Wedding Workbook

7/27/2019 Wedding Workbook

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WEDDING WORKBOOK

Gen & KevSeptember 13, 2008Countdown & SchedulesPre, Wedding & Post Day Schedule

Wedding BudgetBooze PlannerFlower PlannerDay-Of NecessitiesReception-site QuestionsReference QuestionsContract DetailsPhoto List



Countdown & Schedules

9-12 Months Before

Status Item Comments

C Discuss type of wedding

C Select attendants Kevin: Bryce, Brent, Colleen, SeamusGen: Maddy, Zoe, Kathryn, StephWitness: DanielleEmcees: Robbie & Mark

C Determine date September 13, 2008

C Visit & reserve ceremony & reception venue(s) Ceremony: Christ Cathedral Church (booked January20th)Reception: Chill Winston

C Compile draft guest list • Dec. 1 – Initial draft complete

C Shop for gown • Sept. 15 – Dress ordered. To arrive for fittings in

February.

• March 1 – Dress has arrived, will go for first fitting

in June

6-9 Months Before


C Book officiant • January 21

C Book restaurant • Dec. 1 – Contract signed, need to have Sonia sign

• April 28 – Put down deposit!!!

C Book florist • Mom has received quotes

• Need to go in for a meeting

C Book photographer • Meeting with Leanne Pedersen and Rad Studios

on Dec. 10, 11, respectively

• Signed with Rad Studios Jan. 12

• Next payment in June

• Have agreed to a 50 pic album for $700Shop for attendant dresses • Nov. 15 – purchased primary fabric

• Mom has started sewing

C Start registry • Have registered at Cookworks

Plan music

C Research honeymoon

C Determine honeymoon timing & budget

C Get guest list addresses

C Design/purchase invitations • Invitation designed

C Book haircuts/color leading up to wedding

4-6 Months Before

Status Item CommentsReserve any necessary rental equipment • Microphone, speakers

C Finalize invitations

C Finalize registry

Arrange wedding day transportation • Gen and Kev confirmed

• Wedding Party TBA

Design/Build wedding rings • June: Rings are designed and Kev’s is built

Design/Build gifts for family/attendants

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Purchase or reserve groom attire • Kev is going to take suit to tailors

• Suit done

• Need shoes for Kev

Buy any special dress related accessories,lingerie, shoes etc…

• March 14 – Shoes are bought

• Need to pick up fabric from Bisou

• Contact Jeweliette

C Choose favours Honey’s

C Book room for wedding night

C Finalize guest list

Finalize honeymoon plans & make reservations(flights, hotel)

• Going to go to Whistler, will book week before

Book hair, makeup • Booked hair

• Need to confirm with Morgan

2-4 Months Before


C Sort out marriage license requirements

Meet with caterer to plan menu, décor, wine,

service style, etc…

• Need to finalize with Chill Winston

• Soy• Storing Cake

• Goody bags for Kevin and I

• Security?

C Meet with florist to confirm flowers, bouquets

Finish music plan

C Buy guest book

C Discuss ceremony with officiant

Build ceremony & reception schedule

C Arrange rehearsal dinner

Post-wedding day activities • Talk to Karen and Kev

Try out makeup and hair

C Mail invitationsC Hotel for out of town guests • Need a 10 room minimum for group rate, so

everyone can find their own hotels

Wedding cake trial

1-2 Months Before


Break in wedding shoes at home

Write toasts (rehearsal & reception)

Meet with Peter Elliot

Pay Church

Pay Ral and Danelle

Pay Chill Winston

Flowers for churchAssign specific responsibilities to wedding party

Programs for church

Arrange rehearsal with Ann, Joan, MJ, etc…

2-4 Weeks Before


Have final dress fitting with shoes & accessories

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Write rehearsal dinner toast

Work on favours

Write wedding vows, determine how to beintroduced

Write thank-you notes as any gifts arrive

Arrange any visas, immunizations, etc…

Send list of pics to photographers

1 Week Before


Confirm details with photographer, florist, caterer(headcount)

