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Updated July 2014

Microsoft

Word 2007Stage Two

Word Processing using Word 2007 Stage Two

CONTENTS

Lesson Five Page 4

Creating a FolderFormatting methodsFormat Painter & Undo buttonMore Cut Copy & PasteThe Clipboard viewerCharacter spacing, Line spacing and Drag & Drop

Lesson Six Page 8

Margins, Paragraphs & TabsInserting picturesMulti columnsOrientation

Lesson Seven Page 15

Simple TablesBullets and NumberingFind and ReplaceHeaders & Footers- including Different First Page

Lesson Eight Page 27

WatermarksPage bordersAuto CorrectQuick Access barUsing TemplatesPrint optionsWordArtKeyboard Shortcuts

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Introduction

Word 2007 is significantly different from previous versions of Word and it has been necessary to create a course using, for the most part, exercises from previous manuals but with changes that allow the use of the new interface.

New features are introduced progressively during the course and members with little or no experience, as well as those with experience of earlier versions, should have no difficulties.

Our Word Processing course for Word 2007 has been split into 3 stages of 4 weeks each. Those who complete the full course will have acquired a good understanding of the most common features of the program.

As always there are many features within the Word program that are not fully covered in our course. With the confidence gained by completing it, you will be able to experiment further.

Tutors offer their services voluntarily and aim to pass on knowledge and skills they themselves have acquired. Members are encouraged to help each other. It makes the tutor’s task easier and adds greatly to the fun! Practice may not always make perfect but at least it will jog the memory and is good preparation for the next session. Tutors rely on that.The manual does not claim to be perfect and is subject to periodic revision. Neither tutor nor member has to prove anything to anyone. With patience and appreciation for each other’s needs, strengths and limitations; with goodwill and a sense of humour, you will enjoy this course.

How to start

Click the Start button then All Programs and from the list that appears scroll until you find Microsoft Office. Click on this item and select Microsoft Office Word 2007 or 2010.

Alternatively, if there is a shortcut on the desktop to the Word program it will open with a double click or a single click and tap Enter key.

A new window opens with the title Document 1



Lesson Five

In this lesson Creating a Folder Quick Access Toolbar Formatting text Format Painter & Undo button More Cut Copy & Paste The Clipboard viewer Character and Line Spacing, and Drag & Drop

Exercise 5.1Creating a Folder

On your home computers you should save your documents to suitably named folders. This was covered in an earlier lesson. To save your work while at the Learning Centre you need to have a Folder on your Flash Drive.

1. Click on StartComputer Removable DiskSNWA Coursework.

2. To identify your Flash Drive, click New Folder and key in your name and phone number if you haven’t already done so in a previous class.

3. Close this window (click the red close button X top right corner)

Exercise 5.2Quick Access Bar

The Quick Access Bar at the top left of the screen has 3 buttons installed by default. They are Save, Undo and Redo. Extra buttons can be added to suit individual requirements and can easily be removed if no longer required.

1. Click the small reveal arrow just to the right of the 3 existing buttons.

2. The drop down menu shows a few popular items to add. Be aware that the Quick Print option will print the open document without allowing you to input any special print options.

3. Click More Commands to see an extended list.

4. In addition to using this dialog box you can also add any item to the Quick Access Bar by right clicking it in the ribbon.

5. Experiment by adding 2 or 3 of your choice.

6. To return the classroom computers to the 3 default buttons only, right click on your added buttons and then click Remove.





Exercise 5.3Formatting Text

Office buttonOpen Computer Removable DiskSNWA CourseworkCourse FilesWord 2007Health Exercises

The default format is usually a Normal style which is plain black and, 11 pitch. All these settings and many others can be changed for a document by using the Font group of commands on the Home Ribbon. The default styles can be changed before typing starts or they can be changed progressively during typing or at the completion of the document.

Various methods are as follows.

With the Home tab open, experiment with the following. Use the Undo button off the Quick Access Toolbar at top of screen, as required.

In the Font group click on the small arrow at the right of the word Font and the Font dialog box opens. Or Control D. This has been explored in previous lessons.



Two rows of buttons are available to us. One to change Font the other to change size. Click on the downward pointing arrows to reveal more options.

Right click on a word (no need to highlight) and the Mini Toolbar appears together with a pop up menu that allows access to other parts of the system.

Keyboard shortcuts can also be used. A list of these is at the end of this manual. With the cursor in a word try Ctrl+B.

Highlight a paragraph, then off the Home Tab click on the reveal arrow beside the font size and without clicking move the cursor down the list of sizes.

