Welcome to the Johnson Space Center

Business Management Services Virtual Industry Day

September 15, 2015Via Lync

9-11 AM CDT1

Welcome to the Business Management Services Industry Day

Craig BurridgeChair/Contracting Officer

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Agenda

Speaker Subject

Craig Burridge

Chair/Contracting Officer (CO)Welcome to Industry Day/Introductions

Debra L. Johnson, Director

Office of ProcurementWelcome and Office of Procurement’s Mission, Vision and Objectives

Dorothy S. Rasco, Director

Office of the Chief Financial Officer (CFO)

Office of the CFO’s Mission, Vision and Objectives

Rose Herrera, Small Business Specialist, Office of Procurement

Small Business

Craig Burridge, Chair/CO

Mike Bradley, CFO Technical Rep

Jalisa Sims, Contract Specialist

Current Contract Overview and Scope of Contemplated Effort

Craig Burridge

Chair/COProcurement Schedule and Question/Answer

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Disclaimer• These slides are for information and planning

purposes only. No solicitation exists at this time

• This presentation shall not be construed as a commitment by the Government or as a comprehensive description of any future requirements.

• If a solicitation is released, it will be synopsized in the FedBizOps website and on the NASA Acquisition Internet Service.

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• Promote competition on the proposed acquisition

• Develop industry understanding of the Government’s mission, vision and objectives

• Provide industry with the opportunity to meet with the Government early enough in the procurement process to provide input into the Business Management Services procurement strategy

• Encourage offerors to submit questions and comments electronically via the Business Management Services website or during Industry Day. The Government will respond officially to all questions submitted by posting them to NAIS and the Business Management Services procurement websites

Goals of Industry Day

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Responses to Questions

• Questions during Industry Day presentation should be emailed to Jalisa Sims at jalisa.c.sims@nasa.gov. As time allows, verbal responses will be given to these emailed questions at the end of the presentation.

• Questions submitted electronically and in writing will be answered and posted to the procurement website and will be considered official responses. If a difference exists between verbal and written responses to questions, the written responses shall govern.

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Welcome

Debra L. Johnson, Director Office of Procurement

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Office of Procurement’s Mission, Vision and Objectives

Debra L. Johnson, Director Office of Procurement

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ProcurementMission, Vision and Objectives• Mission: As experts in acquisitions and stewards of the taxpayers' dollars, we make it happen

by acquiring goods and services with high quality, best price and customer service that enable NASA to achieve its Mission.

• Vision: We are the recognized leader for acquisition in the federal government.

• Objectives: The Procurement Organization is focused on the following: Increase Employee Satisfaction/Morale; Increase Accountability; Improve Alignment of Staff; Enhance Collaboration Across the Agency; Increase Focus on Strategy; Improve Processes; Increase Customer Stakeholder Satisfaction; Increase Return on Investment of the Government's Resources; Improve Efficiency; Increase Knowledge Sharing to Outside Organizations; Improve Leadership and Improve Knowledge

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Office of CFO’s Mission, Vision and Objectives

Dorothy S. Rasco, Director Office of the Chief Financial Officer

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Chief Financial Officer (CFO)Mission, Vision and Objectives

• Mission: To bring excellence and outstanding financial, budgetary and assessment support to NASA's mission.

• Vision: All Strategic Decisions are made with OCFO Insight

• Objectives: The CFO Organization is focused on the following: Meeting or exceeding customer needs; Providing accurate and reliable financial information; Utilizing efficient processes and procedures; and Developing and expanding our employee competencies.

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Industry Assistance Office Contact Information

• Charles T. WilliamsSenior Small Business Specialist (281) 483-5933

• Rose HerreraSmall Business

Specialist (281) 244-5811

• Main phone number: (281) 483-4512

• All emails should be sent to: JSC-smallbusiness @mail.nasa.gov

• Location:Building 1, Suite 453

• Address:NASA Johnson Space Center, Industry Assistance Office Mail Code: BA2101 NASA ParkwayHouston, TX 77058

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Industry Day Overview

• The purpose of this Industry Day is to help industry understand the Government’s existing requirements and vision for the Business Management Services (BMS) contract.

