Western Bay of Plenty District · !%.(milt) id6%(max.)sl0pe 4 j "' 150mm tnz m/4 basecourse 150mm subbase (gap65 spec.) 150mm. gap40 basecourse 150mm gap65 subbase subsoil drain (see

34Date Subject

18 January 2017 Open Session Infrastructure Services Report Omokoroa February 2017

$250,000 will also be directed to improving mobility crossings, local drainage and other local minor improvements in urban areas.

6.2 Omokoroa Road Construction - State Highway to Railway The offer of service for the full project works has been accepted by the Council. The project will be split and delivered in two phases; the first being Prole Road to the Railway required to accommodate development timings, the second phase from SH2 to the Prole Road will now likely be delivered in the following 2017/18 earthworks season. The telecommunications formal cost estimate has increased from $450,000 to $700,000 for the relocation of the existing services but this is still an estimate and may be reduced by cost sharing open trenches with other providers. The option to underground the existing power overhead lines has been accepted by the Council.

Site works have commenced with the removal of shelter trees, fencing and hedges. The bulk earthworks and the new watermain installation is being programmed. Surplus earthworks material is still providing challenges in minimising the cost to dispose it. The power service provider has advised a 12-week lead-time requirement based on their current workload and for materials supplies. Co-ordination between Westlink, Council, Council's designers, three sets of developers, their technical service providers, their utility providers and contractors is ongoing.

6.3 SH2 North - NZTA The Te Puna intersection construction has commenced with off-line water, drainage utility relocations and new access road alignment. The surfacing work is outstanding. The online roundabout earthworks and pavement works are expected to follow, after the main holiday period in early February and scheduled to be completed by June 2017.

6.4 Community Roading Omokoroa The construction of the walkway I cycleway route from Western Avenue to Hamurana Road is complete. The last item, a bridge over the stream is subject to a resource consent with the Regional Council, which is currently being processed.

6.5 Community Roading Account

Budget Funding Relevant Detail Information

Omokoroa Balance 30 June 2016 $129,256

Community Allocation for 2016/17 $92,700 Roading Balance Available for Allocation $221,956 Account

Approved Project Omokoroa to Tauranga Cycle Trail $100,000 Remaining Balance $121,956

A2821656

35ATTACHMENT A

Community Board Report OMOKOROA COMMUNITY BOARD 1/09/2015

Remit Title

Remit Number

Owner

Status

Complete Date

Confidential

Resolution

Actions

Walkway I Cycleway - Western Avenue Extension to Anderley Avenue

OM1515 4.3

TOM

COMPLETED

12 January 2016

It was brought to the Board's attention that the area at the end of Western Avenue Extension had been churned up by machinery and was now in a very boggy state. This would be reported to the Transport Operations Manager to ensure remediation was undertaken as soon as the area dried out and weather conditions allowed.

12 January 2017: Cycleway project complete with the exception of the bridge which has been delayed due to requirement for a BOPRC consent. The issue of the consent has been delayed due to resourcing issues at BOPRC.

11 November 2016: Cycleway project virtually complete with the exception of the bridge which has been delayed due to requirement for a BOPRC consent. The issue of the boggy area has therefore been addressed.

11 October 2016: Cycleway project virtually complete with the exception of the bridge which will be installed in October (delay in manufacturing).

36Date Subject

24 November 2016 Open Session Proposed Western Avenue Parking Bays

Western Bay of Plenty District Council

Omokoroa Community Board

Proposed Western Avenue Parking Bays

Purpose and Summary

For the Board to consider allocating community reading funds for the construction of parking bays on Western Avenue adjacent to the Skate Path.

Funding Implications for Omokoroa Community Board

Funding is available in the Omokoroa Community Reading account to cover the estimated $60,000 for this project.

Delegated Authority of Omokoroa Community Board or To Make Submissions/Recommendations to Co unci 1/ Committees

The Board has delegated authority to authorise expenditure from the Omokoroa Community Reading Account to fund this project.

