WELCOMEWelcome to the Duke University Talent Identification Program, and thank you for your interest in becoming a staff member with us this summer! Residential life is truly integral to our Field Studies programs. Indeed, the essential residential life job responsibility is to care about residents—and few people in this world can claim they get paid to care about others.

As a staff member with Duke TIP, you will sharpen your skills as an administrator, mediator, facilitator, and educator for academically gifted youth, because our students (affectionately known as “TIPsters”) are among the brightest youth in the world. In addition, you will gain experience responding to crisis situations and the emotional needs of our Field Studies participants. No matter how small or big the task, you will learn the value of being a team player in the Field Study environment. You will have the opportunity to make the Duke TIP experience meaningful, memorable, fun, and transformative for our TIPsters!

Below is an overview of the “TIPical” roles and responsibilities you will encounter as an employee of Duke TIP. It is our hope that you will read this document closely and seriously reflect on its contents as you consider moving forward with our staff selection process.

Again, thank you for your interest in our program! If there is anything we can do to assist you as you consider this opportunity, please do not hesitate to contact us at jobs@tip.duke.edu or (919) 668-9100.

Paris Andrew Mary Barzee Dean of Students & Assistant Director for Residential Affairs Assistant Director, Field Studies

OVERVIEW OF THE FIELD STUDIES PROGRAMDuke TIP’s Field Studies program offers you two-week employment opportunities to work with gifted students in a variety of settings, from university campuses to international sites. The program hosts students in grades nine through 12, with a typical class size of 24 students. Classes meet five to seven days a week for field work and instruction.

TIP selects academically motivated students who provide evidence that they will be academically successful in Field Studies programs. There is no specific testing or qualifying minimum test score requirement for Field Studies applicants. Students submit a portfolio application, including an essay, course transcripts, test scores, and information about their activities, organizational affiliations, and awards.

Who are the Field Studies students?

• Current ninth through twelfth grade students from across the United States and abroad.• Academically motivated students who are looking for a two-week program.• International students who are interested in rigorous coursework taught in the United States.• Students looking for an international experience or a non-campus-based Duke TIP experience.

Residence Life at Field Studies

Updated Fall 2015.

An Introduction to Duke TIP’s Residential Programs

Field Studies Residential Life at Duke TIP • 2

OVERVIEW OF RESIDENCE LIFE AT DUKE TIPResidence life is best understood within a larger context of people, ideas, and organizations. Residence life at TIP can trace its history as far back as 1980, when the first Summer Studies Program was held on Duke University’s East Campus. Today, our staff strongly believes that the living environment for residents plays a crucial role in developing the whole student. Unlike a typical summer camp, we have the unique opportunity to work with developing an exciting residential experience for academically gifted youth. Though these students spend nearly seven hours per day in academic activities while at Field Studies, the co-curricular experience can be just as educational. Through our programs, policies, and personnel, the TIP residence life program functions like a curriculum, albeit a hidden, out-of-classroom curriculum, to enrich each resident’s academic, cultural, interpersonal, emotional, and moral growth.

OUR RESIDENCE LIFE CORE VALUESCommunity BuildingBridging gaps and developing bonds is essential to the Duke TIP experience. We value developing connections across instructional and residential dynamics to promote the pursuit of scholarship and interpersonal engagement in and out of the classroom.

RespectWe encourage and foster a welcoming and celebrative living and learning community, self-reflection, and positive regard toward others.

Teamwork Be it among staff, across campus, or within student groups, we value collaboration as the stable foundation of the Duke TIP experience.

Our Residence Life Mission• To provide and maintain a safe environment that

promotes an appreciation for diversity, wellness, and innovation.

• To facilitate interpersonal growth where inclusion and respect for others are the norms for community living.

• To create an environment that promotes meaningful community building for students and staff.

• To enhance students’ academic, cultural, interpersonal, emotional, and moral development.

What our staff members say about TIP:

“The work experience is like no other because it challenges and develops your work ethic and your skill

set in every way possible.”

“Be prepared for an exhausting two weeks, but also be ready to have a lot of fun!”

“A great chance to work in an immersive environment with excellent staff and outstanding kids.”

“Definitely apply if you want to challenge yourself intellectually, socially, and professionally.”

