Wednesday, February 22, 2012 Chancellor's Consultation

Wednesday, February 22, 2012Chancellor's Consultation Council Governance Review

Ventura County Community College DistrictConsultation CouncilDistrict Administrative Center255 West Stanley Avenue, Suite 150Ventura, CA 930018:30 a.m.

1. Call to Order: 8:30 a.m.

1.01 Call to Order

2. Review of Consultation Council

2.01 Consultation Council Charge

2.02 Role of Consultation Council Members

3. Review of Consultation Council Notes

3.01 Review of Consultation Council Notes from February 3, 2012

4. Accreditation Findings

4.01 Review Commission concern letter.

4.02 District Recommendation 1: Delineation of Functions Mapping

4.03 District Recommendation 2: Policies and Procedures Review

4.04 District Recommendation 3: Strategic Planning Outcomes Assessment and Analysis

4.05 District Recommendation 4: Formal Communication

4.06 District Recommendation 5: Board Self-Assessment

4.07 District Recommendation 6: Equitable and Consistent Decision-Making

4.08 District Recommendation 7: Board Professional Development

4.09 Review and discuss progress in meeting recommendations and suggest activities to completerecommendations.

5. College Participatory Governance Review for Clarity, Statutory Compliance, and Agreement

5.01 Moorpark College

5.02 Oxnard College

5.03 Ventura College

6. February 22, 2012 Special Board Meeting Agenda Review

Page 1 of 29 02.22.12 Con Coun

6.01 Review and discuss Board of Trustees February 22, 2012 Special Board Meeting

6.02 Review strategies to assist Board in meeting Commission concerns.

7. Other Items

7.01 Future Meetings

8. Adjourn Meeting

8.01 Adjourn meeting


Agenda Item Details

Public Content

Administrative Content

Meeting Feb 22, 2012 - Chancellor's Consultation Council Governance Review

Category 1. Call to Order: 8:30 a.m.

Subject 1.01 Call to Order

Access Public

Type Information


Agenda Item Details

Public Content



Category 2. Review of Consultation Council

Subject 2.01 Consultation Council Charge

Access Public

Type Discussion

The District Consultation Council facilitates and integrates participatory governance across the four sites of theDistrict by:

Receiving and analyzing recommendations from College governance bodies and determining the appropriatenext step for such recommendation;Monitoring District-wide compliance with accreditation standards for the Accrediting Commission forCommunity and Junior College/Western Association of Schools and Colleges; Reviewing the Board agendaprior to action by the Trustees;Serving as the District-wide strategic planning body of the District; andDeveloping and evaluating drafts of Board policies and procedures.


Agenda Item Details

Public Content



Category 2. Review of Consultation Council

Subject 2.02 Role of Consultation Council Members

Access Public

Type Discussion

The District Consultation Council is the representative body designed to support the governance processes ateach College and to assist in District governance as described in the accreditation standards.

Recommendations on governance issues originate from two sources. Primarily, recommendations flow from thegovernance processes at the Colleges. When the recommendations impact a single College, they are reviewedand implemented within that College. However, when recommendations have District-wide impact, these arereviewed by the District Consultation Council. This body does not replace College governance, does not functionas a District Academic Senate, does not contravene the legal and statutory roles and responsibilities of theAcademic Senates at the three Colleges, and does not prevent any of the Academic Senates from communicatingdirectly with the Board of Trustees.

Less frequently, recommendations flow from a source external to a College, such as changes in law or regulation,recommendations from an accreditation visit, or a charge from the Board of Trustees. In these instances, theDistrict Consultation Council functions with an agreement of District-wide review: new and substantively revisedpolicies and procedures are forwarded to the Board only after review and comment by the appropriate Collegegovernance bodies followed by review and analysis by the District Consultation Council.


Agenda Item Details

Public Content



Category 3. Review of Consultation Council Notes

Subject 3.01 Review of Consultation Council Notes from February 3, 2012

Access Public

Type Discussion

02.03.12 Consultation Council Notes.pdf (46 KB)


1

Ventura County Community College District Consultation Council Notes

February 3, 2012 8:30 a.m.

