Long Beach Council PTA Red Book 2018 - 2019

WHAT YOU MAY NEED TO WORK ON THIS MONTH: (Please contact your Area Advisor if you need help with any of the items listed below)

(R) Treasurer’s Reports: See the FINANCE section of the Red Book. This report needs to be presented at every executive board and association meeting. You will turn in a copy to council every month.

Membership dues – Membership dues are to be turned in MONTHLY as received. More information on Membership Dues and Campaigns can be found in the PTA BASICS section of the Red Book.

Bethune Donations – If your unit participated in a collection of items to donate to Bethune, you may turn those in at any UPs meeting. This counts towards the Programs portion of the Honor Unit Awards. Please look in the NOVEMBER section in the Red Book for more information.

Recognition Awards– Many units present Honorary Service Awards (HSAs) and Praise, Appreciation and Thanks (PAT) awards to volunteers at their schools or to people or business in their community that are helpful and supportive. This can be done if your unit has a Founders Day Celebration in February or for your last PTA meeting of the year in May or June. Form a committee no later than your January association meeting to help arrange these awards to be given out. An HSA info sheet can be found in the FEBRUARY section along with a nomination form, award form and the PAT form. Online ordering is available for HSA’s only at CAPTA.org. PATs are only available through Long Beach Council PTA. Contact your Area Advisor for more information.

Elections – Notice of the election meeting and the slate of nominees must be sent out 30 days prior to the meeting. Elections should be held in March or early April. See Article V of your unit’s Bylaws.

Due in March

(R) Mid-Year Audit – (Jul. 1st to Dec. 31st) Please see the FINANCE section for more information about Audits.

(R) Unit Annual Historian’s Report – Be sure to keep a record of the volunteer hours of your unit. A Volunteer Tally Sheet is located in the SEPTEMBER section for your use.

(R) Budget Update – Due at the MARCH meeting. 2 copies of your year-to-date actuals.

Delegates – Due at the MARCH meeting. Your bylaws require that in addition to the president attending the MARCH meeting, your association should also send two (2) delegates (see Article X in your unit bylaws).

LBCPTA High School Scholarship Application - for more info, please see the MARCH section in the Red Book.

Convention–Who’s going to Convention? Please check the CAPTA website for information on when registration begins. Make sure your unit has convention as a line item in your budget. You should have put aside enough money for at least two people from your unit to attend. Laura Costley Scholarship money may be available to help your unit go. Please see the page in the DECEMBER section for more info.

Communications – Due at the MARCH UPs meeting, submissions for the Outstanding Newsletter / Website / E-Bulletin. More information and submission forms can be found in the MARCH & PTA BASICS sections of the Red Book.

Thirty-Third District Spring Awards and Association meeting – Due at the MARCH meeting. An invitation will be mailed from Thirty-Third District. You may bring officers and chairmen from your unit. Units are encouraged to bring a tri-fold display board that displays your PTA highlights. Entries will be judged and given an award. Unit and Council awards are given during the breakfast meeting. You must bring your membership card with you because business will be conducted at this meeting.

Due in April

Teacher of the Year – Due at the APRIL meeting. See APRIL section for more info.

(R) Officers Contact Form – delay in submitting this info will result in your principal receiving a letter from CAPTA. Form can be found in the April section.

Order for PTA Membership Envelopes

Order for Thirty-Third District Calendars

Convention Fees - see page 203 in the APRIL section.

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WHAT IS FOUNDERS DAY? The Founders Day celebration originated in 1910 by Mrs. David O. Mears, a charter

member of the National Congress of Mothers founded by Alice McLellan Birney and

Phoebe Apperson Hearst in Washington, D.C. on February 17, 1897. The Founders

Day observance has continued through the change of organization names in 1925 to

the National Congress of Parents and Teachers, and the uniting in 1970 with the

National Congress of Colored Parents and Teachers founded

in 1926 by Selena Sloan Butler, to become the National PTA.

Each year in February, PTA honors the three founders as well

as past and present PTA leaders. Through special programs and events PTA also

attempts to increase the awareness of its members and the

community not only about its past achievements but its

present and future activities, projects and goals. A portion

of the Founders Day freewill offering collected during an

observance is returned to the districts to be used to extend

PTA's work and develop leadership.

Donations collected during Founders Day observances benefit the entire organization.

