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This manual is available at https://web.pslsupp.ford.com/
Ford Customer Service Division North America
PDC (Network Locations) EDI Manual
(Excluding Mazda & Nissan Unique)
This document is a sub-set with specific FCSD requirements, which may differ from the Ford Corporate Guidelines.
TABLE OF CONTENTS
3FCSD Releasing Schedule and Mailbox Availability
EDI Coordinators3
Ford Single Point of Contact (SPOC) Support Services4
Establishing an EDI Connection to the GEC Hub4
Connectivity Methods5
Ford Approved VAN's5
Network Locations ANSI X12 Required EDI Transactions6
Interchange Control Structure including Explanation and Attributes7
830 Material Release (Intermediate Consignee/Packager) Transaction Set Layout8
830 Material Release (Network Location/PDC/PRC) Transaction Set Layout9
830 Material Release Explanation and Attributes10
861 Receipt Advise Transaction Set Layout14
861 Receipt Advise Explanation and Attributes15
856 Advance Shipment Notice (Intermediate Consignee/Packager) Transaction Set Layout17
856 ASN (Intermediate Consignee/Packager) Explanation and Attributes18
856 ASN (Network Location/PDC/PRC) Transaction Set Layout23
856 ASN (Network Location/PDC/PRC) Explanation and Attributes24
856 ASN (Dealer Direct Emergency Order) Transaction Set Layout28
856 ASN (Dealer Direct Emergency Order) Explanation and Attributes29
997 Functional Acknowledgement Transaction Set Layout- ACCEPTED33
997 Functional Acknowledgement Explanation and Attributes - ACCEPTED34
997 Functional Acknowledgement Transaction Set Layout- REJECTED35
997 Functional Acknowledgement Explanation and Attributes - REJECTED36
997 Functional Acknowledgement Error Definitions38
TA1 Errors40
TA1 Error Note Code Definitions41
Mode of Transportation (MOT), Packaging Codes, & REF Qualifiers42
Glossary of Acronyms43
Glossary of Attributes44
EDI Manual Revisions45
FCSD Releasing Schedule and Mailbox Availability TC "FCSD Releasing Schedule and Mailbox Availability" \f C \l "1"
Cycle releasing will issue four (4) evenly balanced weekly releasing cycles throughout the month instead of releasing all parts at the beginning of the month. Each of the four (4) cycles will have a balance of lines and pieces for each supplier. All parts will be assigned to one (1) of the four (4) cycles.
Releases will be available to FCSD suppliers every Saturday Morning EST (Eastern Standard Time).
Emergency and Exception releases will be available daily, Monday through Thursday, at 8:00 PM EST.
Suppliers are required to access their SOLMIS Mailbox DAILY to receive the Replenishment, Exception, and Emergency releases.
Determination of Firm (Authorized) Requirements and Planning Quantities in an 830 Material Release
FCSD Releases requirements to suppliers utilizing twenty (20) forecasted schedules with the associated CUM quantities. The first ten (10) forecasted schedules (FST Segment) identifies the next ten (10) weekly requirements followed by ten (10) forecasted schedules identifying the ten (10) monthly requirements.
Firm and Planning CUM can be determined by the Authorization Date (ATH Segment) in the 830 Material Release. The date and CUM Quantity stated in the ATH Segment sets the line between the firm quantities and the planning quantities. Any DATES and CUM Quantities listed BEFORE the Authorization Date are firm requirements. All other CUM Quantities are for planning purposes only.
Due to occasional Intermediate Consignee (Packager) Changes, Ford REQUIRES that you DO NOT HARD CODE the Intermediate Consignee (Packager) Code in the N1*IC Segment or the address of the Intermediate Consignee (Packager) anywhere in your EDI System.
EDI Coordinators TC "EDI Coordinators" \f C \l "1" :
FCSD-NA:[email protected]
FoC (Ford Of Canada): [email protected]
Ford Single Point of Contact (SPOC) Support Services TC "Ford Single Point of Contact (SPOC) Support Services" \f C \l "1"
The Ford Single Point Of Contact (SPOC) Help Desk, is staffed 24/7. SPOC will create and route tickets to the various EDI support teams within the Global Electronic Communications (GEC) Hub Service organization for EDI issues. SPOC is prepared to answer questions about systems and network availability after hours, holidays, and on weekends. Questions regarding specific EDI transactions and their content should be handled during working hours Monday - Friday 7:00 am to 4:30 pm EST when GEC Hub Services is available.
The GEC Hub services team will be able to assist you in the following areas:
1. The availability of the GEC Hub mailbox system.
2. End-to-End communication line and connectivity problems between the supplier and the GEC Hub mailbox system.
3. Provide a reference point between suppliers and Ford Plants.
4. Provide interpretation of the Ford EDI guidelines.
5. Provide a copy of the Ford Corporate EDI guidelines through their website, https://web.gsec.ford.com/
Click "Specs" tab.
6. Provide Transaction Log tool through website (above) to help track data transmissions.
7. Assist new suppliers in the initial phases of sending and receiving data from Ford. (Connectivity and Syntax testing).
The SPOC Help Desk phone number is: (888) 317- 4957 or (313) 317-4957.
When calling the GEC Hub Helpdesk about EDI issues, please ask for your ticket to be routed to the GEC Hub EDI Helpdesk for quicker response.
