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Running head: GOOGLE DRIVE FOR COLLABORATION WORKSHOP 1
Google Drive for Collaboration Workshop
Cara Barton, Alexandria McNier, Francione Neff, and Douglas Wall
Liberty University
GOOGLE DRIVE FOR COLLABORATION WORKSHOP 2
Google Drive for Collaboration Workshop
The Internet is changing how individuals can collaborate on a project, maintaining a
social environment while working synchronously or asynchronously, in the same location or at a
distance (Moore, 2016). Google Drive encompasses many different tools that make it effective
for collaboration. Moore (2016) describes the benefits offered by Google Drive as a “one stop
for multiple types of knowledge work output – documents, presentations, data sets – in an
interface that is versionless, meaning it saves automatically and does not require multiple
versions from separate collaborators” (p.236). Google Drive will allow faculty at universities to
work collaboratively, from any location, at any time, without limits to campus networks, to
develop courseware.
Needs Identification
Faculty members at Synergy Community College often work collaboratively to develop
course materials to be used in courses taught by multiple instructors, such as PowerPoint
presentations, syllabi, assignment instructions, and the like. Members of the college faculty share
these documents by attaching them to emails or using the institution’s shared drive. This
practice has led to confusion, and a lack of coherence as these methods can result in the creation
of several versions of a single document, prevent multiple users from editing the latest version of
the document at the same time, and do not allow users to see who has contributed what to the
material.
While the practice of developing course materials collaboratively has been beneficial in
improving consistency between corresponding course sections and preventing the duplication of
work, specific problems have been identified. For example, in some cases in which the intention
was for duplicate course sections to use the same syllabus, multiple versions were created and
GOOGLE DRIVE FOR COLLABORATION WORKSHOP 3
edited by different faculty members, causing two or three various documents to be generated and
used. Similarly, each of two faculty members in a particular department updated course
PowerPoints to fit a new edition of the required textbook, and upon uploading them to the shared
drive, they found that they had wasted time and effort by completing the same task separately.
Because of these difficulties, faculty leaders have approached the SCC Educational Technology
Department for assistance in identifying and implementing a solution.
There are several strategies that may be used to facilitate collaboration while addressing
the problems identified:
1. For each course, appoint a faculty member to oversee the development of course
materials, collecting and making changes suggested by other instructors and taking
responsibility for ensuring the most updated versions are available on the shared drive.
2. Alter controls on the shared drive to ensure that only one person edits a document at a
time and implement a policy stating that all changes must be saved to the shared drive
immediately, rather than individual faculty working from a copy and uploading the new
after completion.
3. Implement the use of Google Drive to ensure that faculty are sharing the latest version of
materials and can make edits in the cloud at the same time as their colleagues.
Based on cost, ease of use, and goodness of fit between the identified problems and available
solutions, solution three, utilizing Google Drive, has been selected for implementation.
Goal Statement
Faculty at Synergy Community College (SCC) will collaboratively develop files and
folders in Google Drive, given a computer or tablet with an Internet connection and a Google
account, to build courseware in accordance with school policies. See Figure 1 for Task Analysis
GOOGLE DRIVE FOR COLLABORATION WORKSHOP 4
to meet the goal statement. See Table 1 for tasks, learning objectives, and assessments that will
meet the goal statement.
Task Analysis
Figure 1. Objective Hierarchy
GOOGLE DRIVE FOR COLLABORATION WORKSHOP 5
Learner and Context Analysis
Learner Analysis
The population of learners is composed of Synergy Community College faculty
members. The faculty consists of members who vary in age, ethnic background, motivation,
work experience, talents as well as disability needs. While each faculty member is experienced in
his or her particular discipline, teaching and technological experience vary widely within the
group. Some individuals possess minimal computer literacy, while others are quick to learn and
utilize new technologies. Further, some members of the faculty tend to embrace the
implementation of new technologies, though others are resistant to such changes. As a result,
training initiatives must be designed to cater to a wide variety of skill levels and develop
motivation by addressing attitudes about the usefulness of the relevant technologies.
The majority of SCC’s faculty are proficient in PowerPoints and Word, and regularly use
that software to develop course materials, collaborating with colleagues through email and the
SCC shared drive. While most utilize these tools appropriately and successfully, the restraints of
the shared drive have caused problems with collaboration. Many faculty members have
expressed a desire for a better collaborative system and will be eager to learn a more effective
means of online collaboration, avoiding duplication and mismatched copies. Others will likely be
resistant to the time and effort needed to learn to use the new software, and therefore it will be
vital that they are properly supported in doing so. In prior surveys, SCC faculty have expressed a
GOOGLE DRIVE FOR COLLABORATION WORKSHOP 6
preference for face-to-face, hands-on workshops as a means of learning new technological skills.