FOUNDERS DAY PROGRAM IDEAS TO HELP YOU CELEBRATE PTA's

BIRTHDAY

A Founders Day Program should have three components:

Honoring of PTA's Founders and review of past PTA achievements

Raising awareness about PTA (especially yours) and its current

activities and goals

Participation in the traditional Founders Day freewill offering/gift

1. Display your PTA’s history proudly. Organize all of the

memorabilia since the founding of your PTA and display it in the school

library.

2. Celebrate your volunteers. Hold a volunteer recognition luncheon to honor those who make a

difference in your PTA. This might be a good time to present an Honorary Life Membership from

your state PTA or the National PTA to an exceptional volunteer.

3. Sponsor a speaker series for your community. Each February 17th, invite a locally known

speaker to address a concern of your community regarding education and/or children. This can

be an event you co-sponsor with another organization. Be sure to advertise your event widely to

your community.

4. Plan a Family Fun Night at your school. Whether it is Karaoke, movies, games, reading, or pizza,

plan an event to bring together families in a fun way while recognizing the PTA Founders.

5. Honor your past leaders. Organize a reception to honor the past leaders of your PTA. Invite past

leaders, school administrators and local leaders. Be sure to highlight the accomplishments of the

past PTA leaders and outline your future plans.

Selena Sloan Butler

Phoebe Apperson

Hearst

Alice McLellan

Birney

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FOUNDERS DAY FREEWILL OFFERING

"PTA BIRTHDAY GIFT" Donations collected during Founders Day observances benefit the entire

organization: unit, council, district PTAs, State and National PTA.

California State PTA returns one-fourth of its offering to the district PTA

and retains one-fourth for its work throughout the state. Half of the

offering is sent to National PTA.

District PTAs use the funds to:

Organize new units and councils. Strengthen PTAs and PTSAs.

Train leaders through workshops and conferences. Offer

leadership training and parliamentary procedure courses. Promote PTA publications and special

projects. Plan special contacts with teachers and administrators to increase the value of the PTA to

school and community.

California State PTA uses the funds to:

Service new units and councils. Strengthen PTAs and PTSAs.

Provide special assistance to council and district PTAs through workshops and leadership

conferences. Conduct field services in local areas by California State PTA officers and members of

commissions. Perform regional extension work throughout the state. Counsel with individuals and

groups.

National PTA uses the funds to:

Provide requested field services (instructions, guidance and other assistance for California State PTA

leaders). Train leaders. Promote contacts with educational groups. Disseminate materials that will

further the aims and Purposes of PTA. Hold conferences. Provide extension of parent-teacher

services throughout the country.

Please bring your donation to the LBCPTA Founders Day event on

February 12, 2019

Please cut hear and bring to the LBCPTA Founders Day event. Thank You.

-------------------------------------------------------------------------------------------

Founders Day Free Will Offering 2019

PTA Unit Name: ____________________________________________________________________________________

PTA Unit President: ________________________________________________________________________________

Email: ________________________________________________________________

Council Name: Long Beach Council PTA Donation Amount: $______________________

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Thirty-Third District

7th Annual

Diversity & Inclusion Conference

When: Saturday, March 3, 2018

8:30 a.m. - Registration 9:00 a.m. - Breakfast 9:30 a.m. - Program

Where: Douglas F. Dollarhide Community Center

301 North Tamarind Avenue Compton, CA 90220

Cost: $35.00 per person ($45.00 after February 14, 2018) Buffet Breakfast Included

The Diversity and Inclusion Conference will embrace the uniqueness of diverse backgrounds from students' perspective. They will express their cultural heritage by performing different art forms such as visual arts,

dance, music and poetry.

-------------------------------------------------------------------------------------------------------------

7th Annual Diversity & Inclusion Conference

Saturday, March 3, 2018

Units: Send reservations to your council BEFORE council’s due date to district.

One form per attendee please.

Cost - $35.00 per person ($45.00 after February 14, 2018)

Checks payable to your council

Council Due Date in district office: Wednesday, February 14, 2018

Name: ____________________________________________________________________

Phone: ________________________________________ Unit: ___________________________________ Council: ______________________________

Council Treasurer: Make your check payable to

Thirty-Third District PTA and mail to:

P. O. Box 1235, Lakewood, CA 90714

SAMPLE

INVITE

A new

flyer will

be emailed

to you

SAMPLE INVITE

A new flyer will be emailed to you

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HONORARY SERVICE AWARDS Honorary Service Awards (HSAs) are awarded year round and designed as a unique way for PTA units, councils and districts to publicly acknowledge both individuals and organizations for outstanding community service to children and youth in a community. All monies collected with this program are used exclusively to fund the California State PTA Scholarship and Grant Program.