Establishing an EDI Connection to the GEC Hub TC "Establishing an EDI Connection to the GEC Hub" \f C \l "1"
1. Go to the GSEC Website located @ https://web.gsec.ford.com
2. Click on "Connection Requests"
3. Click on the "EDI Connection Request Form" link
4. Enter first 4 characters of your Supplier GSDB Code; Click 'Submit'
5. Check the supplier code listed under "New GSDB Connection Request" or "Change existing Connection to the GEC Hub"; Click 'Submit'
6. Complete Form; Click 'Submit'
Please allow 1-8 business days to be contacted by a member of the Migration Team. This can vary depending on the number of requests in their queue. You will be contacted via phone or email. At that time, you will be assigned to one of our EDI Analysts, who will provide you with testing procedures.
Connectivity Methods TC "Connectivity Methods" \f C \l "1"
VAN (Value Added Network) Connectivity Method
The method of connecting to the Ford GEC Hub requires the use of a VAN connection for EDI data transfers. The VAN provides services that are similar to that of an ANX Service Provider and MUST BE APPROVED by Ford Motor Company.
Ford Approved VAN's TC "Ford Approved VAN's" \f C \l "1" :
VAN Provider
Website
Toll Free
Direct
Covisint
www.covisint.com
(888) 222-1700
-
ELIT Services
http://www.business-exchange.canada.eds.com/ELIT/
(866) 214-0108
(248) 365-2248
GXS (GEIS)
www.gxs.com
(800) 560-4347
(301) 340-4000
IBM
www.gxs.com
(800) 560-4347
(301) 340-4000
iConnect
www.iconnect-corp.com
(877) 327-9334
(734) 930-4274
Inovis/GXS (Merged)
www.gxs.com/inovis/
(877) 446-6847
-
Kleinschmidt
www.kleinschmidt.com
-
(847) 945-1000
Sterling Commerce
www.sterlingcommerce.com
(800) 876-9772
(614) 793-7000
ANX (Advanced Network Exchange) Connectivity Method
The services are as follows:
1. ANX Service Provider (required)
2. IPSEC Security Service Provider (optional)
3. ANX Overseer Group (required)
The ANX Service Provider is responsible for providing the ANX circuit and router. Estimate approximately 60 days to get an ANX circuit installed once the circuit is ordered. Add an additional week for some of the post circuit installation implementation steps. This will include filling out and returning to Ford representatives some required documents for establishing a secure tunnel. There are several ANX Certified Service Providers (CSP). These providers typically charge a one-time installation service fee and a monthly ANX service fee w/access. Fees vary by provider. Please check with the CSP for pricing information.
The IPSEC Security Service Provider is responsible for providing additional hardware (if required), software and services for firewall and IPSEC security management. This service is only required if you chose to out-source this operation. The service provider typically charges a one-time IPSEC product installation fee and a monthly IPSEC service fee. Please check with your ANX Service Provider for details.
The ANX Overseer Group is responsible for enforcing the Service Level Agreement (SLA) and uptime requirements (99.965% network availability) of the ANX network. As a result, trading partners must pay a onetime fee along with an annual fee. Please reference the http://www.anx.com/ website for pricing details.
WAM (Web Access Module) Connectivity Method
Use of a public Internet connection for EDI data exchange. The WAM user utilizes a local ISP (Internet Service Provider) to access the GEC Hub through the Trading Partners.
The Trading Partner must select an Internet Service Provider. It does not matter what ISP is selected as Ford Motor Company has no guidelines or requirements for Internet Service Providers. Suppliers that are setup for the WAM access it via the Ford Supplier Network portal using a standard web browser (Internet Explorer 5.5 or Netscape 4.7). The WAM allows a user to download their data one transaction at a time and upload their data one file at a time. The GEC Hub business team recommends the WAM be used for suppliers that send no more than 10 ASN's or documents daily and supply less than 20 parts. For those sending documents other than ASN's, document size should be limited to that WAM is NOT considered a fully integrated EDI solution for those suppliers that need to meet their Q1 ratings. For more information on connectivity, reference the GSEC website https://web.gsec.ford.com/ or for connectivity questions, please email [email protected].
NETWORK LOCATIONS ANSI X12 REQUIRED EDI TRANSACTIONS TC "Network Locations ANSI X12 Required EDI Transactions" \f C \l "1"
Suppliers communicating via EDI with FCSD North American Supply Chain are Required to adhere to the following ANSI X12/Ford EDI requirements.
FCSD Ford/ANSI X12 Transaction Sets
830 (FCSD to Supplier)Material Release (ver 002001FORD) – Informs the supplier of shipment schedule.
861 (FCSD to Supplier)Receipt Advice (ver 002001) – An acknowledgement of receipt and payment to the supplier for the shipment.
856 (Supplier to FCSD)Advance Shipping Notice (ver 002002FORD) - Provides FCSD with Shipment Confirmation of 830 Material Releases. The 856 must mirror the information in the most recent 830 Material Release.
997 (FCSD to Supplier)Functional Acknowledgement (ver 002002) – When supplier sends a message to Ford, a syntax check is performed. A Functional Acknowledgement (997) will be sent immediately advising if the message was "accepted" or "rejected". Each 997 must be reconciled against each data message. If the 997 indicates that a message was "rejected", the supplier must investigate, and take corrective action. 997's do NOT check for correct data content against a specific order.
