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Food and Nutritional Science Society, SS, HKUSU
Session 2012-2013
Minutes of the 8th Annual General Meeting
Date: 11th November 2013
Time: 19:00- 22:07
Venue: G01, Chong Yuet Ming Amenities Centre
Chairman: Mr. Chan Tung Ho
Honorary Secretary: Miss Ling Yuen Yee
Returning Officer: Mr. Ng Kwok Wai
The quorum was formed with the following Members:
Chan Hon Kiu Ho Man Fung Felix Leung Hoi Lam
Chan Tung Ho Ho Wai Kin Leung On Ki
Chau Ka Wai Kam Hing Lam Leung Tik Hei
Cheng Pok Man Kam Wai Lun Ling Yuen Yee
Cheung Cheuk Kin Koo Chun Yin Lui Bing Chun
Cheung Ching Sheung Lai Chi Hang Mok Sum Wing
Cheung Kei Ling Farrah Lam Ching Tin Ng Hau Yin
Cheung Lap Kwan Lam Lok Tung Virginia Poon Sing Yeung Julian
Cheung Wing Shan Lam Pui Yee Esther Siu Wing Ue
Choy Kin Chor Lau Ka Yan Tang Tsz Wun
Fung Sze Nga Lee Suet Yi Wang Wai Chun
Fung Ying Ying Leung Ho Hang Wong Hiu Yee
Ho Ka Wing
Agenda:
The Agenda of the Annual General Meeting is as follow:
I. To appoint the Honorary Secretary;
II. To receive and adopt the agenda;
III. To receive and adopt the minutes of the previous Annual General Meeting and
minutes of all Extraordinary General Meetings which may have occurred since
the previous Annual General Meeting;
IV. To receive and adopt the Annual Report of the present Session of the
Executive Committee;
V. To receive and adopt the audited Financial Report of the present Session;
VI. To receive the results of Annual Election of the Executive Committee of the
succeeding Session;
VII. To receive and adopt the Annual Plan of the succeeding Session;
VIII. To receive and adopt the Annual Society Budget of the succeeding Session;
IX. To appoint the Honorary Auditor of the succeeding Session;
X. Any other business.
Agendum I: To appoint the Honorary Secretary
Motion 1
Proposer:
Seconder:
Time received:
Time resolved:
Resolution:
To appoint Miss Ling Yuen Yee (UID: 3035096981) as
the
Honorary Secretary
Lee Suet Yi
Fung Ying Ying
19:21
19:22
Motion carried.
Agendum II: To receive and adopt the agenda
Motion 2
Proposer:
Seconder:
Time received:
Time resolved:
Resolution:
To receive and adopt the agenda
Fung Sze Nga
Lee Suet Yi
19:24
19:24
Motion carried.
Agendum III: To receive and adopt the minutes of the previous Annual
General Meeting and minutes of all Extraordinary General Meetings which
may have occurred since the previous Annual General Meeting
Motion 3
Proposer:
Seconder:
Time received:
Time resolved:
Resolution:
To receive and adopt the minutes of the 7th Annual
General Meeting
Fung Sze Nga
Lee Suet Yi
19:26
19:26
Motion carried.
Agendum IV: To receive and adopt the Annual Report of the Executive
Committee of Session 2012-2013
Motion 4 To vacate Mr. Chan Tung Ho from holding the meeting
and appoint Mr. Ho Man Fung Felix (UID: 2013541919) as
Proposer:
Seconder:
Time received:
Time resolved:
Resolution:
the Acting Chairman
Fung Sze Nga
Lee Suet Yi
19:28
19:28
Motion carried.
Question Miss Mok Sum Wing (BSc III) asked the Executive Committee
to briefly summarize the annual report.
Answer Mr. Chan Tung Ho (BSc II) said the annual report is similar to
the year plan except that there is no firm visit in the annual
report. The reason why firm visit is deleted is that the firms
they contacted said they could not allocate a time for visit.
Follow-up
question
Miss Lau Ka Yan (BSc III) asked are there other things in the
annual report that is different from the year plan.
Answer Mr. Koo Chun Yin (BSc II) said no hoodies was made in
Welfare Week II and Food 班第一次 was canceled In
Orientation Camp.
Comment Miss Mok Sum Wing said they would discuss everything in
detail later.
Question Mr. Wang Wai Chun (BSc III) asked all Executive Committee to
give a mark for their own performance throughout the year.