“Be prepared for an extraordinarily intense experience; but once it’s done, you’ll be very glad you did it!”

“The way students light up and respond to different subjects is priceless. The way they forge strong

friendships in a matter of days is incredible.”

Field Studies Residential Life at Duke TIP • 3

THE TIPSTAR RESIDENCE LIFE PROGRAMMING MODELAll programming efforts and community-building activities cater to the varying personalities and abilities of our students. Field Studies residential staff are encouraged to use the TIPStar Programming Model as a guide to planning activities. Each point below represents one of the five points of the “TIPStar”:

DIVERSITY: Understanding and embracing the differences within ourselves and the world around us.

Sample Activities: Community mural, history of hip-hop and freestyling, capoeira and Brazilian culture, “Salsa and salsa.”

SERVICE: Supporting the people within our communities through volunteerism and compassion.

Sample Activities: Project Linus (crochet making for a cause), random acts of kindness competition, cards for the troops, neighborhood clean-up, tree planting.

LEADERSHIP: Helping residents grow to become stronger people while exploring and defining their own values, ethics, and identity.

Sample Activities: College expo, personality tests, debates, library visits, LeaderTIP Academy, Amazing Race.*

HEALTH & WELLNESS: Intentionally creating an atmosphere that will enable residents to make healthy lifestyle choices.

Sample Activities: Dancing, yoga, TIPStar Boot Camp, sampling tropical fruits, spa night and healthy snacks, Ultimate Frisbee*, hiking, basketball, fishing trip.

FINE ARTS: Fostering opportunities for creative skill sharing through performing arts, creative arts, visual arts, media, and entertainment.

Sample Activities: Postcard making, “kookies and karaoke,” jam session, playwriting, six-word poetry slam, improvisation, friendship bracelet, make a movie, TIPSync*, Dance*, Talent Show*, Music in the Gardens.

*Denotes traditional campus-wide events that can also fall under the TIPStar weekend experience.

These five points serve as an opportunity for staff to showcase areas they are passionate about by programming with a purpose. To this end, staff create entertaining enrichment activities while keeping in mind the varying physical and emotional needs of their students.

Button Flair (available at select Field Studies sites)A button-making machine and supplies are provided at certain Field Studies sites to support TIPStar programming and to provide keepsakes from the experience. Students and staff often create and wear their buttons on their lanyards as flair throughout the term. Buttons provide conversation gateways as well as tokens of appreciation and accomplishment for students!

TIPical Co-Curricular ActivitiesResidential staff are strongly encouraged to use the TIPStar programming model for ideas and direction to aid in the design and implementation of activities that are intentional and purposeful.

Equipment and supplies for residential activities are provided to Field Studies sites.

CLUSTERED VS. NON-CLUSTERED SITESField Studies sites are classified as “clustered” or “non-clustered.”

Clustered SitesClustered sites house several Field Studies programs at the same location, normally a college campus. Each Field Study at a clustered site has its own team, typically comprised of four staff members (one group leader, one instructor, and two instructional counselors). While each Field Studies course has its own field trips and academic activities, staff members from all courses work together to create a community environment, and some programming is open to all students. Staff also has support from an on-site administrative team.

Residential Life Programing At clustered sites, students are with their classmates throughout the day in academic activities, field trips, evening meetings, and some meals. With that in mind, we encourage residential events that promote interpersonal interaction across classes.

Non-clustered Sites Non-clustered sites host independently run Field Studies programs and are staffed with between four and six staff members (typically one group leader, one to two instructors, plus one to three instructional counselors). A smaller staff and student body allows for more flexibility with programming and activity schedules, as each Field Study explores the unique residential and academic opportunities at their site.

Residential Life ProgramingNon-clustered Field Studies are inherently intense, involving travel and long days. With this in mind, residential activities for non-clustered programs are generally shorter and are designed to facilitate student connections. Activities may take place at various times throughout the program.

Activities for non-clustered sites take place in a number of locations—at the airport, on long bus rides, in public places, and on-site. Staff should plan in advance for these situations, and arrive prepared with ways to engage the students and facilitate community through get-to-know-you activities and other fun ways to pass the time.