Interchange Control Structure including Explanation and Attributes TC "Interchange Control Structure including Explanation and Attributes" \f C \l "1"
Sample Interchange Control Structure with explanation – HEADER/TRAILER INFORMATION
ISA*00* *00* *ZZ*SCODE *ZZ*F159B *060101*1241*U*00200*000016285*0*P*<
Attributes
ISA
INTERCHANGE CONTROL HEADER (Start)
ISA0100
Use "00" (zeroes)
MID02/02
ISA02SPACES
Use 10 (ten) spaces
MAN10/10
ISA0300
Use "00" (zeroes)
MID02/02
ISA04SPACES
Use 10 (ten) spaces
MAN10/10
ISA05ZZ
Interchange ID Qualifier (Use "ZZ")MID02/02
ISA06SCODE
Interchange Sender ID (Left Justified and filled with blanks)MID15/15
ISA07ZZ
Interchange ID Qualifier (Use "ZZ")MID01/02
ISA08F159B
Interchange Receiver ID (Left Justified and filled with blanks)MID15/15
ISA09060101
Date of Transmission (YYMMDD)
MDT06/06
ISA101241
Time of Transmission (HHMM, 24 Hour Clock)MTM04/04
ISA11U
Use "U" for USA
MID01/01
ISA1200200
Version ID Use "00200"
MID05/05
ISA13 000016285
Control Number (Must Match IEA02)MN009/09
ISA140
Use "0" (zero)
MID01/01
ISA15PTest Indicator (Always use "P")
MID01/01
ISA16<Sub Element Separator (Use '<' ASCII Hex Value) MAN01/01
· Ford does not utilize the 'T' for testing in the ISA15, MUST always be 'P'.
· ISA08 will point to F159E (for the Education System) when testing with the GEC Hub only, for Production it will be F159B.
IEA*1*000016285
IEA
INTERCHANGE CONTROL TRAILER (End)
IEA011Number of GS/GE Pairs (Between ISA & IEA)MN001/15
IEA02000016285Control Number (Must Match ISA13)MN009/09
830 Material Release (Intermediate Consignee/Packager) Transaction Set Layout TC "830 Material Release (Intermediate Consignee/Packager) Transaction Set Layout" \f C \l "1"
Sample 830 Transaction Set Layout from FCSD to Supplier for Shipment to an Intermediate Consignee (Packager)
ISA………HEADER INFORMATION
GS*PO*AF52M*SCODE*060107*1924*000000001*X*002001FORD\ ( Receiving Code, Sender Code, Version
ST*830*0001\ ( Transaction Set Header
BFR*05**613-1A*SH*C*050801*070103*060107\ ( Beginning Segment for Planning Schedule
N1*ST**92*AF52M\
( Ship To (Receiving Code)
N1*SF**92*SCODE\
( Ship From (Supplier Code)
N1*BT*92*B82AA\
( Bill To Code (Ford Field Accounting Code)
N1*IC*92*PCODE\
( Intermediate Consignee (Packager Code)
LIN**BP*D8TZ 9840704 A*PO*SC 01364*EC*E0TB 9843121 AB*FI*00315809\ ( Part #'s, PO #
UNT*PC\
( Unit of Measure
PER*EX* CONTACT NAME*TE*CONTACT PHONE\
( Contact Name, Contact Phone
SDP*Y*Y\
( Ship Delivery Pattern
NTE*LIN*PKG. SPEC. DATE 2006-03-19\
( Special Instructions, Free Form Message
NTE*LIN*PKG. EFFEC. DATE 2006-06-19\
( Special Instructions, Free Form Message
FST*302*D*W*060105\
( Total CUM Required by week of 1/05/06 (Planning, Weekly)
FST*414*D*W*060112\
FST*414*D*W*060119\
FST*517*D*W*060126\
FST*517*D*W*060202\
FST*517*D*W*060209\
FST*517*D*W*060216\
FST*517*D*W*060223\
FST*517*D*W*060302\
FST*517*D*W*060309\
FST*517*D*F*050801*060329\
( Flexible Planning from "Begin Date" to "End Date"
FST*623*D*F*050801*060503\
FST*623*D*F*050801*060531\
FST*704*D*F*050801*060628\
FST*786*D*F*050801*060802\
FST*786*D*F*050801*060830\
FST*851*D*F*050801*061004\
FST*851*D*F*050801*061101\
FST*851*D*F*050801*061129\
FST*851*D*F*050801*070103\
ATH*FI*060206*517**050801\
( Finished Goods CUM Quantity authorized to ship through 2/06/06
ATH*MT*060405*623**050801\
( Raw Material CUM Quantity authorized to procure through 4/05/06
SHP*01*126*011*050912\
( Discrete Quantity, Shipped or Beginning Inventory Date
REF*SI*217535\( Shipment Identification on last ASN
SHP*02*302*011*050801**050912\( CUM Quantity, Date, Date of last shipment
CTT*1*12192\
( Total Number of LIN segments, Sum of FST01's
SE*39*0001\( Total Segment Count (Including ST/SE)
GE*1*000000001\ ( Total Number of ST/SE pairs between GS & GE, Control Number (Must match GS06)
IEA………TRAILER INFORMATION
830 Material Release (Network Location/PDC/PRC) Transaction Set Layout TC "830 Material Release (Network Location/PDC/PRC) Transaction Set Layout" \f C \l "1"
Sample 830 Transaction Set Layout from FCSD to Supplier for Shipment to A Network Location (PDC/PRC)
ISA………HEADER INFORMATION
