Night operations by the West London Aero Club fleet will be restricted to a period
from official night until 2200 hours local time.
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Private Flights
Flights by aircraft not requiring a licensed aerodrome will, in exceptional circumstances, be
permitted outside the published airfield operating hours; each movement will require prior
permission from the Operations Staff. The visual tower will not be manned nor will RFFS
facilities be available unless prior arrangements have been made with the airfield
management.
White Waltham Airfield Limited reserves the right to decide on which occasions the lighting
system is to be available. Pilots intending to arrive by night must confirm that the lights will
be available by contacting Operations.
Prior Permission Required
Normally, prior permission will not be granted by radio for night arrivals and must be
obtained in advance from the Operations Staff.
RFFS services will only be provided during the published airfield operating hours or by prior
agreement with the airfield management.
Communications
An Air/Ground service will be provided during the published airfield operating hours.
Provision of such services outside these hours is by prior agreement with the airfield
management.
Pilots should carry out a radio check before moving on the manoeuvring area. Standard calls
are expected.
Movement on the Manoeuvring Area
No taxy routes are designated for night operations and pilots must therefore exercise
caution.
Landing lights must be used on the manoeuvring area; consequently a serviceable landing
light is a mandatory requirement for night operations. If a landing light becomes
unserviceable whilst an aircraft is manoeuvring on the ground then the pilot must stop and
request assistance by radio. An escort vehicle will be provided.
Pilots should ensure that their landing lights do not present a hazard to other aircraft; either
on the ground or on final approach.
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Normal Aerodrome Operating Hours
White Waltham is notified as Prior Permission Required (PPR) in the UK Aeronautical
Information Publication (AIP). The licensed hours of operation are from 0800 hours local
until sunset plus 30 minutes or 2000 hours, whichever is the earlier. Pilots wishing to
operate to or from White Waltham at other times are to obtain permission from West
London Aero Club, as fire cover is not available outside these hours except by prior
arrangement.
When operating outside the licensed hours pilots are to observe all the regulations in this
manual. Normal circuits must be flown and standard radio phraseology used.
Care of Flying Equipment
All West London Aero Club members are to take care of any flying equipment loaned or
hired to them and to report any damage to Operations.
Members are to take care of equipment and installations on the airfield – again, any
damage should be immediately reported to Operations. If a pilot damages any airfield
installation in any way a report shall be made as soon as possible to the Duty Operations
Controller. Details of the damage shall be given to the Airfield Manager or a member of the
ground crew.
Care of West London Aero Club Aircraft
If a pilot considers that any West London Aero Club aircraft may have suffered any damage
whilst taxying, or have suffered a heavy landing a report should be made immediately to the
Duty Operations Controller or the duty instructor.
If an aircraft is damaged as a result of negligence, carelessness or the use of non-approved
operating procedures, West London Aero Club will charge the pilot for rectification of such
damage.
Note: West London Aero Club reserves the right to revoke a members’ membership and ask
them to remove their aircraft from the airfield if it is considered that they have behaved
dangerously and irresponsibly. The CFI in conjunction with the HT and AM will initiate any
appropriate disciplinary action.
Insurance Provision
The insurance excess will be published in the aircraft documents.
Student pilots flying with the authorisation of a West London Aero Club instructor are
exempt from this insurance excess.
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Indemnity for Personal Injury
All pilots of West London Aero Club should check their own personal accident and life
assurance cover before flying.
Private Aircraft
All users of White Waltham shall maintain at all times a minimum level of third party liability
insurance. The amount insured should provide for third party liability and liability to
passengers, and should provide a minimum combined single limit of £4,000,000 in any one
accident.
Where the user holds a UK operating licence, pilots should ensure that they have the correct
level of insurance. Further information can be obtained from PLD at the CAA.
Crown MOD Airfields
Aircraft wishing to use such airfields can arrange to purchase additional insurance cover by
extending their existing policy.
All Aircraft Operators
Aircraft operators must conform to regulation EC No.785/2004 with regard to minimum
levels of insurance cover. Refer to AIC 46/2005 (Yellow 170) for details.
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Section B - Technical
1) Aircraft Descriptive Notes
The relevant approved Pilot’s Operating Handbook (POH) should be consulted for a full
description of the aircraft, its limitations and its systems. It is the pilot’s responsibility to be
fully aware of the contents and location of the POH before flight.
General information (for example, aircraft dimensions, units of measurement, and
conversion tables) is available in the descriptive notes section. Aircraft notes are to be found
in Section 1 of the POHs for the aircraft below.
Limitations references are given in the table below.
A/c Reg’n A/c Type VFR Day/Night IFR/ Class A Limitations
G-BZDA PA28-161 Day/Night N POH Sect.2-2.1-2.7
G-BTIM PA28-161 Day/Night N POH Sect.2-2.1-2.7
G-WWAL PA28R-180 Day/Night N POH Sect.2-2.1-2.8
G-BZMT PA28-161 Day/Night N POH Sect.2-2.1-2.7
G-BXJJ PA28-161 Day/Night N POH Sect.2-2.1-2.7
G-CEEU PA28-161 Day/Night N POH Sect.2-2.1-2.7
G-BZBS PA28-161 Day/Night N POH Sect.2-2.1-2.7
G-GEHL C172 SP Day/Night N POH Sect.2-2.1-2.8
G-ISDB PA28-161 Day/Night N POH Sect.2-2.1-2.7
G-BRDF PA28-161 Day/Night N POH Sect.2-2.1-2.7
G-BRDM PA28-161 Day/Night N POH Sect.2-2.1-2.7
G-WLAC PA18-150 Day only N FM Sect.3 pg 16-21
G-OFER PA18-150 Day only N FM Sect.3 pg 16-21
G-BZIO PA28-161 Day/Night N POH Sect.2-2.1-2.7
G-CEGU PA28-161 Day/Night N POH Sect.2.2.1.2.7
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2) Aircraft Handling
Use of Checklists
All pilots shall have a current, commercially available AFE, Pooleys, or West London Aero
Club checklist for the aircraft that they are flying. Pilots shall abide by the handling notes
and the checklist for each specific aircraft type flown. The handling notes /checklist shall not
contradict anything that is laid down in the Pilots Operating Handbook, which forms part of
the aircraft Certificate of Airworthiness; and will be kept updated.
Before each flight the aircraft will be checked (using the checklist for that specific type of
aircraft). All checks are important, but particular attention should also be paid to the
following:
In winter make sure that the airframe is clear of all ice and snow accretions before
attempting to move any control surfaces.
