What’s New in the Outreach Program?

What’s New in the Outreach Program?

Kathryn Umali, MPH, CHES

U.S. Department of Health & Human Services (HHS)

Health Resources & Services Administration (HRSA)

Office of Rural Health Policy (ORHP)

August 3, 2010

Overview Upcoming Program Requirements

Non-competing application PIMS report

Upcoming Grants Requirements Federal Financial Report (FFR) Carryover Request Payment Management System (PMS)

Refresher on some Program and Grant Requirements Project Director change Budget revision

Performance Improvement Measurement System (PIMS) Update Challenges Results Next Steps

Questions?

Upcoming Program Requirements


Non-competing application Will be released around mid-late Fall 2010

(tentative)

Application will be in progress report format

Submitted in EHB only


Performance Improvement Measurement System (PIMS) Report

Due May 30, 2011 (30 days after the end of the budget period)

Conference call prior to May 1, 2011


Things to remember for your 3rd year: Program Evaluation Report

PIMS Report—due May 30, 2012

Final Report—due July 30, 2012


Any programmatic questions should be directed to your Project Officer

Upcoming Grants Requirements


Federal Financial Report (FFR) Replaces Federal Status Report (FSR)

Questions 10d to 10o (bottom portion) are reported to HRSA

Submitted through the Electronic Handbook (EHB)

Documentation of funds spent over the past year and shows carryover funds

Due 90 days after budget period ends

Upcoming Grants Requirements Carryover Request

Submitted in the Electronic Handbook (EHB)– Go to ‘Prior Approval’, then select ‘Carryover

Unobligated Balances’ option– Grantee will create a request, attach required documents

and submit– Submit’ button will not work if you do not attach the

required documents– Required documents: SF 424A, carryover letter and

budget justification

Once it is approved, grantee will receive a new Notice of Grant Award (NGA) reflecting this carryover amount

Since prior HRSA approval is required, unobligated funds may not be spent before the grantee receives a revised NGA which specifically states that the carryover request has been approved


Payment Management System (PMS) http://www.dpm.psc.gov FFR questions 10a, b and c (top portion) are reported

to PMS

For disbursement activity during the months of:

Federal Financial Report (FFR) is due on:

July 01 through September 30, 2010 - 4th Qtr

October 30, 2010

October 01 through December 31, 2010 - 1st Qtr. (FY2011)

January 30, 2011


Things to remember for your 3rd year: No-cost extension request

Federal Financial Report (FFR)

Payment Management System (PMS) reports


Any questions regarding budgetary/financial requirements should be directed to your Grants Management Specialist (GMS)

Refresher on Some Program and Grants RequirementsProgram RequirementsProject Director Change

Submitted through EHB

Go to ‘Prior Approval’ and select ‘Project Director’ option

Grantee will create a request, attach required documents and submit

Submit’ button will not work if you do not attach the required documents

Required documents: Justification for change and resume/CV of new Project Director

Refresher on Some Program and Grants RequirementsGrants RequirementsRebudgeting

Submitted through EHB

Go to ‘Prior Approval’ and select ‘Rebudgeting’ option

Grantee will create a request, attach required documents and submit

‘Submit’ button will not work if you do not attach the required documents

Required documents: SF424A and narrative

Performance Improvement Measurement System (PIMS) Update

Challenges

Unclear Questions

I. Access to Care: duplicated vs. unduplicated encounters

direct vs. indirect services

Number of people in target population vs. # of people in target population with access to new/expanded services

Number of new and/or expanded services provided

Challenges

Unclear Questions

II. Sustainability Program revenue vs. project revenue

III. Clinical Measures Diabetes = standard is HbA1c greater than

9.0%

Results

Number of people in target population with access to new/expanded programs/services = 1,983,705

Top 3 focus areas:1) Health Education

2) Health Promotion/ Disease Management

3) Diabetes/Obesity Management

Results

Type(s) of Funding/Revenue for Sustainability

In-Kind contributions

Member fees

None

Other

Program revenue

Results

Underinsured & Uninsured

020000400006000080000

100000120000140000160000180000

People w ho payout-of-pocket forall or part of the

services received

People w horeceive charity

care

People w ho usethird-party

payments to payfor all or part of

the servicesreceived

Total peopleenrolled for publicassistance, i.e.,

Medicare,Medicaid, and

SCHIP

Under/uninsuredpeople receivingpreventive and/or

primary care

Under/uninsuredw ho now have a

medical home

Underinsured/Uninsured Categories

Num

ber

of P

eopl

e

Results

0 5 10 15 20 25

Number of Oral Health Service(s) Provided

Case Management

Extractions

Oral Prophylaxis

Other

Restorative

Screenings/Exams

Sealants

Varnish

Not Applicable

Type

s of

Ora

l Hea

lth

Serv

ice(

s) P

rovi

ded

Types of New and/or Expanded Services Provided

Next Steps

Further analyze data Show data trends based on previous cohort’s

data

Revise some measures Clinical measures ‘Demographics’ questions

Clarify instructions and improve submission process

Other Changes

We’ve moved offices!!!!

9A-55 10B-45

We Need Grant Reviewers!!! ORHP has multiple grant programs this year

We need reviewers with rural experience to be a part of our Objective Review Committee panels

You must register to be a reviewer

To register, please visit: https://grants.hrsa.gov/webReview/

Indicate “rural health” as one of your specialties in the background information section

Send me an email indicating that you have registered as a reviewer

Contact Information

Kathryn Umali

Outreach Program Coordinator

[email protected]

301-443-7444

Questions????

Documents

What’s New in the Outreach Program?