GS*PO*AF52M*SCODE*060107*1924*000000001*X*002001FORD\ ( Receiving Code, Sender Code, Version
ST*830*0001\ ( Transaction Set Header
BFR*05**613-1A*SH*C*050801*070103*060107\ ( Beginning Segment for Planning Schedule
N1*ST**92*AF30A\( Ship To (Network Location Receiving Code)
N1*SF**92*SCODE\( Ship From (Supplier Code)
N1*BT*92*B82AA\( Bill To Code (Ford Field Accounting Code)
LIN**BP*D8TZ 9840704 A*PO*SC 01364*EC*E0TB 9843121 AB*FI*00315809\ ( Service, PO, Engineering #'s
UNT*PC\( Unit of Measure
PER*EX* CONTACT NAME*TE*CONTACT PHONE\( Contact Name, Contact Phone
SDP*Y*Y\( Ship Delivery Pattern
NTE*LIN*PKG. SPEC. DATE 2006-03-19\ ( Special Instructions, Free Form Message
NTE*LIN*PKG. EFFEC. DATE 2006-06-19\( Special Instructions, Free Form Message
FST*302*D*W*060105\ ( Total CUM Required by week of 1/05/06 (Planning, Weekly)
FST*414*D*W*060112\
FST*414*D*W*060119\
FST*517*D*W*060126\
FST*517*D*W*060202\
FST*517*D*W*060209\
FST*517*D*W*060216\
FST*517*D*W*060223\
FST*517*D*W*060302\
FST*517*D*W*060309\
FST*517*D*F*050801*060329\( Flexible Planning from "Begin Date" to "End Date"
FST*623*D*F*050801*060503\
FST*623*D*F*050801*060531\
FST*704*D*F*050801*060628\
FST*786*D*F*050801*060802\
FST*786*D*F*050801*060830\
FST*851*D*F*050801*061004\
FST*851*D*F*050801*061101\
FST*851*D*F*050801*061129\
FST*851*D*F*050801*070103\
ATH*FI*060206*517**050801\ ( Finished Goods CUM Quantity authorized to ship through 2/06/06
ATH*MT*060405*623**050801\ ( Raw Material CUM Quantity authorized to procure through 4/05/06
SHP*01*126*011*050912\ ( Discrete Quantity, Shipped or Beginning Inventory Date
REF*SI*217535\
( Shipment Identification on last ASN
SHP*02*302*011*050801**050912\
( CUM Quantity, Date of last shipment
CTT*1*12192\ ( Total Number of LIN segments, Sum of FST01's
SE*39*0001\
( Total Segment Count (Including ST/SE)
GE*1*000000001\ ( Total Number of ST/SE pairs between GS & GE, Control Number (Must match GS06)
IEA………TRAILER INFORMATION
830 Material Release Explanation and Attributes TC "830 Material Release Explanation and Attributes" \f C \l "1"
ISA………HEADER INFORMATION
GS*PO*AF52M*SCODE*060107*1924*000000001*X*002001FORD
Attributes
GS
FUNCTIONAL GROUP HEADER (Start)
GS01PO
Functional Group Qualifier
MID02/02
GS02AF52M
Ford Assigned Sender Code
MID02/12
GS03SCODE
Ford Assigned Receiver Code (Supplier GSDB Code)MID02/12
GS04060107
Date (YYMMDD)
MDT06/06
GS051924
Time (HHMM, 24 Hour Clock)
MTM04/04
GS06000000001
Control Number (Must Match GE02)MN001/09
GS07X
Responsible Agency Code (Use "X")MAN01/02
GS08002001FORD
ANSI X12 Version
MID01/12
ST*830*0001
ST
TRANSACTION SET HEADER
ST01830Transaction Set ID (Planning Schedule)MID03/03
ST020001
Control Number (Must Match SE02)MAN04/09
BFR*05**613-1A*SH*C*050801*070103*060107
BFR
BEGINNING SEGMENT (Forecast/Material Release)
BFR0105
Replace (First release after annual CUM reset - 00)MID02/02
BFR03613-1A
Release Number (Ford Program Number)CAN01/30
BFR04SH
Schedule Type Qualifier
MID02/02
BFR05C
Schedule Quantity Qualifier ("C" = Cumulative Quantities)MID01/01
BFR06050801
Accumulations Begin Date (YYMMDD) MDT06/06
BFR07070103
Horizon End Date (YYMMDD)
MDT06/06
BFR08060107
Release Issue Date (YYMMDD)
MDT06/06
N1*ST**92*AF52M
N1
NAME
N101ST
Ship To
MID02/02
N10392
Assigned by Ford Buyer (Will Contain 92)MID01/02
N104AF52M
Ford Assigned Mailbox Code
MAN05/05
· Suppliers will only see AF52M in the N1*ST Segment if they are shipping to a IC (Packager). Otherwise, they will see their release to location (AF30A, AF31A, AF30E, AF1JA., etc…
N1*SF**92*SCODE
N1
NAME
N101SF
Ship From
MID02/02
N10392
Assigned by Ford Buyer (Will Contain 92)MID01/02
N104SCODE
Ford Assigned Code (Supplier GSDB Code)MAN05/05
N1*BT*92*B82AA\
N1
NAME
N101BT
Bill To
MID02/02
N10392
Assigned by Ford Buyer (Will Contain 92)MID01/02
N104B82AABill To Code (Ford Field Accounting Code)MAN05/05
N1*IC*92*PCODE\
N1
NAME
N101IC
Intermediate Consignee
MID02/02
N10392
Assigned by Ford Buyer (Will Contain 92)MID01/02
N104PCODEPackager Code
MAN05/05
· Suppliers will only see the N1*IC Segment if they are shipping their requirements to an IC (Packager).
