What is Time-management & Why is It Important

8/4/2019 What is Time-management & Why is It Important

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TIME MANAGEMENT FOR

COLLEGE STUDENT



WHAT IS TIME-MANAGEMENT & WHY IS

IT IMPORTANT FOR

COLLEGE STUDENTS?Time-management is the process of planning the best

way to organize the things that you need and wantto do so that you can accomplish them all.Effective time-management is a skill that is learnedand, if used regularly, can be improved on.

Time-management is important for college students

because in order to be successful they must balancetheir time wisely among many commitments such asclasses, study time, family, friends, and possiblyemployment.



Benefits of time management

� Efficient

� Successful

� Healthy



Obstacles to effective time

management� Unclear objectives

� Disorganization

�

Inability to say ³no´� Interruptions

� Periods of inactivity

� Too many things at once

� Stress and fatigue

� All work and no play



What can we do?

� Recognize that obstacles exist

� Identify them� Employ strategies to overcome



Set goals

� Specific

� Measurable



Set goals

� Specific

� Measurable

� Achievable� Realistic

� Time-based



Prioritize

� Do

� Delegate� Delay

� Delete



Prioritize

1. Address the urgent

2. Accomplish what you can early3. Attach deadlines to things you delay



Organize





Consider your personal prime time

�

Morning?� Evening?

� Late night?

v1



Slide 12

v1 vicky, 8/19/2011



Use your waiting time

�On public transportation

� At the doctor¶s office�Waiting for your plane

�On hold

�When you are early



Concentrate on the task at hand

� Focus on your goal� Tune out interruptions



Time-Management AssessmentOn a piece of paper, write down if you agree or disagree with each of the

12 statements below:1. I tend to be on time for classes and appointments.2. I set aside time to study for exams.3. I set aside time to study or read my textbook even if I do not have

an exam to prepare for.4. I regularly take part in social activities despite the fact that I have

studying to do.

5. I usually cram for exams.6. I usually feel prepared on the day of exams.7. With everything I have to do, I find it hard to complete

assignments and projects on time.8. I do not experience ´burn outµ anytime between midterm and

final exams.9. I write down the things that I need to do.

10. I have enough time to get done what I need to, but I still find ithard to finish everything.11. I hardly ever feel pressured to get things done.12. Dealing with extenuating circumstances such as sorting out

financial aid, getting extra tutoring, or seeing a professor duringoffice hours seriously disrupts my daily or weekly routine.



Time-Management Assessment

Answer

Key� For statements: 1, 2, 3, 6, 8, 9, 11

Give yourself 1 point for each statement

that you said you agree with

� For statements: 4, 5, 7, 10, 12

Give yourself 1 point for each statement

that you said you disagree with





What you can do to enhance your

Time-Management skills:� Be conscious of the amount of time you

spend on academic, social, andpersonal activities.

� The goal of time-management is to finda balance among all the things you needand want to do.

� One of the best ways for college

students to manage their time is with aplanned weekly schedule.



Planned Weekly Schedules

A college student¶s schedule generally

follows his or her classes. Since

classes are scheduled weekly, a weekly

schedule works best for most students.



General Tips when using a

Planned Weekly Schedule

� Schedule fixed commitments such as classes, employment, and appointments first.

� Schedule a balance of academic, social, and personal time. Remember that relaxation is just as important as school.

� Beware of little things that use up precious time such aswalking to class, waiting in line for lunch, and checking e-mail and plan for them in your schedule

� If possible, tasks that take up a large amount of time shouldbe organized into and completed by smaller , moremanageable blocks of time (i.e., studying 8 hours for onecomprehensive final can be broken down into 2-hour study

blocks over four nights)� Allow some flexibility in your schedule so that you can

accommodate any unexpected circumstances that come up� Schedule at least 30 minutes a week to update or rearrange

your schedule for the next week as needed



The #1 Rule for Schedules

� The most basic and overlooked ruleabout using a planned schedule is:

A good schedule will not helpyou unless you stick to it!

� Make sure that the schedule youdesign is realistic and flexible. Leave

enough time open in your schedule tohandle things you didn¶t think of whenyou made the schedule or things thattake longer than you expected.



Time Management Principles

In addition to a weekly schedule to organizeyour time on a weekly basis, the followingtime management principles will help you tobetter manage your time on a daily basis.

� Start early and work steadily.

� Break big tasks into smaller and simpler sections.

�

Write down all of the things you need to do.� Prioritize your tasks and do the ones that are

more important first.



Start Early and Work Steadily

� Start Early: The earlier you begin atask, the sooner it will be finished andthe more time you will have to handle

problems that may arise.� Work Steadily: Doing a little at a time

instead of doing everything in onemarathon session is less stressful, helps

you absorb more of the material whenyou are studying, and usually results inbetter work on projects and papers.



Break Large Tasks Down

� Smaller tasks are easier to understand andmanage than large tasks. You also get thefeeling of accomplishing more when you cancompletely finish several smaller tasks rather than finishing half of a single large task.

� Smaller tasks are also easier to fit into your schedule. It is easier to find 5 1-hour blocks of time in your week than 1 5-hour block.

� A good example of this is term papers. Bydividing your workload into several phases (suchas selecting a topic, doing the research, writing

the rough draft, and revising the final copy), thelarge, daunting project becomes 4 smaller tasks, each of which is less stressful and easier tohandle.



Write down what you need to do

� Writing things down on paper prevents youfrom forgetting them.

� It is harder to put off or ignore what you havewritten down concretely on paper .

� A task list is a time management tool. Itshows you everything you need to do in theimmediate future so you can plan your timeaccordingly.

�

A formal task list on paper used inconjunction with a planned weekly schedulegives you a single tool to track everythingyou want or need to do.



Prioritize your tasks

� When you have a written list of what you need todo, you can add a priority (high, medium, or low)to each task telling you how important that task is.

� The priority should be based on:y When the item must be completed (items due soon are

higher priority)

y What other items depend on this item (if three itemscannot be started until this one is completed, it is of ahigher priority)

yHow much time the item will take (items taking longer tocomplete are higher priority)

� When you do the high priority items first, you takethe pressure off yourself .



Celebrate your success



Summary

� Remember , time management is a skill. You have to use it to learn it and to getbetter at it.

� Use a weekly schedule to organize your time, and stick to it!

� Write down what you need to do in atask list, prioritize it, and start

immediately! What is well-begun is half-done!



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THANK U

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What is Time-management & Why is It Important