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WHAT IN THE PAPER PIF IS GOING ON?
WHY DO I NEED TO FILL OUT A PAPER PIF?
• New Hire
• Rehire
• Change in Position
PIF INFORMATION VS. PO13 – MAINTAIN POSITION
• In IRIS , Go to the PO13 (Maintain Position) Transaction• Click on the Relationships Tab
• Check the Organizational Unit Name and Number• Next, click on the Work Schedule Tab
• Check the work schedule rule• Lastly, click on the Employee Group/Subgroup Tab
• Check the Employee Group and subgroup against the Paper PIF
IS IT A NEW HIRE?
S TA F F• Exempt and non-exempt
• Includes Research Associates, Non-UT Student Assistants, Regular non-exempt
• Does not include UT Students
• Required Signatures• Human Resources
FA C U LT Y
• Required Signatures• Department/College
• If COM – Carolyn Head
• Dr. Cheryl Scheid• Human Resources
WHAT IF I’VE BEEN AROUND A WHILE?
S T A F F – O T H E R A C T I O N
• Exempt and non-exempt
• Required Signatures• Department/College or
Vice Chancellor• Human Resources
F A C U L T Y O T H E R A C T I O N – ( E X C E P T R A I S E S )• Includes Special Pay
Instructor, Instructor, Assistant Professor, Dean
• Required Signatures• Department/College
• If COM – Carolyn Head • Dr. Cheryl Scheid
OTHER PIFS
P O S T D O C P I F S
• Required Signatures
• Department/College• Dr. Monica Jablonski
M E D I C A L R E S I D E N T S
• Required Signatures• College of Medicine
• Office of Graduate Medical Education
• Other Colleges• Department Head• Human Resources
STUDENTS (STUDENT ASSISTANTS; GTA/GRA;TUTOR
• Required Signatures• Department/College• Human Resources
WHERE DOES IT GO NEXT?
• Please send it to Stephanie Mitchell in Finance & Operations for review and final processing
PIF CHECKPOINTS
• Are all the required approval signatures on the PIF?• F&O should be the final approval before payroll receives the PIF.
• Please do not take the PIF directly to payroll without F&O’s signature. This will only delay the process.
• Is it a promotion or demotion? • If so, is the TALEO or PIN number on the PIF?• Is the approval letter from HR attached (non-faculty)?
• Is it a transfer to another department?• If so, is the TALEO or PIN number on the PIF?• Is the email from HR attached showing the approved salary (non-faculty)?
• Is it an hourly (biweekly) or salary (monthly) employee position?
• Are the effective/start dates consistent?
• AFTER SEPTEMBER 1, 2013, WE WILL NO LONGER ACCEPT THE OLD PIF FORMS (See separate excel attachments for latest forms).
IF ALL ELSE FAILS, CALL STEPHANIE @ 1481
HOPEFULLY, SHE DOESN’T FORGET TO COME BACK FROM VACATION……………