The highlighted paragraph will show a Live Preview of the result of choosing a particular size. This Live Preview feature is available in many areas of the Word 2007 program.

Close the Health Exercises document without saving the changes.

Exercise 5.4Format Painter & Undo button

From your Flash Drive open the file named Retread. Highlight the first verse and change the font to Arial Black and

leave it highlighted. From the Home ribbon and from the Clipboard group click on

Format Painter. The cursor will change appearance to an “I beam with a paint

brush.” Drag this cursor over verse 3. A double click on the Format Painter button will allow repeated

use of this action. From the Quick Access Bar (top left) click the Undo button

repeatedly until the poem returns to its original form.



Exercise 5.4

Cut Copy and Paste

Earlier exercises showed these actions within an open document. A single item on the clipboard can be pasted into other documents, mail messages etc.If there is more than one item on the clipboard they can each be pasted to other Word documents provided that the Word program is not closed first. After the program is closed only the last entry becomes available and this is lost after the computer is shut down.

In the Home ribbon and the Clipboard group click the small arrow to the right of the word Clipboard.

In the Clipboard Task Pane there may be some items showing, if so click Clear All.

Highlight the title of the poem Retread and Copy – (Ctrl C)

Highlight individual verses including their numbers and Copy each one separately. There should now be 5 items in the Clipboard Task Pane the Title and 4 separate verses.

Without closing the open document, open a New Blank Document (Ctrl+N)

The Clipboard Task Pane should still be open. Before pasting, place the cursor at the correct position for each item so that the title and verses will be in order.

Centre the complete poem, make the title bold, tidy up any spacing that is needed and save it to your folder.

Exercise 5.5

Character & Line Spacing and Drag & Drop

1. a. From your CD/Flash Drive, open the file Money Wise and Zoom to 100%

b. In the title the characters are too widely spread to fit on one line. To change this:(i) Highlight the title.(ii) From the Home ribbon and in the Font group, click the

arrow to the right of the word Font .



(iii) From the Font dialog box select the tab Advanced then Character Spacing.

(iv) In the Spacing By slot change down to 8 pt. Click OK.c. While still highlighted change the font size to 18.

2. The numbered paragraphs are out of order. An alternative to Cut & Paste is the Drag & Drop method.

a. Highlight paragraph 1. Then with the left mouse button, click the highlighted area, hold the mouse button down, and drag the paragraph up to sit above the existing paragraph 5. The small envelope with an arrow on the left side will show where the paragraph will be dropped when you release the mouse button.

b. By the same method position the other paragraphs in their correct order, then highlight these paragraphs and use the line spacing button to double space the lines.

Finally close this and any other open documents without saving them and Shut Down.



Lesson Six

In this lesson

Margins, Paragraphs & Tabs Inserting pictures Multi columns Orientation

Exercise 6.1

Margins

Margins control the white space around the edges of a page. The space is specified as top margin, bottom margin, right or left margin.

Open Word and from your CD/Flash Drive open the file named Roses.

Open the Page Layout ribbon. In the Page Set Up group click on Margins. Note the range of

preset margins then choose Custom Margins. In the Dialog Box alter the Left and Right margins to 1cm. and click

OK Check the document and note that the margins shown on the

horizontal ruler are as you set them. The top and bottom margins can be set in the same way. Smaller margins mean wider text which in turn means more text on a page.

On the Quick Access Toolbar click the Undo button to return to the original.

Exercise 6.2

Paragraphs

In Word, a paragraph is any piece of text- be it a single word, a single line or several lines of text that ends with a “hard” return, created by tapping the Enter key. If you require a new sentence to start on a new line but in the same paragraph it should be created by a “soft” return by holding down the Shift key as you tap the Enter key.



With the Roses document open, click on the Show/Hide button in the Paragraph group of the Home ribbon.



On the 2nd page of the Roses document place the cursor in the Floribunda paragraph in the 4th line just before “The blossoms”

Hold down the Shift key and tap the Enter key and note the appearance of the formatting mark at that position.

With the cursor somewhere in the Floribunda paragraph click the Line Spacing button on the Home Ribbon in paragraph section and choose 1.5. The spacing is applied to the complete paragraph.

The program needs to know the start point of each paragraph so it can action various commands such as indenting the first line of the paragraph or placing a number or bullet alongside the first line. Tapping the Enter key on its own gives it this information.

Paragraph Indents

Paragraphs can be made to stand out from the rest of the text by using various forms of indent. These are controlled by using the indent markers on the horizontal ruler.

The small rectangle at the left hand end of the ruler and the upward pointing triangle at the right hand end are the left and right indent markers.

Moving these inwards will indent selected paragraphs on the left and right.