Context Analysis
SCC administration is in full support of the Google Drive Workshop (GDW) to improve
collaboration amongst departments and will be hosting the training through the SCC Educational
Technology Department. SCC is equipped with high speed, wired and wireless, Internet
throughout the campus. Classrooms have been modernized to include Smart Boards, flat-screen
televisions, wireless Internet. Department shared drives and student stations that include
electrical outlets for computers and tablets, as well as hardwired Internet cable ports. The
workshop will be located in the main administration building in a large classroom that will allow
faculty to complete the workshop with the departmental groups they will collaborate with on a
routine basis. This workshop will be facilitated online, and faculty may complete the workshop
from their office, the SCC main administration building, or any location with internet access.
The Educational Technology Department will be available onsite and online during this
workshop. The SCC IT department will have a representative available during training to assist
with any technical issues that may develop.
There are no other classes or faculty obligations scheduled for the date of the Google
Drive Workshop (GDW), so all faculty members will be able to attend. SCC will offer the
training online, synchronously and asynchronously, for those that may not be available for face-
to-face GDW. Each faculty member will need to bring their college-issued laptop and Google
log-in information. Laptops and tablets issued from the college will meet system requirements
for Google Drive and the training. Anyone who does not have a Google account will be
expected to create one before attending the training. The instructors for the workshop will be
available before class starts to assist anyone needing to set up a Google account.
GOOGLE DRIVE FOR COLLABORATION WORKSHOP 7
Instructional Objectives
Objective 1.0 - Given a Google account and college-issued laptop, learners will create a new file
in Google Drive to share with their collaborative group.
Objective 1.1 - Given a Google account and college-issued laptop, learners will identify file
types that can be built in Google drive.
Objective 1.2 - Given a Google account and college-issued laptop, learners will be able to create
a Google Doc file for collaboration with their group.
Objective 2.0 - Given a Google account and college-issued laptop, learners will edit files in
Google Docs to collaborate with colleagues successfully.
Objective 2.1 - Given a Google account and college-issued laptop, learners will upload files into
Google Drive to collaborate with colleagues successfully.
Objective 2.2 - Given a Google account and college-issued laptop, learners will convert uploads
to share with colleagues successfully.
Objective 3.0 - Given a Google account and college-issued laptop, learners will manage folders
through developing new folders, manipulating files and folders, uploading folders, utilizing the
search feature to locate files and folders, and formulating the settings for files and folders in
Google Drive in order to collaborate with others in developing and refining courseware.
Objective 3.1 - Given a Google account and college-issued laptop, learners will develop new
folders to collaborate with others in developing and refining courseware.
Objective 3.2 - Given a Google account and college-issued laptop, learners will manipulate files
and folders for appropriate courseware to collaborate with colleagues.
Objective 3.3 - Given a Google account and college-issued laptop, learners will upload folders
from their workstation into Google Drive for collaboration with others on courseware design.
GOOGLE DRIVE FOR COLLABORATION WORKSHOP 8
Objective 3.4 - Given a Google account and college-issued laptop, the learner will be able to
search Google Drive by utilizing the search engine.
Objective 4.0 - Given a Google account and college-issued laptop, learners will use Google
Drive to collaborate with colleagues.
Objective 4.1 - Given a Google account and college-issued laptop, learners will explain the
rationale for the share settings selected, providing at least one reason for each setting selected.
Objective 4.2 - Given a Google account and college-issued laptop, learners will share a file with
a colleague successfully.
Objective 4.3 - Given a Google account and college-issued laptop, learners will share a folder
with a colleague successfully.
Objective 4.4 - Given a Google account and college-issued laptop, learners will collaborate with
colleagues in a Google Doc file.
Assessments
Table 1
Skills, Objectives, and Assessments
Skill Objective Assessment
1.0 Create new Files in Google Drive.
Given a Google account and college-issued laptop logged in to Google Drive, learners will create a new file in Google Drive to share with their collaborative group
Using Google Drive, the learners will:
1. Create a file in Google Drive.
2. Click the default title to rename the file “Module 1 File”.
1.1 Identify file types in Google Drive.
Given a Google account and college-issued laptop, learners will be able to identify file types that can be built in Google drive.
Upon completion of the instructional lesson on how to create a file, learners will:
1. List the file types that can be created in Google Drive.
GOOGLE DRIVE FOR COLLABORATION WORKSHOP 9
1.2 Create a Google Doc file. Given a Google account and college-issued laptop, learners will be able to create a Google Doc File for collaboration with their group.
