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Welcome to…RAIN. (the meeting formerly known as SPIN). Presented by: the folks in RDA, with today’s emcee, Gary Chiodo. Date: September 15, 2011. Agenda. Gary Chiodo. Intros Updates & timely information from the units:. RFDS RGC SPA Office of the VPR CRBO. ORIO - PowerPoint PPT Presentation
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Welcome to…RAIN(the meeting formerly known as SPIN)
Presented by: the folks in RDA, with today’s emcee, Gary Chiodo
Date: September 15, 2011
Agenda
• Intros
• Updates & timely information from the units:
Gary Chiodo
RFDS RGC SPA Office of the VPR CRBO
ORIO Office of the Provost RATE
Research HR
CTO
TTBD
• Q & A
2RAIN: 09.15.2011
• RFDS– Research Funding & Development Services
3RAIN: 09.15.2011
RFDS OHSU Research Funding & Development Services
4RAIN: 09.15.2011
Introducing SciVal Funding• A powerful new database that makes it easier to
find grants tailored to your research.• Review previously awarded grants to analyze
the current funding environment.• Set up customized alerts based on your
publication history and research interests.
Rachel Dresbeck
RFDS OHSU Research Funding & Development Services
http://www.funding.scival.com
5RAIN: 09.15.2011
Rachel Dresbeck
RFDS OHSU Research Funding & Development Services
Training materials: http://www.ohsu.edu/xd/research/administration/research-funding-development/funding-portal/upload/RFDS_SciValTraining_FINAL.pdf
Want us to present a training to your department?
Email us at [email protected].
6RAIN: 09.15.2011
Rachel Dresbeck
• RGC– Research Grants & Contracts
7RAIN: 09.15.2011
RGC: OHSU Research Grants & Contracts
Hot Topic
• October 12th Signing Officials Availability– Kellie, Deb and Jesse will all be in a
meeting on October 12th and will have NO availability for signature and application submission – please plan accordingly.
Jesse Null
8RAIN: 09.15.2011
RGC: OHSU Research Grants & Contracts
Intergovernmental Personnel Agreements(IPAs)
• Contractual Mechanism to purchase OHSU personnel time for VA research grants.
• Initiated by the VA• Agreement reviewed and signed by RGC• New IPA Cover Sheet available to VA Investigators
at http://www.portland.va.gov/research/documents/purchasing/ipa-coversheet.doc
Jesse Null
9RAIN: 09.15.2011
RGC OHSU Research Grants & Contracts
Jesse Null
IPA Flowchart
RGC: OHSU Research Grants & Contracts
IPA Contacts
• For OHSU – Contact Jesse Null in RGC ([email protected] or 4-0525)
• For VA Research Services – Contact Dina Farrell ([email protected] or (503) 220-8262 extension 57895)
Jesse Null
11RAIN: 09.15.2011
• SPA– Sponsored Projects Administration
12RAIN: 09.15.2011
SPA: Sponsored Projects Administration
13RAIN: 09.15.2011
PwC AR AuditSPA’s Accounts Receivable
Other Reasons for delay in payment:• Accelerated spending (especially >90 days)
• Significant deficits/overdrafts
• Late deliverables or progress reports
• Pre-award & partial setups
Cari Benveniste
SPA: Sponsored Projects Administration
14RAIN: 09.15.2011
Oracle Grant Accounting (OGA) Reports
Two reports are now available as PDF or Excel• Project Status Detail – by Expenditure Description
Required for OHSU Adjustment forms, also contains VENDOR number!
• OGA Award Cash reportNo longer requests date parameters!
Instructions on running reports: http://www.ohsu.edu/xd/research/administration/sponsored-projects-administration/upload/ProjStatDetailChanges.pdf
Cari Benveniste
• Office of the VPR– Office of the Vice President for Research
15RAIN: 09.15.2011
RAIN: 09.15.2011 16
VPR: Office of the Vice President for ResearchDana Director
Save the Date!
at the Bancroft Building
Thursday, October 20th
2 p.m. to 5 p.m.