The downward pointing triangle at the top left is the first line indent marker.

Move it away from the margin to indent the first line of a selected paragraph.

The upward pointing triangle at the left hand end is the hanging indent marker.

Moving this away from the margin will indent all the lines except the first line in a selected paragraph. Or Control T from start of paragraph gives same effect.



With the cursor in a suitable paragraph in the Roses document, try each of these 3 kinds of indent in turn. Click the Undo button after each one.

As in the case of the Font group some of the commands we have been investigating can be found in a dialog box. Click on the small arrow at the bottom right of the Paragraph group to open the Paragraph dialog box.

Close the Roses document without saving.

Exercise 6.3

Tabulation

From the Office button, click on New then double click on Blank Document (or single click and click the Create button in the bottom right corner.) Or (Ctrl+N)

Tapping the Tab key aligns the Cursor with pre-set tab stops. Word uses default left-aligned tab stops at 1.27 cm (0.5 inch). You can make your own tab stops at left, right, centre or decimal alignment.

At the left-hand edge of the screen beside the Ruler is a symbol that indicates which type of tab you are working on, Left, Right, Centre or Decimal.

Point the white arrow over the which indicates this is set on Left Aligned Tab stops. Click the button to show the next tab symbol, move the pointer away and bring it up again to once more show the screen tip.

Set a new Left tab at 5cm and a new Decimal tab at 10cm by left clicking these numbers on the ruler.

The 5cm mark will show this symbol The 10 cm mark will show this symbol

If you make a mistake the markers can be dragged down off the ruler by pulling down with the arrow into the document.



Starting at left margin type the following text using the Tab key to move cursor Amanda Lunch 14.30Julie Morning tea 5.25Jane Milk 2.50Thomas Air Fare 2,300.00

Note that the decimal point is lined up, as it should be, for dollars & cents.

Using tabulation to create columns ensures that they line up correctly. Creating a table to achieve a similar result will be dealt with in the next lesson.

Save this document to your folder on the Flash Drive with the name Tabulation. Filepath: Office button Save asComputerRemovable DiskSNWA CourseworkYour Folder

Exercise 6.4

Inserting pictures

Many people of our age are thinking of writing a family history and may have scanned photographs and other pictures they wish to include in the document. You also may wish to make a letter or other document more attractive by inserting pictures in the text. This lesson gives you a taste of how to go about that.

For classroom use there are some pictures on the course CD/Flash Drive. At home you can use your own photos that should have been filed in the Pictures folder. There is also a selection of pictures stored in the Pictures folder in a sub folder called Sample Pictures.

1. From your CD/Flash Drive open the file GA-Computers

2. Place the Cursor after the title and tap enter twice. The new position of the cursor is where the picture will be inserted.

3. From the Insert ribbon choose Picture.Click on Computer Removable Disk SNWA Coursework Course Files Word 2007



Note the small box at the bottom right that allows only picture files to appear in this window. Double click the file named Computers .



4. The picture is inserted with a frame and 8 resize handles attached to it. The frame and handles indicate that the picture is selected (highlighted) for further action. A click inside any picture will select it.

5. Using a corner resize handle, change the size until the width of the picture is 5cm. Using a corner handle ensures that resizing is proportional.

6. The Insertion Point (cursor) mark treats the picture as a large text character. In fact you can align the picture by using the Align Text button in the Paragraph group of the Home ribbon. For the computer to recognise it as a picture it must be formatted.

7. Select the picture and choose Cut (Ctrl+X). This has placed the picture on the clipboard.

8. In the 7th line of text, place the cursor directly after….promised to….and choose Paste (Ctrl+V). Because the picture is not yet formatted, it is line with the text, as if it is a huge text character.

Exercise 6.5

Format the picture

Select the picture and click the Picture Tools tab to display its ribbon.

From the Arrange group choose Text Wrapping and from the drop down menu choose More Layout Options.

As wrapping style select Square and Wrap Text is marked for Both sides.

Click OK

With the picture selected the cursor changes to the move shape

Hold down left mouse and drag the picture to the middle of the page and watch the text wrap around it.



Use a corner resize handle and reduce the picture size to about half width and height.The picture has lost its text character behaviour and has become an object with independent existence. You can no longer align it with the Align Text buttons

The text around the picture and the text at the right margin look raggedly aligned. This can be improved.

Choose Select All (Ctrl+A) and click the Justify button in the Paragraph group of the Home ribbon. Deselect by clicking in a white space.

On the last page of the document place the cursor in front of the line From these beginnings…..

Insert the picture Computer 7. Make the picture smaller and format it as before but this time make sure that Wrap text is marked for Right only.