After the instructional lesson, learners will demonstrate how to create a Google Doc File as follows:
1. Click create and select Google Doc.
2. Click the default title and rename the doc “Module 1 Doc”.
3. Close the Google Doc.4. Share with the group
and instructor.
2.0 Editing Files in Google Drive.
Given a Google account and college-issued laptop, learners will edit files in Google Docs to collaborate with colleagues successfully.
Using Google Drive, each learner will complete the following:
1. Open Doc.2. Use suggesting mode
to make changes to the Doc.
3. Add a comment to the Doc.
4. Accept or reject a suggested change.
2.1 Upload Files to Google Drive and convert for editing as necessary.
Given a Google account and college-issued laptop, learners will upload files into Google Drive to collaborate with colleagues successfully.
Using Google Drive, each learner will complete the following:
1. Go to Google drive.2. At the top left, click
New>File Upload.3. Open/create a folder
for uploads.4. Convert uploads as
necessary.
2.2 Convert Files for editing in Google Drive.
Given a Google account and college-issued laptop, learners will convert uploads to share with colleagues successfully.
1. Click New.2. Select File upload.3. Select a file.4. Click on the file.5. From the preview,
click on open with Google Docs.
GOOGLE DRIVE FOR COLLABORATION WORKSHOP 10
3.0 Manage Folders in Google Drive.
Given a Google account and college-issued laptop, learners will manage folders in Google Drive by developing new folders, manipulating files and folders, uploading folders, utilizing the search feature to locate files and folders, and formulating the settings for files and folders in Google Drive in order to collaborate with others in developing and refining courseware.
Learners will log in to Google Drive and complete the following:
1. Create two folders named “Module 3.0” and “Module 3.1:”.
2. Move “Module 3.1” inside the “Module 3.0” folder
3. Locate the Module “1 Doc” created earlier and move to the “Module 3.1” folder.
3.1 Create new Folders in Google Drive.
Given a Google account and college-issued laptop, learners will develop new folders to collaborate with others in developing and refining courseware.
See 3.0
3.2 Move Folders and Files in Google Drive.
Given a Google account and college-issued laptop, learners will manipulate files and folders for appropriate courseware to collaborate with colleagues.
See 3.0
3.3 Upload Folders to Google Drive.
Given a Google account and college-issued laptop, learners will upload folders from their workstation into Google Drive for collaboration with others on courseware design.
Learners will log in to Google Drive and upload any folder to the “Module 3.1” folder.
3.4 Search in Google Drive. Given a Google account and college-issued laptop, the learner will be able to search Google Drive by utilizing the search engine.
Learners will log in to Google Drive and complete the following:
1. At the top of the page type the subject and or file to be searched in the search bar and hit enter.
2. Learners can filter and refine their search
GOOGLE DRIVE FOR COLLABORATION WORKSHOP 11
using the drop-down arrow on the left side of the search bar.
4.0 Collaborating in Google Drive.
Given a Google account and college-issued laptop, learners will use Google Drive to collaborate with colleagues through the sharing of objects.
Using Google Drive, each learner will complete the following:
1. Consider the available share settings. In the “Module 1 Doc”, explain the rationale for the settings you will use to share documents with colleagues.
2. Using the settings described in the Doc, learners will share the “Module 1 Doc” with the instructor.
3. Using the settings described in the Doc, share the “Module 3.0” folder with the instructor.
4. Use the chat feature to share a message with the instructor.
4.1 Share Settings in Google Drive.
Given a Google account and college-issued laptop, learners will explain the rationale for the share settings selected, providing at least one reason for each setting selected.
See 4.0.
4.2 Share Files in Google Drive.
Given a Google account and college-issued laptop, learners will share a file with a colleague successfully.
See 4.0.
4.3 Share Folders in Google Drive.
Given a Google account and college-issued laptop, learners will share a folder with a
See 4.0.
GOOGLE DRIVE FOR COLLABORATION WORKSHOP 12
colleague successfully.
4.4 Use Chat in Google Drive.
Given a Google account and college-issued laptop, Learner will start a chat conversation with their collaborative group.
See 4.0.
Instructional Strategy
Pre-Instructional Activities
Before the workshop, each learner must have a Google account. The easiest way to
obtain a Google account if the learner does not have one is to go to www.google.com, click the
blue “Sign In” button in the top right corner, and create an account using his or her school email
address. Before and during the time period which the workshop is available, staff from the
Educational Technology and Information Technology departments will be available to assist
learners in account creation and set up. A reminder of this requirement and the available
assistance will be displayed at the start of the online workshop.
Information Presentation
Content for the GDW will be presented through demonstration. For each task, an
instructional video using screen capture and narration will be available. Different programs are
available for the instructors to screen capture the lessons, such as Bandicam, Screencast-O-
Matic, and many others. Instructors will choose the capture method that works best for their
computer system, and record the lesson. Lessons will then be uploaded to YouTube under the
Educational Technology Department account and embedded in the delivery system for viewing.