• ORIO– OHSU Research Integrity Office
17RAIN: 09.15.2011
CoIR: OHSU Research Integrity Office
Revised Conflict of Interest in Research Regulations announced- First glance at changes:
• Revisions to what requires disclosure: – All significant financial interests related to “institutional
responsibilities”– Compensation or stock amounts greater than $5000– Any reimbursed travel or sponsored travel related to Institutional
responsibilities (including purpose of trip, sponsor/organizer, destination, and duration). NOT required to disclose travel that is reimbursed or sponsored by a federal, state, or local government agency, an Institution of higher education
Kara Drolet, PhD
18RAIN: 09.15.2011
CoIR: OHSU Research Integrity Office
• Retrospective review requirement : – Required in cases noncompliance (note: noncompliance includes
disclosing a new financial interest more than 30 days after obtaining the interest)
– Institution must complete a retrospective review of the Investigator’s activities and the PHS-funded research project to determine whether any PHS funded research, or portion thereof, conducted during the time period of the noncompliance, was biased in the design, conduct, or reporting of such research
• Institutions required to report to the PHS awarding component more comprehensively on identified financial conflicts of interest and how they are being managed.
Kara Drolet, PhD
19RAIN: 09.15.2011
CoIR: OHSU Research Integrity Office
• Institutions required to make certain information concerning identified financial conflicts of interest held by senior/key personnel accessible to the public via response to any requestors.
• Investigators must be trained on CoI requirements at least every 4 years.
• Compliance date: August 25, 2012
Stay tuned for more information and discussion on OHSU policy changes!
Kara Drolet, PhD
20RAIN: 09.15.2011
IACUC: OHSU Research Integrity Office
Standard Procedures now available on our website• SPs developed to speed IACUC review and
approval• Must use verbatim in your protocol• SPs posted as PDF files
http://www.ohsu.edu/xd/about/services/integrity/policies/iacuc-policies-by-category.cfm
Bill Dale
21RAIN: 09.15.2011
IRB: OHSU Research Integrity Office
IRB is developing new education and outreach initiatives:
• Development of Introduction to IRB Review• Analyst Brown Bag Sessions• IRB Chair visits
Mindy Roberts
22RAIN: 09.15.2011
IRB: OHSU Research Integrity Office
Upcoming education schedule:
Mindy Roberts
23RAIN: 09.15.2011
Class Date Time Location
Brown Bag September 22, 2011 11:30 am – 12:30pm CEI
eIRB 101 October 6, 2011 11:30 am – 1pm CHH 3172
eIRB 201 October 20, 2011 11:30 am- 1pm CHH 3172
Brown Bag October 27, 2011 11:30 am – 12:30 pm CEI
Intro to IRB Review November 3, 2011 11:30 am – 1pm CHH 3178
eIRB 101 November 17, 2011 11:30 am- 1pm CHH 3172
Intro to IRB Review December 1, 2011 11:30 am -1pm CHH 3178
eIRB 201 December 15, 2011 11:30 am- 1pm CHH 3172
Brown Bag December 22, 2011 11:30 am-12:30pm CEI
IRB: OHSU Research Integrity Office
Please register for upcoming IRB courses here:
http://www.ohsu.edu/xd/research/about/integrity/irb/eirb-training-registration.cfm
Mindy Roberts
24RAIN: 09.15.2011
• CRBO– Clinical Research Billing Compliance
RAIN: 09.15.2011 25
CRBO: Clinical Research Billing Compliance
Changes in Research Visit Scheduling in Epic
• Patients cannot be scheduled for research appointments (using the ‘research’ visit type) without having a research association in Epic.
• All research subjects receiving OHSU clinical services for research purposes must have a research study association in their medical record.
• Submit the Research Subject Study Status Change form within 3 days of consent being signed.
• Once the link is placed by the Clinical Research Billing Compliance Office (CRBO), research appointments related to the study can be scheduled.
Melanie Hawkins
26RAIN: 09.15.2011
CRBO: Clinical Research Billing Compliance
Appointment Scenario 1:
If patient has not yet signed consent (no research association in Epic) and you want to schedule a research appointment for the patient to come in to sign consent and there will be NO clinical services performed during that visit:
• You can still schedule an appointment in Epic (i.e. for notification or resource allocation purposes).
• The visit should be scheduled as a regular office visit (not research) with no level of service or charges generated.
• The research association is NOT necessary prior to scheduling for a regular visit.