Present: Robin Calote, Iris Ingram, Steve Hall, Riley Dwyer, Peter Sezzi, Robert Cabral, Karen Bulger, Laura Brower, Clare Geisen, Patricia

Parham, Carlos Gonzales, Tony Tovar, Sue Johnson, Richard Duran, Conni Owens, Maureen Rauchfuss, Peder Nielsen Chair: James Meznek, Chancellor Recorder: Patti Blair Absent: Pam Eddinger, Dan Casey, Handel Evans

Agenda Item Summary of Discussion Action (If Required or

Information Provided)

Completion Timeline

Assigned to:

Opening of Meeting Dr. Meznek reviewed the February 14, 2012 Board of Trustees meeting.

N/A N/A James Meznek

Board Agenda The Board of Trustees meeting will be held in Thomas G. Lakin Board Room; meeting will begin at 5:30 p.m., open session at 6:00 p.m. There was no constituent objection.


Chancellor’s Report Dr. Meznek discussed the process to rewrite the District’s delineation of functions document and revise the participatory governance manual. Consultation Council will meet twice monthly: once for Board agenda review and once for governance review work. Dr. Meznek distributed the current version of the Participatory Governance Manual. Consultation Council will review the document and work on updates related to the various college participatory groups and then work on the District participatory governance groups and Board’s role. Dr. Meznek also commented on various campus groups working with special, narrowly defined interest groups to achieve employment, program, and course outcomes outside of the District’s governance and decision-making structures. This practice lacks integrity and defeats our governance and communications process as well as undermines Board policies and procedures.


Business Services Ms. Johnson discussed a funding model that will be presented to N/A N/A Sue Johnson


2



Completion Timeline

Assigned to:

the Board with the budget.

Human Resources Ms. Parham provided no report. N/A N/A Patricia Parham

Capital Planning There was no report. N/A N/A Handel Evans

Administrative Relations

Ms. Geisen distributed the Student Election Standard Operating Practices for Associated Students Positions and Student Trustee Position Summary of Changes for 2012 and discussed the current process.

N/A N/A Clare Geisen

Classified Confidential Classified Confidentials will be meeting to discuss budget impacts. N/A N/A Laura Brower

Moorpark College Academic Senate

Ms. Dwyer commented on the Moorpark College governance manual, program discontinuance, program evaluation and plan.

N/A N/A Riley Dwyer

Oxnard College Academic Senate

Mr. Cabral commented on campus participatory governance committees meeting regularly to discuss program review, program discontinuance and integrate program discontinuance process. Chair Blum attended a senate meeting and discussed Board goals.

N/A N/A Robert Cabral

Ventura College Academic Senate

Mr. Sezzi commented that the Ventura College Academic Senate met and had no action items and spent the meeting discussing budget, grade distribution, and Board goals. There will be an open forum on campus today. College Planning Council is working on improving institutional effectiveness and eliminating obstacles in student success through data-driven decisions.

TBD TBD Peter Sezzi

DAC Classified Representative

Ms. Bulger indicated Human Resources is busy with current faculty recruitments.

N/A N/A Karen Bulger

Moorpark College Classified Senate

Ms. Rauchfuss discussed the classified senate meeting, classified scholarships, St. Patrick’s potluck, Classified Leadership Institute on June 14-16, 2012, supporting the Moorpark College Athletics cancer awareness fundraiser.

N/A N/A Maureen Rauchfuss

Oxnard College Classified Senate

Ms. Owens commented on fundraisers, graduation, Get Moovin’ training, foundation scholarships, and the purchase of a grand piano for the Performing Arts Center.

N/A N/A Connie Owens

Ventura College Classified Senate

Mr. Nielsen commented on the state classified senate retreat and cancer awareness fundraisers through the basketball programs.

N/A N/A Peder Nielsen

Oxnard College Dr. Duran commented on John al-Amin’s departure. Dr. Tom N/A N/A Richard


3



Completion Timeline

Assigned to:

President Kimberling will be working as interim Oxnard College Vice President, Business Services. Ms. Johnson will also spend time on campus. Faculty recruitment is ongoing. LRC should be completed by late May and a dedication is tentatively scheduled in early May. The Veteran’s Center opening is scheduled February 14, 2012.

Duran

Moorpark College President

Ms. Ingram discussed the Health Sciences building opening. N/A N/A Iris Ingram

Ventura College President

Open campus forum today to discuss budget, focused group discussions regarding college reorganization and accreditation.