Move the picture to the middle of the page to see the effect it has on the text.

Finally close the document without saving.

Exercise 6.6

Multi columns

1. From your CD/Flash Drive open GA-Computers file again.

2. From the Page Layout ribbon and in the Page Setup group click Columns.

3. From the drop down menu click Three then try the other styles. Finally choose More Columns.

4. In this dialog box we have the option of placing a line between the columns

5. As we are going to insert a picture straddling the columns select 2 columns with no line between before clicking OK.



6. In the first column put the IP mark in front of….The computer would soon evolve….



7. From the Insert ribbon choose Picture and from the CD/Flash Drive insert Computer 1.

8. From the Page Layout ribbon choose Text Wrapping then More Layout Options. In this dialog box enter the settings as Tight and Both sides and OK.

9. Resize the picture to about 4cm wide and move it to the middle of the page straddling the column divide.

10. From the Home ribbon choose Select / Select All (Ctrl+A) and in the Paragraph group click the Justify button.

11. After you have justified the text there may be lines with unsightly large gaps between the words. If so, this problem can be corrected by clicking on Hyphenation in the Page Setup group of the Page Layout ribbon. Experiment with the options in this drop down menu.

12. Scroll to the last page --- to divide the text more evenly between the two columns place the cursor in front of ….From these beginnings….

13. From the Page Setup group of the Page Layout ribbon, click on Breaks and choose the 2nd item –Columns.

14. While the Page Layout ribbon is open click on Orientation and choose Landscape.

If time permits, try inserting and formatting a picture from Clip Art. Insert ribbon Clip Art search for Computers.Choose your picture and single click it to insert in the position of the cursor.

Finally, save the document to your folder with the name About Computers.

Close any other documents, exit Word, remove your disk and shut down.



Lesson Seven

In this lesson Simple Tables Bullets and Numbering Find and Replace Headers & Footers

Simple Tables

Creating tabulated lists by using the Tab keys can become cumbersome. A more efficient way is to use Word's table feature that provides a variety of built-in formats that insert a table directly into a document. A cell is the box formed by the intersection of Move handle a row and column and in which you can type text or insert a picture or a variety of objects.

It acts like a miniature word processor. You can resize the table by its one and only resize handle, or move it about by the move handle, when it appears.

Column and row sizes can also be adjusted. Resize handle

For these handles to show, the window must be in Print Layout view.

Exercise 7.1

Creating a table

Start a blank document Office button New Blank Document or (Ctrl+N)

Tap Enter 3 times to create some space at the head of the document.

From the Insert ribbon Click Table

Without clicking, roll the cursor across the grid that is displayed. Rows and columns become highlighted as you move down and to the right, you will see a table with the corresponding dimensions appear on the page where the cursor is sitting.



Choose a 4x4 table and click the bottom right square of your chosen size to create the table. If you make a mistake use the undo button and start again.

Navigating inside the table

1. Move the cursor to the inside of the table where it changes its appearance to the familiar I beam. With the cursor in this position a move handle appears at the top left and a resize handle at the bottom right.

2. The width of the table is governed by the preset margins of the open document. Try moving the table down a little and then resize it to about double its depth and make it a little narrower.

3. Try each of the following

Use the Tab key to move from cell to cell

Keep tapping the Tab key to move from the end of the row to the next row.

When you reach the last cell, another tap on the Tab key creates a new row.

When you use Shift + Tab the cursor moves in reverse.

Use the arrow keys to move from cell to cell. When you reach the last cell, another tap of the arrow key will move the insertion point outside the table.

Selecting Rows, Columns & Cells Move the cursor just above the top border of a column and it changes to the column selector. Click and the whole column is selected.

Move the cursor outside the table and to the left of a row and it changes to the arrow row selector. Click and the whole row is selected.

Alternatively, the following method can be used.



With the cursor inside the table the Table Tools ribbon appears with the Design tab selected. Click on the Layout tab and various tools become available. At the far left click Select and try each of the 4 options, moving the cursor each time.

Deleting columns & Rows

1. Type your name in the top cell of the first column.

2. Select (Highlight) the first cell and copy & paste it into the other 3 cells as above. Ctrl+C (to copy) Ctrl+V (to paste)

3. Select the 1st column and tap Delete on the keyboard.

4. Select the 2nd row and tap Delete on the keyboard.Neither column nor row was deleted – only their contents.

5. Click Undo until the 4 names have been restored.

6. Select the 1st column again and this time click the Layout tab of the ribbon and choose Delete and then from the drop down menu click Delete Columns.

