WEDDING CONTACT INFO - Holman Ranch · WEDDING INFO CHECKLIST In preparation fo your event, please complete the information sheets on the previous pages and submit all of the required

WEDDING CONTACT INFO

Updated 02.22.19

Please return to Holman Ranch 30 days prior to your event.Please EMAIL to [email protected]

NOTE: If submitting digitally, please use Adobe Reader to complete and save this form. Do not use Outlook or other programs to fill out the form; the information won’t save.

Primary Contact

Name: ________________________________

Phone: ________________________________

Email: _________________________________

Wedding Website: _______________________

Mailing Address: _________________________

City/St/ZIP: _____________________________

Wedding Couple

____________________________ Name ___________________________

_________________________ Home Phone ________________________

__________________________ Cell Phone _________________________

_________________________ Work Phone ________________________

____________________________ Email ___________________________

HOLMAN RANCH • 831.659.2640 • [email protected] • holmanranch.com

WEDDING DETAILS & TIMELINE

Event Information

Day of Event: ___________________ Date of Event: ___________________

Event Type: _____________________ Guest Count: ___________________

Event Start Time: ________________ Event End Time: _________________

Set-Up Start Time: _______________ Clean-Up End Time: ______________

Rehearsal Date: _________________ Time: _________________________

(One-hour rehearsal is complimentary; time cannot be guaranteed until 30 days before event.)

Timeline

Guest Arrival: ______________ Manner of Arrival: _____________________

Ceremony: ________________ Location: ____________________________

Cocktails & Apps: ___________ Location: ____________________________

Meal Service: ______________ Location: ____________________________

Dancing: __________________ Location: ____________________________

Cake Cutting: ______________ Location: ____________________________

Other: ___________________ Location: ____________________________

Conclusion: ________________


WEDDING VENDOR INFO

Coordinator: ______________________ Phone: _________________Email: ____________________________ Arrival Time: ____________

Caterer: __________________________ Phone: _________________Email: ____________________________ Arrival Time: ____________

Bartender: ________________________ Phone: _________________Email: ____________________________ Arrival Time: ____________

Bakery:___________________________ Phone: _________________Email: ____________________________ Arrival Time: ____________

Florist: ___________________________ Phone: _________________Email: ____________________________ Arrival Time: ____________

Photographer: _____________________ Phone: _________________Email: ____________________________ Arrival Time: ____________

Videographer: _____________________ Phone: _________________Email: ____________________________ Arrival Time: ____________

Officiant: _________________________ Phone: _________________Email: ____________________________ Arrival Time: ____________

Ceremony Music: __________________ Phone: _________________Email: ____________________________ Arrival Time: ____________

Reception Music: ___________________ Phone: _________________Email: ____________________________ Arrival Time: ____________

Insurance Info Attached?


WEDDING VENDOR INFO (cont.)

Dancing Musicians: _________________ Phone: _________________Email: ____________________________ Arrival Time: ____________

Hair/Makeup: ______________________ Phone: _________________Email: ____________________________ Arrival Time: ____________

Other: ___________________________ Phone: _________________Email: ____________________________ Arrival Time: ____________





Rental Company: ___________________ Phone: _________________Email: ____________________________Delivery Date/Time: _________________Pickup Date/Time: __________________Description of Items: _______________________________________________________________________________________________________________________________________________________

Insurance Info Attached?


WEDDING INFO CHECKLIST

In preparation fo your event, please complete the information sheets on the previous pages and submit all of the required paperwork

below at least 30 days prior to your event.

Please EMAIL to [email protected]

Contact Information: Names and contact details for the wedding party and person in charge of planning/coordination.

Event Information: Date and time of event, including set-up and clean-up times, and rehearsal date/time.

Timeline: A general chronology of the day - vendor arrival, guest arrival, ceremony time, end time, etc.

Vendor List: Please provide names and contact info for all event vendors. Please remember that all vendors need to be insured.

Alcohol Service: Please provide insurance and license info for Bar Service Vendor. See your contract for details. Sec. 3-D

Day of Liability Insurance: Refer to section N of your contract. ALL events are required to be covered by Event Insurance.

Vendor Insurance: All vendors must provide proof of insurance. Refer to contract Sec. 5-N


Below are a few suggestions to ensure a smooth day.

HELPFUL HINTS

Read your contract! It’s full of great information about responsibilities and the relationship between you and Holman Ranch.

No open flames allowed on property. All candles must be contained.Sparklers & Fireworks are not allowed.

A reminder that all amplified music and speeches must end at 10 pm. See contract for local ordinance details. Sec. 2-B

We highly recommend that you hire a coordinator and child care to help make your event stress free.

Noise Makers: No Noise maker of any kind on the Bride & Groom’s Car - it spooks our farm animals.

Wine Minimum: Don’t forget Holman Ranch offers great deals on our Estate Wines. We don’t charge a corkage fee, but have a minimum requirement to purchase our wines. Order more than your minimum & receive discounts. No hassles because we store and deliver.

On the Wedding Day: Don’t forget to eat and drink plenty of water!

Make sure to hand our caterer’s and vendor’s guidelines to all your vendors to ensure a smooth day.


STAYING WITH US?

Here are some hints and reminders if you’re lodging with us.

Pets: Pets are allowed in guests rooms for an additional fee and all pets must be leashed and supervised at all times.

Cribs: We do provide 3 pack-and-play cribs for babies. No need to bring one!

Housekeeping: In most cases we provide daily housekeeping.

Game Room: The game room is available for you 24 hrs a day.

Gates: Ranch gates should be closed at all times. Gates left open invite animals into the property. Please keep closed.

Extra Nights: Need an Extra Night? Extra nights can sometimes be arranged based on availability.

Holman Ranch Tavern Events: Need a great place for your rehearsal dinner, farewell brunch, after party, welcome dinner, bridal shower, etc.? Host your additional event at our sister restaurant, Will’s Fargo.


Documents

WEDDING CONTACT INFO - Holman Ranch · WEDDING INFO CHECKLIST In preparation fo your event, please complete the information sheets on the previous pages and submit all of the required