• Clarifications concerning the way in which we conduct business today will be answered via the BMS website at http://procurement.jsc.nasa.gov/bms/ and NASA Acquisition Internet Service (NAIS) http://procurement.nasa.gov.

• A copy of this presentation will be posted on the BMS website at: http://procurement.jsc.nasa.gov/bms/

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Current Contracts Overview

Craig Burridge, Chair/Contracting Officer

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Scope of Contemplated Effort

The Johnson Space Center is seeking efficiencies in combining business services contract support. As such, a new contract strategy is being contemplated to combine the contract support to the Office of Chief Financial Officer (CFO) and the Office of Procurement (OP) to include the following efforts:

Financial Business Management Services (FBMS) - NNJ12JB33B (CFO)

Procurement Support Contract (PSC) - NNJ11JA02B (OP)

JSC Office of Procurement Support (JOPS) - NNJ13RA29Z (OP)

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Current Contracts Overview

FBMS- NNJ12JB33B PSC - NNJ11JA02B JOPS- NNJ13RA29Z

ContractorWichita Tribal Enterprises, LLC

Logical Innovations, Inc.

TISTA Science and Technology Corporation

Type of ContractIDIQ with CPFF and FFP Task Orders

IDIQ with FFP Task Orders

BPA with FFP Orders

Current End Date 12/31/2016 4/30/16 7/29/18

End Date with Available Options/Other Applicable Extensions

52.216-22 Indefinite Quantity (Allows for delivery of services up to 12 months on Task Orders issued in the Period of Performance)

52.216-22 Indefinite Quantity (Allows for delivery of services up to 12 months on Task Orders issued in the Period of Performance)

None

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Current Contracts OverviewFBMS- NNJ12JB33B

PSC - NNJ11JA02B

JOPS- NNJ13RA29Z

SOW Overview categories/skills currently provided on contracts

• Resource Management

• Assessment• Schedule • Accounting• Configuration

Management• Data Management• Earned Value

Management• Process

Improvement

• Procurement Data Management

• Program Contract Administration Support

• General Contract Administration Support

• JSC Bankcard Program Administration

• File and records management

• Document configuration management and data maintenance

• Support document development, assessment of processes and report integration

• Preparation of acquisition, budgetary, facility planning, and related documents and presentations

 

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Freedom of Information Act (FOIA)• Existing contracts and relevant Task Orders are located on BMS website at:

http://procurement.jsc.nasa.gov/bms/ in the Technical Library.

• Additional information may be requested through the FOIA process.

• Guide for FOIA Requestors link is: www.nasa.gov/centers/johnson/news/foiaguide.html

NASA Johnson Space CenterMail Code AP4Houston, TX 77058Phone: 281-483-8612Fax: 281-483-4876jsc-foia@mail.nasa.gov

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Proposed Contract

Solicitation Number NNJ15554115R

NAICS Code and Description541611- Administrative Management and General Management Consulting Services

Size Standard $15M

Contemplated Period of PerformancePhase-in Period: 11/01/2016- 12/31/2016Period of Performance: 1/01/2017- 12/31/2021

Contract Type and Estimates

IDIQ with FFP Task Orders, Commercial FAR Part 12 Contemplated IDIQ Minimum - $50KContemplated IDIQ Maximum - $35M, which includes a $10M buffer to accommodate possible new customers and other contingencies

Set Aside

While the BMS will be a set-aside for small business, market research is still on-going in order to determine the type of set-aside (HUBZone, SDVOSB, WO, etc).

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Special Consideration

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NOTE TO PROSPECTIVE OFFERORS

Prospective offerors are reminded not to contact incumbent personnel (either directly

or through electronic means) during duty hours or at their place of employment, as

such contacts are disruptive to the performance of the current contract

Scope of Contemplated Effort

• Resource Management- Utilizing NASA financial systems the contractor shall compile monthly cost and obligation reports, support budget exercises (PPBE calls), track all approved changes, answer financial questions from the customer, and perform necessary analysis to support management decision making process (End of year budget forecasts, etc.). Provide schedule management and analysis of various data. Shall establish and maintain a data management system for receiving, transmitting, controlling, verifying , and releasing JSC-specific data and establishing data quality and configuration control. Shall be responsible for preparing and presenting briefing materials and recommending solutions to a variety of business/financial issues at various levels.