Diversity

Health & Wellness

Leadership

Service

Fine Arts

Field Studies Residential Life at Duke TIP • 4

STAFFINGEach summer, TIP hires staff for nearly 100 positions to manage approximately 500 students across our Field Studies sites. Within Field Studies, the following positions are responsible for residential life: residence life coordinators, group leaders, instructional counselors, and program assistants.

Due to the intensive nature of Field Studies programs, most positions require that staff perform both academic and residential duties.

Type of Site Residential Staff Academic Staff Administrative Staff

Clustered Sites (Duke and New College)

Residence Life CoordinatorGroup Leader*Instructional Counselor*Program Assistant*

InstructorInstructional Counselor*Program Assistant*

Residence Life CoordinatorOn-Site DirectorAcademic CoordinatorOperations CoordinatorOffice AssistantProgram Assistant*Group Leader

Non-clustered Sites (Ghost Ranch, PARI, The Hague, Costa Rica, Berlin)

Group Leader*Instructional Counselor*

InstructorInstructional Counselor*

Group Leader*

*Denotes that group leaders, instructional counselors, and program assistants serve in dual roles; refer to complete job descriptions on our website for more information.

RESIDENTIAL POSITION DESCRIPTIONS AND EXPECTATIONSIndividuals must have the ability to perform as part of a team, organize projects, and express creativity in their activity planning. Experience as a camp counselor, college resident adviser, or similar position is preferred for all residential positions; experience with programs designed for the academically gifted as staff or as a participant is helpful. More detailed position descriptions can be found at www.tip.duke.edu/residentialjobs. Detailed responsibilities include, but are not limited to, items listed under Specific Duties in each individual job description.

Group Leader* (GL): Clustered and non-clustered sites. The group leader is responsible for efficient program operations. The group leader maintains high visibility within the program, attending all events, activities, and field trips; observing classes; leading staff meetings; and serving as the main student supervisor for the duration of the program. The group leader is the main parent contact during the program, coordinates all course logistics, and communicates schedules to students and staff during the program. The group leader confirms field trips and all aspects of the course itinerary while also planning team-building and residential activities that assure the safety and inclusion of all students. The group leader must be available 24 hours each day, seven days a week, in order to respond to crisis situations. Staff can expect approximately 12 waking hours of time off per week. The group leader’s role varies depending on the location of the Field Study.

Instructional Counselor* (IC): Clustered and non-clustered sites. The instructional counselor should aid the instructor in all areas of instruction and classroom management. The instructional counselor will assist with classroom discussions, group activities, field trips, projects, presentations, and individual student questions. Academic duties are delegated by the instructor. In addition to instructional duties, instructional counselors are responsible for assisting in the planning and supervising of student residential activities. Each instructional counselor’s responsibilities include day, evening, and night commitments. Staff can expect approximately 12 waking hours of time off per week.

Residence Life Coordinator (RLC): Clustered sites only. The residence life coordinator is an integral part of the site administrative team. The residence life coordinator assists the on-site director with daily program operations by directly supervising all residential programming and staff in their residential duties. The residence life coordinator is responsible for organizing student housing, leading residential staff training sessions, developing weekly and daily duty schedules, implementing the residential mission of Duke TIP, and coordinating social and recreational

activities for students. Additionally, the residence life coordinator will coordinate residential staff meetings, attend instructional staff meetings as needed, assist with student supervision as necessary, and oversee the completion of projects. Responsibilities include day, evening, and night commitments. The residence life coordinator and other administrative staff must arrive several days before other staff to begin campus preparations.

Program Assistant* (PA): Clustered sites only. Program assistants contribute to all academic and residential aspects of the program. They are supervised by the on-site director. In addition, program assistants work closely with other staff members to accomplish the overall mission of the program by attending to the safety, well-being, and enjoyment of program participants. Program assistant responsibilities include day, evening, and night commitments on weekdays and weekends, and may be required to occasionally supervise academic or residential activities, including stepping in as a primary leader for a residential activity or a teaching role in the classroom. Program assistants will assist in the office and in the preparation and logistics for field trips and will accompany groups on field trips as needed. They also collaborate with other staff in planning and implementing evening residential activities and all-campus events. In addition to supervising students in and out of class, program assistants attend staff meetings, complete projects during the day as assigned, and assist on student arrival and departure days.