Modules will be accomplished in the sequence outlined in the task analysis presented
above. If available in the delivery system, the assessment for each module will be given as a pre-
test to determine learners’ existing knowledge. Learners who earn a perfect score on the pre-
GOOGLE DRIVE FOR COLLABORATION WORKSHOP 13
assessment for a module will be allowed to move to the next module; otherwise, they will be
required to complete the lesson before moving on to the next module.
Learner Participation
Two days prior to the start of the workshop, learners will be emailed a code to access the
GDW in Schoology.com. Learners who do not have a Schoology account will need to register
for one and use the access code emailed to workshop attendees. Learners will not be able to
view the courseware until the start of the workshop. To learn the needed skills, learners will view
videos containing a demonstration of each task. Learners will be encouraged to complete the
workshop in module order as exercises and assessments build on one another throughout the
workshop. The learner may choose to watch the entire video and then practice the task or to
practice while the demonstration is being conducted, pausing and rewinding the video as
necessary to complete the task. Finally, learners will be provided with contact information for the
course instructor and technical support in case assistance is needed.
Assessment
Assessments will be completed at the end of each module. Most assessments will require
the completion of specified tasks within Google Drive, such as creating files and folders, setting
the correct permissions, and sharing the product with their group and the instructor. A few
assessments may require multiple-choice questions or matching exercises. Once assessments
have been shared with the instructor, learners may proceed to the next task.
Follow-Through
Instructors will provide feedback to learners through email or chat feature in Google
Docs. Feedback on each assessment will be provided within 24 hours of submission. After a
learner completes the GDW, the learning team will conduct a follow-up with each learner within
GOOGLE DRIVE FOR COLLABORATION WORKSHOP 14
two weeks of completion to see if they have any questions and how they are progressing on
implementing Google Drive. Additionally, the workshop will be linked in the professional
development folder on the SCC shared drive for future reference. The Educational Technology
Department will be available by email to answer questions from learners once the GDW is
complete through the two-week follow-up.
Media Selection
The GDW will be hosted in Schoology, a learning management system that allows users
to create, manage, and share academic content to foster collaboration and improve student
learning (Schoology, 2019). Media will include instructional videos, written text (such as
learning objectives and assignment instructions), electronic tests, and a discussion forum.
Instructional videos will be loaded into YouTube, and students will be given access to them
through Schoology. Screen capture software used by instructors to create the instructional
videos includes Bandicam, Open Broadcaster Software (OBS), QuickTime, and iMovie. One
team member will edit all videos in Adobe Premiere Pro to ensure consistency in production.
Table 2 contains the organization, media selections for each module and the creators. System
requirements for all media are listed below. Because Schoology is Internet-based, learners will
need to ensure they have the most up to date browsers installed on their computers. The SCC IT
Department will be available to assist those learners who need to have their laptops updated with
the most current web browsers prior to the workshop.
GOOGLE DRIVE FOR COLLABORATION WORKSHOP 15
Table 2
Organization, Media Selection, and Creator
Organization and Media Selection (within Schoology Platform)
Module/Folder Section Media Creator
Welcome Instructor Contact Information Text Wall
Instructions for Completing GDW
Text Wall
SCC GDW Welcome Letter Text (downloadable document) Wall
Module 1 Introduction & Learning Objectives
Text Wall
Lesson Video (embedded) Wall
Assessment 1.1 Interactive digital quiz Wall
Assessment 1.2 Text / Google Drive Wall
Module 2 Introduction & Learning Objectives
Text Barton
Lesson Video (embedded) Barton
Assessment Text / Google Drive Barton
Module 3 Introduction & Learning Objectives
Text Neff
Lesson Video (embedded) Neff
Assessment Text / Google Drive Neff
Module 4 Introduction & Learning Objectives
Text McNier
Lesson Video (embedded) McNier
Assessment Text / Google Drive McNier
Wrap-Up Wrap-Up Text McNier
Google Drive Google Drive Discussion Discussion forum McNier
GOOGLE DRIVE FOR COLLABORATION WORKSHOP 16
Discussion (Optional)
Software System Requirements
Schoology System Requirements
https://www.schoology.com
Computer Browsers
● Firefox (latest version)
● Internet Explorer 11+ (for Windows 8 and previous versions)
● Edge (for Windows 10+)
● Safari 10 and 11
● Google Chrome (latest version)
Additional Requirements
● Javascript
● Flash 9+
● Cookies enabled (Schoology, 2019)
Google Drive System Requirements
https://drive.google.com
Computer Browsers – make sure cookies, and JavaScript are turned on for your browser
● Chrome
● Firefox
● Windows only: Internet Explorer 11, Microsoft Edge
● Mac only: Safari
Other browsers may work, but you might not be able to use all the features.