Melanie Hawkins
27RAIN: 09.15.2011
CRBO: OHSU Clinical Research Billing Compliance
Appointment Scenario 2:
If the patient has not yet signed consent (no research association) and you want to schedule a research appt for the patient to come in to sign consent and there will be clinical services performed during that visit, or ancillary study services (lab, radiology, etc.) performed that day:
• The patient will first need to be associated with the study in Epic.
• Send the Research Subject Study Status Change form to the CRBO.
• Use the status of ‘Pre-Consent’ and provide the date of the future appointment.
Melanie Hawkins
28RAIN: 09.15.2011
CRBO: OHSU Clinical Research Billing Compliance
Urgent Research Scheduling
If you need to schedule a research-only appointment for the patient within the next 24 hours:
• Email the form to the CRBO with URGENT in the email subject line.
• Indicate “Pre-consent” as the status on the request form.
Melanie Hawkins
29RAIN: 09.15.2011
CRBO: OHSU Clinical Research Billing Compliance
CRBO Town Hall:
Scheduling Research Appointments (and other exciting topics related to research billing)
October 13th at 10 a.m. in UHS 8B60 (more info to come)
Contact the CRBO at [email protected] for research associations or any questions regarding research visit scheduling.
Melanie Hawkins
30RAIN: 09.15.2011
• Office of the Provost– Mark Peters, Export Controls
31RAIN: 09.15.2011
Export Controls Office of the Provost
OHSU strives for the betterment of all Oregonians. Our excellence is achieved with participation from a worldwide community of researchers.
In our global age, Export Controls Compliance is an important part of national security and responsible research.
Mark Peters
32RAIN: 09.15.2011
Export Controls Office of the Provost
These events may trigger review of export controls:
• shipping or transferring controlled technology outside the United States
• traveling with controlled technology outside the United States
• hiring a "non-US person" who will have access to controlled technology
• allowing visitors and/or students who are non-US persons to access areas with controlled technology
• making payments to non-US persons
Mark Peters
33RAIN: 09.15.2011
Export Controls Office of the Provost
For questions or concerns regarding this complex area of compliance, please do not hesitate to contact:
Mark Peters
503-494-0137
http://www.ohsu.edu/export
Mark Peters
34RAIN: 09.15.2011
• RATE
– Research Administration Training & Education
35RAIN: 09.15.2011
9/29 - RDA 101: Intro to Research Administration 9:30-11:30am at Bancroft
10/4 - Effort Reporting: Refresher, Q & A 1:30-3:30am at SON 358
10/6 - Clinical Trials: Pre & Post-Award Administration 10am-12pm & 1-3pm at SON 358
More details at RATE online.
RATE: Research Administration Training & EducationMargaret Gardner
36RAIN: 09.15.2011
RAIN media conversion to Flash!
Built into OHSU’s Internet Explorer No system restart with updates
• Archive downtime expected during transition.• Streaming link to use Flash starting next month.
RATE: Research Administration Training & EducationMargaret Gardner
37RAIN: 09.15.2011
• Fellow’s mentor must have SPONSOR role to terminate. • Mentors with existing Commons accounts get ‘Sponsor’ added by
calling RGC.• Fellow designates Sponsor in xTrain once Sponsor access is
granted. • Fellow initiates termination notice in xTrain, completes Fellow
sections (progress report and post-award contact information), routes to Sponsor for approval.
• Sponsor approves, routes back.
RAIN: 09.15.2011 38
RATE: Research Administration Training & EducationMargaret Gardner
xTrain for Fellowships: The Sponsor Role
More information, especially regarding early terminations and prorating, will be added to the Training Grants & Fellowships resource page at:
http://www.ohsu.edu/research/rda/spa/nrsa.shtml
Please note: If a Fellow logs in to Commons xTrain and does not find the ‘initiate TN’ link, the next step is to contact the helpdesk.
NIH eRA Commons Help Desk: 1-866-504-9552 M-F 7am-8pm EST. • Hold times are sometimes lengthy.
RAIN: 09.15.2011 39
RATE: Research Administration Training & EducationMargaret Gardner
xTrain Guidance:
Wrap Up
Q & ANext Meeting:
October 20, 2011 9:30 AM
(Same day as the Bancroft Open House!)
Send agenda item requests to: [email protected]
Or use the feedback form at:
http://www.ohsu.edu/xd/research/administration/rain.cfm
Everyone
40RAIN: 09.15.2011
