Welcome to the Archibald Lake Association 2009 Annual Meetingarchibaldlakehomeowners.com/2009 annual meeting slides.pdf · 2010-04-14 · 2009 - Archibald Lake Association Annual

2009 - Archibald Lake AssociationAnnual Meeting

6/27/091Townsend Town Hall

Welcome to the

Archibald Lake Association2009 Annual Meeting



Call to Order –Welcome to the Archibald Lake Annual Meeting for 2009!

• Thank you for taking time to attend, participate, and help make decisions• There are two reason for this meeting

– Share information on what has been done– Get your inputs, guidance and help for future plans

• Request - for each topic on the agenda– Please let the person presenting completely present their information– Save your questions and comments until the end.– We will take all the time necessary to discuss each topic and raise issues

• If a comment / question will be covered later time, we will hold off until the time when it is on the agenda

• At the end we will – Celebrate a bit the accomplishments– summarize any votes taken/ actions recorded – open the discussion to the floor for further topics / discussion

Thanks again for attending and we look forward to a positive sharing of information



Board Members –Current board members

• Dick Rankin - Vice President / Secretary

• Gary Miller - Treasurer

• Cathy Lindeman - Membership

• Joanne Boyer - Social Chairperson. This is Joanne’s last term on the board

• Jim Weyers – Community Relations

• Chris Olsen - This is Chris’ last term on the board

• Tim Counihan – Water Monitoring

• Steve Fleming – Aquatic Plant Management Chairperson



Agenda Saturday June 27, 2008 9:30am

1. Call to Order: Dick Rankin, Vice-President

2. Minutes: Dick Rankin, Secretary

3. US Forest Service Tom Moris, US Forest Service Biologist

4. Treasurer’s Report: Gary Miller, Treasurer (Dick Rankin)

5. Membership Update – Cathy Lindeman

6. Social - Past / Future Events – Joanne Boyer

7. Community Update – Jim Weyers

8. Ecosystem Projects

• Fish Stocking – Tim Counihan

• Tree Drops – Dick Rankin

• Rock Reef – Dick Rankin

(Continued on next page)



Agenda - continued Saturday June 27, 2008 9:30am

9. Aquatic Plant Management – Betsy Nock

10. Additional New Business / Questions / Concerns / Action Summary -

Dick Rankin

• Invasive Species and Clean Boats / Clean Waters – Betsy Nock

• Water Monitoring

• History of the lake

• Fund raising

• Web Site Proposal – Steve Fleming

11. Board Elections – Dick Rankin

12. Additional Questions / Discussions

13. Motion to Adjourn – Dick Rankin

14. Clean Boats – Clean Waters Training – Betsy Nock



Secretary’s Minutes – Key Points From 2008 – Dick Rankin

• Budget surplus for year ending 4/30/08 -- $3,750

• Presentation for fish management plan as developed by the DNR which included recommendations for enhanced fish habitat

• Membership votes:

– To improve fish habitat 42 for to work with forest service to prepare

– To implement tree drop project -- large majority [cost est. $3,270 -$5,295]

– To stock walleye 28 for/10 against [cost est. $ 1,600]

• To continue to investigate rebuilding the walleye spawning reef all in favor [cost est. $5,000]

• flyer displaying locations of flowering rush to be sent in July with instructions on how to remove this plant



Tom Moris Introduction

• Wildlife Biologist for the Chequamegon-Nicolet National Forest

• In the Lakewood/Laona Ranger District

• Wildlife biologist for 18 years

• Laona office for 8 years

• Wonderful partner for this project!!!



Tom Moris (USFS) – Tree Drop Project

Five key steps in building a successful tree drop project on Archibald Lake

1. Developing the plan and getting buy in

2. Determining locations for actual drops – getting permissions as needed for non Forest Service Land

3. Plowing the lake to clear paths and make ice thicker

4. Cutting, dragging, placing trees onto the ice

5. Anchoring (Preliminary and Final)




1. Developing the plan and getting buy in

– Process started with 2007 /2008 DNR fish report – “need for more structure”

– Lake tours in May / Sept 2008, held with US Forest Service / DNR / Board / Membership –

– Preliminary plans presented and approved at 2008 Archibald Annual Meeting




2. Determine locations for actual drops – getting permissions as needed for non Forest Service Land

• Locations picked for water depth / minimal recreation impact

• Some volunteers rejected due to possible neighbor issues

• Thanks for all those who volunteered their shoreline

• Thanks for all those who volunteered trees




3. Plowing the lake to clear paths and make ice thicker

• Lake was plowed several times during the winter

• Attempt to clear a path through the swamp on the NW end of lake failed due to swamp not being totally frozen.