LIN**BP*D8TZ 9840704 A*PO*SC 01364*EC*E0TB 9843121 AB*FI*00315809
LIN
ITEM IDENTIFICATION DETAIL
LIN02BP
Buyer's Part Number
MID02/02
LIN03D8TZ 9840704 AFord Service Part Number (In form of Prefix, Base, Suffix)MAN01/30
LIN04PO
Purchase order Number
OID02/02
LIN05SC 01364
Ford Purchase Order Number
CAN01/30
LIN06EC
Engineering Part Number
CID02/02
LIN07E0TB 9843121 ABFord Engineering Number (In form of Prefix, Base, Suffix)CID02/02
LIN08FI
Finis Part Number
CAN01/30
LIN0900315809
European Part Number
CAN01/30
PRS*3
PRS
PART RELEASE STATUS
PRS013
Balance out part (7 - Final Release for this cancelled part) MID01/02
· PRS (Part Release Status) - Is used only when the part is to be coded 'Balance Out' or 'Final Release'.
UNT*PC
UNT
UNIT DETAIL
UNT01PC
Measurement Code
MID02/02
PER*EX* CONTACT NAME*TE*CONTACT PHONE
PER
ADMINISTRATIVE COMMUNICATIONS CONTACT
PER01EX
Qualifier for Information Contact
MID02/02
EX - Expeditor RD - Receiving Dock
PER02CONTACT NAMEExpeditor Contact Name
OAN01/35
PER03TE
Qualifier for Telephone
OID02/02
PER04CONTACT PHONEContact Telephone Number
OAN07/21
SDP*Y*Y
SDP
SHIP/DELIVERY PATTERN
SDP01Y
Ship/Delivery or Calendar Pattern Code (Y=None)MID01/02
SDP02Y
Ship/Delivery Pattern Time Code (Y=None)MID01/01
NTE*LIN*PKG. SPEC. DATE 1998-03-19
NTE
NOTE
NTE01LIN
Line Item (Detail Level) or GEN (Heading Level)OID03/03
NTE02PKG.SPEC.DATE Free Form Message
MAN01/60
998-03-19
FST*302*D*W*060105
FST
FORECAST SCHEDULE
FST01302
Quantity
MR01/10
FST02D
Planning
MID01/01
FST03W
Weekly Bucket (Monday through Sunday)MID01/01
FST04060105
Weekly Starting Date (YYMMDD)MDT06/06
FST*517*D*F*050801*060329
FST
FORECAST SCHEDULE
FST01
517
Quantity
MR01/10
FST02
D
Planning
MID01/01
FST03
F
Flexible Interval (From Date "X" through Date "Y")MID01/01
FST04
050801
Flexible CUM Quantity Start Date (YYMMDD)MDT06/06
FST05
060329
Flexible Period ending date (YYMMDD)ODT06/06
ATH*FI*060206*517**050801
ATH
RESOURCE AUTHORIZATION
ATH01FI
Finished (Labor, Material, and Overhead/Burden)MID02/02
ATH02060206
Last day of the week (YYMMDD)
MDT06/06
ATH03517
CUM QTY authorized through date in ATH02MR01/10
ATH05050801
CUM Qty Start Date (YYMMDD)
MDT06/06
· The date and CUM Quantity stated in the ATH Segments sets the line between the Firm and Planning Quantities. ANY DATES AND CUM QUANITIES LISTED BEFORE THE AUTHORIZATION DATE ARE FIRM REQUIREMENTS.
ATH*MT*060405*623**050801
ATH
RESOURCE AUTHORIZATION
ATH01MT
Material
MID02/02
ATH02060405
Last Day of the Week (YYMMDD)
MDT06/06
ATH03623
CUM QTY authorized through date in ATH02MR01/10
ATH05050801
CUM Quantity Start Date (Beginning inventory date)MDT06/06
· There will always be at most one ATH*FI and one ATH*MT for each LIN.