N/A N/A Robin Calote

AFT Dr. Hall discussed support of the “Millionaire’s Tax.” The unemployment rate is 8.3% and indicated there seems to be a positive economic outlook.

N/A N/A Steve Hall

SEIU There was no report. N/A N/A Dan Casey

Student Representative

Carlos Gonzales discussed 1522 and will work with other campuses to acquire as many signatures as possible to be placed on the next ballot. Working on creating a ASG Candidates Forum tentatively scheduled in March. A Cinco de Mayo is event being planned. Tony Tovar discussed work on 1522, student elections, and ASG offices.

N/A N/A Tony Tovar

Meeting Adjournment

Future Meetings Future Meetings February 22 Governance Review March 2 Agenda Review March 9 Governance Review March 30 Agenda Review April 6 Governance Review April 27 Agenda Review May 4 Governance Review June 8 Agenda Review June 15 Agenda Review June 22 Governance Review June 29 Agenda Review


4



Completion Timeline

Assigned to:

July 13 Governance Review August 3 Agenda Review August 31 Agenda Review September 28 Agenda Review November 2 Agenda Review November 30 Agenda Review


Agenda Item Details

Public Content



Category 4. Accreditation Findings

Subject 4.01 Review Commission concern letter.

Access Public

Type Discussion

02.02.12 ACCJC Letter To VCCCD Chancellor.pdf (1,555 KB)





Agenda Item Details

Public Content




Subject 4.02 District Recommendation 1: Delineation of Functions Mapping

Access Public

Type


Agenda Item Details

Public Content




Subject 4.03 District Recommendation 2: Policies and Procedures Review

Access Public

Type


Agenda Item Details

Public Content




Subject 4.04 District Recommendation 3: Strategic Planning Outcomes Assessment and Analysis

Access Public

Type


Agenda Item Details

Public Content




Subject 4.05 District Recommendation 4: Formal Communication

Access Public

Type


Agenda Item Details

Public Content




Subject 4.06 District Recommendation 5: Board Self-Assessment

Access Public

Type


Agenda Item Details

Public Content




Subject 4.07 District Recommendation 6: Equitable and Consistent Decision-Making

Access Public

Type


Agenda Item Details

Public Content




Subject 4.08 District Recommendation 7: Board Professional Development

Access Public

Type


Agenda Item Details

Public Content




Subject 4.09 Review and discuss progress in meeting recommendations and suggest activities tocomplete recommendations.

Access Public

Type


Agenda Item Details

Public Content



Category 5. College Participatory Governance Review for Clarity, Statutory Compliance, and Agreement

Subject 5.01 Moorpark College

Access Public

Type


Agenda Item Details

Public Content




Subject 5.02 Oxnard College

Access Public

Type


Agenda Item Details

Public Content




Subject 5.03 Ventura College

Access Public

Type


Agenda Item Details

Public Content



Category 6. February 22, 2012 Special Board Meeting Agenda Review

Subject 6.01 Review and discuss Board of Trustees February 22, 2012 Special Board Meeting

Access Public

Type


Agenda Item Details

Public Content



Category 6. February 22, 2012 Special Board Meeting Agenda Review

Subject 6.02 Review strategies to assist Board in meeting Commission concerns.

Access Public

Type


Agenda Item Details

Public Content



Category 7. Other Items

Subject 7.01 Future Meetings

Access Public

Type Information

Future MeetingsMarch 2 Agenda ReviewMarch 9 Governance ReviewMarch 30 Agenda ReviewApril 6 Governance ReviewApril 27 Agenda ReviewMay 4 Governance ReviewJune 8 Agenda ReviewJune 15 Agenda ReviewJune 22 Governance ReviewJune 29 Agenda ReviewJuly 13 Governance ReviewAugust 3 Agenda ReviewAugust 31 Agenda ReviewSeptember 28 Agenda ReviewNovember 2 Agenda ReviewNovember 30 Agenda Review


Agenda Item Details

Public Content



Category 8. Adjourn Meeting

Subject 8.01 Adjourn meeting

Access Public

Type Information


Documents

Wednesday, February 22, 2012 Chancellor's Consultation