Check that all external locks, covers and tie-downs are removed and stowed.
On the first check of the day make sure that the fuel has been thoroughly checked
for the presence of water.
Check that the aircraft has sufficient oil; the absolute minimum to be carried on a
West London Aero Club aircraft is 4 quarts. Should any uplift be required, check that
the correct Grade of oil is used. Any uplift must be noted in the Tech Log for the day.
When starting engines:
Before starting the engine, the pilot should know exactly where the aircraft fire
extinguisher is; and also the location of the nearest one outside the aircraft
Do not start up inside, partly inside, or outside where the slipstream can blast back
through open hangar doors
Make sure that there is enough room in front of the aircraft to manoeuvre and taxy
safely
Hand-swinging the propeller is not permitted except at the discretion of the CFI or
HT. This method of starting will only be carried out by persons experienced in the
procedure
Make sure that the call ‘Clear prop’ is loud enough for people to hear
At night, the navigation lights should be on prior to engine start and the landing light
flashed once to warn other people on the ground
Taxy Procedures:
Taxying is to be carried out at a suitable pace (a fast walking speed).
Keep a good lookout for other aircraft taxying.
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Aircraft may only cross the runway in use at the threshold and stop-end (passage
being made adjacent to the runway marker boards). Check first for aircraft
approaching either end of the runway.
After heavy rain the grass surface of the airfield can become soft (particularly during
the winter months). Operations will display a suitable warning on the Airfield
Information Board when soft ground is found on an airfield inspection. In such
conditions aircraft moving on the flight line, especially in the area of the refuelling
point and adjacent buildings should manoeuvre carefully to firstly, avoid previously
tracked ground and secondly, reduce braking to a minimum.
Areas of particularly soft ground may be marked; pilots must ensure that they are
aware of such marking before attempting to manoeuvre their aircraft.
At other aerodromes, pilots should be aware that speed control is more difficult
when taxying on tarmac or concrete – they should be extra vigilant in wet conditions
to avoid aquaplaning (this is most likely when standing water is deeper than the
tread of the tyres). For more information see AIC 86/2007.
Refuelling Procedures:
Assisted refuelling is available from 0800 local until 30 minutes before sunset. Self-service
refuelling is normally available during airfield operating hours.
Wing-tip strobe lights should be turned off when approaching the pumps
Switch off radio(s), stop the engine(s), and switch magnetos off
The bonding wire shall be attached to an appropriate point on the aircraft whilst
refuelling takes place
DO NOT USE MOBILE PHONES within 30 feet of the refuelling facility
Pilots shall remain with the aircraft whilst refuelling takes place and shall taxy the
aircraft well clear when refuelling is complete (so that other users can safely access
the fuel pumps)
Fuel drains should be checked after uploading fuel
Pilots are responsible for the care of their passengers at the refuelling facility (no
person is to remain on board during refuelling)
Power Checks:
Where possible position the aircraft into wind when performing power checks
Where this is not possible, turn the aircraft at 45o to the taxiway to avoid damaging
the aircraft behind as a result of carrying out power checks
Use designated run-up areas when possible
Immediately before take-off, double-check that all doors are closed and seat belts
are fastened properly
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Turns after take-off:
Unless for noise abatement reasons all turns after take-off are to follow the direction
of the circuit.
Climbing turns shall be restricted to a bank angle of no more than 20o.
Pilots shall not turn below 500 feet agl unless required as part of a noise abatement
procedure or to clear terrain. No turns are to be commenced until the aircraft has
reached the published climb speed.
Pilots shall level off at 800 feet agl and not continue their climb until well clear of the
circuit and joining traffic.
Helicopters are to depart the ATZ low level and should avoid climbing until well clear
of the circuit and joining traffic. See also section 3 concerning circuit flying.
Airborne procedures:
Good airmanship should apply at all times. Regular Cruise/FREDA checks should be
carried out as per the checklist and fuel monitored and managed
Spinning:
No aerobatic manoeuvres are permitted in school aircraft apart from spinning, and then
only in an aircraft that is approved for the purpose and under the supervision of a West
London Aero Club instructor. However aerobatic instruction may be given in a suitably
approved aircraft and only by a qualified aerobatic instructor
Before any spinning a full HASELL check should be conducted (and before
subsequent spins HASELL or HELL checks as appropriate), with sufficient height to
enable recovery by at least 3,000ft agl
Spinning shall be carried out clear of cloud and in sight of the surface
Aerobatics in the ATZ:
There is a limit of three aerobatic sorties in the airfield overhead per weekday (between the
hours of 1000 – 1600 local; these are at the following times:
1100-1120, 1300-1320 and 1500-1520
Exceptionally, and with prior permission from the CFI, this may be extended to six sorties
per weekday and occasional usage at weekends.
Aerobatic pilots are to obtain prior permission from West London Aero Club Operations
before commencing an aerobatic sortie, and their slot times will be posted on the Airfield
Information Board in Operations.
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Aerobatics in the overhead must be confined to the part of the ATZ that lies to the West of
the Heathrow CTZ. The maximum height allowed is 2,300 feet Above Airfield Level (AAL) and
minimum height 800 feet AAL (unless individual pilots display an authorisation that permits
a lower height and this has been agreed in writing by the CFI).
The weather minima for aerobatics in the overhead are a 2,500ft cloud base and a visibility
of 5 km.
Pilots are to remain in two-way radio communication with an observer on the ground at all
times (the observer is to monitor the ATZ for incursion by non-radio or unauthorised traffic
and warn the pilot accordingly. The observer should also be in two-way communication with
White Waltham air-ground radio on 122.6 MHz).
Whilst aerobatics are in progress, West London Aero Club Operations will endeavour to
advise arriving aircraft accordingly; however final responsibility for traffic separation
remains with the pilot undertaking aerobatics.
See Section 3 for more information.
Action after landing:
After landing pilots are to clear the active runway as soon as is convenient; and once clear
and at a safe taxy speed, and make the radio call ‘Runway vacated’ and then carry out the
post-landing checks.
West London Aero Club aircraft are normally parked on line 1 in front of the clubhouse.
Once parked, the aircraft should be shut down in accordance with the checklist.
Ensure that the brakes are set, and secure the flying controls if it is windy. Close all doors,
windows and vents, and remove all rubbish and equipment not needed in the aircraft.