• Assessment - Evaluate cost, schedule and technical performance with the goal of “early warning” of possible cost and schedule impact on individual projects. Evaluate cost impact to scope, schedule for proposed new work. Independent estimates on contractor inputs and trade studies (example: in house or outsource).

• Accounting Function - Standard General Ledger Maintenance - Monthly financial reconciliations and anomaly resolution; Travel - Certify funds, research and check accuracy of ticket reservations; Property - Compile Asset Tracking Report and review NASA owned property value reports; and Funds certification.

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Scope of Contemplated Effort

• Contract Pre-award and Post-Award Functions – Shall perform the complete range of procurement related task of contract pre-award and post-award functions for all procurement vehicles in compliance with applicable procurement regulations, agency and center policy, and office practices in support of the Contracting Officer. Procurement vehicles may include, but are not limited to, contracts, grants, intergovernmental orders, purchase orders, and cooperative agreements. Duties, may also include developing and providing briefings, prioritizing work in order to meet schedules and deadlines, and manage several projects simultaneously that may require coordinating with several JSC and NASA entities. Shall be responsible for preparing and presenting briefing materials and recommending solutions to a variety of business/financial issues at various levels.

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Scope of Contemplated EffortProcurement Data Management to Include Data Analysis, Integration of Data and Reporting Activities

•Shall perform review and editorial updates of pre-award synopses and solicitations (including amendments) and post these documents to the appropriate procurement system or application. Shall receive and post awarded procurement information.

•Shall provide the data entry and database management support and shall develop and maintain a Standard Operating Procedures (SOP) Manual which describes the processes for performing data entry and for validating/verifying the procurement data systems contents.

•Shall perform various data analysis, integration of data, and reporting activities.

•Shall manage and perform the procurement data entry function for procurement data systems. Shall serve as the central receiver of Purchase Requests (PR’s) and shall issue solicitation and contract identification numbers in compliance with NASA’s policy.

•Shall maintain expertise and cognizance over the procurement data systems utilized at JSC, including but not limited to, CMM, SAP, and FPDS-NG, and serve as the primary point of contact for coordination of those data systems.

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Scope of Contemplated Effort

•JSC Bank Card Program Implementation - Shall administer the NASA Purchase Card Program (“Bankcard”) at JSC; Perform day-to-day management of the Bankcard program; Shall ensure that all aspects of the NASA and JSC bankcard guidelines are adhered to, and shall comply with requirements regarding internal control processes for the bankcard program.

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Procurement Schedule and Q&A

Craig Burridge, Chair/Contracting Officer

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Procurement Schedule

In lieu of a Draft RFP, the following sections will be providing in advance of the Final RFP, in accordance with proposed schedule to follow:

•Section 4 – Contract Documents, Exhibits Or Attachments (Portions Of Section 4 Required For Proposal Purposes)

•Section 5: Addendum To 52.212-1, Instructions To Offerors – Commercial Items

•Section 6: Evaluation Factors For Award

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Planned Procurement Schedule

MILESTONE PLANNED DATE

Release of Sections 4, 5 & 6 10/07/15

Release of RFP 11/13/15

Proposals Due 12/18/15

Contract Award 5/16/16

Phase- In 11/01/16

Contract Start 1/01/1727

One-on-One Communications with Industry

•September 15 - 16, Per prior reservation, Via Teleconference

•No more than 7 individuals may represent any party or team of parties

•Only one meeting will be allowed

•Meetings will not exceed 25 minutes in length

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HOW TO GET CONNECTED

• BMS Website http://procurement.jsc.nasa.gov/bms/

• NASA/JSC Business Opportunities Home PageSet up your user profilehttp://prod.nais.nasa.gov/cgi-bin/eps/bizops.cgi?gr=D&pin=73

• NASA Acquisition Internet Service (NAIS)http://procurement.nasa.gov

• JSC Procurement Websitehttp://procurement.jsc.nasa.gov/

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Question and Answer Period

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Thank you for attending!

Visit:

http://procurement.jsc.nasa.gov/bms/

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