Recommendation

1. THAT the Deputy Chief Executive's report dated 24 November 2016 and titled "Proposed Western Avenue Parking Bays" be received.

2. THAT the report relates to an issue that is considered to be of low significance in terms of Council's Significance and Engagement Policy.

3. THAT the installation of sealed parking bays on Western Avenue proceed at an estimated cost of $60,000 funded from the Omokoroa Community Roading account.

~~ ......................... ···················-~·········· ·······"·~ ·············--······-···-···-··- ··········································-·····--··-··········-Gary Allis Deputy Chief Executive

A2798609 Page 1

37Date Subject

24 November 2016 Open Session Proposed Western Avenue Parking Bays

1. Background

The success of the Western Avenue Skate Path has increased the requirement for additional parking for the area.

Currently, some users are parking on the grass and consequently creating a boggy area during wet periods. There is also uncertainty amongst users as to whether they are allowed to park on the grass. Attachment A

There are also traffic safety concerns about parking on Omokoroa Road adjacent to the Skate Path.

Installation of formed parking bays on Western Avenue will formalise the parking, reduce the boggy areas and provide an alternative to parking on Omokoroa Road.

There are three surfacing options for the parking bays shown on the plan.

Option 1: Option 2: Option 3:

Chip Seal Surface $60,000 Gobi Blocks & grass $76,000 Turf Cell and grass $69,000

The staff recommendation is for a chip seal surface.

2. Statutory Compliance

The recommendation meets:

• Legislative requirements/legal requirements • Current council plans/policies/bylaws • Regional/national policies/plans.

3. Funding/ Budget Implications

Attachment B

Estimated $60,000 Proposed Western Avenue Parking Bays

Budget Funding Relevant Detail Information

Omokoroa Balance 30 June 2016 ~129,256

Community Allocation for 2016/17 $92,700

Roading Account Balance Available for Allocation $221,956

Approved Project Omokoroa to Tauranga Cycle Trail (~100£0002 Remaining Balance $121,956

A2798609 Page 2

38Date Subject

24 November 2016 Proposed Western Avenue Parking Bays

4. Consultation and Communication

Interested/ Affected Completed/Planned Parties Consultation/ Communication

Name of interested Adjacent property owners: letter drop parties (if req.)

Tangata Whenua In accordance with Council protocol.

A2798609

Open Session

Notes

Page 3

39ATTACHMENT A

A2828632

40

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Cut\-ert 0 0

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~ NEW CAR PARK ~ SEE OPTIONS SHT.2

~ SEAL WIDENING ~ 2 COATGRAOE 315CHI

NOTES

INSTALL MANHOLE WITH LID OVER EXISTING 4500 STORMWATER PIPE

15.0 PARKING BAY

1. The locatton of services IS indicative only. The Contractor shall verify the location of servtces on s~e pnor to construction and identify any services that may need to be relocated to enable works to proceed.

~~g :;l""b I ! I ! I ~~ I ~~ I k I }4 I m

0<1'1Ar7987861 Pl0109te 201&. 1 1-17al~ ~l5 p m PalhG\!vqoo;l\2-glWBOM WO$lelnAvePart"'giA<:.:Ac....-~WestlniA"tt c.I'8A·ORAfT 1 1 IXQl[MogCill

Wortem Bay of Plenty Dlrtr/ct Council

-~'~o~.s •&17~782089

ATTACHMENT B

BOUNDARY LINE

DRAWING IN PROGRESS PLOTTED ON 2016-11-17 AT 4 48 p m

PRELI MINA RY

WESTERN BAY OF PLENTY DISTRICT COUNCIL WESTERN AVENUE CAR PARKING BA YS

I ""''""" I PRELIMINARY DRAWINGS 1 j GENERAL LAYOUT PLAN -'..an O!Ir'>'l~

" vande"VIugl 2-9 1WB0-88 COl

41

~

1

I

I

ATTACHMENT B

300 t 125 1~· 150 t KERB FACE LINE (SEE DETAIL) 5.1 PARKING BAY

INSTALLNEWDISH CHANNEL A CENTERED AROUND EXISTI NG

~I I (SEEPAVEMENTOP.T IONSBELO:STRUCTKERB&FOO~""' L EX.-LISTINGGROUNOLEVEL

EXJSTINGROMJWAY \ 200mm SEAl 200mm ~ (SEE DETAIL) MAX.STOl --OVERLAP CUT IN ~ -"-f--r "'- - !%.(Milt) ID6%(MAX.)Sl0PE

4 j

"'