Android
GOOGLE DRIVE FOR COLLABORATION WORKSHOP 17
● To download the Google Drive app, you’ll need Android version 4.4 or up
● To download the Google Docs, Sheets, and Slides app, you’ll need Android
version 5.0 or up
To check which version of Android you’re using.
1. Tap Settings > System > About phone or About tablet
2. Under “Android Version,” you can see which version you have
iPhone & iPad
● To use the latest Google Drive app, you’ll need iOS11 or up
● To use the latest Google Docs, Sheets, and Slides apps, you’ll need iOS11 or up
To check which version of iOS you’re using:
1. On your iPhone or iPad, open Settings
2. Tap General > About
3. Next to “Version,” you’ll see which version of iOS you’re using. (Google,
2019)
YouTube
Computer browsers
● Google Chrome
● Firefox
● MS Edge
● Safari
● Opera
An Internet connection with 500+ Kbps (Google, 2019)
Bandicam
GOOGLE DRIVE FOR COLLABORATION WORKSHOP 18
www.bandicam.com
OS - Windows XP(SP3)/Vista/7/8/10 (Support for 32-bit and 64-bit)
CPU - Dual-core processor, such as the Intel Pentium D or AMD Athlon 64 X2
RAM - 1 GB or more of RAM
HDD- 10 GB or more of HDD (Bandicam, 2019)
VGA - 1024x768 16bit Color (Bandicam, 2019)
Open Broadcaster Software (OBS)
https://obsproject.com/
OS - Windows, MacOS 10.11+, and Linux
Often used with Webcam and/or for Screen Capture (OBS Project, 2019)
QuickTime
Mac OS X v10.5 or later
A Macintosh computer with Intel, PowerPC G5 or Power PC G4 (867MHz or faster)
processor
At least 512MB of Ram
QuickTime 7 (Apple, 2019)
iMovie
A Macintosh computer with a PowerPC G4, PowerPC G5, or Intel Core processor (512
MB of RAM required for support)
256MB of RAM; 512 MB recommended
Mac OS X v10.3.9 or v10.4.3 or later; Mac OS X v10.4.4 recommended
QuickTime v7.0.4 or later (v7.0.4 included with iLife ‘06) (Apple, 2019)
Adobe Premiere Pro
GOOGLE DRIVE FOR COLLABORATION WORKSHOP 19
Multicore processor with 64-bit support
Microsoft Windows 7 with Service Pack 1 (64 bit) or Windows 8.1 (64 bit), or Windows
10 (64 bit). However, Windows 10 is recommended.
Supporting Windows 10 Creator Edition & Dial
8 GB of RAM (16 GB or more recommended)
8 GB of available hard-disk space for installation
1280x800 display (1920x1080 or larger recommended)
Sound card compatible with ASIO protocol or Microsoft Windows Driver Model
An Internet connection and registration are necessary for required software activation,
validation of subscriptions, and access to online services (Adobe, 2019).
GOOGLE DRIVE FOR COLLABORATION WORKSHOP 20
References
Adobe. (2019). Adobe Premiere Pro System Requirements. Retrieved October 02, 2019, from
https://helpx.adobe.com/premiere-pro/system-requirements/earlier-versions.html
Apple. (2019). Apple. Retrieved September 21, 2019, from https://support.apple.com/
Bandicam. (2019). Bandicam - recording software for screen, game and webcam capture.
Retrieved September 17, 2019, from https://www.bandicam.com/support/
Google. (2109). System requirements and browsers - computer. Retrieved September 17, 2019,
from https://support.google.com/drive/answer/2375082?co=GENIE.Platform%3D
Desktop&hl=en
Moore, C. (2016). The future of work: What Google shows us about the present and future of
online collaboration. TechTrends, vol. 60, no. 3, 2016, pp. 233–244.,
doi:10.1007/s11528016-0044-5.
OBS Project. (2019). System requirements. Retrieved September 20, 2019, from
https://obsproject.com/wiki/System-Requirements
Schoology. (2019). Learning Management System: LMS. Retrieved September 19, 2019, from
https://www.schoology.com/
GOOGLE DRIVE FOR COLLABORATION WORKSHOP 21
Appendix
Storyboards
Lesson Title: 1.1 Identify file types in Google Drive.
Lesson Objective: Given a Google account and college-issued laptop, learners will be able to
identify file types that can be built in Google drive.
How Learners will be Assessed:
At the end of the lesson, using Google Drive, the learners will:
Create a file in Google Drive.