TIME OFFAll Field Studies staff will have time off on a weekly basis. Group leaders will ensure that all staff have a 12-hour break from their respective responsibilities each week. Field Studies teams should work together to determine the specific needs of their staff, depending on the program schedule.

Watch a video on the Residential Team positions: www.tip.duke.edu/residentialjobs

Field Studies Residential Life at Duke TIP • 5

PROGRAM DATES AND LOCATIONSFor an updated listing of Field Studies sites and dates, please visit our website at www.tip.duke.edu/fieldstudies.

A DAY IN THE LIFE: RESIDENTIAL DUTIES See the chart below for an example of a non-clustered site duty schedule. Schedules will vary by site. The group leader will be responsible for creating daily staff schedules and ensuring that time off is provided. Staff must be flexible and work as a team.

Sample Staff Schedule for Non-clustered Sites—Week 1

Duty Monday Tuesday Wednesday Thursday FridayMorning Class9 a.m.–12 p.m.

2 needed: INST and either IC1 or IC2

Residential Activity Planning9 a.m.–12 p.m.

IC1 or IC2

Errands/Logistics/Shopping Duty9–11 a.m.

GL

Afternoon Class 1–4 p.m.

2 needed: INST and either IC1 or IC2

Staff meeting/Student free time (in view of students during downtime)

4–5 p.m.IC1, IC2, GL, INST

Dinner (active supervision)5–6 p.m.

2 needed: GL, INST, IC1 or IC2

Evening Study6–7:30 p.m.

2 needed: Led by 1 IC; 1 other staff member present

FS Group Meetings9:30–9:45 p.m.

GL

Night Duty10:15 p.m.–12 a.m.

1 needed: GL, IC1 and IC2 alternate

Sample Staff Schedule for Non-clustered Sites—Weekend

Duty Saturday Duty Sunday

Supervise Student Activities9 a.m.–12 p.m.

IC2, INSTOptional Religious Services/

Supervised Downtime9 a.m.–12 p.m.

IC1, IC2

Supervise Student Activities12–4 p.m.

IC1, GLOff-Site Excursion/Dinner

12–6 p.m.All StaffStudent Free Time/Dinner

(active supervision)4–6 p.m.

IC1, IC2

All Campus Activity6–9 p.m.

GL facilitatesAll attend

Supervise Student Activities6–9 p.m.

GL & INST facilitates All attend

Night DutyBegin at 10:15 p.m.

1 needed:GL, IC1 and IC2 alternate

Night DutyBegin at 10:15 p.m.

1 needed:GL, IC1 and IC2 alternate

NON-CLUSTERED FIELD STUDIES SITES

Field Studies Residential Life at Duke TIP • 6

Non-clustered Field Study schedules and calendars vary greatly by site. Calendars with pre-arranged excursions for your specific Field Study program will be provided in the spring.

Below is an example of a non-clustered Field Study calendar; field trips must be approved in advance and, in most cases, are arranged by Duke TIP’s main office.

Sample Program Calendar for Non-Clustered Sites—Hypothetical ScheduleNote: This is a sample schedule only. Actual schedules will vary by site.

Sunday Monday Tuesday Wednesday Thursday Friday Saturday

June 14

Staff arrive at site

15 16 17 18 19 20 21

Staff orientation/set up site

Morning/Afternoon: student arrivalTeam building activitiesEvening: student orientation

7:30 a.m. BreakfastMorning: field trip12 p.m. LunchAfternoon: field trip5:30 p.m. Dinner6:30 p.m. Evening study7:30–9:30 p.m. Residential activities

7:30 a.m. BreakfastMorning: hike/writing12 p.m. LunchAfternoon: class5:30 p.m. Dinner6:30 p.m. Evening study7:30–9:30 p.m. Residential activities

7:30 a.m. BreakfastMorning: class 12 p.m. LunchAfternoon: class5:30 p.m. Dinner6:30 p.m. Evening study7:30–9:30 p.m. Residential activities

7:30 a.m. BreakfastMorning: field trip12 p.m. LunchAfternoon: class5:30 p.m. Dinner6:30 p.m. Evening study7:30–9:30 p.m. Residential activities