Answer Mr. Chan Tung Ho gave himself 5 marks.
Miss Fung Sze Nga (BSc II) gave herself 7 marks.
Miss Lee Suet Yi (BSc II) gave herself 6 marks.
Mr. Chan Hon Kiu (BSc II) gave himself 8 marks.
Miss Leung Hoi Lam (BSc II) gave herself 7 marks.
Miss Lam Pui Yee Esther (BSc II) gave herself 7 marks.
Miss Fung Ying Ying (BSc II) gave herself 6 marks.
Mr. Koo Chun Yin gave himself 7 marks.
Miss Cheung Wing Shan (BSc II) gave herself 6 marks.
Follow-up
question
Mr. Wang Wai Chun asked the Executive Committee with the
highest and lowest mark why they gave themselves this score.
Answer Mr. Chan Hon Kiu said he gave himself this mark because
although he missed some meetings, he nearly went to every
function. The remaining two marks were missing because he
lived in hall and could not put his work as an Executive
Committee in a higher priority as he said before.
Mr. Chan Tung Ho said he gave himself with a score that just
pass as he could not let the cabinet to run smoothly and
efficiently.
Follow-up
question
Mr. Wang Wai Chun (BSc III) asked all Executive Committee to
state what they had devoted for the Society last year.
Answer Mr. Chan Tung Ho said he had devoted his academic results
and also his health.
Miss Fung Sze Nga said she had devoted her time and effort.
Miss Lee Suet Yi said she had devoted her time and hard
work.
Mr. Chan Hon Kiu said he had devoted his time and his idea
for different activities. He also lost some chances of
organizing hall events.
Miss Leung Hoi Lam said she had devoted her time and effort.
Miss Lam Pui Yee Esther said she had devoted her time and
effort.
Miss Fung Ying Ying said she had devoted her effort and ideas
for the events throughout the year. She also helped the
Society to find different sponsors for events.
Miss Cheung Wing Shan said she had devoted her effort and
time.
Mr. Koo Chun Yin said he had devoted his effort and time.
Comment Mr. Wang Wai Chun commented that Mr. Chan Tung Ho’s
mark should not be the lowest of all Executive Committee and
he should be more confident.
Miss Choy Kin Chor (BSc III) commented that Executive
Committee should give their marks according to their real
performance.
Question Miss Mok Sum Wing asked three Executive Committee to
comment on the their relationship.
Answer Miss Fung Sze Nga said the relationship was good. She
explained that although there were some conflicts between
Executive Committee, they were solved smoothly.
Mr. Koo Chun Yin said the relationship was great. He
explained that although there were some conflicts between
Executive Committee, their relationship remained good after
finishing the events.
Mr. Chan Hon Kiu said their relationship was average. He
explained that they seldom had gatherings.
Follow-up
question
Miss Ng Hau Yin (BSc III) asked another three Executive
Committee to comment on whether all Executive Committee
had balanced workload.
Answer Miss Fung Ying Ying said they had balanced workload.
Although the Executive Committee might spend different time
on their work, they all devoted the same effort.
Mr. Chan Tung Ho said they had balanced workload. He stated
that it was hard to quantify their workload but they all
sacrificed something that they valued for the Society.
Miss Cheung Wing Shan said they had balanced workload.
She explained that they all fulfilled their responsibilities.
Follow-up
question
Miss Ng Hau Yin asked the Executive Committee whether
they think that Mr. Wong Tik On is still part of the cabinet.
Answer Miss Fung Sze Nga answered he was not part of the cabinet
according to the constitution of the Society. Yet, they
considered him as one of the Executive Committee in their
mind.
Follow-up Miss Kam Hing Lam asked was there a need for Mr. Wong Tik
question On to officially resign since he was not studying in the
University of Hong Kong now.
Answer Mr. Chan Tung Ho answered according to the constitution of
the Society, Mr. Wong Tik On was no longer an Associate
Member of the Society. He stated that there was no clear
guideline in the constitution about the procedure of his
resignation. Therefore the Executive Committee decided to
inform Members through the Annual General Meeting.
Follow-up
question
Mr. Ho Wai Kin (BSc III) asked whether it was fair to say that
all Executive Committee had balanced workload since Mr.
Wong Tik On had resigned.
Answer Mr. Koo Chun Yin answered they could not represent Mr.