RECOGNITIONS - The program offers six, distinctive types of awards:

Very Special Person Award (VSP) – This award is given to recognize an individual or organization for their service to PTA. An award certificate is available with a contribution of $15 or more by a PTA unit, council or district. PTAs may also purchase a VSP service pin at an additional cost. Honorary Service Award (HSA) – This award is given to recognize an individual or organization for outstanding service to children and youth in your community, going above and beyond what is asked of them. An award certificate is available with a contribution of $30 by a PTA unit, council or district in the name of the recipient. PTAs may also purchase a HSA service pin at an additional cost. Continuing Service Award (CSA) – This award is given to recognize an individual or organization for ongoing or long-time service to children and youth, providing support year after year. An award certificate is available with a contribution of $30 by a PTA unit, council or district in the name of the recipient. PTAs may also purchase a CSA service pin at an additional cost. Outstanding Teacher Award (OTA) – This award may be given to recognize a teacher for outstanding service to children and youth through PTA, school, or community. An award certificate is available with a contribution of $30 by a PTA unit, council or district in the name of the recipient. PTAs may also purchase an OTA service pin at an additional cost. Outstanding Administrator Award (OAA) – This award may be given to recognize an administrator for outstanding service to children and youth through PTA, school, or the community. An award certificate is available with a contribution of $30 by a PTA unit, council or district in the name of the recipient. PTAs may also purchase an OAA service pin at an additional cost. Golden Oak Service Award (GOSA) – This award is given to recognize, as the most prestigious of the Honorary Service Awards, an individual or organization that has made significant contributions to the welfare of children and youth in a school or community. An award certificate is available with a contribution of $60 by a PTA unit, council or district in the name of the recipient. PTAs may also purchase a GOSP service pin at an additional cost.

PTA CHECK LIST – HONORARY SERVICE AWARDS Review the types of awards, donation amounts and

criteria for selecting honorees for specific awards. Publicize the awards and ask for suggestions for

honorees from your members. Distribute a flyer requesting names and information.

Meet to discuss and select honorees. Remember to keep your proceedings confidential.

Budget for HSA awards as a line item and keep expenditures within your budget.

Order specific awards and certificates using order forms in the California State PTA Toolkit. Service pins can also be ordered at the same time, allowing four to six weeks for delivery.

Arrange for award presentations at a meeting or function such as Founders Day or end-of-the-year luncheon.

Devise an innovative way to present an award using a poem, skit or other unique way to highlight the recipients' accomplishments. Remember to mention that HSA contributions fund the California State PTA Scholarship and Grant program in the honoree's name.

Arrange for families and friends of the honorees to attend the presentation.

Provide the award recipient with a copy of the biographical materials used in the presentation. Assign a committee member to take photos for the recipient.

Write a summary of the event for the chairman's procedure book and add copies of the photos, program and biographies as well.

Maintain an accurate record of all HSA awards in a permanent file.

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___________________________________________________________________________________________________ 2327 L Street, Sacramento, CA 95816-5014 916.440.1985 • FAX 916.440.1986 • info@capta.org • www.capta.org

HONORARY SERVICE AWARD* NOMINATION FORM FOR UNIT, COUNCIL AND DISTRICT PTAs

The Honorary Service Award Selection Committee requests that members of _______________________________ PTA/PTSA assist in the selection of deserving recipients for recognition at PTA/PTSA event or at a PTA meeting. Nominated individuals or organization who have made significant contributions to the wellbeing of children, youth or families in this school and/or community can be considered for this award. Current members, officers and teachers may also be considered for this award.

*Honorary Service Award Program includes the Honorary Service Award (HSA), Continuing Service Award (CSA), and Golden Oak Service Award (California’s highest honor), Very Special Person Award (VSP) and Donations in name of individual or organization. (See Toolkit, Section 7.6.3 Honorary Service Award (HSA) Program)

HONORARY SERVICE AWARD PROGRAM

– – – Please print – – – Specify award category:

___Honorary Service Award (HSA) ___Very Special Person Award (VSP) ___Continuing Service Award (CSA) ___Golden Oak Service Award ___Donations

Name of individual nominated: ____________________________________________________________________________

Title or position: ____________________________________________________________________________________________

Name of organization nominated: __________________________________________________________________________

Contact Person: ____________________________________________________________________________________________ Address: __________________________________________________________________________________________________ Telephone: (_____) ___________________ Email: ________________________________________________________________

Reason for nomination: ___________________________________________________________________________________________ __________________________________________________________________________________________________________________ __________________________________________________________________________________________________________________

Name of person submitting the nomination: ______________________________________________________________ Telephone: (_____) ___________________ Email: _____________________________________________ Date: ___________

All nominations will be considered. The HSA Selection Committee will select the recipient.