SHP*01*126*011*050912
SHP
SHIPPED/RECEIVED INFORMATION
SHP0101
Discrete Quantity Qualifier
OID02/02
SHP02126
Quantity
CR01/10
SHP03011
Shipped
CID03/03
SHP04050912
Shipped Date or Beginning Inventory Date (YYMMDD)CDT06/06
REF*SI*217535
REF
REFERENCE NUMBER
REF01SI
SID (Shipper's Identifying Number for Shipment)MID02/02
REF02217535
Reference Number (ASN Number of Last Shipment)MAN01/30
SHP*02*302*011*050801**050912
SHP
SHIPPED/RECEIVED INFORMATION
SHP0102
Cumulative Quantity Qualifier
OID02/02
SHP02302
Quantity
CR01/10
SHP03011
Shipped
CID03/03
SHP04050801
Shipped date or Beginning Inventory Date (YYMMDD)CDT06/06
SHP06050912
Date of last Shipment (YYMMDD)
CDT06/06
CTT*1*12192
CTT
TRANSACTION TOTALS
CTT011
Total Number of LIN segments
MN001/06
CTT0212192
Hash Totals (Sum of FST01's)
MR01/10
SE*39*0001
SE
TRANSACTION SET TRAILER
SE0139
Total Segment Count (Including ST/SE)MN001/06
SE020001
Control Number (Must Match ST02)MAN04/09
GE*1*000000001
GE
FUNCTIONAL GROUP TRAILER (End)
GE011
Total Number of ST/SE pairs between GS and GEMN001/06
GE02000000001
Control Number (Must Match GS06)MN001/09
IEA………TRAILER INFORMATION
861 Receipt Advice Transaction Set Layout TC "861 Receipt Advise Transaction Set Layout" \f C \l "1"
Sample 861 Transaction Set Layout From FCSD To Supplier
ISA………HEADER INFORMATION
GS*SH*AF52M*SCODE*060309*0108*000171386*X*002001\( Sender Code, Receiving Code, Version
ST*861*0001\
( Transaction Set Header
BRA*2006-03-09-06.06.21.8217340001*060309*00\
( Beginning of Receiving Advice
REF*PK*M8004550\
( Packing Slip Number
REF*SI*M8004550\
( Shipper's Identifying Number for Shipment (SID)
DTM*050*060308\
( Material Received on Date
N1*ST**92*AF1TA\
( Ship To Network Location Code
N1*SF**92*SCODE\
( Ship From Supplier GSDB Code
RCD**+3*PC\
( Receiving Conditions
SN1**+3*PC\
( Shipment Detail
LIN**BP*F75Z 1007 EB\
( Line Item Detail
CTT*1*3\
( Total Number of RCD Segments
SE*12*0001\
( Total Segment Count (Including ST/SE)
GE*1*000171386\
( Total Number of ST/SE pairs between GS & GE, Control Number
IEA………TRAILER INFORMATION
861 Receipt Advice Explanation and Attributes TC "861 Receipt Advise Explanation and Attributes" \f C \l "1"
ISA………HEADER INFORMATION
GS*SH*AF52M*SCODE*060309*0108*000171386*X*002001
Attributes
GS
FUNCTIONAL GROUP HEADER (Start)
GS01SH
Functional Group Qualifier
MID02/02
GS02AF52M
Ford Assigned Sender Code
MID02/12
GS03SCODE
Ford Assigned Receiver Code (Supplier GSDB Code)MID02/12
GS04060309
Date (YYMMDD)
MDT06/06
GS050108
Time (HHMM, 24 Hour Clock)
MTM04/04
GS06000171386
Control Number (Must Match GE02)MN001/09
GS07X
Responsible Agency Code (Use "X")MAN01/02
GS08002001
ANSI X12 Version
MID01/12
ST*861*0001
ST
TRANSACTION SET HEADER
ST01861Transaction Set ID (Receiving Advice)MID03/03
ST020001
Control Number (Must Match SE02)MAN04/09
BRA*2006-03-09-06.06.21.8217340001*060309*00
BRA
BEGINNING SEGMENT (RECEIVING ADVICE)
BRA012006-03-09-06.
06.21.8217340001Transaction Set ID (Assigned by Ford)MAN01/30
BRA02060309Transaction Creation Date (YYMMDD)MDT06/06
BRA0300Original Transmission (Normal)
MID02/02
REF*PK*M8004550
REF
REFERENCE NUMBERS
REF01PKPacking List Number (Qualifier)
MID02/02
REF02M8004550Reference Number (BSN02 of the 856)CAN01/30
REF*SI*M8004550
REF
REFERENCE NUMBERS
REF01SIShipper's Identifying Number (Qualifier)MID02/02
REF02M8004550Reference Number (BSN02 of the 856)CAN01/30
DTM*050*060308
DTM
DATE/TIME REFERENCE
DTM01050Material Received on Date QualifierMID03/03
DTM02060308Date (YYMMDD)
CDT06/06
N1*ST**92*AF1TA
N1
NAME
N101STShip To (Entity Identifier Code)
MID02/02
N10392
Assigned by Buyer (Will Contain 92)C ID01/02
N104AF1TALocation Code
CAN02/17
N1*SF**92*SCODE
N1
NAME
N101SFShip From (Entity Identifier Code)
MID02/02
N10392
Assigned by Buyer (Will Contain 92)CID01/02
N104SCODESupplier GSDB Code
CAN02/17
RCD**+3*PC or RCD**+3*PC***+/-200*PC*13 (Example)
RCD
RECEIVING CONDITIONS
RCD02+3Quantity Received or Accepted (Actual Received Quantity)CR01/09
RCD03PC
Measurement Code (Same as 830)CID02/02
RCD04*
Quantity Units Returned (Not used in this example)CR01/09
(Used by Assembly Division to indicate return quantity)
RCD05*Measurement Code (Same as 830) (Not used in this example)CID02/02
RCD06+/-200Quantity in Question (Difference between SN102 and RCD02)CR01/09
RCD07PC
Measurement Code (Same as 830)CID02/02
RCD0813
Receiving Condition Code
CID02/02
08 - Rejected 12 - Return Overshipment 13 - Quantity Discrepancy
RCD09
Quantity in Question (Will contain CUM adjustment Quantity) CR01/09
RCD10
Measurement Code (Same as 830)CID02/02
RCD1111
Receiving Condition Code (11 - CUM Adjustment Quantity)CID02/02
· Ford will use the RCD09-RCD11 discrepancy set to show CUM adjustment Quantity only.