Wong Tik On to answer this question but he thought that it
was balanced as Mr. Wong Tik On also devoted a lot of time
and effort to the Society even though he was busy preparing
for the transfer.
Comment Mr. Wong Wai Chun commented he agreed that there was no
clear guideline in the constitution about the procedure of Mr.
Wong Tik On’s resignation and respected the decision of the
Executive Committee. He hoped that the good relationship
between Executive Committee could be maintained.
Mr. Cheung Cheuk Kin (BSc II) said as a Member, he was glad
that the relationship between Executive Committee was good.
He also thought the Executive Committee should inform
Members earlier about Mr. Wong Tik On’s resignation.
Question Mr. Ho Wai Kin asked why there were no exact dates
regarding the time of some of the events in the Annual
Report.
Answer Mr. Chan Tung Ho said as the events involved preparation
work, there were no exact dates for some of the events. He
added that the information in the Annual Report acted as a
reference to the future cabinets and was clear enough.
Follow-up
question
Miss Kam Hing Lam asked whether the Annual Report was
copied from the Annual Plan.
Answer Miss Fung Sze Nga answered the Executive Committee redid
the whole Annual Report and the Annual Plan just acted as a
reference.
Follow-up
question
Miss Ng Hau Yin asked Mr. Chan Hon Kiu to explain why the
prices of the items of Welfare Week were different between
the Annual Report and the Financial Report.
Answer Mr. Chan Hon Kiu answered the prices in the Financial Report
were according to the transaction record. The prices might be
changed due to sales and the data listed on the Financial
report were the average prices.
Comment Mr. Ho Wai Kin commented that it gave him a feeling that the
Annual Report was a copy from the Annual Plan as the dates
were not changed.
Mr. Wang Wai Chun commented all items sold in the Welfare
Week should be listed on both Annual Report and Financial
Report.
Question Mr. Lee Ho Fai (2011 Graduate) asked the Executive
Committee to explain the light program in Orientation Camp
and why Food 班第一次 was cancelled.
Answer Miss Fung Sze Nga answered the light program was not a
replacement of Food 班第一次. The details of the program
were that a word was arranged using chairs in a dark room.
Each freshman had 30 seconds to touch the arrangement and
they had to share with their group mates what they had
found. The meaning behind the light program was to let
freshmen to cooperate with each other and learn to share
with others. She answered the reason why Food 班第一次 was cancelled was that the owner of the campsite did not
allow people to shout and enter the campsite at night. The
Executive Committee had thought of changing the format of
Food 班第一次 but then it would change original meaning of
Food 班第一次.
Follow-up
question
Miss Ho Ka Wing (BSc III) asked the Executive Committee
whether they had consulted other Members about the
cancellation of Food 班第一次.
Answer Miss Fung Sze Nga answered they had consulted past
Executive Committee but she admitted the consultation of
other Members was not enough.
Follow-up
question
Mr. Chau Ka Wai (BSc III) asked when did the Executive
Committee carry out the consultation.
Answer Miss Fung Sze Nga answered they kept asking past Executive
Committee about the meaning and feasibility of Food 班第一次 since the beginning of the Session.
Follow-up
question
Miss Ng Hau Yin asked why did the Executive Committee
inform Members about the cancellation of Food 班第一次 that late as she was informed in early August.
Answer Mr. Chan Tung Ho answered they tried to prevent the
cancellation as they knew the huge meaning of Food 班第一次. They informed Members when it was confirmed that no
new campsite was found and Food 班第一次 was forced to
cancel.
Follow-up
question
Mr. Ho Wai Kin asked in what way did the Executive
Committee inform Members.
Answer Mr. Chan Tung Ho answered they explained it to the OCs of
the Orientation Series face-to-face during a meeting.
Follow-up
question
Mr. Ho Wai Kin asked in what way did the Executive
Committee inform Members other than OCs.
Answer Mr. Chan Tung Ho answered they had explained it to past
Executive Committee as they kept contacting them asking
questions related to Food 班第一次. He added that they did
not directly inform other Members besides OCs about the
cancellation.
Follow-up
question
Miss Ho Ka Wing asked how many and which past Executive
Committee did they keep contacting.
Answer Miss Fung Sze Nga answered they had contacted at least one
past Executive Committee in each cabinet. She added that
they had also consulted Honorary Member Mr. Denise Wong.
Comment Miss Kam Hing Lam commented Executive Committee should
beware of their facial expression and attitude.