• Ice reached 24 inches by February

• Thanks to Troy Hoffman for his expert plowing!Some days are better than others!




4. Cutting, dragging, placing trees onto the ice




4. Cutting, dragging, placing trees onto the ice (continued)

• Cutting was done by Forest Service in advance.

• Dragging and placing was done in 2.5 days in February

• Three skidders

• Thanks to all the volunteers

• Thanks to McCaslin Logging for free skidder time.




5. Anchoring (Preliminary and Final)

• Ropes were used to keep trees from shifting when ice went out.

• Steel Cable with duckbill anchors installed on ice

• U.S. Forest Service hammered in duckbill anchors in June / July

• Again, thanks to all the volunteers.




Summary

• Monitoring of the tree drops -U.S. Forest Service summer intern will conduct a field investigation on fish utilization of the tree drops

• Utilization results should be available around December 2009.



Tree Drop Project Cost – Dick Rankin

Association Cost– $5,152 – (Budgeted at $5,000)

Donated Materials & Services– Lots of Forest Service labor – Tom Moris has greater than100 hours

•Forest Service provided cutting, anchoring, traffic control, etc– USFS donated $1,500 towards skidder cost + lots of materials– 2 hours of skidder time – Thank you McCaslin Logging– In-kind labor from many association members and friends who

volunteered, THANKS

This was the largest tree drop project ever accomplished by the Laona Office of the U.S. Forest Service!

54 drop sites and approximately 115 trees

Thank You Everyone! This is an excellent example of what can be accomplished when people work together for the good of our lake!



Treasurer’s Report – Dues Increase Error / Apology –Dick Rankin

Dues Error – Without referencing the constitution, we mistakenly raised the dues without membership approval. We truly apologize!

Here was our logic for raising the dues.

– General operating costs continue to rise

– Acting on APMP actions will most likely create more expense

– We have one of the lowest dues among local lakes

Discussion

Vote on dues increase



Treasurer’s Report – 2008/2009 Income & Expenses- Gary Miller 2008 Income $2,920 – 140 paid memberships

+ $ 496 – Income from golf outing, clothing sale & other fund raising

+ $4,625 – Gifts from membership

+ $5,000 U.S. Fish and Wildlife – Reef Grant

2007 Major Expenses

- $ 976 – ALA Administration (Mailing, printing, insurance, Archi Times)

- $ 145 – Wis. Lakes Annual Conference

- $ 227 – Wis Lakes Assoc. Memberships (Lake info. services, counseling)

- $ 13,441 – Lake Management Projects (Tree Drops, Rock Reef, Walleye

Stocking, Weed control, CB/CW, counseling with DNR, Forest Service)

- $ 357 – Social Activities (Picnic, golf outing)

- $ 135 - Contributions (Tornado Victim Relief, WLALAF)

$5,176 – Current funds on hand ALA

$1,000 – Funds on hand Marty/Wiggins Shoreline Restoration Grant



Treasurer’s Report – 2009-2010 Budget – Gary Miller

Projected Income+ $ 3,900 – Membership+ $ 275 – Other Income – Golf Raffle+ $ ??? – Other Income – Apparel Sale

Projected Major Expenses- $ 900 – ALA Administration (Mailing, printing, Archi Times)- $ 420 – Wis. Lakes Annual Conference - $ 235 – Wis Lakes Assoc. Memberships - $ 3,955 – Lake Management Projects – Primarily APMP ( meetings ) &

CB/CW- $ 930 – Social Events- $ 200 – Other

$3,041 Ending Balance ALA Checking$1,000 M/W Shoreline Fund



Membership Report – Cathy Lindeman

• 2008

– 149 paid members from 150 potential recorded

Consistent with past history

• 2009

– Dues notice sent out to all members and potential members

– To date 92 total membership dues received

YOU CAN PAY DUES TODAY AFTER THIS MEETING!



Social - Picnic Update - Joanne Boyer

Date: August 15th (Saturday)

Time: 4:00 PM Social Hour – 5:00 PM Dinner

Place: We need a volunteer

The Association will provide – Brats, Hot Dogs, Buns, Soda, Water, Beer, Wine Coolers, Condiments – A letter will be sent out in July with all of the details.

Plan on having a good time!

We encourage everyone to attend and get to know your fellow association members. If you have guests – bring them along to join in!



Social - Golf Outing – Joanne Boyer

• Date: September 12th or 19th ????

• Golf Start Time: 2:00 pm

• Dinner: 6:15 pm

• Place: ????

