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CCF 2019-2020CCF is an additional funding source for hall councils, if they need more money than the dues* they originally received at the beginning of the year. In essence, if you need more money for the semester, this is how to apply for it.
* The dues received at the beginning of the year are the only automatic funding you will be allocated. It should last the whole year, so plan your budget accordingly (i.e. divide your dues 40%, 60% per semester. When you need more is when you apply for CCF).
ABOUT CCF:
The Community Council Fund is defined by the RHA Bylaws as a fund from which Hall and Multicultural councils may request additional funding.
Fall and Winter requests will be debated and voted upon at the assembly meeting at the end of November and the beginning of February, March, and April. The Allocations and Budget Committee (ABC) will review every request prior to the meeting, and provide recommendations for all requests as one document. This review will be performed based solely on submitted documents and paperwork, so make sure your council completely and accurately submits all required documents by the deadline. The assembly has the final decision on all requested amounts regardless of what ABC recommends, so make sure your RHA representatives are present for the vote and can speak in defense of your requests.
DATES:
CCFs will be accepted and reviewed on a rolling basis.
The committee recommends that the CCF be turned in at least 1 month before the event which it supports. However, sending in the form as early as possible would be beneficial, as some reports are sent back for revising because they lack adequate information. Note that CCFs must be reviewed by the committee, so allow one week of processing time.
Please submit requests and notifications electronically to [email protected]
REQUIREMENTS:
To submit a request, submit the following information:
- A completed copy of the appropriate CCF Template - A Statement of Activity from SOAS (A screenshot of your Maize Page will be accepted)- Any other information you feel may be relevant (All additional materials will be
reviewed at the discretion of the Vice President of Finance)- Additional documentation that proves your numbers add up.
- How your event incorporates the following qualities:● Originality (Is the event creative and unique?)● Feasibility (Does the event make sense? Is it doable? Is it positive and wide-reaching
enough for the residence hall?)● A Clear Target Audience (Will this event be successful, and is it a “good” thing?)- Make sure that your budget sheet is up to date
OTHER IMPORTANT INFORMATION:● The committee will be more harsh during the fall semester, as the expectation is that Hall
Councils will have budgeted well during the beginning of the year.● The committee will give priority to councils who have shown responsibility with their
budgets: spreadsheets are up to date, money has not been spent too liberally, etc. ● Have your CCF follow closely the example below. Giving as much information as
possible is the best thing you can do to convince the committee to recommend your proposal to the assembly.
Amount of Rollover from Fall Semester $4,836.67
Starting Balance
Amount of Rollover from Fall + Amount of Dues
$4,836.67
Planned Rollover for Next Year
Your starting balance must last your council for the ENTIRE year. There will NOT be more dues in January. Council dues are not distributed until mid-October. Therefore, your council should leave some money in its account at the end of the semester so that next year’s council can start holding events right away. RHA recommends $500 for a small hall, $1000 for a medium hall, and $1500 for a large hall. If your council has already planned an event with a budget for early fall (or has a signature event with a fairly predictable budget), include those costs in rollover and make a note of the event below.
$1,000.00
Total Cost of Winter Events
ONLY events held in Winter Semester may be counted here
$4384.25
Total Cost of Winter Purchases
ONLY things purchased during Winter Semester may be counted here. Smaller purchases that are directly tied to events (eg: A blender for a smoothie party) should be included in the event section only.
$1268.88
Total Winter Expenditures
Total Cost of Fall Events + Total Cost of Fall Purchases
$5653.13
Budget Shortfall
Total Winter Expenditures + Planned Rollover for Next Year – Starting Balance. If this amount is negative, you don’t need CCF!
$1816.46
Amount Requesting from CCF
Usually equal to your budget shortfall, unless you’ve got a good reason to ask for more. Explain below
$1900.00
Additional Notes: The Alice Lloyd Hall Council is asking for an even $1700.00 to cover our budget shortfall, as well as to cover any expenses that may arise unexpectedly in planning these events given the fact that every dollar in this budget has already been allocated for a specific purpose. These extra funds, if remaining after events are complete, could be used to assist residents in planning their own event or contributed to other student organizations which may be providing programming or opportunities which Alice Lloyd residents would benefit from.
Event #1:
Date: 03/17/2016
Description of Event: Hall Council will rent the Central Campus Recreation Building for two hours for the exclusive use of Alice Lloyd Residents in order to promote healthy late night activity in light of and in lieu of St. Patrick’s Day festivities.