Miss Ng Hau Yin commented Executive Committee should put
more effort in explaining the cancellation of Food 班第一次.
Miss Lau Ka Yan commented Executive Committee should
reflect on the lack of inform to Year 3 Members as they
wanted to join the Orientation Camp but the new program
did not involve them.
Mr. Cheung Cheuk Kin commented Food 班第一次 was a
tradition of the Society but he personally thought that the
impacts of the program were more than its meaning.
Mr. Lee Ho Fai commented the consultation should involve
more Members. He stated Food 班第一次 acted as a channel
for past Members to share their experiences to freshmen. He
hoped the proposed Executive Committee could find a way to
involve the past Members in the Orientation Camp.
Mr. Chau Ka Wai commented the Executive Committee should
inform more Members as there were some people asking
about Food 班第一次 in the Society Facebook Page but no
answer was received.
Mr. Ho Wai Kin commented the Executive Committee should
cater for other Members besides OCs and past Executive
Committee.
Question Mr. Ho Wai Kin asked what was the explanation of the
cancellation of Food 班第一次 to OCs and past Executive
Committee.
Answer Miss Fung Sze Nga answered because of the change in
education system and structure, people focused less on
punishment and freshmen’s level of acceptance of Food 班第一次 decreased. The image of the Society was also affected by
Food 班第一次. She stated therefore the Executive Committee
thought the negative impacts caused by Food 班第一次 were
more than its meaning.
Follow-up
question
Mr. Ho Wai Kin asked why the Executive Committee still
planned to organize Food 班第一次 if they thought its
negative impacts were more than its meaning.
Answer Miss Fung Sze Nga answered they tried to keep the tradition
in the beginning of the Session by modification and finding
new campsite. She also stated their level of knowledge of
Food 班第一次 was low in the beginning of the Session such
as its origin and operation.
Follow-up
question
Mr. Ho Wai Kin asked when did the Executive Committee
planned to cancel Food 班第一次.
Answer Miss Fung Sze Nga answered they planned to cancel Food 班第一次 when they could not find an appropriate campsite.
Follow-up
question
Miss Ho Ka Wing asked why the Executive Committee knew
that the modification of Food 班第一次 was not feasible if
they had not tried it.
Answer Miss Fung Sze Nga answered it was no longer Food 班第一次 if it did not involve in cheering.
Follow-up
question
Mr. Ho Wai Kin commented he had the feeling that the
impacts of Food 班第一次 were excuses of unable to find an
appropriate campsite. He commented that they should fulfill
their goals set in the Annual Plan regardless to the difficulties.
Mr. Lui Bing Chun (BSc II) commented goals could be
changed and it was not necessary to follow the Annual Plan.
Question Mr. Lee Ho Fai asked whether the Executive Committee
suggested the proposed Executive Committee to organize
Food 班第一次.
Answer Mr. Chan Tung Ho answered he hoped the proposed Executive
Committee could consult more people that had experienced
Food 班第一次.
Follow-up
question
Miss Ho Ka Wing asked all Executive Committee whether they
would organize Food 班第一次 if there was no location
constraint.
Answer All Executive Committee answered they would not organize
Food 班第一次.
Follow-up question
Miss Ho Ka Wing asked why did they keep finding campsite
even though they did not want to organize Food 班第一次.
Answer Mr. Chan Tung Ho answered they respected the opinions of
Members and would not change the Annual Plan unless there
was no other choice.
Follow-up
question
Miss Ho Ka Wing asked Executive Committee what caused
them not wanting to organize Food 班第一次 as they
previously agreed to organize the program.
Answer Mr. Chan Tung Ho answered as they developed the mindsets
of Executive Committee, they cared more about image of the
Society and the interest of freshmen.
Comment Mr. Wang Wai Chun commented there were only a few
supporters of Food 班第一次 among Year 2 Members but
many of the Year 3 Members supported the program. He
hoped the proposed Executive Committee could care more
about the opinion of other Members besides that of their own
year.
Mr. Cheung Cheuk Kin commented there should be more
consultation of Members about the cancellation of Food 班第一次. He hoped the proposed Executive Committee could find
a new way to achieve the aims of Food 班第一次.
Question Miss Ng Hau Yin asked why the standing order was
suspended in the morning of the second day of Mock
Campaign.