SN1**+3*PC
SN1
ITEM DETAIL
S102+3Number of Units Shipped (ASN Quantity)MR01/10
S103PCUnit of Measure
CID02/02
LIN**BP*F75Z 1007 EB
LIN
ITEM IDENTIFICATION DETAIL
LIN02BPBuyers Part Number (Qualifier)
MID02/02
LIN03F75Z 1007 EBFord Service Part Number
MAN01/30
CTT*1*3
CTT
TRANSACTION TOTALS
CTT011
Number of Line Items (Total Number of RCD Segments)MN001/06
CTT023
Hash Total (Sum of RCD02's)
MR01/10
SE*12*0001
SE
TRANSACTION SET TRAILER
SE0112
Total Segment Count (Including ST/SE)MN001/06
SE020001
Control Number (Must Match ST02)MAN04/09
GE*1*000171386
GE
FUNCTIONAL GROUP TRAILER (End)
GE011
Total Number of ST/SE pairs between GS and GEMN001/06
GE02000171386
Control Number (Must Match GS06)MN001/09
IEA………TRAILER INFORMATION
856 Advance Shipment Notice (Intermediate Consignee/Packager) Transaction Set Layout TC "856 Advance Shipment Notice (Intermediate Consignee/Packager) Transaction Set Layout" \f C \l "1"
Sample 856 Transaction Set Layout From Supplier To FCSD For Shipment To An Intermediate Consignee (PKGR)
ISA………HEADER INFORMATION
GS*SH*SCODE*AF52M*060204*1227*000006167*X*002002FORD\
( Sender Code, Receiver Code
ST*856*1001\
( Transaction Set Header, Control Number
BSN*00*920620*060204*1227\
( Purpose Code, ASN number, Date, Time
DTM*011*060204*1226\
( Date, Time
HL*1**S\
( Hierarchical Level (Shipment)
MEA*PD*G*97*LB\
( Measurements, Physical Dimensions (Gross Weight)
MEA*PD*N*56*LB\
( Measurements, Physical Dimensions (Net Weight)
TD1*CTN90*1\
( Number of containers (Pallets, Boxes, Cartons, etc…)
TD5*B*02*FDEG*LT\
( Carrier SCAC Code, Transportation Type
TD3*TL**4638156\
( Carrier details, equipment type, trailer number
REF*BM*DA12345\
( SLI # or carrier PRO # (REQUIRED at Shipment Level)
REF*CN*DA12345\ ( SLI # or Carrier PRO # (Required in either BM or CN, not both)
REF*PK*920620\
( Packing Slip (REQUIRED at Shipment or Item Level)
N1*ST**92*AF52M\
( Ship To Receiving Location (In Care Of The Intermediate Consignee)
N1*SF**92*SCODE\
( Ship From (Supplier GSDB Code)
N1*IC**92*PCODE\
( Intermediate Consignee (Packager GSDB Code)
CUR*SE*USD
( Used for International Shipments ONLY
ITA*C*AX*HC*06***1260
( Used for International Shipments ONLY
HL*2*1*I\
( Hierarchical Level (Item)
LIN**BP*F6DZ 5868175D90 C\
( Service Part Number
SN1**357*PC*5712\
( Shipment Quantity and Total CUM Shipped
PRF*SC 00656\
( Purchase order Reference
CLD*1*357*CTN90\
( Load Detail, Number of Containers, and Number of pieces
FOB*PP****FOB*OR
( Used for International Shipments ONLY
CTT*2*357\
( Transaction Totals
SE*23*1001\
( Total Segment Count (Including ST/SE)
GE*1*000006167\
( Group End, Number of ST/SE Segments, Control Number
IEA………TRAILER INFORMATION
· Due to occasional Intermediate Consignee/Packager Changes, Ford REQUIRES that you DO NOT HARD CODE the Intermediate Consignee/Packager Code in the N1*IC Segment.
· Your 856 ASN MUST Mirror your 830 Material Release.
