Information for prospective applicants
Thank you for your interest in the position advertised by the Shire of Boyup Brook. To assist your application, please read the following information.
Equal Employment Opportunity
The Shire of Boyup Brook is an equal opportunity employer. All applicants for a position will be assessed against the criteria included in the position description form. Applications will not be assessed until after the closing date. A selection panel of up to three staff will assess applications. Selections will be based on merit for the position through a series of selection techniques, including an excel competency test.
What to include:
Your application should include:
1 A brief covering letter.
2 A statement addressing the selection criteria. A list of the selection criteria can be found toward the end of the Position Description.
3 A copy of your current Resum.
4 Details of at least two employment referees.
Statement Addressing the Selection Criteria:
The selection criteria include the skills, knowledge, experience and, if required, qualifications of the position. They are listed in the position description form.
Your application should contain a brief statement addressing the selection criteria with examples that demonstrate how you meet each of these requirements. It is recommended that you ask another person to review this statement as you might forget or underestimate a particular experience or example that best illustrates how you meet the criterion.
It is strongly suggested that you use each of the selection criterion as a heading and outline your relevant experience separately against each one. NB. Be succinct and relevant.
Resum:
You should attach a copy of your current Resum, listing academic and/or professional training and memberships and your relevant employment experience. This experience should list the main responsibilities of your job.
A standard Resum is acceptable, however it is suggested that you submit a Resum that reflects the requirements of the job you are applying for, as not all resumes contain the relevant information sought and others contain too much detail.
Referees:
Include the names and phone numbers of at least two work referees who can provide information on your work performance. Where practicable, one of the referees should be your current or last supervisor. Refer to the referees for approval before listing them in your application.
Lodgement of Applications:
Written Submissions: You should provide us with only one copy of your complete application. Please do not submit your application in plastic sleeves, binders, files or spiral bound. Please do not submit originals of documents, as applications for employment are not normally returned.
E-mailed, uploaded or Faxed applications are acceptable.
Please address your application to:
Mr Alan Lamb
Chief Executive Officer
Shire of Boyup Brook
PO Box 2
BOYUP BROOK WA 6244
Please mark your application Confidential Application for Employment. Alternatively you can hand deliver your application to the Shire of Boyup Brook - Administration Centre, 55 Abel Street, BOYUP BROOK, between 8.30am and 4:30pm.
Electronic (E-mail) Submissions:
Please ensure that your application is submitted in Microsoft Word compatible format. Send your application to [email protected].
Late Applications:
Ensure your application is received at the Administration Office before the closing date and time, as applications received after this date are not considered.
Post Application Process:
Receipt of your application will be confirmed.
Short listed applicants will be notified by telephone.
All unsuccessful applicants will be notified once an offer of employment has been accepted.
Medical Examinations:
Prior to any offers being made applicants will be required to undergo a pre-employment Medical Examination at Councils expense.
Police Clearance:
If offered the position, the prospective employee will be required to complete a fit2work application/consent form for a National Police Clearance.
Drivers Licence:
If offered the position, prospective employees may be required to have a current C class drivers licence.
Queries? If you have queries about the application process or any aspect of the position, please contact Mr Daly Winter - Manager Community and Regulatory Services on 9765 1200 or [email protected].
SHIRE PROFILE
The Shire of Boyup Brook is a band 4 local government located in the south west of Western Australia, adjoining the shire of Donnybrook to the west (about 45 min travel), and is about an hour and 15 min from Bunbury on the coast.
With a blend of broad acre farming toward Kojonup on its eastern boundary, and more intensive farming (e.g. viticulture, orchards etc) in the west, the shires nine Councillors and executive team are intent on balancing growth and development with meeting the diverse needs of each of the unique communities within the shire's boundaries.
THINK FAMILY & WELLBEING
Boyup Brook has a hospital, Medical Centre with two doctors, and a chemist. There is an early childhood care facility in Boyup Brook for pre-schoolers, two primary schools, and a junior high school.
THINK AMENITY & TREE CHANGE
You will find our community is friendly, active, and engaged. People who live here care about each other, their environment (1245 sq km natural forest/bush land, or 44% of the district), and future for their families. Beautifully maintained parks, reserves, and public open spaces, plus a variety of picturesque sites on the Boyup Brook, draw people to the outdoors.
The Council is committed to supporting and encouraging its residents of all ages to be more active. The shire's sport and recreation facilities (e.g. ovals, tennis and basketball/netball courts) are well appointed and maintained, and the pool is being heated.
THINK ACTIVITIES.
The shire's roots were sewn in its reliable agricultural hinterland where traditional farming enterprises like beef, sheep, and crop production have been joined in more recent times by a now thriving tourism industry based on local drawcards like the 5 day Country Music Festival, rodeo, a network of wineries, and boutique primary produce and accommodation.
POSITION DESCRIPTION
Title:
Administration Officer - Part Time
Position no.
Level:
Level 3 - 4
Agreement/Award:
LGIA 2010
Business Unit:
Community and Regulatory Services
Responsible to:
Manager Community and Regulatory Services
Date effective:
01 January 2017
1.1 OBJECTIVES OF POSITION
The key objectives of the position are:
1.1.1 To promote, develop and undertake programs, activities and services in the Shire of Boyup Brook that reflect the needs of the local community as supported by the Council.
1.1.2 Maintain various information systems e.g. bulletin boards, databases and the Shire website to ensure relevant up-to-date information is available to ratepayers and the general public.
1.1.3 Provision of research, guidance, advice and contribution towards the development of programs to introduce/maintain/expand community services functions, together with the implementation of such as directed.
1.1.4Help to raise community awareness about the availability of resources and support local groups and clubs to develop sustainable initiatives.
1.1.5Ensure accurate and timely responses to customer service enquiries.
1.2 Within the Business Unit
1.2.1 Provide administrative support for the Community and Regulatory Services business unit.
1.2.2Provide administrative support to the Health and Building officers.
1.2.3Assist with the organisation and implementation of Local Government community and cultural events.
1.3 Within the Organisation
1.3.1 Work within the bounds of legislative and policy framework of the Local Government.
1.3.2 Work towards achieving the aims and objectives of the Shire of Boyup Brook strategic and corporate plans.
2. REQUIREMENTS OF THE POSITION:
2.1 Skills
2.1.1 Sound typing and keyboard and data entry skills.
2.1.2 Advanced time management and organisation skills.
2.1.3 Advanced communication skills - both written and verbal.
2.1.4 Sound research and analytical problem solving skills
2.1.5Good interpersonal skills.
2.2 Knowledge
2.2.1 Extensive working knowledge of the Microsoft Office suite of programs.
2.2.2 Sound knowledge of community groups/organisations or Sporting clubs.
2.3 Experience
2.3.1 Highly desirable Experience in Local Government
5.3.2 Desirable - Grant writing.
2.3.3 Desirable Website maintenance and website management programs.
2.4 Qualifications and/or Training
2.4.1 A person holding a Cert III/Cert IV/Diploma as well as the necessary experience will be highly regarded.
2.4.2 Completion of Year 12 or High School graduation certificate.
2.4.3 Hold a current C class Motor Drivers License.
3. KEY DUTIES/RESPONSIBILITIES:
3.1 Assist community organisations, youth and others to work together with the Council, to deliver selected community services and facilities in a coordinated manner.
3.2Facilitate and encourage the achievement of activities identified in funding agreements ent