On completion of the last flying detail of the day, aircraft owned or operated by West
London Aero Club shall be refuelled to the fuel tank ‘tab’ level. Aircraft are to be tied down
and covers put in place. Private owners are responsible for the physical security of their
aircraft and should make arrangements for suitable tie-downs.
In adverse weather conditions, those aircraft that cannot be tied down should be chocked
fore and aft.
No parking is allowed directly in front of the clubhouse. In summer months and weekends
an additional visitor’s line (line 0) will be established in front of line 1. This line will also
afford temporary parking for aircraft from the Black Hangar.
Complete the authorisation sheet and aircraft Tech Log as soon as practicable, and report
any occurrences or defects to the Duty Instructor and Operations. Pilots are also to ensure
that the personal log book is complete and up to date.
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Private owners should keep their aircraft normally on Lines 2 or 3. There are no individual
parking spaces allocated, so on leaving a space all tie-downs and chocks should be removed
with the aircraft.
Hangared aircraft
Aircraft shall only be moved in and out of hangars by authorised West London Aero Club
staff. A minimum of one hours’ prior notice is required.
West London Aero Club reserves the right to refuse to allow aircraft out of the hangars in
conditions of strong winds or adverse weather.
Aircraft Technical Logs
All pilots are to complete the technical log before and after each flight. The pilot doing the
first check of the day should sign the ‘Check A’ box. NB Only qualified pilots and students
who have already gone solo may sign the ‘Check A’ box.
Pilots should also check the ‘Deferred Defects’ sheet for any entries that may, or may not
affect the flight.
Hours to the next maintenance check are shown at the top of the technical log page and
pilots must ensure that there are enough hours remaining to cover the planned flight. Pilots
are to initial their acceptance of the aircraft before flight.
After landing, flight times are to be recorded as ‘brakes off’, ‘take-off’, ‘landing’ and ‘brakes
on’. UTC is to be used. The total flight time in decimal is recorded.
All defects shall be noted in the technical log and the Duty Instructor and Operations
informed. If there are no defects pilots are to initial the appropriate column after flight.
Defects will be transferred as necessary to the ‘Deferred defects’ list maintained within the
aircraft’s documents by the duty instructor, Operations or a West London Aero Club
engineer.
The office staff will calculate the charges for the flight.
Fuel on board and fuel used per flight is to be entered to keep a log of the fuel state. The
fuel burn is calculated from actual aircraft performance over a long term average and is
recorded in the same file that the technical log pages are kept in.
When a defect has been rectified, a West London Aero Club engineer is to enter the
rectification details and sign and stamp the log.
The following are examples of a technical log sheet and a ‘Deferred Defects’ sheet.
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3) Emergency Procedures
For any inflight emergency the first resources are common sense and good airmanship.
Avoid making rushed decisions as these will almost definitely aggravate the situation.
The aircraft checklist contains the actions needed for all probable scenarios and only a few
of these need to be memorised (EFATO, engine fire on the ground, engine fire in the air,
engine failure in flight - and propeller over-speed in a PA28R).
Further information is available in the specific aircraft’s Pilots Operating Handbook. The
following information is for general guidance only. All pilots are to be fully conversant with
the emergency drills shown in this section before starting on any flight.
Engine Failure After Take-Off (EFATO)
Fly the aircraft! Achieve best glide speed and select either any remaining runway (do not try
to turn back) or a suitable field on which to land.
If a field is selected, if possible it should be within a 30o arc of the runway centre-line.
Securing the aircraft as below:
Throttle Closed,
Mixture ICO
Fuel pump Off
Fuel cock Off
Magnetos Off
Door(s) Ajar and harnesses tight – MAYDAY called if time,
Battery Master Switch Off
Practice EFATOs shall only be made by West London Aero Club instructors. Appropriate
radio calls of ‘Practice Fan stop’ and ‘Climbing away’ shall be made.
Practice EFATOs are not permitted on either Runway 03 or Runway 07.
Crash Action
In the event of a crash landing appearing possible or imminent, the following drill is to be
adopted:
Fuel Off
Battery Master switch Off
Magnetos Off
Mixture ICO
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Brakes Off
Door(s) Ajar and harnesses tight
If time permits transmit a MAYDAY call before switching off the Master switch. Then brief
passengers to remove spectacles, dentures, and any sharp objects from their pockets, and
adopt the ‘brace’ position.
After the aircraft comes to rest, evacuate away from the propeller towards the upwind end
of the aircraft.
Fire in the Air (Engine)
In the event of an engine fire in the air, the following actions should be taken:
Throttle Closed
Mixture ICO
Fuel pump Off
Fuel cock Off
Magnetos Off
Cabin Heater/Demist Off
MAYDAY call Time permitting
Forced land – do NOT attempt restart. Consider emergency descent if structural
considerations allow.
Battery Master Switch Off
Seat belts and backs Tight and erect
Door(s) Ajar
Note: where applicable, Emergency drills should be carried out in accordance with the
appropriate POH where they differ from the above.
Fire in the Air (Cabin)
The following actions should be taken:
If electrical, switch off suspect circuits
Use extinguisher as necessary
Transmit distress call
If the fire goes out, leave suspect circuits off and land at the nearest suitable
aerodrome.
If the fire stays alight, carry out crash action and drills (and consider emergency
descent - as for engine fire).
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Note: where applicable, Emergency drills should be carried out in accordance with the
appropriate POH where they differ from the above.
Engine Fire on the Ground
In the event of an engine fore on the ground the following drill shall be followed:
Throttle Closed
Mixture ICO
Fuel cock Off
Fuel pump Off
Magnetos Off
Brakes Off
Battery Master Switch Off
Evacuate ASAP – Consider Wind Direction; take the fire extinguisher (use if possible).
Forced Landing Without Power
Fly the aircraft! Achieve best glide speed
Turn downwind if advantageous or practical
Select suitable field to land into wind
Select 1,000ft area
Attempt restart (except following an engine fire)
Re-assess field chosen for landing and 1,000ft area
Continue procedure so as to leave a long base leg and a short final approach
MAYDAY (time permitting)
Crash actions (leave battery Master switch on if electric flaps)
Use flaps, as necessary, to land (Master switch off if not already done)
after landing and stopping do not move the aircraft without inspecting the ground
very carefully.
Contact appropriate persons as state in Section 1.
Forced Landing with Power (Precautionary Landing)
This sort of landing is usually made necessary due to poor and deteriorating weather, the
approach of darkness, a rough-running engine or a low fuel state. Normally, with good pre-
flight planning and in flight monitoring, such landings can be avoided.