Nomination DUE DATE for presentation: ____________________________________________________, 20____ PLEASE RETURN FORM TO: __________________________________________________________ PTA/PTSA

California State PTA Toolkit – 2013 182

Long Beach Council PTA Red Book 2018 - 2019

___________________________________________________________________________________________ 2327 L Street, Sacramento, CA 95816-5014 916.440.1985 • FAX 916.440.1986 • info@capta.org • capta.org

HONORARY SERVICE AWARD (HSA) ORDER FORM

All monies raised with the sale of HSAs fund the California State PTA Scholarship and Grant Program.

Presented By __________________________________________________________ PTA/PTSA Unit # _______________ Please Print Clearly Name of PTA unit, council or district presenting HSA Award

PTA Council _______________________________________________________________ District PTA # _______________

Ship To – Contact Person: ____________________________________________________________________________

Street Address _________________________________________________________________________________________ City _____________________________________________________________________________ Zip________________ Email ___________________________________________________ Telephone (________) _________________________

AWARDS – See Toolkit for Descriptions PRICES Certificate Only Cert. + Pin

HSA ORDER TIPS

VSP Very Special Person Award $15 $23

HSA Honorary Service Award $30 $35

CSA Continuing Service Award $30 $35

GOSA Golden Oak Service Award $60 $80

OTA Outstanding Teacher Award $30 $35

OAA Outstanding Administrator Award $30 $35

• Allow up to 2 weeks for delivery. • Awards are not mailed to recipients. • See your completed certificate online. • Order online at www.ShopPTA.com • For rush orders, a $10 fee is added plus applicable shipping costs. • No refunds or exchanges for HSA orders. • Please do not send cash as payment.

AWARD RECIPIENT’S NAME – To appear on certificate Please Print Clearly First Name Last Name VSP HSA CSA GOSA OTA OAA Y

ES

NO

TOTAL

1.

2.

3.

4.

5.

To order HSAs, send completed

form with payment by mail or FAX:

• Mail Orders:

California State PTA c/o Kustom Imprints 1661 N. Glassell Street Orange, CA 92867 • FAX Orders: 714.771.5798

- Credit Card Only

- Use blue/black ink for Fax Order

• For Information, Call:

800.683.5854 ext.107 - No Phone Orders Accepted

METHOD OF PAYMENT (Check appropriate box)

CHECK or MONEY ORDER – Payable to Kustom Imprints • A fee of $10 is charged for any check returned due to insufficient funds. • Two signatures are required on all PTA/PTSA checks.

MasterCard VISA Personal Credit Cards Only

Zip Code ___ ___ ___ ___ ___ ___/___/___/___/ ___/___/___/___/ ___/___/___/___/ ___/___/___/___/ ___ ___ / ___ ___ Credit Card Number Exp. Date

Print Name________________________________________________________________ Signature__________________________________________________________________

FOR OFFICE USE ONLY:

Invoice # _______________________________________________Ck # ___________________ AMT. _____________ PTA PER 5/2015

Order Online at www.ShopPTA.com! You can also place an order and pay by check.

AWARD TYPE ADD PIN

(1-5 Awards $5.00 / 5-9 Awards $7.50 / 10+ Awards $10.00) SHIPPING & HANDLING

TOTAL $

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PAT Award Certificate Order Form Praise, Appreciation & Thanks

Everyone can use a “PAT” on the back from time to time. That’s just what the LBCPTA “PAT” Award is all about! Consider ordering this award to give for a guest speaker, volunteers for a special project, VIPs that attend your meetings or anyone you feel deserves a “PAT” on the back. This award can be given at any time during the school year. Just $10.00 each! Payment for PAT Award Certificates will be deposited into the LBCPTA Scholarship Fund in your recipient’s name.

Please allow two (2) weeks to process the certificates.

Fill out the form below and hand in with the payment to your area advisor at any UPs meeting.

PTA Unit: ________________________________ PTA President: _______________________________ Email: __________________________________________ Phone #: _________________________

Presentation Date: ___________________________

Please PRINT names of recipients below:

First Name Last Name Cost $10.00 each

1

2

3

4

5

6

7

8

9

10

Grand Total $

CHECK #

LBCPTA Financial Secretary’s initials

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