7:30 a.m. BreakfastAll day: field trips5:30 p.m. Group DinnerEvening: return to site

22 23 24 25 26 27 28

7:30 a.m. BreakfastMorning: optional residential activities12 p.m. LunchAfternoon: class 5:30 p.m. Dinner6:30 p.m. Evening study7:30–9:30 p.m. Residential activities

7:30 a.m. BreakfastMorning: class12 p.m. Lunch Afternoon: class5:30 p.m. Dinner6:30 p.m. Evening study7:30–9:30 p.m. Residential activities

7:30 a.m. BreakfastMorning: field trip12 p.m. LunchAfternoon: field trip5:30 p.m. Dinner6:30 p.m. Evening study7:30–9:30 p.m. Residential activities

7:30 a.m. BreakfastMorning: class12 p.m. LunchAfternoon: field trip5:30 p.m. Dinner6:30 p.m. Evening study7:30–9:30 p.m. Residential activities

7:30 a.m. BreakfastMorning: field tripLunch: bagged lunchAfternoon: field trip5 p.m. Group dinnerEvening: return to site

7:30 a.m. BreakfastMorning: class12 p.m. Lunch Afternoon: class5:30 p.m. Dinner6:30 p.m. Evening study7:30–9:30 p.m. Residential activities

7:30 a.m. BreakfastMorning: field trip12 p.m. lunchAfternoon: class5:30 p.m. Dinner6:30 p.m. Evening study7:30–9:30 p.m. Residential activities

29 30 July 1

5 a.m. Sunrise hike7:30 a.m. BreakfastMorning: optional residential activities12 p.m.LunchAfternoon: final class/presentations/evaluations5:30 p.m. DinnerEvening: end of program celebration

7:30 a.m. BreakfastStudent departure Site wrap up

Staff departure

Field Studies Residential Life at Duke TIP • 7

PROGRAM DATES AND LOCATIONS For an updated listing of Field Studies sites and dates, please visit our website at www.tip.duke.edu/fieldstudies.

Sample Program Calendar for Clustered SitesNote: This is a sample schedule only. Actual schedules will vary by clustered site.

Sunday Monday Tuesday Wednesday Thursday Friday Saturday

Administrative staff arrival

Staff arrival Staff CPR trainingStaff orientation

International student arrival &staff orientation

Student arrival and orientationAfternoon & Evening: optional residential activities

Morning: optional religious services and optional residential activitiesAfternoon: academic orientationAmazing Race

9 a.m.–12 p.m. Class12–1 p.m. Lunch1–4 p.m. Class4–6 p.m. Dinner & free time6–7:30 p.m. Evening study7:30–9:30 p.m. Residential activities9:30–9:45 p.m. Group meeting

9 a.m.–12 p.m. Class12–p.m. Lunch1–4 p.m. Class4–6 p.m. Dinner & free timeAfternoon: optional campus tour6–7:30 p.m. Evening study7:30–9:30 p.m. All-campus activity9:30–9:45 p.m. Group meeting

9 a.m.–12 p.m. Class 12–1 p.m. Lunch1–4 p.m. Class 4–6 p.m. Dinner & free timeAfternoon: optional campus tour6–7:30 p.m. Evening study7:30–9:30 p.m. Residential activities9:30–9:45 p.m. Group meeting

9 a.m.–12 p.m. Field trip12–1 p.m. Lunch1–4 p.m. Class4–6 p.m. Dinner & free timeAfternoon: optional campus tour6–7:30 p.m. Evening study7:30–9:30 p.m. Residential activities9:30–9:45 p.m. Group meeting

9–12 p.m. Class12–1 p.m. Lunch1–4 p.m. Class 4–6 p.m. Dinner & free time6–7 p.m. Evening study7:30–9:30 p.m. Residential activities9:30–9:45 p.m. Group meeting

Morning & Afternoon: optional residential activitiesEvening: summer Fest

Morning: optional religious servicesMorning & Afternoon: optional residential activitiesEvening: bowling or other all-campus event