In the event of deteriorating visibility, slow the aircraft to Slow Safe Cruise speed with flap.
Once a safe landing area has been found that is suitably into wind:
Overfly the field twice, keeping the field on the port side (first time at 800ft agl and the
second at 500ft agl) checking for:
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A clear undershoot and go-round area.
Sufficient field length on first pass.
Check of surface conditions with emphasis on trees, animals, uneven surface
and fencing on second pass.
If on any of the flypasts it is decided that it is unsafe to make another
approach at a lower height then abandon the site and choose another – then
repeat the process.
On final approach to land, open the door(s) and lower the landing flap. When landing carry
out a performance landing as laid down in the Pilots’ Operating Handbook.
After the aircraft is fully stopped do not move the aircraft without inspecting the ground
carefully.
Contact appropriate persons as stated in Section 1 – General (Safety).
Ditching
Pilots planning flight over water are to read CAA Safety Sense Leaflet No.21A ‘Ditching’. The
procedure below (based upon this leaflet) is to be followed unless specific procedures are
included in the Pilots’ Operating Handbook for the aircraft.
MAYDAY call
Head towards any shipping in the area, allowing for the stopping distance on large ships
Harnesses tight, door(s) ajar
Storm window (if fitted) open
If a large swell and light wind – land along swell in a tail-down stalled attitude.
If a light swell and a strong wind – land into wind in a tail-down stalled attitude.
Use dinghy and/or life-jacket as appropriate. Do not inflate either in the cockpit.
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4) Radio Navigation Aids
The aircraft are equipped with a combination of VOR, ILS, ADF, DME and GPS. Pilots may
only use them if they are fully conversant with their operation and what their limitations
are.
The radio aids will be tested on the ground before flight if they are required to be relied
upon during the subsequent sortie. In flight the sequence of operation will be to select the
aid by entering its correct frequency, then identify by using either audibly verification or
automatic display in the case of an EFIS installation. Finally display the aid on the
appropriate navigational instrument and then check it for sensible indications.
Pilots are to monitor the indications for flags and failure warnings all the time that they are
in use and cross-check the readings as much as possible to identify any rogue information.
Pilots using GPS for navigation purposes must be aware of the system characteristics and
limitations (it is advisable to read the manual).
No-one is to conduct GPS based non-precision approaches unless qualified and competent
to do so. Everyone intending to do these must have read CAP773 which refers to them.
Occasionally GPS is subject to jamming and other limitations (for example, solar flares). This
is normally shown in the NOTAMS but cannot be totally relied on to be infallible. Read CAA
Safety Sense Leaflet No.25 for more information.
WLAC Operations hold a correct and up to date list of the company’s aircrafts avionics fit
and serviceability.
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5) Allowable Deficiencies – (Based on MMEL if Available)
The deferred defect list is to be reviewed weekly by the CFI to ensure that defects are not
accumulating unduly.
The club requirements contained in this section reflect:
The minimum equipment regulations in Schedule 4 of the UK Air Navigation Order
The information and guidance in CAP 549 549
West London Aero Club Policy
None of the aircraft listed in the West London Aero Club fleet have a Manufacturer’s
Minimum Equipment List (MMEL). However, none of the aircraft is to depart without
complying with the scales of equipment for aerial work from Schedule 4 of the Air
Navigation Order, as well as a serviceable:
Air Speed Indicator
Compass
Altimeter
Radio
Fuel gauges for all the fuel tanks that the aircraft has, which have gauges fitted. (NB
if the gauges become unserviceable it may be allowable to depart if it can definitely
be confirmed how much fuel is on board by either using a dipstick or filling the tank
to a pre-set mark or the top. Extra contingency fuel may be carried to allow for the
inability to monitor fuel in flight – the duty instructor must be consulted before the
flight takes place)
Engine Oil Temperature and Pressure gauge
Both magnetos on each engine should be operating within the limits of the checklist
(This is to be confirmed by the before flight engine checks)
Carburettor Heat System or in the case of fuel injected aircraft, a serviceable
Alternate Air System to be checked before flight
Other equipment from the West London Aero Club deferred defect list is:
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Aircraft Lighting
Instrument & Panel lights
Radio lights
Cabin lights Day VFR only
Landing & Taxy lights
Navigation lights
Aircraft Cabin
Heating & Ventilation System Subject to OAT
DV window If closed
Door stay If door operation not impaired
Flight Instruments
Clock Providing another suitable timepiece is
available
OAT Gauge If the aircraft is not flown in a forecast
temperature below 5o
VSI Day VFR only
Directional Indicator Day VFR only (not for stalling and spinning)
Turn Coordinator
Fuel gauges 1 only (subject to a visual inspection of contents
as detailed on the previous page)
Navigation Equipment
All Day VFR only and outside Controlled Airspace
Other Equipment
Pitot Heater Day VFR only OAT+5oC or more
Electric Pitch Trim If manual pitch is unaffected.
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Section C – Route
1) Performance (Legislation, Take-Off, Route, Landing)
All West London Aero Club aircraft are to be operated in accordance with the POH. Pilots
are to be familiar with the POH and the calculations of loading, take-off and landing
performance.
Take-off and landing performance should always be calculated:
For all flights using grass runways
At all airfields where the runway length is less than 1000 metres
All days when the temperature exceeds 25oC
Pilots should read CAA Safety Sense Leaflet No.7 ‘Aeroplane Performance’. Copies of weight
& Balance schedules and performance graphs for each West London Aero Club aircraft are
available in Operations.
Performance data is also in Section 5 of each aircraft POH (Flight Manual). Sample sheets
regarding Weight and Balance and Take-Off and Landing Performance are provided on
pages 65-68.
2) Flight Planning
i. General Procedures
The aircraft are to be free from ice or contamination before taxying for flight.
Check the NOTAMS for the route of the flight and any airports or diverts that will or might
be used.
Check the weather actual reports and forecasts are above the club minima for all stages of
the flight (weather minima are included further on in this Section).
Ensure that the flight has been authorised by an instructor qualified to do so.
Flights are also to be fully prepared regarding controlled airspace, prohibited and restricted
areas and so-forth.
ii. Fuel And Oil
Sufficient fuel must be carried for the flight together with a reserve for diversion plus 45
minutes. Oil carried should ideally be 6 quarts (never less than 4).
Pilots book out from Operations – not over the radio.