7. Using the same method delete the 2nd row.This time the column and the row were deleted together with their contents.

8. Click Undo until both are restored, click anywhere inside the table then from the Layout ribbon choose Delete then Delete Table.

Adding Columns and Rows

1. From the Insert ribbon click Table, and this time choose the wording…. Insert Table that is directly under the grid. Note the opportunity to select the column width. “AutoFit to contents” will automatically widen the columns to suit the content.Fill in the details as this example and click OK.



2. Use the resize handle to increase the depth of the table then use various keys to enter some detail in each cell similar to this sample.

3. Select the 2nd column and from the Table Tools, Layout ribbon insert a column to the left.

4. In a similar manner insert a new row above the 3rd row.

5. Select the 4th column, right click a cell in this column and from the mini toolbar change the font size to 20 and the colour to Red.

6. Select the 3rd row (the blank one) and click Merge Cells.

7. Return to the Design tab and use the scroll bar beside the Table Style group to view the live preview of various options.

8. Experiment further using both the Design and Layout ribbons together with the mini toolbar.

9. Finally save this document to your Flash Drive folder and name it My Table.



Drawing a Table

1. Open a new document (Ctrl+N) and from the Insert ribbon, Click Table then from the drop down menu choose Draw Table.

2. With the drawing tool, draw a rectangle and then draw 4 horizontal and 3 vertical lines similar to the illustration. They need not be spaced evenly at this stage.

3. From the Layout tab of the ribbon select Distribute Rows and then Distribute Columns to equalise the cells.

Using Auto Sum

Type the text and figures into the table as illustrated above. This exercise must be done strictly in the order as listed or it will not work.

To add the Jan figures, place the cursor in the Total row in the Jan column. Using the Layout tab of the ribbon, click the Formula fx button in Data section and then OK.

Add the totals for Jan and Feb on the bottom row first, and then add the Rates total then the Power total, then the Phone total in this order and finally the total in the bottom right hand corner.

By the same method make the other additions.

From the Layout ribbon click the Select button at the far left and choose Select Table. Then from the Alignment group choose Top Centre .

From the Layout ribbon choose Delete then Delete Table and close the window without saving.


Jan Feb Total

Phone 13.22 14.35

Power 20.78 19.54

Rates 67.92 67.92

Total


Exercise 7.2

Numbering Paragraphs

Word can automatically number paragraphs. Starting with number 1, each time you tap Enter the number is incremented and the associated paragraph is given a hanging indent. If you wish to start a new line without the next number automatically appearing you must use Shift + Enter to create a line feed without starting a new paragraph.

When you tap Enter twice in succession the numbering ceases.

1. From your Flash Drive, open the file Book Titles. 2. Select all and click the Numbering button in the Paragraph group

on the Home ribbon. Note that the header title is numbered also. To correct that:

3. Highlight the header title and click the Numbering button. This not only has turned the numbering off for the header, but has also renumbered the other titles!

4. Highlight the numbered titles (not the numbers) and click the reveal arrow beside the numbering button.

5. Select one of the format options, click OK and observe the result.6. Repeat this for yet another option.7. Click the Undo button until there are no numbers showing

You can either:-

Type the paragraphs, tapping Enter after each one and then highlight them all and click the numbering button. OR Before starting to type, click the numbering button and select the style. Again, tap Enter at the end of each paragraph.

Remember--- Shift + Enter starts a new line but not a new paragraph.



Exercise 7.3

Bullets

The technique of turning bulleting on or off is the same as for numbering.

Select all book titles and click the Bullets button in the Paragraph group.

While still selected, click the reveal arrow beside the bulleting button. Hover the cursor over the options to see the live preview of them.

With the titles still highlighted, click Define New Bullet…at the bottom of the selection box.

Click the Symbol button in this dialog box.

In the Symbol window click the Heart symbol, then OK and in the next window OK again

The Heart symbol has been inserted in the document and also added to the Bullet Library.

Finally, to return the classroom computers to their original state, click the Bullet button reveal arrow again and in the Bullet Library section Right click the Heart symbol then Left click Remove.

Note: To try even more options at home, a click on the Picture button instead of the Symbol button will reveal a collection of coloured bullets.

Close the document without saving.

Exercise 7.4

Find and Replace

The Word program allows us to find a particular word in a document and show how many times it appears in that document. It also allows us to automatically replace those words with a more appropriate one or change its font.

When typing in the Find or Replace slots use all lower case. Word will capitalise words when necessary.



Find1. From your Flash Drive, open the file Roses.