Expenses Amount
Expense #1: Full Facility rental for two hours $450.00
Rental Rate found at: https://recsports.umich.edu/article/rental-rates
TOTAL EXPENSES $450.00
TOTAL REVENUES $0.00
TOTAL COST OF EVENT Total Expenses – Total Revenue
$450.00
Event #2:
Date: 03/08/2016
Description of Event: Hall Council will be renting out Yost Ice Arena for the exclusive use of Alice Lloyd Residents. The Council will also be covering the cost of skates for 250 residents (the expected turnout, but will cover additional if necessary). Council will also be chartering a bus to run shuttles between Lloyd and Yost for the duration of the event. This event is planned for immediately following Spring Break to help maintain health state of mind as individuals are returning from breaks and face the stress of school and exams again before the semester draws to an end.
Expenses Amount
Expense #1: Renting Yost Ice Arena for two hours $570.00
Expense #2: Chartering a Bus to Yost and Back $255.00
Expense #3: Skate Rental for 250 Residents $750.00
Rental Fees for Yost found at: http://yost.umich.edu/?page_id=875 Charter Fees for Bus Found at: http://pts.umich.edu/transit/charters.php
TOTAL EXPENSES $1,575.00
TOTAL REVENUES $0.00
TOTAL COST OF EVENT Total Expenses – Total Revenue
$1,575.00
Event #3:
Date: 04/05/2016
Description of Event: Hall Council is putting on a formal dance for Alice Lloyd Residents to bond, and celebrate the end of another academic year at the University of Michigan.
Expenses Amount
Expense #1: Renting of Palmer Commons Room $450.00
Expense #2: Photo Booth for two hours $475.00
Expense #3: Cheese & Cracker for 30 $60.00
Expense #4: Chicken Tenders for 60 $65.00
Expense #5: House made Chips & Dip for 30 $80.00
Expense #6: Brownie Triangles for 60 $80.00
Expense #7: Assorted Cookies for 60 $80.00
Expense #8: Sheet Cake (for 80) $115.00
Expense #9: Rice Krispie Treats $40.00
Expense #10: Lemonade (3 Gallons) $40.00
Expense #11: Fruit Punch (3 Gallons) $40.00
Expense #12: Maize & Blue Punch (3 Gallons) $66.00
Room Rental Rate: https://palmercommons.umich.edu/article/new-pricing
Photo Booth Rental: http://photoboothplus.com/rental-prices.html
Food Pricing: http://dining.umich.edu/catering/student-catering/
http://dining.umich.edu/catering/michigan-catering/
TOTAL EXPENSES $1,591.00
TOTAL REVENUES $0.00
TOTAL COST OF EVENT Total Expenses – Total Revenue
$1,591.00
Event #4:
Date: 02/14/2016
Description of Event: With assistance from ResStaff, Hall Council is advertising an event for Valentine’s Day which will give Hill (or other) Community Residents the opportunity to meet those around them. This event will feature several structured activities, giveaways, and social time to allow residents to get to know their peers. The purpose of this event is to not only provide an alternative for those who may not have Valentine’s Day plans, but to also help facilitate the building of relationships among residents who outside of their direct communities to encourage a strong campus wide relationship.
Expenses Amount
Expense #1: Two $25 Pizza House Gift Cards $50.00
Expense #2: Two Cinemark Gift Cards $50.00
Expense #3: Two $25 Blue Bucks Giveaways $50.00
Expense #4: Cracker and Cheese Platter (for 60) $128.40
Expense #5: Fruit Platter (for 60) $150.00
Expense #6: Cookie Platter (for 48) $17.25
Expense #7: 2 Gallons of Lemonade & Apple Juice $22.60
See Screenshot below for proof of expenses from NetCatering.
TOTAL EXPENSES $468.25
TOTAL REVENUES $0.00
TOTAL COST OF EVENT Total Expenses – Total Revenue
$468.25
Event #5:
Date: 2/1/2016
Description of Purchase: Couzens will be hosting an event in collaboration with Alice Lloyd, Stockwell and Mojo and will be held in the MPR within Couzens. Students from the Hill area will be asked to audition and perform in the talent show and it will be a campus-wide event. There will be food, decorations, music and other expenses. Alice Lloyd was asked to provide a quarter of the money: $300
Expenses Amount
Item #1: Food, Decorations, DJ/Music, Miscellaneous/Stage preparation $300
TOTAL COST OF PURCHASE
$300
Purchase #1: Drum Set Refurbishing
Date of Purchase: 03/01/2016
Description of Purchase: Describe your purchase here. Include what it is, why you’re getting it, and how it will benefit residents this year and in years to come.
