Welcome

The Harlequin Theatre & Cinema offers a

modern, spacious, flexible venue for

conferences, exhibitions, training and meetings.

With a variety of functions rooms available, we

can comfortably cater for 1 to 500 guests.

Situated in the heart of Redhill town, we offer:

Various room layouts to suit

Free wi-fi

Natural daylight

Nearby public car park Monday – Saturday

(two minute walk)

Free parking after 6pm on weekdays, bank

holidays and all day at weekends

What’s Provided?

Your conference/meeting room will be laid out to

your specification.

We are able to offer a range of equipment to

hire including digital projectors and DVD

players (Additional charges applicable).

Catering

We offer catering for all budgets and dietary

requirements. We also have a fully licensed bar

on site, with an experienced Bar and Catering

team. From simple teas and coffees to delicious

buffet meals, we’ve got it covered.

Inclusive

We like to ensure that everyone is welcomed at

The Harlequin, which is why we have:

Wheelchair access to both floors and toilets

An infra-red hearing loop system within the

Auditorium

Braille signage throughout the building.

See for yourself

Why not make an appointment to see the spaces

for yourself and take advantage of our competitive

pricing and first-class customer service?

So whether it’s a 494-delegate conference, a

four-person meeting or a 30-seat meeting, our

front of house staff will be delighted to meet,

greet and offer support throughout your event.

Get in touch

For further information and prices, please call

Sudi Mohamed, Administration & Finance

Supervisor on 01737 276830 or email

sudi.mohamed@reigate-banstead.gov.uk

How to Find Us

The Harlequin Theatre & Cinema, Warwick Quadrant, Redhill, Surrey, RH1 1NN

By Car

Redhill town centre is on the A23, easily accessible from the

M25 and M23. The Warwick Quadrant is a pedestrianised area.

Parking

Weekdays

The closest Pay & Display car parks are Clarendon Road and

Gloucester Road, both just a couple of minutes walk from the

theatre.

Evenings & Weekends

Free parking is available at the Lombard Car Park, after 6pm

on weekdays, all weekend. And during bank holidays. The

entrance on Princes Way opposite the British Rail train station

and just past the Sainsbury’s car park entrance.

N.B. Cars parked in this car park during weekdays

(before 6pm) may be clamped. If you have special access requirements please contact

Sudi Mohammed, Administration & Finance Supervisor on 01737 276830.

By Bus

Redhill bus station is about a two-minute walk from the theatre. Turn right at McDonalds and follow

the road to the end of the block. Turn right into Warwick Quadrant and up the stairs to the theatre.

By Train

Redhill train station is a couple of minutes walk from the theatre. Come out of the station and over the

pedestrian crossing. Head towards McDonalds and follow the road straight up, with McDonalds on

your right-hand-side. At the end of this block to the right is Warwick Quadrant with a set of steps in the

middle. Walk up the steps and you have arrived.

Access Information

Access to all of the venue via a lift – two external and one internal

Accessible disabled toilets are located on our ground floor

An infra-red hearing loop system is available within the auditorium

Guide and hearing dogs are welcome

All function rooms, apart from the Studio / Waller Cinema (accessible via lift), are directly

accessible via flat level flooring from the lower foyer

Auditorium

Dimensions - 17.8m x 24.5m,

Capacity - Up to 494 people seated,

422 with pit, 600 flat floor and balcony, 200 cabaret

The intimate, yet lively Auditorium comprises a flat floor

with a balcony. It is a large, adaptable space that can

accommodate a variety of events, including wedding

receptions, banquets, parties, conferences, trade shows

and exhibitions.

Retractable seating units stored beneath the balcony and the orchestra elevator provides comfortable

tiered seating for 494 people.

The Auditorium supports full theatre lighting and Dolby analogue sound equipment. It has direct access to

the loading bay and is accessible from the lower foyer.

Studio / Waller Cinema

Dimensions - 12m x 7.9m,

Capacity - Up to 100 people (theatre)

The luxuriously seated Studio / Waller Cinema provides a

comfortable room for training seminars, product launches

or corporate presentations and is supported by Dolby

Digital sound (if screening a film via our projector) and

state-of-the-art visual equipment.

Full cinema screen and projection facilities can be made

available. The Studio is accessible via stairs or lift.

Please note that this room is only Monday to Friday between 8am and 1.30pm.

Milliners

Dimensions - 7.6 x 6.2m,

Capacity - Up to 30 people

An exceptionally well appointed vibrant space offering

plenty of natural light that suits a variety of functions.

It is ideal for smaller meetings, training sessions, parties,

buffet lunches.

The room is fully accessible from the lower foyer and has

easy access to the loading bay.

Rooms

Woolsack

Dimensions - 6.5m x 5.75m,

Capacity - Up to 30 people

Our recently refurbished Woolsack room is a smaller, more

intimate, yet well-appointed space with plenty of natural light

that is ideal for the smaller intimate function or meeting.

Woolsack can be laid out in a variety of styles to suit your

requirements (see plans overleaf). It is also a convenient

room in which to hold a buffet lunch following an event in

one of our larger function areas. It can also be useful as a breakaway room or utilised as a fun-packed

room for a children’s birthday party.

Accessible from the lower foyer with easy access to the loading bay.

Tanners

Dimensions - 10.25m x 5.75m,

Capacity - Up to 50 people

A multi-purpose space which provides a comfortable

environment for corporate events, parties and celebrations.

A slightly larger area than Woolsack or Milliners, Tanners

can be laid out in a variety of styles, making it a perfect

room for meetings or training sessions. Being exceptionally

versatile, previous events in Tanners have included

presentations, comedy nights, drinks receptions, workshops and a variety of meetings.

Accessible from the lower foyer, with easy access to the loading bay.