Click the default title to rename the file “Module 1 File”.
Upon completion of the module, learners will list the file types that can be created in Google
Drive.
Technology Used for Demonstration: Bandicam
Explanation of Instruction:
The instructor will read the title and objective.
To create a new file in Google Drive, learners will
● log in to Google Drive by going to https://drive.google.com and selecting an account to
work in. Once the account has been clicked on, the learner will enter their password and
click Next.
● Learner will now be looking at the Drive dashboard.
● Learners will click on the Plus sign and New tab in the upper left corner.
● Instructor will touch on Docs (comparable to Microsoft Word), Sheets (comparable to
Microsoft Excel), Slides (comparable to Microsoft PowerPoint).
GOOGLE DRIVE FOR COLLABORATION WORKSHOP 22
● Next, the instructor will cover file types under More – Google Forms, Google Drawings,
Google My Maps, Google Sites, and Google Jamboard.
Student Directions:
Students may follow the demonstration, working alongside the instructor, pausing, and
rewinding as necessary. Students may also view the entire demonstration and then open Google
Drive and look at the different file types available in Google Drive.
Lesson Title: 1.2 Create a Google Doc File.
Lesson Objective: Given a Google account and college-issued laptop logged in to Google
Drive, learners will create a Google Doc file for collaboration with their group.
How Learners will be Assessed:
At the end of the lesson, using Google Drive, the learners will:
Create a file in Google Drive.
Click the default title to rename the file “Module 1 File”.
Technology Used for Demonstration: Bandicam
Explanation of Instruction:
The instructor will read the title and objective.
To create a new file in Google Drive, Learners will:
Click on the Plus sign and New tab in the upper left corner
Scroll down to Google Docs, place their cursor on the “>” and select the “Blank document.”
A new Google Doc will open.
Learners will click on “Untitled document” in the upper left corner and rename the document
“Document 1.”
Instructor will:
GOOGLE DRIVE FOR COLLABORATION WORKSHOP 23
● Scroll over and give a brief explanation of each menu item and its contents (i.e., File,
Edit, View, Insert – Image, Table, Drawing, etc., Format) and the menu items for editing
the document (font size, bold, italics, etc.).
● Go over the editing, suggesting, viewing button on the top right.
● Have students write a brief job description of their current position (3-4 lines) while
typing in the document, noting the auto-save feature in Google Docs.
The instructor will close the document and show students where the file appears in Google
Drive.
Student Directions:
Students may follow the demonstration, working alongside the instructor, pausing, and
rewinding as necessary. Students may also view the entire demonstration and then open Google
Drive and build the document
Lesson Title: 2.1 Upload Files to Google Drive and convert for editing as necessary.
Lesson Objective: Given a Google account and college-issued laptop, learners will upload files
into Google Drive to collaborate with colleagues successfully.
How Learners will be Assessed:
At the end of the lesson, using Google Drive, the learners will:
Login into Google Drive.
Go to the top left, click New> File Upload.
Open/ create folder for uploads.
Convert uploads as necessary.
Upon completion of the module, learners will:
GOOGLE DRIVE FOR COLLABORATION WORKSHOP 24
Demonstrate to their classmates and instructor the skill learned by creating a small video
Uploading Files to Google Drive and convert for editing.
If converting a document, the next step is to “Convert Uploads,” check the box.
If the learner uploads files with the same name, click Upload a file, click Keep as
separate file.
Technology Used for Demonstration: Open Broadcast Software (OBS)
Explanation of Instruction:
The instructor will read the title and objective.
On Google Drive in the top left corner, the learners will click New, and then the learners will
click on file upload and choose a file to upload, or they can choose to upload a folder and the
files contained will be uploaded as well.
Student Directions:
Students may follow the demonstration, working alongside the instructor, pausing, and
rewinding as necessary. Students may also view the entire demonstration and then open Google
Drive and look at the different file types available in Google Drive.
Lesson Title: 2.2 Convert Files for editing in Google Drive.
Lesson Objective: Given a Google account and college-issued laptop, learners will convert
uploads to share with colleagues successfully.
How Learners will be Assessed:
Given an uploaded file, learners will open it in Google Drive by clicking on the file. After
clicking on the file, a preview is shown, at the top, there is a button called “open with google
docs.” Learners will then click this button and the file will be converted to a Google doc and can
be edited and shared with others.
GOOGLE DRIVE FOR COLLABORATION WORKSHOP 25
Technology Used for Demonstration: Open Broadcast Software (OBS)
Explanation of Instruction:
The instructor will read the title and objective.