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iii. Minimum Altitudes For Stall/Spin Awareness/Navigation
The minimum altitude for dual stall and spinning training shall be such that recovery can be
completed at least 3,000ft agl.
The minimum altitude for solo stall training shall be such that recovery can be completed at
least 3,000ft agl.
Solo spin training is not permitted in West London Aero Club aircraft.
The minimum planned altitude for solo VFR Navigation exercises shall be 2,000ft agl. Dual
navigation flights shall not be planned to fly below 1,500ft agl unless the intention to
practise minimum level operation is entered in the authorisation sheet.
All student pilots intending to carry out a solo cross-country flight are to read and sign the
authorisation sheet completed by their instructor (see Section 1).
The navigation briefing will include details of the route, weather, destination and alternate
aerodromes, and abnormal and emergency procedures. These details shall be as per the
Solo Navigation Briefing Certificate.
Student pilots on a Qualifying Cross-Country shall take their ‘Certificate of Cross-Country’
with them and make sure that the destination airports complete and sign it.
If the proposed flight is to be over large areas of uninhabited terrain, is intended to fly over
more than 10 miles of water, is an international flight or is due to enter controlled airspace
then a flight plan must be filed at least 30 minutes prior to departure.
All pilots must have an alternate aerodrome for landing.
Documents to be carried in the aircraft (see Schedule 9 of the Air Navigation Order) are:
Certificate of Airworthiness and current ARC
Certificate of Registration
Certificate of Release to Service
Certificate of Maintenance review
Technical Log and Deferred Defects sheet
Certificate of Insurance
Radio Licence (and possible Certificate of Radio Installation)
Interception Procedures (if flying abroad)
Pilots licences, Medical Certificate(s) and Photo ID
If the flight is to be conducted over water, life-jackets are to be worn. If the flight is
conducted in a multi-engine aircraft, life-jackets need not be worn but must be easily
accessible in flight.
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iv. Navigation Equipment
Pilots must ensure that they have enough serviceable navigation equipment to complete
the planned flight, whilst complying with current aviation legislation. As a minimum, pilots
must carry a current 1:500,000 scale CAA chart for the area of intended operation, a watch
and a serviceable compass.
Other equipment required is detailed in Section 5, Allowable deficiencies.
Loading and Mass & Balance
Loading is to be found in Section 6 of the POH for all the PA28-161 aircraft, the PA18 and
likewise for the PA28R and the C172.
There are weight and balance sheets for each West London Aero Club aircraft readily
available in Operations (taken from the POHs). A schedule should be completed before each
flight and be retained until the flight has been safely concluded.
i. Limitations
Aircraft intending to spin must ensure that Mass & Balance and the position of the Centre of
Gravity do not fall outside the utility envelope for the aircraft.
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West London Aero Club Flight Log
SAMPLE
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3) Weather Minima for West London Aero Club Aircraft (Instructors, Pilots
and Students)
Minimum Cloud Base
Minimum Visibility
Maximum Wind Velocity
Maximum Crosswind
Dual Instruction Circuit Flying PPL
Course 800ft AAL 3 km 25 kts
As per POH/FM
Dual Instruction Navigation/ General
Handling 1,500ft AGL
5 km (for Ex. 18B VMC minima)
30 kts As per
POH/FM
Student Solo Circuit Flying
1,000ft AAL 6 km 15 kts 10 kts
Student solo Navigation/General
Handling 2,000ft AGL 10 km 20 kts 10 kt
Dual Instruction IMC
800 AGL on departure
3 km on departure
30 kts As per
POH/FM
Dual Instruction Night
1,500 ft AGL 5 km 25 kts As per
POH/FM
Student solo Night 1,500 ft AGL 8 km 20 kts 10 kts
Qualified Pilots and Instructors
Within the limits of licence, experience and currency
As per POH/FM
i. Flight in the Vicinity of High Ground
All pilots are to read and comply with AIC Pink 82/2008.
The content includes the basic theory of airflow over high ground, the effect of airflow on
aircraft in flight and gives advice on avoiding or minimising the various different hazards
that may be encountered.
Particular attention should be given to the sections dealing with hazards such as:
Turbulence Downdrafts Icing Curl-over.
Before undertaking any flight involving high or mountainous terrain – all pilots should seek
individual advice/guidance from the duty instructor.
No flights are to be conducted at altitudes greater than 10,000ft AMSL without the correct
equipment as described in the ANO Scale L1 or L2.
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IMC Training or Night Flying
The West London Aero Club aircraft are not equipped for IFR operations in Class A airspace.
If for instructional purposes a flight is conducted under IMC then Class A airspace must be
avoided and a minimum of a radar ‘Traffic’ service must be available. However, instructors
must ensure that:
Students have suitable vision restricting googles or hoods, or that the aircraft has
serviceable vision restricting screens
The aircraft meets the minimum equipment requirements (as detailed in Section 5)
for the flight
Pilots are to plan their flights so that they calculate a minimum safety altitude for each leg of
any flight. As a minimum, either 1,000ft will be added to the Minimum Elevation figure
affecting the route on 1:500,000 charts or 1,000ft will be added to the highest obstacle
within 5 nm of track.
The forecast weather will be above the approach minima for the system in use at White
Waltham; a diversion airfield will be available; and there shall be enough fuel on board to
reach it and land with final reserves still intact.
The current approach plates for any approach likely to be made on the flight will be carried
on board.
Unusual attitudes and/or stalling are NOT permitted at night.
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ii. Altimeter Setting Procedures
Stage of Flight Altimeter 1 Altimeter 2 Notes
After engine start QFE QFE Check tolerances (+/- 50ft)
QFE Airfield QNH Check difference equals airfield elevation
Airfield QNH Airfield QNH Check tolerances – Aerodrome datum +/-
50ft
Before take-off Airfield QNH Airfield QNH Or regional QNH as required. If passing
through more than one ASR it is OK to set the
lowest
After take-off Airfield QNH Airfield QNH Or regional QNH as required. If passing
through more than one ASR it is OK to set the
lowest
Climb through Transition Altitude
(TA)
1013.2 QNH If cleared to altitude – QNH on both altimeters
En-route 1013.2 or QNH if below TL
QNH
Descent through TA QNH QNH
Initial Approach Airfield QNH Airfield QNH
Final Approach QFE/QNH QNH Check airfield height
Missed Approach QFE/QNH QNH
If there is only one altimeter follow the procedure above for Altimeter 1.
NB: 1013.2 may be set up to 2,000ft below Transition Altitude if cleared by ATC to a flight
level.