Tanners & Woolsack Combined

Dimensions - 16.7m x 5.75m,

Capacity - Up to 100 people, 120 if standing

This is a larger space, with natural soft lightening and is

perfect for conferences, annual General Meeting’s, board

meetings and training sessions.

It is also ideal for parties, cabaret evenings and wedding

receptions. The adjacent bar can be opened exclusively for

your event.

With easy access to the Auditorium, this space makes an

excellent breakaway area, or could be an ideal room in which to eat your buffet lunch for larger events

held in the Auditorium.

Accessible from the lower foyer with easy access to the loading bay.

Rooms

Room Comparison & Layouts

Auditorium Studio /

Cinema

Woolsack Milliners Tanners Woolsack &

Tanners

Measurements 17.8m x

24.5m

14m x

7.9m

6.5m x

5.75m

7.6m x

6.2m

10.25m x

5.75m

16.7m x

5.75m

Flat Floor 600 N/A 30 30 50 120

Boardroom

(square) N/A N/A 22 18 30 N/A

Boardroom

(Horseshoe) N/A N/A 18 15 26 48

Theatre 494 100 30 30 50 110

Banquet 220 N/A N/A N/A 48 84

Cabaret 200 N/A 20 N/A 40 80

Market

Research N/A N/A 14 10 24 40

Exhibition

stands) 29 N/A N/A N/A N/A 17

Classroom /

Interview N/A N/A 7 7 11 17

1. Applications

The person(s) signing the booking forms will be deemed to be the hirer save that where an organisation is named that organisation also shall be considered the hirer and shall be jointly responsible for adhering to the terms and conditions of hire.

2. Scale of Charges

(a) All prices shall remain constant in the period twelve weeks up to the date on which the function has been booked provided that the Council has confirmed the booking. All prices quoted exclude VAT but the appropriate rate will be charged.

(b) An application becomes a booking when the booking form is completed and returned to the Harlequin.

(c) Cancellation of a booking within 10 working days of a function will incur a 50% charge of the total booking fee. Cancellation within 5 working days of a function will be charged at the full cost of the booking.

(d) Monies payable to the Harlequin will be paid within 30 days of the invoice date.

3. Security of Property

The Council will not accept any responsibility for any loss, theft or damage to articles or possessions left upon the premises by the hirer or of any other persons.

Property used in connection with any hiring whatsoever shall not be left upon the premises after the termination of such hiring. The Council shall be entitled to dispose of property left on the premises as it sees fit if it is not claimed within 28 days. The Council will accept no responsibility for such property and the hirer shall be responsible for any costs or expenses incurred in the removal, storage or disposal of such property.

4. Damage to Council Property

The hirer shall take all reasonable precautions to ensure and safeguard the safety of persons and Council property including property in and upon the buildings and surrounds by the provision of adequate supervision and control at all times that access is granted to the hirer in connection with the hire. It is required that the hired room will be left in the same condition as when it was hired.

5. Catering

No hirer may undertake their own catering in any form unless by prior written agreement from the Catering Manager. No intoxicating liquor or other drinks shall be taken into the hired premises by the hirer or anyone on behalf of the hirer or by any person attending the function, whether for consumption at The Harlequin or not. No food shall be consumed on the hired premises except in the place specifically provided for that purpose.

6. Smoking

In accordance with the No Smoking Law 1st July 2007 the hirer must ensure that they and anybody connected to the hire, are aware of and comply with the Law.

7. Advertising

The display of any publicity or advertising media in The Harlequin shall be at the discretion of the Theatre Manager.

Terms & Conditions of Hire

8. Fire Evacuation

A CONTINUOUS ring is triggered by either a fire condition in another part of the Quadrant not being dealt with within a pre-determined time or by a fire condition with the Harlequin itself. When this is activated, a continuous taped announcement is played through the building, advising customers to evacuate.

The ASSEMBLY POINT is on the roof top car park by the funnel at the top of the up-ramp.

Within the Tanners/Woolsack room there are exit doors from both Woolsack and Tanners. In the event of an activation you are asked to remain in the rooms until advised by a member of The Harlequin staff which exit route may be safely used.

Within the Milliners room you should evacuate the building by turning right out of the fire door, along the backstage corridor and right down the stairs at the junction.

Copies of the Evacuation procedure and routes are clearly visible in all function rooms – please ensure you and all attendees are familiar with this at the time of your hire.

9. Public Order & Safety

The hirer shall without question comply with all requests of the Duty Manager (i), for the purpose of ensuring public order and safety and maintaining fire precautions or (ii) for the protection of, or proper use of, any equipment or accommodation supplied by the Council.

10. Conduct

The hirer shall be responsible for ensuring that in all cases conduct shall be decent, sober and orderly and that nothing contrary to sobriety, decency or good manners shall be performed, produced, exhibited or represented.

11. Right to Refuse Admission

The Duty Manager reserves the right to refuse admission to or remove from the hired premises any person without stating any reason therefore.

12. Prevention of Use of The Harlequin Through Strikes etc.

The Council will not be responsible for any loss or damage suffered by the hirer in the event of the accommodation not being available by reason of accident, war, civil commotion, force majeure, strike, lock out or similar cause. The decision of the Council as to whether or not the accommodation is available within the meaning of this condition shall be final and binding on the hirer.

13. Right to Terminate

The Council reserves the right by notice in writing to the hirer to terminate the Agreement and the hiring at any time the continued hiring would not be in the interests of good management. The Harlequin shall give to the hirer as long a notice as possible of their intentions, and shall return to the hirer any monies paid by way of deposit and may refund to the hirer any amount of reasonable expenses properly incurred in respect of the hiring PROVIDED that the payment of such monies shall be in the absolute discretion of the council.

Theatre Management

January 2014

Terms & Conditions of Hire