After reading the title and objective, the instructor will upload a word or excel file and click on
it to preview it. In preview the instructor will mention the Open with Google docs button and
explain that by clicking it the files are converted to google docs. They will then show it on the
screen and show how it can be edited and shared.
Student Directions:
Students may follow the demonstration, working alongside the instructor, pausing, and
rewinding as necessary. Students may also view the entire demonstration and then open Google
Drive and convert a file for themselves to test it out.
Lesson Title: 3.1 Create new Folders in Google Drive.
Lesson Objective: Given a Google account and college-issued laptop, learners will develop
new folders to collaborate with others in developing and refining courseware.
How Learners will be Assessed:
Learners will be given two folder names that they will use during their coursework: “Module
3.0” and “Module 3.1”. They will make new folders for their accounts and give them these
names. After making them, they can experiment with moving them around and placing files into
them. In addition, learners will be given a folder named Sample for use in an upcoming lesson.
Technology Used for Demonstration: Open Broadcast Software (OBS)
Explanation of Instruction:
The instructor will read the title and objective.
GOOGLE DRIVE FOR COLLABORATION WORKSHOP 26
After reading the information, the Instructor will follow the written instructions given to learners
and show creating a folder and naming it Module 3.0. Then a file will be drag and dropped into
the folder, and the folder will be moved around to show students what kinds of organizations are
possible.
Student Directions:
Students may follow demonstration, working alongside the instructor, pausing and rewinding as
necessary. Students may also view the entire demonstration and then open Google Drive and
create folders in Google Drive.
Lesson Title: 3.2 Move Folders and Files in Google Drive.
Lesson Objective: Given a Google account and college-issued laptop, learners will manipulate
files and folders for appropriate courseware to collaborate with colleagues.
How Learners will be Assessed:
At the end of the lesson, using Google Drive, the learners will:
● Move “Module 3.1” inside the “Module 3.0” folder.
Upon completion of the module, learners will:
● Locate the “Module 1 Doc” created earlier and move to “Module 3.1.
Technology Used for Demonstration: Open Broadcast Software (OBS)
Explanation of Instruction:
The instructor will read the title and objective.
The learner will right-click the item they want to move, Module 3.1. Click move to Module 3.0,
then click Move. If learner is going to drag a folder, click and hold the item you want to move,
move the item over the folder and release it. The learner will locate Module 1 Doc created earlier
and right-click on the item to move it to the Module 3.1 folder.
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Student Directions:
Students may follow the demonstration, working alongside the instructor, pausing, and
rewinding
as necessary. Students may also view the entire demonstration and then open Google Drive and
look at the different file types available in Google Drive.
Lesson Title: 3.3 Upload Folders to Google Drive.
Lesson Objective: Given a Google account and college-issued laptop, learners will upload
folders from their workstation into Google Drive for collaboration with others on courseware
design.
How Learners will be Assessed:
At the end of the lesson, using Google Drive, the learners will:
● Upload the folder, Sample.
Technology Used for Demonstration: Open Broadcast Software (OBS)
Explanation of Instruction:
The instructor will read the title and objective.
The learner will go to the top left, click New>File Upload, learner will upload the folder named
Sample.
Student Directions:
Students may follow the demonstration, working alongside the instructor, pausing, and
rewinding as necessary. Students may also view the entire demonstration and then open Google
Drive and look at the different file types available in Google Drive.
Lesson Title: 3.4 Search in Google Drive.
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Lesson Objective: Given a Google account and college-issued laptop, the learner will be able to
search Google Drive by utilizing the search engine.
How Learners will be Assessed:
At the end of the lesson, using Google Drive, the learners will:
● Search for the folder Sample from the prior Module 3.3.
● Enter the folder name; Sample in the search bar located at the top of the screen and hit
Enter.
Technology Used for Demonstration: Open Broadcast Software (OBS)
Explanation of Instruction:
The instructor will read the title and objective.
The learner will go to the top, type in a word or phrase into the search box, on their keyboard,
press enter. If learner wants to narrow the search, they can click on the down arrow on the right
side of the search bar and narrow the search by:
Type: File types such as documents, images, or PDFs.
Date modified: The date the file was last edited.
Item name: Searches only for the title of the file.
Has the words: Searches for words and phrases within documents.
Owner: The person the file belongs to.
Shared with: Who can view, comment, or edit the file.
Location: Whether the file is in a specific folder, "Trash," or "Starred." You can
also search for files available to people in your organization.
Follow up: If the file has action items assigned to you or suggestions in files you
own.
GOOGLE DRIVE FOR COLLABORATION WORKSHOP 29
Then the learner, after choosing what to search (Sample Folder), goes to the bottom right and
click Search.
Student Directions:
Students may follow the demonstration, working alongside the instructor, pausing, and
rewinding as necessary. Students may also view the entire demonstration and then open Google
Drive and look at the different file types available in Google Drive.
