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Celebrating 30 Years of Faithful Service
in Whatcom County
Office Manager Job DescriptionPart-time position: 15 hours per week, some schedule flexibility.
Starting pay rate: $13-15 depending on experience.
Reports to: Executive Director
The role of the Office Manager is to keep our James St office running smoothly and efficiently, and to guide the ongoing optimization of systems for a dynamic and growing team of staff and volunteers. In addition to sharing the leadership of developing office systems, this person will be responsible for overseeing the execution and completion of all administrative, communication, and organizational tasks within the office.
General Duties: Manage and Optimize Day-to-Day Office Operations: Develop a plan for
establishing and maintaining an organized, hospitable, and efficient office environment. Support the Director with non-Call Center related communication for the organization. Prepare informational packets for new church partners, volunteers etc. Process mail and email communications, phone calls and messages. Schedule meetings and help manage office calendar. Some supervision of other staff, volunteers, and interns with capacity for these responsibilities to increase over time.
Event Planning and Coordination: Serve as team lead for major annual and monthly events.
Communications: Communicate to constituents via donation thank you letters, tax receipts, event invites, newsletter mailings, etc. Proofread reports and written documents for grammar, punctuation and spelling errors. Create draft communications for the Director's overview.
Financial: Basic bookkeeping responsibilities. Process incoming donations in QuickBooks, keep donation log, and help prepare bank deposits. Generate checks for vendors and for executive review.
General Office Organization & Records Systems: Maintain filing systems and recordkeeping in partnership with the office staff. In coordination with Call Center Coordinator, order office supplies as needed. Maintain and update the records of constituent contact information, mailing list, tracking church partnering info and partnership records, etc.
Required Skills: Strong skills in communication, organization, and administration. Strong computer skills: Proficient with Word, Excel, Gmail and Google Docs,
and navigating the Internet and social media networks. Confident learning new computer software and databases, such as Publisher, Mail Chimp, QuickBooks, etc. Able to help with some media/marketing via social media networks.
PO Box 1602 | Bellingham, WA 98227 | Ph: [email protected] | whatcomloveinc.org
facebook.com/whatcomloveincLove INC is a registered 501(c)(3)
Celebrating 30 Years of Faithful Service
in Whatcom County Relational Skills: Patience, listening, lovingly serving, and
communicating kindly with people. Skills and experience one ore more other area relevant to the needs of our
small but growing nonprofit, such as leadership, entrepreneurship, marketing, finance, fundraising, or volunteer management.
Qualifications: Past administrative, event planning, and/or managerial experience
preferred. Efficient with time, well-organized, self-motivated, dependable and a team
player. Familiar with social media networks (Facebook, Twitter, LinkedIn).
PO Box 1602 | Bellingham, WA 98227 | Ph: [email protected] | whatcomloveinc.org
facebook.com/whatcomloveincLove INC is a registered 501(c)(3)