Expenses Amount
Item #1: Zildjian Cymbal Felt - 10 Pack $9.99
Item #2: Remo RemOs Tone Control Rings Pack - 12", 13", 14", 16 $10.95
Item #3: PDP 800 Series Boom/Straight Cymbal Stand Pair $69.99
Item #4: Zildjian A Series 391 Cymbal Pack $699.95
Item #5: Remo Ambassador Hazy Snare Side Head 14 in. $12.95
Item #6: Remo Vintage Ambassador Coated Batter Drumhead 14 in. $14.95
Item #7: Remo Controlled Sound Batter Head 16 in. $19.99
Item #8: Remo Controlled Sound Batter Head 13 in. $15.37
Item #9: Remo Controlled Sound Batter Head 12 in. $14.68
TOTAL COST OF PURCHASE
$868.52
Purchase #2: Community Kitchen Supplies
Date of Purchase: 03/01/2016
Description of Purchase: Hall Council will be purchasing a variety of different supplies for the community kitchen as many residents have expressed concerns about the limitations of its use given the scarce number of items that are currently available. ResStaff also informed council that the current items were sporadically donated by past residents and so council would like to provide brand new items for the use of the community. Proof of expense provided under each item.
Expenses Amount
Item #1: 3 Pots & Saucepan Set $25.22 http://www.amazon.com/gp/product/B00F9TZZ7A?psc=1&redirect=true&ref_=ox_sc_act_title_5&smid=ATV PDKIKX0DER
Item #2: Set of Cookie Sheets $10.59 http://www.amazon.com/gp/product/B000Q3D95Y?psc=1&redirect=true&ref_=ox_sc_act_title_2&smid=ATV PDKIKX0DER
Item #3: Metal Colander $9.53 http://www.amazon.com/gp/product/B00555ETXY?psc=1&redirect=true&ref_=ox_sc_act_title_4&smid=ATV PDKIKX0DER
Item #4: Set of Serving Utensils $12.37 http://www.amazon.com/gp/product/B00T5YMV1S?psc=1&redirect=true&ref_=ox_sc_act_title_1&smid=A3S Y7P2NFH5KUX
Item #5: Set of Mixing Bowls & Measuring Cups $12.17 http://www.amazon.com/gp/product/B00UWEC6D8?psc=1&redirect=true&ref_=ox_sc_act_title_6&smid=A2P JJSI2PFJUV
Item #6: Large Muffin Tin $7.41 http://www.amazon.com/gp/product/B003W0UMPI?psc=1&redirect=true&ref_=ox_sc_act_title_3&smid=AT VPDKIKX0DER
TOTAL COST OF PURCHASE
$77.29
Purchase #3: Sleds for Residents
Date of Purchase: 02/14/2016
Description of Purchase: Hall Council would like to purchase two sleds for residents to check-out from the Community Center during the winter months for use in the Hill area during the snowy season.
Expenses Amount
Item #1: Two Sleds $119.98
Proof of Expense found at: http://www.amazon.com/Slider-Slick-Bottom-Person- Chromatic/dp/B019JOO89Q/ref=sr_1_5?s=sporting-goods&ie=UTF8&qid=1453729982&sr=1- 5&keywords=adult+snow+sleds+for+two
TOTAL COST OF PURCHASE
$119.98
Purchase #4: SAD Therapy Lamp
Date of Purchase: 02/14/2016
Description of Purchase: Hall Council would like to purchase a SAD (Seasonal Affective Disorder) Therapy Lamp which residents could check out for an hour from the Community Center if they were in need.
Expenses Amount
Item #1: SAD Therapy Lamp $189.07
Proof of Expense found at: http://www.amazon.com/gp/product/B0001ATEJ2/ref=as_li_qf_sp_asin_il_tl?ie=UTF8&camp=1789&creative =9325&creativeASIN=B0001A TEJ2&linkCode=as2&tag=guitar031-20&linkId=5USOD5OI34SMBDM4
TOTAL COST OF PURCHASE
$119.98
Purchase #5: Hall Stickers
Date of Purchase: 02/14/2016
Description of Purchase: Hall Council would like to offer residents stickers for their laptops/other belongings to promote building pride and as a momento from the academic year and their residential experience in Alice Lloyd. The sticks will feature the artwork from the back of the hall t-shirts for this year.
Expenses Amount
Item #1: 250 Lloyd Stickers $83.11
See Screenshot below for proof of expense.
TOTAL COST OF PURCHASE
$83.11