150mm TNZ M/4 BASECOURSE

150mm SUBBASE (GAP65 SPEC.)

150mm. GAP40 BASECOURSE 150mm GAP65 SUBBASE

SUBSOIL DRAIN (SEE DETAIL)

2COAT315CHIPSEAL

NOTE. STRIP TOPSOIL TO 150mm SUPPLY SUITABLE FILL TO BE APPROVED BY ENGINEER SUBGRADE MIN. CBR 4

OPTION 1: PAVEMENT DETAIL- TWO COAT CHIP SEAL

NOTE

BC)nm GRASS PAVER (FIRTH) ON TOP OF A 20mm BEDDING SAND ON TOP OF GEOTEXTILE FILTER CLOTH (ClASS D)

i i j i If II tJ I I I I I If I I I I I I I I I I I I I I I I I I I I I !I I JJ I

STRIP TOPSOIL TO 150mm SUPPLY SUITABLE FILL TO BE APPROVED BY ENGINEER SUBGRADE MIN CBR 4

~m. WAP12 DRAINAGE BASECOURSE

Subgrade MIN CBR 4

OPTION 2: PAVEMENT DETAIL- GOBI BLOCKS (GRASS PAVERS

25mm AP7 OR SAND

250mm. GAP40 SUBBASE

BACKFILL JACKMAT GEOCELL V'JITH GRAVEL

GEOTEXTILE FABRIC NOTE STRIP TOPSOIL TO 150mm SUPPLY SUITABLE FILL TO BE APPROVED BY ENGINEER SUBGRADE MIN. CBR 4

OPTION 3: PAVEMENT DETAIL- TURF CELL (JACKMAT GEOCELL OR SIMILAR)

~~: :;1'1"6 I ~ I ~ 112 I 1~ I .Jo I 214 )m

TYPICAL CROSS SECTION SCALE 1 :500(A3)

-~rlll$1m!S<leA118ol1>5941 f'1o1Dil ll! 20 TS-11-17&1 ~ca 39pm I'II~ G\~~112-!IIWSO &e WeslemA~~ngV.:~~WestErn.Ave C.Pa-lc -DRAFT 110099dlogC02

r EXISTING 4500 d ,_,, __

1-Kerbh 't 300 .:,00 r

~ =t

DISH CHANNEL DETAIL

W•rtern Bay of Plenty D/rlrfcl Council

.... ,

-~"~!;!,S •&17578al89

·~ 50mm nomlMI-.'-~'-~'-~ com......, le'tollhgoou:rse

KERB & FOOTING DETAIL

SUBSOIL DETAIL

t<!

~ 50rNn nominal- · ,_.., ~ Mlrngoourw

==~~n l.t~·: .. · , :~·-~,~;n drilwfog rordetalls

la!.fll"9131ol0

KERB & CHANNEL DETAIL

DRAWING IN PROGRESS PLOTTED ON 2016-11-17 AT 448 p m

PRELIMINARY

WESTERN BAY OF PLENTY DISTRICT COUNCIL WESTERN AVENUE CAR PARKING BAYS

~ , - ... ,,._ ~ PRELIMINARY DRAWINGS ;;o TYPICAL CROSS SECTION & DETAILS Allllnllef~ll!ll