2. From the Home ribbon and in the Editing group at the far right, click Find then for 2010 click Advanced Find

3. The Find and Replace dialog box opens.

4. In the Find what slot - type containers

5. Cursor needs to be at the start of the document (Ctrl+Home) click repeatedly on the Find Next button or just tap Enter until a message appears saying the search has finished.

Replace

1. With the Find and Replace dialog box open click on the Replace tab.

2. The Find what slot should still read containers

3. In the Replace with slot type pots

4. If the dialog box is not already full depth, click the More button. In the bottom left corner is the Format button. Click this and choose Font to open the Font dialog box.

5. Select Bold and colour Red then OK. Then click the Replace All button.

6. A message should appear saying that 14 replacements have been made.

7. Close the document without saving.





Exercise 7.5

Headers and Footers

A Header is text that automatically appears at the top of every page. A Footer automatically appears at the bottom of every page. Headers and Footers can be used to insert text and codes for printing page numbers, dates and other information. Headers and Footers have been used to produce this manual.

To prevent a header or footer appearing on the front cover go to:-Page Layout ribbon / Margins / Layout tab / tick “Different first page”.

Preparation

1. a. Open the file from your Flash Drive called Dearjohn.

b. Notice that the document is, as yet, unformatted.

2. a. From the Page Layout ribbon, choose Margins and click on Custom Margins

b. Set top and bottom margins to 2.5 cm, left to 3 cm, right to 2 cm. click OK

Headers and Footers including Page Numbers

1. To add a Header to the Dear John letter choose the Insert ribbon and click Header. The Header and Footer Tools ribbon opens.

2. Click on the first choice (Blank) and type Cynthia Spinwell, Epsom, Auckland

3. To add a Footer, click on Go to Footer and then click Page Number, choose Bottom of Page and this time choose the third choice to position the number at the right.

4. To close the Header & Footer window click the red close button.

5. From the Office button choose the Print reveal arrow then Print Preview

6. The Header and Footer will stay in place for the whole document.



If time permits, this project can be completed in the classroom. Alternatively, it can be treated as a home project in which case the Margins and Header & Footer exercises should be completed at home before continuing with the following.



Project

The following two pages show the formatted version of the document. Format the document to produce the same finish, then print it for comparison – you may need to change the font to Times New Roman Size 12 to get the finish exactly the same.

Run the Spelling Checker through the document.

Add today’s date from the Insert ribbon and right align this at top of letter.

Arrange the blocks of text into separate paragraphs and spaced by a blank line.

Change font to Bold where indicated.

Number the paragraphs of the 5 computer components.

Insert a page-break after the Input/Output paragraph.

Preview your final version before printing it.

Save it to your folder in the Documents Folder and give it a file name To John

Close the document.

Exit from the Word Program and shutdown.

If you complete this exercise at home, please bring a printed/hard copy to your next class. If you don’t have a printer, save the document to your personal Folder on your Flash Drive and it can be printed in class.



Formatted Version of this exercise Dear John letterCynthia Spinwell, Epsom, Auckland (header)

28 February 2009

Dear John

Nice to hear that all is well. My cold has finally left me and I am feeling my "old" self again. Yes, I am an active member of SeniorNet and enjoy learning how to use computers and the company of fellow members, although many of these fellows are female, just in case you get the wrong idea!

You asked me two questions: How do computers work? And What is a Bulletin Board?

You must be thinking that I have become a computer wizard. Let me hasten to correct that. All I know about a computer is the basic idea and I give you that for what it is worth. A computer is based on the idea of modelling or imitation. Radios, record players and video recorders do that too. For instance, when you play a record you hear music, but there is no musician inside. Instead, electronic imitations of sound are created that reproduce the music we want to hear.

Computers essentially do the same thing, but they do it with numbers and arithmetic. The number system used consists of nothing but ones and zeros. Amazing as it seems, using this system, the computer can capture the essence of what information fundamentally is. The number system of O's and 1's is known as the binary system. An electric current, or a switch, can either be on or off. You can easily see how the numbers 1 and 0 can represent a switch being on (1) or off (0). Information of any kind can be represented in a binary form and that is what computers do.

A computer has five main components: the processor, the memory, the input / output system (I/0), the disk storage and the programs.

1. The processor is the "brain" of the computer. It is where the instructions are carried out, where programs are run.

2. The memory is the computer's workplace, like the desktop for an office worker, or the workbench of a carpenter. It is where all the activity takes place. Memory is usually expressed in kilobytes (KB -thousands of bytes) or megabytes (MB - millions of bytes).

3. Input and output (I/0) refer to the way in which the computer takes in, or puts out, data. It includes keyboard (input) and video display (output).