Review & confirm specific wedding party/familyresponsibilities

Place wedding fees due on day in envelopes,give to someone to distribute

Produce vendor, wedding party, family contactsheets & day of schedule

Write wedding day speechEnsure have marriage licence & all docs

Pack for wedding

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Schedules

Time Item

Thursday , September 11, 2008

Pack for White Rock stay over (Friday) & wedding night hotel stay (Saturday)

makeup, lingerie, accessories, pjs, changes of clothes, jewellery, wedding shoes, marriage license, hotel reservation papers, speeches,guest book, drink tickets and sign in sheet, programs, etc…

Ensure have all payments complete or ready to pay: Chill Winston

Confirm anything: transportation, donuts, restaurant, etc…

Ensure have all wedding party gifts

5:00p Wedding Rehearsal

6:30p Dinner at Cactus Club – Gifts to Wedding Party

Friday, September 12, 2008

9:00a Mom pick-up roses

10:00a Take take-out boxes to Honey’s

11:00a Mani/pedi with Steph and Christine?

2:00p Make bridesmaid bouquets4:00p Rehearsal dinner

Speeches

• Zoe and Seamus to toast?

10:00p Stay over at Hotel

Saturday, September 13, 2008– Wedding Day

To be picked up and taken to Chill Winston:

• AV equipment and ipods

• Donuts

• Cake (needs to be assembled)

• Guestbook and pen, Table Cloth

• Drink Tickets and sign in sheet

•

Art for walls??9:00a Breakfast

10:00a Mom picks up flowers

10:45a Hair with Priscilla

11:00a Kev to pick up Honey’s

11:00a Girls’ hair at Blo

12:00p Mom to bring dress, gift box, lunch food and flowers

12:45p Makeup

1:00p Groomsmen get ready (at our house)

1:45p Get dressed in hotel room

2:35p Go to church

3:00p Ceremony begins

4:00p Pictures at Art Gallery (family first)

4:30p Pictures in Gastown5:00p

7:00p Cocktail hour (servers circulate with champagne & appies, bar is open, chairs inplace)Reception Playlist onAmber circulates with Polaroid & guestbook

8:00p MJ gets everyone inside, welcome announcement, mingle, enjoy food, 9:30regroup

9:25p MJ tells people gathering for speeches bar closed for a little while

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Music off

9:30p Ron HallRon WexlerBenjiJohnny/JamieKirsten & Jason

MJ wrap up10:00p Dessert & coffeeDancing Playlist, all welcome to dance

11:00p Last call, MC informs everyone

11:30p Music Off

12:00a Everyone out

Jason and I to hotel

Gary to take gifts & extra booze back to house

Sunday August 19, 2007

See out-of-town friends

Return A/V equipment

Honeymoon prep & packing

Monday August 20, 2007

Return vases to upright décorPack for honeymoon

Get local currency

Confirm flights, etc…

Tuesday August 21, 2007

Leave for honeymoon

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Booze Planner

We will purchase all alcohol and drop off with caterer on Friday.

• Sevrers circulate with lemonade, soda garnished with mint prior to ceremony

• Champagne served immediately after ceremony, 1 glass per guest

• Open bar immediately after ceremony

Item Description

Champagne 16 bottles

Wine 24 red, 12 white

Pale ale 8 cases

Lager 8 cases

Vodka 6 26oz

White Rum 2 26oz

Gin 2 26oz

Perrier 24 bottles

Cranberry Juice 12 litres

Orange Juice 8 litres

Lemonade 6 litresClamato juice 6 liitres

Coke 6 litres

Diet coke 4 litres

Ginger ale 3 litres

Soda 8 litres

Tonic 3 litres

Additional: Provided by catererOlivesCeleryTobascoSpicesLimeLemonMintSugar

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Wedding Budget

50% Reception Paid by

Site fee

Catering costs with rental equipment (taxes, tips)