Answer Mr. Koo Chun Yin answered the aim of Mock Campaign is to
allow improvement of the Annual Plan of the proposed
Executive Committee. He stated it was more efficient to
suspend the standing order as there were no other Members
attending the Mock Campaign at that period besides the
Executive Committee.
Follow-up
question
Mr. Cheung Cheuk Kin asked the target of Mock Campaign
and whether it was official or unofficial.
Answer Miss Fung Sze Nga said the target was past Executive
Committee and it was unofficial.
Follow-up
question
Mr. Ho Wai Kin asked whether the period with standing
order is longer than the period with suspended standing
order.
Answer Mr. Chan Tung Ho said the period with standing order is
longer. He explained that the Mock Campaign lasted 26 hours
and the period with suspended standing order was around 1
hour.
Follow-up
question
Mr. Cheung Cheuk Kin asked the opinion of Executive
Committee on the discussion an unofficial topic in an official
event.
Answer Mr. Chan Tung Ho answered they respected the preference of
Members and would answer what they wanted to know.
Follow-up
question
Miss Kam Hing Lam asked what they did during the
suspension of standing order.
Answer Mr. Chan Tung Ho answered the proposed Executive
Committee had confusion of some concepts and they thought
that helping the proposed Executive Committee to clear their
confusion was more important than resuming the standing
order.
Follow-up
question
Mr. Ho Wai Kin asked why they did not suspend the standing
order longer if there were advantages of the suspension.
Answer Mr. Koo Chun Yin answered suspending standing order was
not better than having standing order but it was a chance for
the proposed Executive Committee to clear their
misconception.
Comment Mr. Lui Bing Chun commented that it was inappropriate to
talk about an unofficial event in an official Annual General
Meeting.
Mr. Cheung Cheuk Kin commented the efficiency of the
Annual General Meeting would be affected if an unofficial
event was also discussed.
Miss Mok Sum Wing commented the Mock Campaign should
be an official event as the Society name was used.
Question Mr. Wang Wai Chun asked Executive Committee to comment
on the arrangement of refreshment in Masquerade and
Inauguration Ceremony.
Answer Mr. Chan Tung Ho answered in Inauguration Ceremony, part
of the refreshment was sponsored and some Executive
Committee brought some tea to serve to Teaching Staff. He
commented that it was appropriate for the event. In
Masquerade, refreshment was bought but there was net
income for the event. He commented that it was appropriate
for the mode of the event.
Comment Mr. Wang Wai Chun commented the refreshment of the event
should be placed in a more open place.
Question Mr. Wang Wai Chun asked what material was late prepared in
Masquerade and how could they prevent the situation.
Answer Mr. Chan Tung Ho answered the masks and amplifiers were
prepared lately. He suggested the proposed Executive
Committee to prepare earlier and ask the performers directly
whether they need any equipment or not.
Follow-up
question
Miss Ho Ka Wing asked Miss Leung Hoi Lam to evaluate
Masquerade.
Answer Miss Leung Hoi Lam answered the number of participants
was within expectation. Although the equipment in the room
was bad, participants enjoy the refreshment and taking
instant photos with their friends. She concluded that this
social gathering served as a good memory to Members.
Comment Mr. Wang Wai Chun commented that the Executive
Committee should check the equipment in the room
beforehand and they should choose the song list earlier.
Mr. Chau Ka Wai commented the promotion of Masquerade
was great but other publication work was not enough.
Miss Ho Ka Wing commented she appreciated the creativity
of the event and hoped that the proposed Executive
Committee could put more effort in social events.
Question Mr. Lee Ho Fai asked which was the most unsuccessful event
and the reason behind.
Answer Miss Fung Sze Nga answered the orientation camp was the
most unsuccessful event so the preparation work was carried
out too late and the outcome was worse than expectation.
Follow-up
question
Miss Ho Ka Wing asked why the preparation work was
carried out that late.
Answer Mr. Chan Tung Ho answered the Orientation period was
shorter this year and helpers were busy with their jobs and
travels which hindered the schedule.
Follow-up
question
Mr. Wang Wai Chun asked which was the most successful
event and the reason behind.
Answer Miss Fung Sze Nga answered Mentorship Program was the
most successful event because the cost was the lowest and
Members liked this event most.
Follow-up
question
Mr. Chau Ka Wai asked how did the Executive Committee
help the mentees to keep in contact with the mentors.
Answer Mr. Chna Tung Ho answered Mentorship Program provided a
chance for mentees to know their mentors and facilitated
their exchange but would not force them to keep in contact.