Lesson Title: 4.1 Share Settings in Google Drive.
Lesson Objective: Given a Google account and college-issued laptop, learners will explain the
rationale for the share settings selected, providing at least one reason for each setting selected.
How Learners will be Assessed:
Learners will open the “Module 1 Doc” created earlier in the workshop. In the Doc, they will
write a few sentences naming the settings they believe are most appropriate for sharing files and
folders with colleagues and explaining the rationale for each selection.
Technology Used for Demonstration: QuickTime and iMovie
Explanation of Instruction:
The instructor will read the title and objective.
Next, the instructor will demonstrate the steps below while providing an explanation of each
step:
● Open the document to be shared in Google Drive.
● Identify and click the blue Share button in the upper-right corner of the screen.
● Point out the link and demonstrate copying it.
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● Open the drop-down menu and view the options to allow anyone with the link to edit,
comment on, or view the document.
● Click the More button and describe the access settings available. Point out that the setting
selected may negate the setting for permissions allowed for those who have the link by
automatically changing it to “Off - only specific people can access.”
● Point out the ability to share the Doc with specific individuals. Explain that this is done
by entering an email address and choosing whether that particular user will be able to
view, comment on, or edit the document.
Student Directions:
Students may follow the demonstration, working alongside the instructor, pausing, and
rewinding as necessary. Students may also view the entire demonstration and then open Google
Drive and look at the different file types available in Google Drive.
Lesson Title: 4.2 Share Files in Google Drive.
Lesson Objective: Given a Google account and a college-issued laptop, learners will share a
file with a colleague successfully.
How Learners will be Assessed: Learners will use the settings described in the “Module 1 Doc”
to share the Doc with the course instructor.
Technology Used for Demonstration: QuickTime and iMovie
Explanation of Instruction:
The instructor will read the title and objective.
Next, the instructor will demonstrate the steps below while providing an explanation of each
step:
● Open the same document used to demonstrate the 4.1 objective.
GOOGLE DRIVE FOR COLLABORATION WORKSHOP 31
● Click the blue share button.
● Demonstrate copying the link provided and explain how students might paste this into an
email or other message format to share it with colleagues.
● Remind students to pay attention to the available settings.
● Enter a sample email address to share the document with and remind learners to select
whether the user they are sharing with should be able to view, comment on, or edit the
document.
● Remind learners to click done to share the file.
Student Directions:
Students may follow the demonstration, working alongside the instructor, pausing, and
rewinding as necessary. Students may also view the entire demonstration and then open Google
Drive and look at the different file types available in Google Drive.
Lesson Title: 4.3 Share Folders in Google Drive.
Lesson Objective: Given a Google account and a college-issued laptop, learners will share a
folder with a colleague successfully.
How Learners will be Assessed: Learners will use the settings described in the “Module 1 Doc”
to share the “Module 3.0” folder with the course instructor.
Technology Used for Demonstration: QuickTime and iMovie
Explanation of Instruction:
Next, the instructor will demonstrate the steps below while providing an explanation of each
step:
● Display the Google Drive homepage and point out the folder to be shared.
● Right-click on the folder and select “Share” from the drop-down menu.
GOOGLE DRIVE FOR COLLABORATION WORKSHOP 32
● Explain that folders cannot be shared using a link; they can only be shared with others via
email.
● Demonstrate entering an email address and choosing whether to allow the user to view,
comment on, or edit the document.
● Remind learners that they must click “Done” to share the folder with others.
Student Directions:
Students may follow the demonstration, working alongside the instructor, pausing, and
rewinding as necessary. Students may also view the entire demonstration and then open Google
Drive and look at the different file types available in Google Drive.
Lesson Title: 4.4 Use Chat in Google Drive.
Lesson Objective: Given a Google account and college-issued laptop, learners will collaborate
with colleagues in a Google Doc file.
How Learners will be Assessed: See assessment for LO 4.0.
Technology Used for Demonstration:
Explanation of Instruction:
The instructor will read the title and objective.
Instructor will
● Open a Doc file (two-page minimum) that has been shared with another instructor
(Instructor B, IB). IB will open the same document from their location and place their
cursor towards the bottom of the document.
● Show learners how to identify individuals that are in the Doc file, the color identifier for
each individual, and the Chat button.
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● Demonstrate locating where the other individual is in the document by clicking on the
identifier.
● Open the chat feature and say hi to IB. IB will respond.
Student Directions:
Students may follow the demonstration, working alongside the instructor, pausing, and
rewinding as necessary. Students may also view the entire demonstration and then open Google
Drive and look at the different file types available in Google Drive.