Bar & beverages

10% Flowers Paid by

Ceremony & reception site flowers, bridal bouquets

10% Wedding Attire Paid by

Dress

Veil/headpiece

Earrings, shoes

Hair

Makeup

Manicures & Pedicures

10% Photography Paid by

Photographer’s time & digital proofs

4% Stationery Paid by

Invitation papers & printing

Postage

Thank-you cards

6% Additional Expenses Paid byWedding rings

Wedding party gifts – Kirsten

Wedding party gifts – Jason

Marriage licence

Wedding day transportation

Officiant Fees

Wedding night hotel

A/V rentals

??? Honeymoon Paid by

Flights

Accommodation

Activities

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Flower Planner

Item Description

Bride bouquet

Maid of Honour bouquet

Table centre pieces

Food station decorations

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Reception-site Questions

Question Answer

Are packages available? What do they include?

How many hrs does price include? What about set-uptime for florist & vendors?

Is there on-site catering? What is provided? Cake,booze, appies? Are we obligated to use it?

Is there an on-site wedding coordinator? What doesshe handle?

What are the overtime costs?

What is the cancellation policy?

How many bathrooms (1 per 25 guests)

Is there a bathroom attendant provided?

Is the site handicap accessible?

How large is the kitchen?

Does the site have insurance, or do we need to get it?

Is there valet service? Is there a fee? Does parking lothave a guard?

Is there a separate room for bridal party?

Do you have sound system we can use?

Is site equipped in case power failure?

Must site approve vendors?

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Reference Questions

All Vendors1. Would you work with vendor again?2. Would you feel good recommending vendor to best friend?3. Was this vendor professional through-out the planning process?

4. Did your guests have any comments?5. Do you think you got your money’s worth?6. Was the end product what the vendor promised originally?7. Did the vendor understand and work with the vision you had for your wedding?8. Was the vendor willing to find lower-cost options in order to accommodate budget?9. Was the vendor on-time and organized?10. Did you feel that the vendor gave priority and attention to your wedding?11. Was the vendor accessible?

Photographer1. How long did it take to get proofs back?2. Was the photographer on time?3. Was the photographer well dressed and professional through-out the event?4. Did the photographer get all the shots you requested?5. If you had photos taken before ceremony did the photographer stick to your schedule?

Caterer1. Did the caterer give a tasting?2. Did the caterer stick to your budget?3. Was the food excellent, good or just ok?4. If the caterer owned a restaurant, would you go?

Florist1. Did the florist deliver & set up flowers on time?2. Was the florist up to date with wedding flower trends?3. Did the floral designer work well with reception-site manager?

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Contract Details

Name & contact info for:

• Us

• Vendors

• Back-ups in case of emergency

Date:

• Exact date & time of ceremony & reception or arranged service

Services to be provided:

• Outline expectations

Costs:

• All fees

• Broken out to see what each costs

Important Deadlines:• State crucial dates like when headcounts needed

• Payment schedules, percentages due when?

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Photo List

Getting Ready1. The dress, shoes2. Bouquets

3. Bride getting ready4. Bride with mother5. Bride with Maids6. Groom7. Groom with father8. Groom with groomsmen

Formal Portraits1. Bride alone2. Bride & Groom3. Bride & Groom with attendants4. Wedding party5. Bride & Groom with parents

6. Bride & Groom with siblings7. Bride with mother8. Groom with father

Ceremony1. Exterior & interior of venue before guests arrive2. Guests arriving3. Bride arriving4. Parents being seated5. Wedding party walking down the aisle6. Groom waiting before processional7. Bride & father walking down aisle8. Bride & father at end of aisle9. Wide shot of altar10. Bride & groom saying vows11. Bride & groom exchanging rings12. First kiss13. Bride & groom recessional14. Bride & groom mingling with guests

Reception1. Exterior & interior of venue before guests arrive2. Table settings, menu cards, centerpieces3. Cake & favours4. Bride & Groom entering5. Bride & groom mingling with guests6. Food stations, bar at cocktail hour

7. Guests at table8. Wide shots of reception9. Bride & groom first dance10. Father/daughter, mother/son dances11. Toasts12. Guests dancing13. Cutting cake

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Documents

Wedding Workbook