4) Training Routes/Areas
i. Low Flying Regulations
White Waltham Airfield is surrounded by a number of small villages and several towns of
varying size. Pilots are reminded that an aircraft should not fly over any congested area
below a height that would allow it to land clear of the area without endangering people or
property should the engine fail; or less than 1,000ft above the highest fixed object within
600 metres, whichever is the higher.
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The 500ft Rule
Pilots are reminded that aircraft shall not fly closer than 500ft to any person, vessel, vehicle
or structure (Rule 5 of Rules of the Air) unless for the purpose of taking-off or landing.
Failure of a power unit
An aircraft shall not be flown below such height as would enable it to make and emergency
landing without causing danger to persons or property on the surface in the event of a
power unit failure.
The 1,000ft Rule
Except with the written permission of the CAA, and aircraft flying over a congested area of a
city, town or settlement shall not fly below a height of 1,000ft above the highest fixed
obstacle within a horizontal radius of 600 metres of the aircraft.
The Land Clear Rule
Aircraft flying over a congested area of a city, town or settlement shall not fly below such
height as would permit the aircraft to land clear of the congested area in the event of an
engine failure.
Flying over Open-air Assemblies
Except with the written permission from the CAA, an aircraft shall not fly over an organised
open-air assembly of more than 1,000 people below the higher of the following heights:
a) 1,000ft or
b) such height as would permit the aircraft to land clear of the assembly in the event of a
power unit failure.
Landing or Taking-off Near Open-air Assemblies
An aircraft shall not land or take-off within 1,000 metres of an organised, open-air assembly
of more than 1,000 people except:
a) at an aerodrome, in accordance with procedures notified by the CAA
b) at a landing site that is not an aerodrome, in accordance with procedures notified by the
CAA and with the written permission of the Organiser of the assembly.
Should a pilot fly below 500ft (apart from in the circuit) a report is to be made to the CFI or
duty instructor after landing. This report will include:
a) Date, time and A/C registration
b) Position
c) Minimum distance from any person, vehicle, structure or vessel
d) Reason for descent
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ii. Turns After Take-off
See also Section 2 (Handling). When noise abatement procedures require pilots to turn
below 500ft, no turn shall be commenced until the aircraft has passed the screen height of
50ft, or the end of the runway. No turns are to be commenced until the aircraft has reached
the published climb speed.
Pilots shall level off at 800ft agl and not continue their climb until well clear of the circuit
and joining traffic.
Helicopters should depart the ATZ low level and should avoid climbing until well clear of
both circuit and joining traffic.
iii. Circuit Flying
The minimum altitude for circuit training shall be 800ft, with the exception that practice low
level circuits may be conducted at 600ft agl.
Unless for good noise abatement reasons all turns after take-off are to follow the direction
of the circuit pattern in use. Aircraft wanting to turn away from the circuit pattern on
departures must continue to the boundary of the ATZ before initiating a turn onto track.
Care is to be taken to avoid climbing through the downwind leg of the circuit of the runway
in use, especially when departing to the West.
Climbing into the overhead before departing the circuit is not permitted.
Circuits are to be flown in such a manner that a safe landing can be achieved in the event of
an engine failure.
‘Run and break’ is not an approved manoeuvre and shall not be flown at White Waltham.
All circuits are to be flown at 800ft on the airfield QFE. Either a Right Hand (RH) or Left Hand
(LH) circuit may be in force. The following circuit procedures are published for reasons of
safety and noise abatement, and must be used unless safety is compromised.
1. Departing Runway 03. Upon reaching a safe height turn left to track 010o (M) before
turning onto the crosswind leg.
2. Departing Runway 07. Climb straight ahead to the airfield perimeter-track. Turn right
to track 100o (M) and avoid built-up areas. DO NOT TURN EARLY!
3. Departing Runway 21. On climb out adjust heading as necessary to track between
the village and Shottesbrooke Church. Climb past the village before turning
crosswind.
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4. Departing Runway 29. On climb out, at the end of the runway, when safe turn right
to track 300o (M).
In conditions which may prevent a safe landing on the runway in use, pilots of light aircraft
may land in such a direction that the safety of their aircraft is assured. Such operations must
terminate in a full-stop landing.
Pilots should initiate a ‘Go-Around’ if there is any doubt regarding the ability to land safely
from an approach.
An aircraft must not land on a runway which is not clear of other aircraft. If the runway has
not been vacated the landing aircraft is to go-around, and the radio call ‘G-**** going
around’ made.
iv. Aerobatics in the Local Area
Before conducting an aerobatic sortie outside the White Waltham ATZ, pilots are to inform
West London Aero Club Operations of their flight and to indicate the areas that they intend
practising in. This is done by annotating the relevant column in the booking out sheets and
indicating on the map in Operations which 4 km box they intend to operate in.
This is to ensure that any noise nuisance is not concentrated in one area; pilots are to avoid
using a box that has already been used that day.
After an aerobatic sortie, if a different area was used, the pilot is to amend both the map
and the booking sheet.
Should a noise complaint be received concerning an aerobatic sortie, the pilot concerned
will undertake to contact the complainer, if appropriate by telephone on their return to the
club.
Pilots are not to carry out aerobatics over a congested area. Aerobatics are allowed in
controlled airspace only with the consent of the appropriate ATC unit (Rule 18).
v. Practice Forced Landings
Practice forced landings away from the circuit should only take place at suitable noise
insensitive areas and must always comply with Rule 5 (Rules of the Air 2007). Pilots are
reminded of the need to warm the engine periodically to avoid excessive cooling in the
descent.
Do not practise forced landings continuously in the same position.
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Local Flying Area
Pilots are to maintain a good lookout in this active airspace. On return to the airfield pilots
are to exercise caution if following the railway line and to observe the Right Hand Traffic
Rule 19 (Rules of the Air 2007). Pilots are reminded of Danger area D133 and Restricted
areas R101 and R104.
Be aware that the Benson MATZ and the location of Class A airspace above and adjacent to
White Waltham. A map showing the VRPs and the proximity of controlled airspace is
contained within this manual.
Flight within the segment of the ATZ which lies within the CTR may take place without the
IFR requirement subject to the following conditions:
1) Flight conditions
a. Aircraft are to remain below cloud and in sight of the surface
b. Maximum altitude: 1,500ft London-Heathrow QNH
c. Minimum flight visibility: 3 km
2) Pilots operating on a VFR clearance in the London CTR inbound to White Waltham shall
remain outside the ATZ and obtain traffic information via a radio call and fly to one of
the VRPs and join in the standard manner. If this is not possible for some reason pilots
should climb into the overhead or fit safely into the established circuit pattern, giving
way to circuit traffic, and be prepared to go-around if necessary.