Comment Mr. Wang Wai Chun commented the proposed Executive
Committee should prepare the Orientation Series earlier. He
added he thought Career Talk was the most successful events
as more Members were involved.
Question Mr. Chau Ka Wai asked whether there were posters for the
promotion of every event.
Answer Mr. Koo Chun Yin answered there were posters for the
promotion of every event but some of them were posted on
the Society Facebook Page as it can attract more Members
and some poster sites required cost.
Follow-up
question
Mr. Chau Ka Wai asked whether there was a design of poster
for every event.
Answer Mr. Chan Tung Ho answered there was a design of poster for
every event in the Annual Plan.
Follow-up
question
Mr. Chau Ka Wai asked why the Society webpage was not
updated before the change of design
Answer Mr. Koo Chun Yin answered it was his responsibility for not
updating the webpage but he kept updating the Society
Facebook page.
Follow-up
question
Miss Choy Kin Chor asked how often did they update the
Society Facebook account.
Answer Mr. Koo Chun Yin answered the update of Society Facebook
account was slow as he gradually put more information on
the Society Facebook page.
Follow-up
question
Mr. Wang Wai Chun commented the Executive Committee
should make sure Members followed the new Society
Facebook page.
Mr. Lee Ho Fai commented the Executive Committee should
not give up the Society Facebook account as there were
contacts of alumni.
Comment Mr. Chau Ka Wai commented he appreciated there was
promotion for every event.
Question Miss Kam Hing Lam asked why there were only 19
participants in Annual Dinner.
Answer Mr. Chan Tung Ho answered there should be 29 participants
as Executive Committee were not counted. The reason behind
was that they had to cater the needs of year 3 Members first
so other Members in different year might not be free.
Follow-up
question
Miss Kam Hing Lam asked why there was only the meal fee of
29 participants if Executive Committee were not included.
Answer Mr. Chan Hon Kiu answered Executive Committee were
included.
Mr. Chan Tung Ho answered the admission fee of participants
was $149 while the meal fee for Executive Committee was
$140, which is not included in the Financial Report.
Follow-up
question
Mr. Wang Wai Chun asked if the meal fee for Executive
Committee was includedin the Financial Report or not.
Answer Miss Fung Sze Nga answered the meal fee for Executive
Committee was not included.
Mr. Chan Hon Kiu added the reason behind was that they did
not enjoy the lucky draw and decoration.
Comment Mr. Wang Wai Chun commented Mr. Chan Hon Kiu should
pay more attention to the details in the Financial Report.
Miss Kam Hing Lam commented the proposed Executive
Committee should pay attention on whether the meal fee for
Executive Committee was included or not.
Question Miss Lau Ka Yan asked the principle of choosing Jobamas and
division of Jobamas.
Answer Mr. Chan Tung Ho answered they chose Jobamas according to
their interview performance and they divided Jobamas into
groups according to their own preference.
Follow-up
question
Miss Lau Ka Yan asked why there were some Jobamas and
OCs in the same group who did not know each other
beforehand.
Answer Miss Fung Sze Nga answered they hoped there were both DSE
and AL Jobamas and OCs in the same groups so as to cater the
needs of freshmen. She added some Jobamas and OC quitted
so there were some changes in arrangement.
Follow-up
question
Miss Lau Ka Yan asked how the Executive Committee carried
out the briefing for Jobamas and OCs.
Answer Mr. Chan Tung Ho answered there were one meeting and
each Jobama and OC had a reference booklet.
Comment Miss Lau Ka Yan commented it was better if Jobamas and OCs
in the same group knew each other beforehand and more
meeting should be carried out.
Question Mr. Lee Ho Fai asked the Executive Committee to comment on
the arrangement of Mentorship Program.
Answer Mr. Chan Tung Ho answered there were rooms of
improvement for the event as it was difficult to cater the
needs of both mentors and mentees.
Follow-up Mr. Wang Wai Chun asked if there could be an improvement
question for the rundown of the event.
Answer Miss Lam Pui Yee Esther answered the rundown was too long
and resulted in overrun.
Comment Mr. Wang Wai Chun commented more refreshment should be
provided and Executive Committee should enter the groups.
Mr. Ho Wai Kin commented there were rooms of
improvement for the event and Miss Lam Pui Yee Esther did a
great job.
Question Mr. Wang Wai Chun asked Miss Fung Ying Ying to comment
on Welfare Week.