(this is the footer showing page number) 1



Cynthia Spinwell, Epsom, Auckland (header)

4. Disk storage is a particular kind of I/0. It is where the' computer keeps data not needed by the computer's internal memory. It can be compared with a library or filing cabinet.

5. Programs are what makes a computer do the things you want it to do, like word processing, managing a database, drawing pictures and so on. A program is a collection of instructions, which themselves are collections of binary numbers.

Now for the second question.

A Bulletin Board consists of a computer with plenty of disk memory. It can receive data from, or send data to other computers via a telephone line. To do that, a gadget called modem is needed at each end of the telephone line. The modem attached to the sending computer changes computer data input to electric waves. At the other end the electric waves are changed back to computer data. In that way you can send (upload) messages to the Bulletin Board, which it stores as files on a disk. The addressee can access these messages and ask for them to be sent to his/her computer (download).

You can take all this in your pipe and smoke it, or rather absorb it and think about it, as I do not wish to encourage smoking.

If you are thinking of buying a computer let me know, I may be able to help you in a small way. If you get a modem as well, we will be able to communicate with each other by e-mail.

I hope this has answered your questions to some degree. Find out whether there is a SeniorNet branch near you. I am sure you will enjoy being a member as much as I do.

Write back soon.

Your loving sister

Cynthia

(this is the footer showing page number) 2



Lesson Eight

In this lesson Watermarks Page borders Auto Correct Quick Access bar Using Templates Print options WordArt

Exercise 8.1

Watermarks

A watermark can be added to a document either before or after entering the text.Word has some templates of wording that can be used either horizontally or diagonally. Our own choice of text can also be used. Pictures can make an interesting background for some documents or can be used to produce personalised note paper.

Start a new Word document. (Ctrl+N)

From the Page Layout ribbon and in the Page Background group, click Watermark.

Scroll to see the available templates and then click Custom Watermark.

In the Printed Watermark dialog box choose Picture watermark and un-tick the box next to Washout.

Note how the scale can be changed but for this exercise leave as Auto

Click the Select Picture button.

In the Insert Picture window, choose ComputerRemovable DiskSNWA CourseworkCourse FilesWord 2007Pink RoseThen click the Insert button and in the next window click Apply.



Finally close the Printed Watermark dialog box.



Text can be added to the document in the normal manner but in the classroom we will copy and paste an existing poem from the course CD.

1. Open a new screen,

2. From your course CD/Flash Drive open the file Blue Eyes.

3. Highlight the complete poem, change the font size to 16, centre it, and copy it to the clipboard. From the Office button close this document.

4. From the Task Bar maximise the watermark document and paste the altered poem to it. Adjust the position and spacing if necessary and highlight the complete document again.

5. From the Home ribbon and in the Font group click the reveal arrow of the Colour Change button and use the live preview to select a colour.

6. Save the document to Your Folder with the name Eternity.

Other Watermark Options

The text option allows for your own wording to be entered in the box which, by default reads ASAP. Size, colour and font can also be selected here.

Choosing to retain the tick in the Washout box will result in a very pale picture or text that could be more suitable for some documents. Exercise 8.2

Page Borders

1. From the CD/Flash Drive open the file Man Away

2. From the Page Layout ribbon and the Page Background group click Page Borders.

3. Experiment here with Settings, Style, Colour and Width. Undo to return to the basic poem.

4. Now open the Page Border dialog box again and click the reveal arrow in the Art box. Use the scroll bar and experiment with some options. Try to create a border top & bottom only. Click in Preview Section.

5. Save the document to Your Folder with the name Page Borders.



Exercise 8.3

AutoCorrect

The AutoCorrect feature can be used to correct typos and misspelled words, as well as to insert symbols and other pieces of text frequently used. AutoCorrect is set up by default with a list of typical misspellings and symbols, but you can modify the list that AutoCorrect uses.

1. Open a new blank document (Ctrl+N)

2. Click the Office button then click the Word Options button.

3. In the left column click Proofing and then the AutoCorrect Options button.

4. The AutoCorrect dialog box opens with the AutoCorrect tab selected. The boxes should be ticked as this illustration.

5. Use the scroll bar to show some incorrect words, and the corrections that will be automatically made while typing, after the space bar or the enter key is tapped.

6. On a piece of paper write down some of the misspelled words, click OK, and in the blank document try them to see the result.

7. Delete all your typing

8. Open the AutoCorrect dialog box again and in the Replace slot type my name and in the With slot type your full name.

9. Click Add and OK.

10. In the document type my name and tap the space bar and see it replaced by your full name.

11. Also in your document type Must of been and notice the grammar correction.

12. Back in the AutoCorrect dialog box scroll to find my name, highlight it, click Delete and OK. Back in your document delete all text.