3) Pilots requiring a VFR clearance to transit the London CTR are to remain outside the
London CTR until a clearance has been obtained from Heathrow on the relevant radio
frequency.
4) Pilots are to report entering and leaving the ATZ.
vii. Noise Abatement
Pilots are to take all reasonable measures to minimise noise nuisance within the local area.
Power checks should be carried out away from the flight line; usually at the holding area for
the runway in use.
Runways 21 and 03 are not generally to be used between 0900 and 1100 hours local on a
Sunday.
Circuit training by helicopters is not permitted. Furthermore, helicopters approaching to
land are to avoid noise sensitive areas until they are within the perimeter of the airfield.
Pilots operating aircraft with variable pitch propellers:
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After take-off, on reaching a safe height above the ground, reduce pitch from full-
fine to climb setting
When approaching to land only select full-fine pitch once established on finals
Use power/propeller settings which keep noise to a minimum in the circuit
The circuit patterns are intended to enhance noise abatement in the local area and shall be
adhered to. copies are readily available in Operations.
viii. Training Routes
Suggested Triangular cross-country routes are:
EGLM – Henley – Little Horwood – Welford (disused) – EGLM
EGLM – Andover – Marlborough – Grove (disused) – EGLM
Suggested Land away destinations are:
Thruxton
Sywell
Gloucester
Leicester
Kemble
Goodwood
Wellesbourne Mountford
ix. Action When Uncertain of Position
Check the flight log to ensure that correct headings are being flown and that the ETA is
correct.
Log the heading and the time.
Check the DI is correctly aligned with the compass (wings level, speed steady, aircraft in
balance)
If the DI is aligned then you may not be grossly off track, you may just have missed your
landmark due to poor visibility or high cockpit workload.
Look for recognisable features reading ground to map.
If you can obtain a fix or if the next waypoint comes up on time, the flight can continue and
normal navigation procedures apply once again.
However, if you are still uncertain of your position then consider a radio call to the nearest
station and request a QDM (magnetic bearing to fly towards the station) or a QDR (magnetic
bearing from the station) to fix your position – remember to apply variation before plotting
this on a chart.
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Climb, if possible, to enhance visual range - but do not continue into deteriorating weather.
If this fails, make an Urgency call on 121.5 MHz (Pan-Pan, Pan-Pan, Pan-Pan). If requested
set transponder as advised with Mode C.
If still unable to fix position follow the lost procedure.
x. Procedure when Lost
Initially it is important to maintain your heading (if terrain, visibility, and what you know of
controlled airspace permits) and to carry out a sequence of positive actions.
If a vital checkpoint is not yet in view at your ETA, then continue to fly for 10% of the time
that since your last positive fix and then:
Check that your DI was not being affected by outside influences such as a camera, portable
radio, mobile phone etc., and that it is still correctly aligned with the compass (wings level,
steady, in balance). Magnetic variation and drift have been correctly applied. Is the heading
sensible?
Keep reading from Ground to Chart (looking for significant line or ground features).
Establish a ‘Circle of Uncertainty’ by drawing a circle that is of a radius equal to 10% of the
distance flown since the last fix around your most probable position.
Establish a safety altitude at which to fly in order to ensure adequate obstacle clearance in
what you consider the general area to be. Be especially careful in poor visibility or low
cloud.
Consider requesting a QDM or QTE (true bearing from the station to fix your position) where
DF is available.
If you are still lost use 121.5 MHz and transmit a PAN call.
NB At all times continue to fly the aircraft safely, maintain an awareness of time with respect
to the beginning of official night (sunset + 30 minutes) - and remaining fuel on board.
xi. Landing at Unauthorised or Unintended Destination
In the event of a landing being made at other than authorised or intended aerodromes, the
pilot shall contact the original destination A.S.A.P. This should also be done if arrival is
delayed by more than 45 minutes. If the pilot has filed a flight plan and lands at an
aerodrome other than the destination specified, the original destination must be notified
within 30 minutes of the ETA. The flight plan must be cancelled.
If flying a West London Aero Club aircraft, contact Operations by telephone A.S.A.P. and
inform them of your problem. An instructor will advise care of the aircraft away from base.
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xii. Departures, Reference Points and Arrivals
Aircraft departing or arriving at White Waltham are to leave or approach by one of the
following reference points. See the chart fragment on page 84.
1. Point November. The bend to the East in the River Thames approximately 1 NM
North of the town centre of Henley upon Thames Oxon.
Position: Lat. N51 33.7 Long. W000 52.8 Grid SU 777 854
2. Point Sierra. Intersection of the M4 and A329(M) motorways South-East of Reading
approximately 1 NM North of Wokingham town centre. Junction 10 M4.
Position: Lat. N51 25.8 Long. W000 51.3 Grid SU 747 758
3. Point Whiskey. The Northern end of Sonning Lakes, adjacent to the West bank of the
River Thames; 1.5 NM West of the village of Sonning and 1.5 NM North-East of the
twin gasholders on the railway line at Reading, Berkshire
Position: Lat. N51 28.9 Long. W000 55.5 Grid SU 747 758
Aircraft are to arrive in the overhead at 1,300ft QFE and then carry out a standard overhead
join from this height (unless aerobatics are taking place in the overhead, in which case
aircraft are to join directly into the circuit). A good lookout is required. West London Aero
Club instructors with students under training may demonstrate joins directly into the circuit.
The instructor shall be responsible for traffic separation and shall include the phrase
‘student training’ in the R/T call.
Circuit diagrams and location of reporting points are given overleaf.
Helicopters shall approach the airfield from low level with due regard to noise sensitive
areas. They must pay particular attention to the location of the fixed-wing circuit traffic.
Helicopters wishing to use the refuelling facility shall exercise caution when crossing the
active runway. Appropriate radio calls will be made.
Airships are occasional visitors to White Waltham. Pilots are reminded of Rule 17 Collision
Avoidance (Rules of the Air 2007) and should give way to airships.
xiii. Non-Radio Aircraft at White Waltham
Many aircraft without radio operate from White Waltham – a good lookout is therefore
essential.