Answer Miss Fung Ying Ying answered it was difficult to promote
Welfare Week I as it was carried out right after the holiday.
She added there a lot of sponsorship in Welfare Week II and
Members were surprised and found the sponsorship useful.
Follow-up
question
Mr. Wang Wai Chun asked how the Executive Committee
promoted the Welfare Week.
Answer Miss Fung Ying Ying answered they mainly used online
platforms to promote Welfare Week and through conversion
with Members.
Follow-up
question
Miss Lau Ka Yan asked why they did not change the date of
Welfare Week I.
Answer Miss Fung Ying Ying answered the booth for the event was
booked.
Comment Mr. Wang Wai Chun commented the sponsor was great but
there should be more promotion for the event.
Miss Lau Ka Yan commented every event should be promoted
earlier.
Question Miss Choy Kin Chor asked Mr. Koo Chun Yin and Miss Cheung
Wing Shan to evaluate their work.
Answer Mr. Koo Chun Yin answered the feedback of Society paper
and non-woven bag was good but the update of Society
Facebook page was not enough.
Miss Cheung Wing Shan answered the publication work
might not be early enough and there should be more design
of posters.
Follow-up
question
Miss Choy Kin Chor asked the reason behind the slow update
of Society Facebook page.
Answer Mr. Koo Chun Yin answered the details of the events were
released lately as they wanted everything to be discussed
between Executive Committee.
Comment Miss Choy Kin Chor commented the posters should be
released two weeks before the events.
Miss Lau Ka Yan commented the events should be promoted
earlier and details might not have to be included.
Question Miss Mok Sum Wing asked three Executive Committee to give
general advice to the proposed Executive Committee.
Answer Mr. Chan Tung Ho answered he hoped the proposed
Executive Committee could try more.
Miss Fung Sze Nga answered she hoped the proposed
Executive Committee could be more confident and pay
attention to the relationship with other societies.
Mr. Koo Chun Yin answered he hoped the proposed Executive
Committee could have the courage to try more new things.
Comment Miss Mok Sum Wing commented she agreed the advice given
and hoped the proposed Executive Committee could do a
good job in the coming year.
Mr. Wang Wai Chun commented some of the tradition of the
Society should also be kept when new things were tried.
Motion 5
Proposer:
To receive and adopt the Annual Report of the Executive
Committee of Session 2012-2013
Chan Tung Ho
Seconder:
Time received:
Time resolved:
Resolution:
Fung Sze Nga
21:25
21:25
Motion carried.
Agendum V: To receive and adopt the audited Financial Report of Session
2012-2013
Question Miss Kam Hing Lam asked if there was any sponsor from
other sources as the income of the events.
Answer Mr. Chan Hon Kiu answered he tried to grand sponsor for
Annual Dinner and Commencement Dinner but no reply was
received.
Mr. Chan Tung Ho answered they had received sponsor from
the director of School of Biological Science for Orientation
Camp.
Comment Miss Kam Hing Lam commented they should approach
Cedars directly if no reply was received.
Mr. Wang Wai Chun commented he hoped the proposed
Financial Secretary could put more effort in finding sponsor.
Question Miss Kam Hing Lam asked Executive Committee to explain
the two income of Orientation Camp.
Answer Mr. Chan Tung Ho answered the income was the remaining
money left from refund of Orientation Camp.
Comment Ho Wai Kin commented some people might judge if they use
that as the income.
Question Miss Kam Hing Lam asked Mr. Chan Hon Kiu to comment on
the financial situation of the Society.
Answer Mr. Chan Hon Kiu answered there was around $25000
surplus in the Society which was quite a big amount.
Follow-up
question
Mr. Wang Wai Chun asked if there was a mistake in the
summary page of the Financial Report.
Answer Mr. Chan Tung Ho answered there was a mistake and further
amendment would be made.
Comment Miss Kam Hing Lam commented the proposed Executive
Committee could give more welfare to Members.
Motion 6
Proposer:
Seconder:
Time received:
Time resolved:
Resolution:
To receive and adopt the amended Financial Report of
Executive Committee of Session 2011-2012
Chan Hon Kiu
Chan Tung Ho
21:37
21:38
Motion carried.
Motion 7
Proposer:
Seconder:
Time received:
Time resolved:
Resolution:
To vacate Mr. Ho Man Fung Felix from holding the
meeting and appoint Mr. Chan Tung Ho as the Acting
Chairman
Lee Suet Yi
Fung Sze Nga
21:40
21:40
Motion carried.