• “Best Ball” Scramble

– Even beginner golfers can join into the fun

• Don’t forget all non-golfers are welcome to join up after golf for

cocktails and dinner and to join in the fun!

• Teams to be established based on individual handicaps



Community Update – Jim Weyers

Jim Weyers has been attending the Town Meetings, helping to keep us

informed of issues that would be of interest to members and helping to make sure the town understands what we are doing

Community issues to discuss• ATV Shelter being built in Lakewood.

• If you are an ATV rider please follow the posted speed limits



Ecosystem Project – Fish Stocking - Tim Counihan

2 Fish Stocking in Winter of 2008

• 316, 5-9” walleyes have been released in the 2 lake lobes at a cost of $565 ($1,675 Approved at annual meeting)

• ~ 500 Spotted Musky were released between the two lakes. This project was totally approved, coordinated, and funded by the Wisconsin DNR as part of an overall musky restoration effort in Wisconsin.



Ecosystem Project – Rock Reef – Dick Rankin

• Project coordinated primarily by Greg Kornely – WDNR fish technician with 30 years of experience on our lake, operates out of Pestigo office

• Grant assistance for $5,000 provided by U.S. Fish and Wildlife Service -- grant facilitators: Gary Van Vreede and Stuwart Cogswell

• Many thanks go to the Holt Family for permission to place the rocks



Ecosystem Project – Rock Reef – Dick Rankin

• Reef is largest built by Pestigo WDNR office -- 470' by 20' with 273 tons of rock

• Rocks hauled by Oconto Highway Dept., Suring Office, completed in about 8 hours

• Dec / Jan 2008 / 2009 Membership vote – 98 yes, 3 no, 3 abstained

• Total Lake Association Cost for this project was $2,340. (Budgeted -$5,000)

Note: We will be doing a crib stuffing pilot this summer but otherwise we will not be doing Christmas tree drops or ½ logs.



Aquatic Plant Management Plan (APMP) – Betsy NockTeam: Steve Fleming, Cathy Lindeman, Matt Marty, Besty Nock, Kevin Springob

What is it –• APMP is a comprehensive plan that first of all identifies the Aquatic Plants

in the lake and then draft a plan to address1. Serious non-native invasive (ie: Eurasian Milfoil)2. Other less serious non-native and native plants (Flowering rush fits here)

• The APMP starts with a detailed Aquatic Plant Survey of the lake by plant biologists

• This includes a lake map with plant types, quantities, and locations• The company doing the survey will give us their recommendations when

the survey is complete.

• After the lake survey is complete, volunteer association members will draft the detailed aquatic plant management plan. Details for this plan creation are later in these slides.

• The Board and the APM Committee feel that getting ALA members input and approval is essential.



Aquatic Plant Management Plan (APMP) – Betsy Nock

History –• August of 2008 – Several board members started investigating the possibility of

chemically treating the flowering rush. There are potential benefits and risks

• November 2008 - At a board meeting, expressed concern that we were moving to fast and it was decided to rethink the approach

• December 2008 – Our DNR representative, Jim Reyburn, suggested we do a comprehensive Aquatic Plant Management Plan for the lake. Details can be found on DNR Websites. The goals of the Aquatic Plant Management Plan are:

• Determine all the aquatic plants in the lake, including numbers and location

• The beginning step of the APMP is to have a detailed plant survey by trained biologists.

• Determine if / what non-native / native species exist. Are any of serious concern?

• Create a plan for plant management based on findings



Aquatic Plant Management Plan (APMP) - Betsy Nock

History (continued)–• December 2008 - We conducted an ALA Membership survey to determine if we

should apply for a DNR grant and if we should go forward with developing APM Plan. 95 voted yes, 5 voted no, and 4 abstained.

• January 2009 - Applied for DNR Grant. In February the grant was rejected b because there was too little impact compared to other multi-lake grants. Our grant was a multi-year grant and included two lake surveys, possible plant treatment, and funding for plan development and review. Total grant amount was for $10,902.

• March 2009 – The board, based on the ALA survey, decided to go forward with the plant survey and plan writing, even though we did not get DNR funding. Estimated cost $1,900.

• April 2009 – Started APMP Team, 2 board members, 2 non-board members. Steve Fleming, Cathy Lindeman, Matt Marty, and Betsy Nock

• May 2009 – Contracted with Lakeland Biologists to do the aquatic plant survey in June or July. Total cost $1,996.



Aquatic Plant Management Plan (APMP)

Thursday, June 24, 2009 – Lakeland biologists, with the help of ALA volunteers, completed comprehensive lake survey. Here are the PRELIMINARY results:

• Unfortunately, Eurasian Water Milfoil was found! - Approx. 15 GPS points are marked with EWM. All are on the west part of the west lake.