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The AIP showing the Airfield layout of White Waltham
SAMPLE
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81 © West London Aero Club
The Local Area clearly showing The VRPs for re-joining at White Waltham
S
W
N
N
SAMPLE
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Section D – Staff Training
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Section D - Staff Training
1) Appointment of Persons Responsible for Standards/Competence of Flying
Staff
The Head of Training (HT) and Chief Flying Instructor (CFI) are responsible for the training,
competence, supervision and standardisation of all flight instructors at West London Aero
Club.
2) Initial Training
Before starting to teach on an approved course at West London Aero Club, all instructors
must undertake the standard induction procedure.
The CFI will conduct this process and will also be responsible for making sure that the new
instructor has achieved the requisite level of knowledge and skill before starting to teach
students.
The elements of the administrative induction are:
Introduction to other staff, location of facilities, security and health and safety issues
Paperwork check of currency of licence, medical and ratings
Brief on how to operate relevant systems (booking out, computers and so on) and
how to complete the paperwork required
Reading through the Operations, Quality and Training Manuals
Reading standardisation notes
If the new instructor has just been trained as a FI(R) by the school (as is preferred), they will
already be familiar with the operations and requirements of West London Aero Club; and
therefore the initial training will not be necessary.
However, if the new instructor is not from the school and has no previous ATO experience,
they will be given a company standardisation course made up of, as a minimum:
5 hours ground school (including learner/trainer styles, the decision making process,
facilitation, managing sub-standard performance, training philosophy, safety issues
related to aircraft types flown by the company, and briefing/debriefing).
2 hours flight training (including elements of visual attitude flying, stalling, PFLs,
circuits & emergencies, cross-country navigation flying and IF. If the instructor is new
to type, then a type rating profile flight including all emergency drills will also be
flown).
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Once the requirements of the course have been met and the instructor’s standard of
teaching is deemed acceptable, this will be annotated in the instructor’s personal record
and the instructor will be ‘online’.
Finally, if the new instructor is not from the school but has previous ATO experience, they
will receive elements of the induction training outlined above which will include specific
training on the content and delivery of West London Aero Club courses and will include a
type rating profile flight if the instructor is ‘new to type’. The extent and duration of
standardisation will be decided on by the CFI, based on competency and experience shown
by the instructor.
3) Refresher training
Staff remaining in current instructing practice for the course(s) they teach will not need
refresher training. If, however, an instructor has not given a particular course of training in
the last year, before recommencing instruction on that course they will receive refresher
training to the satisfaction of the CFI.
4) Standardisation Training and Proficiency Check
All instructors must be prepared to undergo an annual standardisation proficiency check at
West London Aero Club. The maximum period between standardisation and proficiency
checks should not exceed 12 months. This will take the form of the HT observing a brief
given by the instructor being checked, back-seating a flight with the instructor and a student
and observing the following debrief.
Any observations from the CFI will be discussed with the instructor following the check
(problems will not be discussed in front of the student) and recorded in the instructors file.
Any issues that require further standardisation training will be both recorded and
subsequently addressed.
There will be instructor meetings to discuss standardisation techniques (for example, the
teaching of stall/spin recoveries) every 3 months. These will be recorded and a copy kept in
the instructors file.
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5) Upgrading Training
If an instructor wishes to upgrade their licence and ratings they must undergo the appropriate
approved course and tests as per JAR-FCL/EASA, and then complete standardisation training
as detailed below.
FI(A) Course Instructors
Prerequisites:
FI(A) unrestricted
500 hours instructing on aeroplanes
Approved to give FIC by the Authority
Ground training required:
Minimum 5 hours
Knowledge of FI(A) syllabus, Part-FCL (Subpart J) and relevant section of CAP 804
Knowledge of skill test content and pass limits.
Flight training required:
Two-hour flight demonstrating the exercises required in a FI(A) skills test (as per CAP
804) The HT will act as both instructor and as a student in order to assess the
teaching abilities of the new instructor.
6) ATO Staff Standards Evaluation
If the CFI has any doubts as to the proficiency of an instructor, then at his discretion the CFI
can request a further proficiency check with the instructor concerned. An instructor has the
right to appeal against this with a board made up of the HT, CFI and AM.
The adherence to the Compliance Monitoring (quality) system will ensure that staff
standards are maintained.
7) Records to Be Kept
The CFI will keep records of all staff licences, medicals, ratings, approvals together with all
details of standardisation, refresher training (if necessary) and proficiency checks. This
should be reviewed annually (in the Compliance Monitoring (quality) audits) to check for
any deficiencies.
Minutes will also be kept of all standardisation meetings. The CFI is responsible for the safe
storage of all minutes of such meetings which, like the staff training records, must be saved
for at least 5 years.
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West London Aero Club Instructor Personal Record
Name CAA Ref. No.
Address Next of kin
Address
Tel. No Tel. No.
Details of Licence(s) Held
Details of Rating(s) Held
Flying Experience
Issuing Authority Type/Class of Licence Licence No. Expiry Date
Aircraft Type/Class Expiry date Aircraft Type/Class Expiry date
Medical Class 1 Y/N OML Y/N
Expiry date
Rating Expiry date Rating Expiry date
Night CRI
IMC Aerobatic FI
IR(A) IMC FI
FIC Night FI
FI Restrictions
Total PIC Instructional
SEP MEP SEP MEP
Signed: Date:
SAMPLE
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West London Aero Club Instructor Staff Training Form
Date: Name of Trainer:
A/C Reg Name of Instructor:
A/C Type: Reason for training:
Brakes off: Take-off: Land: Brakes on:
Subject(s) covered: Ground briefing (G) or Flight (F):
Remarks:
1
2
3
4
5
6
7
8
9
10
Overall Standard Shown:
Tick: Signature of instructor receiving training:
Poor Average Signature of instructor giving training:
Good Excellent
SAMPLE
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West London Aero Club FI Standards Evaluation Form
Date: Name of Trainer
A/c Reg: Name of Instructor
Reason for Evaluation:
Brakes off: Take-off: Land: Brakes on:
Exercise covered:
Pre-flight Briefing Standard shown: Remarks:
Poor
Average
Good
Excellent
Flying Standard shown: Remarks:
Poor
Average
Good
Excellent
Instructional Technique Standard shown: Remarks:
Poor
Average
Good
Excellent
Debrief Standard shown: Remarks:
Poor
Average
Good
Excellent
Signature of Instructor receiving training: Signature of instructor giving training:
SAMPLE
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Section E – Temporary Flying Orders