A.Yan <WIJI~! 2-91W80-88 C02

A2798786

42ATTACHMENT B

Western Bay of Plenty District Council Western Ave, Car Park Omokoroa

Option 1: 2 Coat Chip seal

Item Description Unit Quantity Rate Amount

1.0 General

1.1 Establish LS 1 $ 1,956.00 $ 1,956.00

1.2 Disestablish LS 1 $ 1,848.00 $ 1,848.00

1.3 QA, H&S, TM , PM LS 1 $ 6,139.32 $ 6,139.32

1.4 Survey Set out LS 1 $ 720.00 $ 720.00

2.0 Earthworks

2.1 Strip Topsoil to Waste (up to 150mm depth) m2 240 $ 16.97 $ 4,072.32

2.2 Strip topsoil to stockpile, respread and grass (edge of kerb) m3 10 $ 32.40 $ 324.00

2.3 Cut to waste m3 40 $ 65.64 $ 2,625.60

2.4 Cut to Fill suitable material m3 5 $ 33.18 $ 165.90

3.0 Pavement

3.1 Supply and Install GAP65 Subbase (150mm) (incl. for beneath kerb) m3 45 $ 121 .27 $ 5,457.24

3.2 Supply and Install GAP40 Basecourse (150mm) m3 40 $ 125.1 0 $ 5,004.00

4.0 Drainage

4.1 Supply and construct kerb and channel m 14 $ 108.54 $ 1,519.56

4.2 Supply and construct kerb & footing m 68 $ 92.12 $ 6,264.43

4.3 Supply and construct concrete dish channel m 38 $ 128.53 $ 4,884.22

4.4 Supply and install subsoil drain beneath dish channel m 50 $ 61.45 $ 3,072.60

4.5 Supply and install Class 4, 225mm dia lead pipe with HS2 beddinq m 6 $ 275.60 $ 1,653.62

4.6 Supply and install Manhole 1 050Dia. LS 1 $ 2,672.78 $ 2,672.78

4.7 Supply and install new catchpit LS 1 $ 1,455.00 $ 1,455.00

5.0 Surfacing

5.1 Supply and construct two coat coat chip seal m2 250 $ 8.70 $ 2,1 75.00

6.0 Miscellaneous

6.2 Relocate existing sign ea 1 $ 300.00 $ 300.00

MEASURE AND VALUE SCHEDULE OF QUANTITIES PHYSICAL WORKS TOTAL $ 52,309.60

Physical Works $ 52,309.60

Westlink Proffessinal Services

Design including , Arch checks. LS 1 $ 4,830.00 $ 4,830.00

Westlink Supervision and Management % 5.0% $ 52,309.60 $ 2,615.48

TOTAL $ 59,755.08

A2798786

43ATTACHMENT B

Western Bay of Plenty District Council Western Ave , Car Park Omokoroa

Option 2: Grass Pavers


1.0 General

1.1 Establish LS 1 $ 1,956.00 $ 1,956.00

1.2 Disestablish LS 1 $ 1,848.00 $ 1,848.00

1.3 QA, H&S, TM, PM LS 1 $ 6,139.32 $ 6, 139.32

1.4 Survey Set out LS 1 $ 720.00 $ 720.00

2.0 Earthworks


2.2 Strip topsoil to stockpile, respread and grass (edge of kerb) m' 10 $ 32.40 $ 324.00

2.3 Cut to waste m' 40 $ 65.64 $ 2,625.60

2.4 Cut to Fill suitable material m' 5 $ 33.18 $ 165.90

3.0 Pavement

3.1 Supply and Install GAP65 Subbase (150mm) (seal widening area+kerbs) m3 15 $ 122.03 $ 1,830.42 Supply and Install GAP40 Basecourse (seal widening area + car

10 $ 125.78 $ 1,257.84 3.2 park+kerbs) m3 Supply and install Grass Pavers (includes bedding , geotextile ,