• Small amount leads biologists to believe it is a fairly new infestation.• Biologist recommendation “This should be taken seriously and action

should be taken ASAP to prevent further spreading”

• Next Steps: 1. Get the final report from the biologists - locations and recommendations2. With WDNR develop a plan to address Eurasian Water Milfoil3. Educate membership & review plan– modify as appropriate4. Based on ALA plan, determine if we apply for grant.




Plant Survey – Preliminary findings from Biologists

• Excellent aquatic plant diversity in the lake – helps resist invasives

• Chara is the dominate plant – helps water clarity

• Several types of pond weed present

• Much less variety / diversity in east side of lake

Overall Observations

• Excellent water clarity

• Great structure

• Very nice lake!




Eurasian Water Milfoil Plan & APMP – Two Piece PlanBased on the survey / recommendations, the APMP team will do the following

1. Focus on Eurasian Water Milfoil first–• What are the options – Ignore, hand dig, and chemically treat• Build a plan – get board and membership approval• Go!

2. Aquatic Plant Management Plan –• APMP Team write a draft plan• Review the draft plan with the ALA board of directors• Review the updated draft with the ALA membership • After that meeting, modify the plan incorporate the members suggestions,

ideas and concerns• Review the updated draft one more time with the membership.• Final step will be to publish the final plan to the membership and begin

putting the plan into action.

Your thoughts / questions?



Invasive Species – Clean Boats – Clean Water – Betsy Nock

2006July 4 –Labor Day

2007Memorial Day – Labor Day

2008Memorial Day – Labor Day

This YearMemorial Day to Assn Meeting

Days with no coverage at boat landing

22% 45% 27% 46%

Days with coverage at boat landing

78% 55% 73% 54%

# of boats seen at landing

52 94 110 n/a

# of people contacted at landing

102 177 224 n/a



Invasive Species – What’s new since last year –Betsy Nock

• New area lakes with Eurasian Water Milfoil include Maiden Lake, Chute Pond and as of Thursday, Archibald Lake.

• About 25% of boats entering Archibald Lake have been on an infected lake prior to coming to our lake.

• State wide the number of boaters aware of the Aquatic Invasive Species Law has increased from 21% in 2004 to 90% in 2008.

• A majority of boaters have obtained their information about having clean boats from Boat Landing monitors

We really need more monitors to help communicate! It is very easy!



Water Quality – Tim Counihan

Monitoring – Dick Boyer and Stan Hall have retired from water quality monitoring – Thank you very much for your many years of service

Tim Counihan and Richard Dvorak will be doing the water monitoring in 2009.

Please give them your support and courtesy if you see them out on the lake!



History of the Lake – Dick Rankin

There has been some interest in archiving the history of the lake?

Two questions

1. Does this interest people?

2. Would anyone be willing to lead this effort?



Fund Raising – Tim Counihan

We believe funds are going to become ever more critical as we move forward. We would like to put a team in place to develop and Implement fund raising ideas. Need your help?

1. Currently have Friday Aug 21st booked at Lakewood Super Value - Need volunteers

2. We need ideas for fund raising that you have seen work. Any ideas



Web Site – Do we want one? – Steve Fleming

A number of members have suggested the Lake Association Develop a Web SiteMain value of a web site can be:• Better communication (ie: volunteers for project, boat landing sign-up, etc)• Place to record information for membership access• Ability to gather information from members• Possible source of additional revenue (advertising)• We have a member, Randy Orth, who is willing to develop it for free

Some of the issues with a web site are:• Cost, $195 / year for hosting (may be covered by advertising)• Will people use it?• We have a number of members who do not access the web at all – We still

need to make sure we communicate with them• We would need to maintain it and do updates.

Randy has built a prototype website for us to view




Home Page




Events / News Page




Business Sponsors Page




Options for funding

1 – Association pays the $195 / year hosting fee

2 – Charge $XX for advertising on our business sponsor page

3 – Have a cost / acquisition fee when business pay us a % for eachperson who buys from them and was referred through our web page.

Discussion?




What do you think?

Would we like to go forward with a web site?



Board of Directors Elections Process? – Dick Rankin

Already Nominated / Volunteered

Tim McGuire

Christine Murr

Betsy Nock

Kathy Wiggins



Clean Boats, Clean Water Training: 2009

Documents

Welcome to the Archibald Lake Association 2009 Annual Meetingarchibaldlakehomeowners.com/2009 annual meeting slides.pdf · 2010-04-14 · 2009 - Archibald Lake Association Annual