Exercise 8.4

Exercise 8.5

Using Templates

The Microsoft Word program has some installed templates and also access to a large selection of templates on line.

From the Office button choose New and click on Installed Templates in the panel at the left.

From the selection click Origin Letter and from the panel at the right make sure there is a dot next to Document then click Create.

Move the cursor over the document to identify the areas that are available to type your own information. Formatting has been chosen for you but it can be altered to any Font, Size, and Colour etc that you choose.

Experiment with this example and then close the document without saving.



Back in the New Document window the above template will appear in the Recently Used Templates section. It can be removed with a right click to access the removal command.

In the left panel, under Microsoft Office Online, there is a list of available template varieties. Some of these are most useful. For example there are over 30 varieties of calendars for the current year.

To download these it is only necessary to click on the one you want then click the Download button.

Exercise 8.6

Print Options

The Quick Print option will print your open document without allowing you the opportunity to specify your requirements.

The normal Print option (Ctrl+P) will open the Print dialog box similar to this sample.The detail and layout of the dialog box will vary, depending on the make & model of printer or the program or operating system that is in use.

Important information on this first page is the Print range section. Here we can choose to print the current page, all pages or nominate specific pages. Another useful option is to print only a selected portion of a page. This requires that portion to be highlighted and a click next to the word Selection. (very useful for information from web pages).

Next, click on the Properties (or Preferences) button. This gives access to a window with various tabs that enable input such as Grayscale printing, Landscape or Portrait orientation, Paper size and quality, Print quality etc.

If the print quality from your printer is satisfactory for general work when using the Draft or Economy option, a big saving can be made on ink consumption.



Exercise 8.7

WordArt is what the term implies: A tool to make an artful display of words, ie. text. A

WordArt text character itself is a stylised graphic and hence editing is slightly more complex than editing straight text. The display is a graphical object and can be sized, moved and rotated as any other such object. The exercises here are performed in a blank document but in practice WordArt is used to enhance documents such as Newsletters or Reports.

Start a new blank document (Ctrl+N)

From the Insert ribbon, click WordArt and the gallery of styles appears showing 25 styles for horizontal text and 5 styles for vertical.

Click the shape in row 4, column 2 and the Edit WordArt Text dialog box appears.For now click OK.

Immediately the wording style changes to your selected style and it has already been selected with the usual resize handles.

The WordArt Tools ribbon has opened.

By clicking Edit Text at the far left of the WordArt Tools ribbon you are returned to the Edit dialog box. Here you can alter or replace the text. For this exercise type Happy Birthday and click OK.

As with pictures, WordArt needs to be formatted to enable some enhancements to be made and to allow it to be moved.From the WordArt tools ribbon, choose Text Wrapping and click Square.



The cursor now has the move handle attached to it, allowing the image to be dragged to a new position.

Next to the Text Wrapping button is the Rotate button. Click this and try the 4 options.

Experiment with both the small green and yellow handles.

The WordArt Tools ribbon has many other options, Try some of them and remember to use the Undo button when needed.

Finally close this document and any others without saving and exit Word.

Exercise 8.8

Deleting Files & Folders

At the end of this course we must delete the folder that was created in which to save our work.

From the Start button open the Documents folder. Locate your folder in the right hand panel and single click with the

left mouse button. Tap the Delete key on the keyboard. Alternatively click with the right button and from the menu that

appears choose Delete. When asked if you want to send it to the Recycle Bin click Yes. Return to the Desktop and open the Recycle Bin folder. Locate

your file and delete it.

When a folder is deleted all the files in that folder are also deleted. If only an individual file is to be deleted the folder must be opened and that particular file selected for deletion.

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Useful Keyboard Shortcuts for Word 2007

Formatting Editing Frequently Used

Bold Ctrl+B Undo Ctrl+Z New Ctrl+N

Italic Ctrl+I Cut Ctrl+X New Page Ctrl+Enter

Underline Ctrl+U Copy Ctrl+C Save Ctrl+S

Centre Ctrl+E Paste Ctrl+V Print Ctrl+P

Left Align Ctrl+L Select All Ctrl+A Help F1

Right Align Ctrl+R Find Ctrl+F


Where to from here

Stage Three of the Word 2007 course will include a more in depth look at some features, more WordArt, picture enhancements, text boxes, drawing & shapes etc.

Many other courses are available at SeniorNet West Auckland.

Refer to the latest schedule of courses and prices on our Website for details. Or pick up copy from the Learning Centre, 67 Henderson Valley Road,


Notes
