Welcome to the Club AssemblyJuly 13, 2011

Introduction & OverviewHoward Davis, President

VOLUNTEER: One who serves or acts of his or her own free will; one who gives help, does a service, or takes an obligation voluntarily. To give or offer to give on one’s own initiative.

-Mr. Webster

Successful Clubs

• What is the model for a successful club?

• Tailor that model to our club.

Club’s Responsibilities

• Administration• Identify/Communicate Volunteer

Activities• Responsive• Make It Easy/Make It Fun• Promote the Word About Rotary

Local Volunteer Opportunities

• Dictionary Project• Grate Patrol• Walter Reed Bingo• Stanton Elementary Tutoring• Career Fair• Trees for the Capital• Blood Drive• Habitat for Humanity

Member BillingShaun EnglishTreasurer

Member Billing

• Quarterly Billing• Invoices/Statements• Credit Card Authorization Forms• Billing Cycle• Billing Inquiries

Membership SuccessRoadmap to MembervilleChris Manning Membership Committee Chair

2011-2012 Objective

36 new members by June

30, 2012

WHO are we targeting…

• Quality individuals who are willing and able to participate in Rotary.

• Those who have the time, interest, connection to Rotary and the resources to be an active member.

WHERE will we find them?

• Government• Financial

institutions• Lobbying• Restaurants• Hotels

• Insurance• Construction &

Contracting• Utilities• Hospitals

• Rotaract

HOW will we engage them?

• Fellowship events• Bi-monthly happy hours• Regular Rotary events• Lunches• One-on-one meetings about Rotary• Public relations• Word of mouth

Execution & Follow Through…

• Biweekly Membership committee meetings

• What can YOU do?– Don’t be afraid to ASK–Membership packets– Applications online

Execution & Follow Through…

• Sponsors– Banner to track membership goals– Recognition– Contests & financial incentives

Member OrientationLarry WangDirector

Member Orientation

You only have one chance to make a first impression• Orientation Process–Monthly Orientation Meetings– Fireside Chats–Mentor Program

Red Badge Blue Badge1. Join an available committee2. Attend a new member orientation3. Greet at a weekly meeting at least twice4. Help with the raffle at least twice5. Give the inspiration at a weekly meeting at least

once6. Attend a Board of Directors meeting7. Participate in at least one service project8. Attend the meeting of another Rotary club9. Attend a fellowship event10. Learn the Rotary guiding principles and the

4-Way Test

Member RetentionMonica BonerSergeant-at-Arms

Member Retention

• Focus on existing members.• Rotary is about caring for people…

internally and externally.

Member Retention

• Retention Programs– Celebrate membership milestones– 100% attendance– Contacting absent members– Birthdays–Members in the News–Website Re-Orientation

Upcoming Fellowship Events

• Mojito Party @ Max’s– FRIDAY, July 15

• Picnic in September

Future VisionsEstela Landeros-DugourdWCS Committee Chair

Financial Status

• Current: $0• Historically, we have gotten some

funding from the Rotary Foundation of Washington, DC.

Pending Projects

•Turkey - Breast cancer (Future Vision, maternal health) Glynis•$5,000 Future Vision Project•Nepal – Rain Water Harvesting (water and sanitation) Razu•$1000 Non-FV•Russia - Sunrise Linguistics School (Basic Education and Literacy) Ted•$1,000 Non-FV•India - Gift of Life (disease prevention and treatment) Balraj•$1,000 Non-FV

Review of Transition Procedures to Future Vision

• Strengthen impact of club projects• Sharpen focus of overall grants activity• Transfer more decision making locally• Partner with other organizations• Simplify grants processing• Increase visibility and imagehttp://www.rotary.org/en/Members/Training/ForAllRotarians/Pages/elearning.aspx

WCS Resources

FV Transition Committee

Project Leaders

External Funds

Monthly fundraising Activities

Active Foundation involvement

Remote Partners

Fundraising Committee• July 30, 2011

Signature Fundraising $30K• December 15,

2011

4 Fundraising Activities• April 30, 2012

Last activity• TBD

Fundraising Timeline

Looking Ahead

• What are the immediate next steps?

• Redesign The Future Vision Committee• Members’ Active Participation• Become one of the most active clubs in

the District with Global grants• Present members with a monthly report

of Future Vision Activity• Invite interested members to a Future

Vision Training workshop

Rotary ScholarshipsJennifer HaraSecretary

Rotary Scholarships

• Graduate School Programs• Peace Fellowship• Rotary Youth Exchange• How Can You Volunteer?

Graduate School Programs• Future Vision Global Grant Scholarship

focus on one of six areas– Peace and conflict resolution/prevention– Disease prevention and treatment– Water and sanitation– Maternal and child health– Basic education and literacy– Economic and community development.

• Applications due to our Club: early to mid-Summer

Peace Fellowship

• Specific Rotary-sponsored institutions that you must attend—six total

• Applications due to our Club early to mid-Spring

Youth Exchange

• High School program• Applicants cannot be a relative of a

current Rotary member

Public Relations & Community OutreachAlex SharayeraCommittee Chair

What We’re Doing

• Use new and existing DC Rotary programs to increase awareness

• Promote the Rotary philosophy in the local community

• Work with Membership Committee• Explore District PR grant• Promote Centennial Year

How We’ll Do It

• Guest speakers• Targeted public relations• Develop media relationships• Work with other Rotary clubs• Embrace new media• Invite the press• Letters to the Editor• Member network

What’s New This Year?Howard Davis

What’s New This Year?

• Centennial Year• Membership• Public Relations

Thank You!Questions?