190 $ 127.90 $ 24,300.24 3.3 basecourse, topsoil respread and grass) m2

4.0 Drainage


4.2 Supply and construct kerb & footing m 68 $ 92.12 $ 6,264.43

4.3 Supply and construct concrete dish channe l m 38 $ 128.53 $ 4,884.22

4.4 Supply and install subsoil drain beneath dish channel m 50 $ 61.45 $ 3,072.60

4.5 Supply and install Class 4, 225mm dia lead pipe with HS2 bedding m 6 $ 275.60 $ 1,653.62


4.7 Supply and install new catchpit LS 1 $ 1,455.00 $ 1,455.00

5.0 Surfacing

5.1 Supply and construct two coat coat chip seal m2 60 $ 8.70 $ 522.00

6.0 Miscellaneous







TOTAL $ 75,793.05

A2798786

44ATTACHMENT B

Western Bay of Plenty District Council Western Ave, Car Park Omokoroa

Option 3: Turf Ce ll (Jackmat Geocell or similar)


1.0 General

1.1 Establish LS 1 $ 1,956.00 $ 1,956.00 1.2 Disestablish LS 1 $ 1,848.00 $ 1,848.00

1.3 QA, H&S, TM , PM LS 1 $ 6,139.32 $ 6,139.32

1.4 Survey Set out LS 1 $ 720.00 $ 720.00

2.0 Earthworks


2.2 Strip topsoil to stockpile, respread and grass (edge of kerb) mJ 10 $ 32.40 $ 324.00

2.3 Cut to waste mJ 40 $ 65.64 $ 2,625.60

2.4 Cut to Fill suitable material mJ 5 $ 33 .18 $ 165.90

3.0 Pavement

3.1 Supply and Install GAP65 Subbase (150mm) (seal widening area) m3 15 $ 122.03 $ 1,830.42

3.2 Supply and Install GAP40 Basecourse (150mm) (seal widening area) m3 10 $ 125.78 $ 1,257.84 Supply and install Turf Cell (includes bedding , geotextile , subbase , (7·

190 $ 91 .80 $ 17,442.00 3.3 1 Omm) pea aggregate to fill the cells) m2

4.0 Drainage


4.2 Supply and construct kerb & looting m 68 $ 92.12 $ 6,264.43

4.3 Supply and construct concrete dish channel m 38 $ 128.53 $ 4,884.22

4.4 Supply and install subsoil drain beneath dish channel , kerb & channel m 50 $ 61.45 $ 3,072.60

4.5 Supply and install Class 4, 225mm dia lead pipe with HS2 bedding m 6 $ 275.60 $ 1,653.62


4.7 Supply and install new catch pit LS 1 $ 1,455.00 $ 1,455.00

5.0 Surfacing

5.1 Supply and construct two coat coat chip seal m2 60 $ 8.70 $ 522.00

6.0 Miscellaneous







TOTAL $ 68,591.90

A2798786

45Date Subject

16 January 2017 Open Session Financial Report Omokoroa - December 2016

Western Bay of Plenty District Council

Omokoroa Community Board

Financial Report Omokoroa - December 2016

Purpose and Summary

This report provides the Community Board with a six-weekly monitoring of its operational budget.

Attached are the financial statements for the period up to 31 December 2016 (Attachment A) .

Total operational costs are lower than budget and include conference expenses, contingency, grants, mileage allowances, salaries and inter-department charges.

Grant payments made to date:

$ Night Owls Cinema [OM22.7.1] $(1,150) CYBER Link Omokoroa [OM21.3.2] $( 423) Total grants to date $(1,573)

Committed - Operational expenditure

$ Total committed - o erational ex enditure Nil

2016/ 17 reserve analysis:

2016/17 Opening Balance $330,353 No postings to date. Nil 2016/17 Closing Balance $330,353

A2825590 Page 1

46Date Subject

16 January 2017 Financial Report Omokoroa - December 2016

Committed - Reserve expenditure

Funding for the proposed Tinopai Reserve to Lynley Park Walkway [OM1.9]. Contribution towards the cost of the new sports pavilion on the Western Avenue sports ground [OM9.4.2]. Contribute towards the skate path facility within the Western Avenue Sports Ground [OM8.6.2]. 2016/17 Closing Balance after committed expenditure

Recommendation

Open Session

$(60,000)

$(100,000)

Up to $(10,000)

$160,353

THAT the Financial Accountant's report dated 16 January 2017 and titled "Financial Report Omokoroa -December 2016" be received.