9 a.m–4 p.m. Field trip with bagged lunch4–6 p.m. Dinner & free time6–7:30 p.m. Evening study7:30–9:30 p.m. Residential activities9:30–9:45 p.m. Group meeting

9 a.m.–12 p.m. Class 12–1 p.m. Lunch1–4 p.m. Class4–6 p.m. Dinner & free time6–7:30 p.m. Evening study7:30–9:30 p.m. Ice Cream Social9:30–9:45 p.m. Group meeting

9 a.m.–12 p.m. Class 12–1 p.m. Lunch1–4 p.m. Class4–6 p.m. Dinner & free time6–7:30 p.m. Evening study7:30–9:30 p.m. Residential activities9:30–9:45 p.m. Group meeting

9 a.m.–12 p.m. Class12–1 p.m. Lunch1–4 p.m. Class4–6 p.m. Dinner & free time6–7:30 p.m. Evening study7:30–9:30 p.m. Residential activities9:30–9:45 p.m. Group meeting

9 a.m.–12 p.m. Class12–1 p.m. Lunch1–4 p.m. Class4–6 p.m. Dinner & free timeEvening: Field Studies showcase/ talent show

Student departure

Staff departure

CLUSTERED FIELD STUDIES SITES

Field Studies Residential Life at Duke TIP • 8

A DAY IN THE LIFE: RESIDENTIAL DUTIES In general, Field Studies at clustered sites follow a fairly structured schedule, although each Field Study maintains its own specific agenda based on field trips and co-curricular events. At the beginning of each session, administrative staff will work with group leaders to create duty schedules, arrange time off for all staff, and coordinate all-site events. Generally speaking, however, the following duty schedule will be maintained:

Sample Staff Schedule for Clustered Sites—Week 1

Duty Monday Tuesday Wednesday Thursday FridayMorning Class9 a.m.–12 p.m.

2 needed: INST and either IC1 or IC2 (INST, both ICs, GL and/or PA, as needed for special activities)

Admin Staff Meeting9–10:30 a.m.

OSD, RLC, OC, 4GLs, AC, (and PA1 or PA2 as available)

Afternoon Class 1–4 p.m.

2 needed: INST and either IC1 or IC2 (INST, both ICs, GL and/or PA, as needed for special activities)

Staff Meeting 4–5 p.m.

IC1, IC2, GL, INST

Student Free Time/Dinner (active supervision)

4–6 p.m.OSD, RLC, AC (and PA1 or PA2 as available)

Evening Study6–7:30 p.m.

2 needed: IC1, IC2 or GL

Evening Activity7:30–9:30 p.m.

All Campus Activity: See Res Life duty schedule

RLC and 3 needed (GL, IC, PA alternate) for facilitation (8 staff needed total for supervision)

GL/IC Designed Activities: See Res Life duty schedule

FS Group Meetings9:30–9:45 p.m.

GL

Night DutyBeginning at 10:15 p.m.

2 needed: PA, RLC, OSD, GL alternate

Sample Staff Schedule for Clustered Sites—Weekend

Duty Saturday Duty Sunday

Supervise Student Activities9 a.m.–12 p.m.

8 needed: GLs, PAs, ICs alternate

Optional Religious Services/Supervised Downtime

9 a.m.–12 p.m.

8 needed: GLs, PAs, ICs alternate

Supervise Student Activities12–4 p.m.

8 needed: GLs, PAs, ICs alternate

Supervise Student Activities12–4 p.m.

8 needed: GLs, PAs, ICs alternate

Student Free Time/Dinner(active supervision)

4–6 p.m.

OSD, RLC, AC (and PA1 or PA2 as available)

Student Free Time/Dinner(active supervision)

4–6 p.m.

OSD, RLC, AC(and PA1 or PA2 as available)

All Campus Activity6–9 p.m.

Summer FestRLC and 4 needed to facilitate

(all staff attend)

All Campus Activity6–9 p.m.

BowlingRLC and 8 needed to

supervise (all other staff optional)

Night DutyBegin at 10:15 p.m.

2 needed: PA, RLC, OSD, GL alternate

Night DutyBegin at 10:15 p.m.

2 needed: PA, RLC, OSD, GL alternate

Learn more about job opportunities at Duke TIP by visiting us at

www.tip.duke.edu/employment