Agendum VI: To receive the results of Annual Election of the Executive
Committee of the succeeding Session
Motion 8
Proposer:
Seconder:
Time received:
Time resolved:
To receive the results of Annual Election of the Executive
Committee of Session 2013-2014
Leung Hoi Lam
Fung Sze Nga
21:44
21:44
Resolution: Motion carried.
Report Mr. Chan Tung Ho announced the results as followed:
There were total 88 Members voted.
Mr. Ho Man Fung Felix, proposed Chairperson, For 79,
Against 1, Abstain 6, elected.
Mr. Kam Wai Lun, proposed Internal Vice-chairperson
and Acting Publication & Publicity Secretary, For 79,
Against 4, Abstain 3, elected.
Miss Leung On Ki, proposed External Vice-chairperson,
For 84, Against 0, Abstain 2, elected.
Miss Ling Yuen Yee, proposed General Secretary, For
78, Against 4, Abstain 4, elected.
Mr. Poon Sing Yeung Julian, proposed Financial
Secretary and Acting Welfare Secretary, For 79, Against
3, Abstain 4, elected.
Miss Siu Wing Ue, proposed Academic Secretary and
Acting Social & Sports Secretary, For 84, Against 1,
Abstain 1, elected.
Miss Wong Hiu Yee, proposed Publication & Publicity
Secretary, For 84, Against 0, Abstain 2, elected.
Motion 9
Proposer:
Seconder:
Time received:
Time resolved:
Resolution:
To vacate Miss Ling Yuen Yee from being the Honorary
Secretary and appoint Miss Lee Suet Yi as the Acting
Honorary Secretary
Fung Sze Nga
Lee Suet Yi
Motion carried.
21:44
21:44
Agendum VII: To receive and adopt the Annual Plan of Session 2013-2014
Motion 10 To receive and adopt the Annual Plan of Executive
Proposer:
Seconder:
Time received:
Time resolved:
Resolution:
Committee of Food and Nutritional Science Society, SS,
HKUSU, Session 2013-2014
Ho Man Fung Felix
Kam Wai Lun
22:05
22:05
Motion carried.
Agendum VIII: To receive and adopt the Annual Society Budget of Session
2013-2014
Motion 11
Proposer:
Seconder:
Time received:
Time resolved:
Resolution:
To receive and adopt the Financial Budget of Executive
Committee of Food and Nutritional Science Society, SS,
HKUSU, Session 2013-2014
Ho Man Fung Felix
Kam Wai Lun
22:05
22:05
Motion carried.
Agendum IX : To appoint the Honorary Auditor of Session 2013-2014
Motion 12
Proposer:
Seconder:
Time received:
Time resolved:
Resolution:
To appoint Dr. Jetty Li as the Honorary Auditor of Food
and Nutritional Science Society, SS, HKUSU, Session
2013-2014
Poon Sing Yeung Julian
Ho Man Fung Felix
22:05
22:05
Motion carried.
Agendum X: Any other business
Motion 13 To transfer the Society Account of Hong Kong and
Shanghai Banking Corporation Limited from Chan Tung
Ho [HKID: Y307437(Z)] and Chan Hon Kiu [ HKID:
Proposer:
Seconder:
Time received:
Time resolved:
Resolution:
Y400528(5)] to Ho Man Fung Felix [ HKID: Y286082(A)]
and Poon Sing Yeung Julian [ HKID: Y453960(3)]
Fung Sze Nga
Fung Ying Ying
22:05
22:05
Motion carried.
Motion 14
Proposer:
Seconder:
Time received:
Time resolved:
Resolution:
To give a vote of thanks to Mr. Ng Kwok Wai for being
the Returning Officer of the 8th Annual General Meeting
Fung Sze Nga
Fung Ying Ying
22:06
22:06
Motion carried.
Motion 15
Proposer:
Seconder:
Time received:
Time resolved:
Resolution:
To give a vote of thanks to Members for attending the
Annual General Meeting of Food and Nutritional Science
Society, SS, HKUSU, Session 2012-2013
Fung Sze Nga
Fung Ying Ying
22:07
22:07
Motion carried.
The Chairman announced that the 8th Annual General Meeting of Food and
Nutritional Science Society, SS, HKUSU ended at 22:07.