-~ ---Dion McCall Financial Accountant

Approved Matt Potton Chief Financial Officer

A2825590 Page 2

47 ATTACHMENT[] Western Bay of Plenty District Council Income and Expenditure Statement

For the period ended 31 December 2016

Omokoroa Communtty Board Year to Date Full Year Last Year

Variance Actual Budget (Unfav)/Fav Budget Actual

$ $ $ $ $ Direct Costs

Conference Expenses 0 0 0 0 1,000 0

Contingency - [see breakdown below] 80 500 420 0 5,000 1,675

Grants 1,573 2,000 427 0 5,000 2,565

Mileage Allowance 498 706 208 0 2,000 751

Salaries 10,207 12,435 2,228 0 24,694 18,002

Inter Department Charges 16,242 16,242 0 0 32,480 32,484

Total Operating Costs 28,599 31,883 3,284 0 70,174 55,477

Interest Expense 0 0 0 0 (6,000) (17,006)

Total Direct Costs 28,599 31,883 3,284 0 64,174 38,472

Costs Allocated 0 0 0 0 0 0

Total Costs 28,599 31,883 3,284 0 64,174 38,472

Income Rate I ncome 37,319 35,088 2,231 0 70,174 59,626

Total Direct Income 37,319 35,088 2,231 0 70,174 59,626

Net Cost of Service 8,719 3,205 5,514 0 6,000 21,154

Contingency - breakdown

Omokoroa Settlers Hall - Meeting 80

Year to date contingency costs 80

Communitv Board Reserves Opening Balance - Surplus (Deficit) 330,353

(Decrease) Increase in year 0

Closing Balance- Surplus (Deficit) 330,353

48

Meeting

Western Bay of Plenty District Council Formal Meeting Schedule 2017

FEBRUARY 2017

Date Time

Community Committee 2 February 9.30am

Venue

Chambers

Waitangi Day- Monday 6 February 2017

Policy Committee 9 February 9.30am Chambers

Operations and Monitoring 14 February 9.30am Chambers Committee

Rural Committee 14 February TBC TBC

Te Maru o Kaituna River Authority 16 February 10.30 am BOPRC Tauranga

Public Transport Subcommittee 17 February 9.30 am BOPRC Whakatane

Joint Road Safety Committee 21 February 10.00 am Chambers

Council 23 February 9.30am Chambers

Bay of Plenty Mayors I Civil 24 February 12.30 pm Rotorua Lakes Council Defence Emergency Management Group Joint Committee (CDEMG)

Regulatory Hearings Committee 28 February 9.30am Chambers

MARCH 2017

Regulatory Hearings Committee 1 March 9.30 am Chambers

(If required)

Waihi Beach Community Board 13 March 6.30 pm Waihi Beach Community Centre

Omokoroa Community Board 14 March 7.00 pm Omokoroa Community Church Hall

Katikati Community Board 15 March 7.00 pm Katikati Library and Service Centre

Community Committee 16 March 10.00 am TBC

Maketu Community Board 21 March 7.00 pm Maketu Community Centre

Te Puke Community Board 23 March 7.00 pm Te Puke Library and Service Centre

Operations and Monitoring 28 March 9.30 am Chambers Committee

2017 Meeting Schedule

49

MARCH 2017 continued

Meeting Date Time Venue

Rural Committee 28 March TBC TBC

District Plan Committee 29 March 9.30am Chambers

District Plan Committee 30 March 9.30 am Chambers

(If required)

Regional Transport Committee 30 March 9.30 am Waikato Regional Council, Hamilton East

Documents

Western Bay of Plenty District · !%.(milt) id6%(max.)sl0pe 4 j "' 150mm tnz m/4 basecourse 150mm subbase (gap65 spec.) 150mm. gap40 basecourse 150mm gap65 subbase subsoil drain (see