856 ASN (Intermediate Consignee/Packager) Explanation and Attributes TC "856 ASN (Intermediate Consignee/Packager) Explanation and Attributes" \f C \l "1"
ISA………HEADER INFORMATION
GS*SH*SCODE*AF52M*060204*1227*000006167*X*002002FORD
Attributes
GS
FUNCTIONAL GROUP HEADER (Start)
GS01SH
Functional Group
MID02/02
GS02SCODE
Ford Assigned Sender Code (Supplier GSDB Code)MID02/12
GS03AF52M
Ford Assigned Receiver Code
MID02/12
GS04060204
Date (YYMMDD)
MDT06/06
GS051227
Time (HHMM, 24 Hour Clock)
MTM04/04
GS06000006167
Control Number (Must Match GE02)MN001/09
GS07X
Responsible Agency Code (Use "X")MAN01/02
GS08002002FORD
ANSI X12 Version
MID01/12
ST*856*1001
ST
TRANSACTION SET HEADER
ST01856
Transaction Set ID (Ship Notice)
MID03/03
ST021001
Control Number (Must Match SE02)MAN04/09
BSN*00*920620*060204*1227
BSN
BEGINNING SEGMENT ADVANCE SHIP NOTICE
BSN0100
Transaction Set Purpose Code
MID02/02
00 - Original 05 - Replacement 01 - Cancellation
BSN02920620
ASN Number (Cannot be repeated within One-Year Period)MAN02/11
BSN03060204
Date (YYMMDD)
MDT06/06
BSN041227
Time (HHMM, 24 Hour Clock)
MTM04/04
DTM*011*060204*1226
DTM
DATE/TIME REFERENCE
DTM01011
Shipped (Date & time Stock leaves the dock)MID03/03
DTM02060204
Date (YYMMDD)
MDT06/06
DTM031226
Time (HHMM, 24 Hour Clock)
MTM04/04
HL*1**S
HL
HIERARCHICAL LEVEL
HL011
Hierarchical ID (Incremented by 1 in each subsequent HL)MAN01/06
HL03S
Hierarchical Level (Shipment)
MID01/02
MEA*PD*G*97*LB/
MEA
MEASUREMENTS
MEA01
PDPhysical Dimensions (Measurement Reference ID)MID02/02
MEA02
GGross Weight (Measurement Qualifier)MID01/03
MEA03
97Measurement Value (Value referred to by MEA02)MR01/10
MEA04LBUnit Of Measurement (LB - Pound KG - Kilogram)MID02/02
MEA*PD*N*56*LB
MEA
MEASURMENTS
MEA01
PDPhysical Dimensions (Measurement Reference ID)MID02/02
MEA02
NActual Net Weight (Measurement Qualifier)MID01/03
MEA03
97Measurement Value (Value referred to by MEA02)MR01/10
MEA04LBUnit Of Measurement (LB - Pound KG - Kilogram)MID02/02
TD1*CTN90*1
TD1
CARRIER DETAILS (Quantity & Weight)
TD101
CTN90Packaging Code (Refer to Packaging Codes)MID05/05
TD102
1Lading Quantity/Number of Packages (Specified in TD101)MN001/07
· Most commonly used Packaging Codes can be found on Page 42.
TD5*B*02*FDEG*LT or TD5*B*02*FDE1*A***OR*BUF or TD5*B*02*CFXC*C***PP*PC07A
TD5
CARRIER DETAIL (Routing)
TD501
BRouting Sequence Code (Use 'B')M ID 01/02
TD502
02Identification Code Qualifier (Use '02')M ID 02/02
TD503
CFXCCarrier's SCAC Code
M ID 02/04
TD504
LT Transportation Method/Type Code (Refer to MOT)M ID 01/02
TD507
PP or ORLocation Qualifier
C ID 02/02
PP - Pool Point OR - Origin/Shipping Point (Air Only)
TD508
PC07A or BUFLocation Identifier (Identifies a Pool Point or Airport Code)C AN 01/05
· If Rail, Ocean, or Piggyback is used, in TD504 the use of TD302 is Mandatory; otherwise, not used.
· If OR (Air Shipment) is used in TD507 - use Ship From or Ship To Airport Code (ex. "BUF"). If the Airport Code is unknown, you can use the first 3-5 characters of the 'Ship From' or 'Ship To' city in TD508.
· If PP (Pool Point) is used in TD507 - Use Ford Assigned code for Pool Point in TD508. TD507 AND TD508 are REQUIRED when shipping AIR or to a POOL POINT; otherwise not used.
TD3*TL**4638156 or TD3*RR*CSX*143607 (Example)
TD3
CARRIER DETAILS (Equipment)
TD301
TL (RR)Conveyance/Trailer # Qualifier (Refer to MOT)MID02/02
TD302
(CSX)Equipment Initial/Owners Code/Container CodeCAN01/04
TD3034638156 (143607)Equipment Number/Container NumberMAN01/07
· If TD504 Indicates Rail, Piggyback, or Ocean shipment - The use of TD302 is REQUIRED; otherwise not used. If 'A' is used in TD504 for Air Shipments, use 'AE' for Air Express in TD301.
· Most commonly used MOT (Mode Of Transportation) Codes can be found on Page 42.
REF*BM*DA12345
REF
REFERENCE NUMBERS
REF01
BMQualifier for "Bill of Material/Lading" (Refer to REF Qualifiers)MID02/02
REF02
DA12345SLI Number or Carrier PRO Number (required)MAN01/30
· The use of at least one REF Segment with a qualifier of "BM" or "AW" is required at the SHIPMENT LEVEL.
· You are required to enter the SLI # or Carrier PRO # the REF*BM OR the REF*CN of the ASN. The SLI # MUST BE:
· Left Justified
· NO Leading Spaces or Zeros
· String no other data
· No more than 7 Characters in length (SLI# consists of 2 Alpha & 5 Numeric)
REF*CN*DA12345 (Only required if SLI # is NOT placed in the REF*BM)
REF
REFERENCE NUMBERS
REF01
CNQualifier for "Carton Number" (Refer to REF Qualifiers)MID02/02
REF02
DA12345SLI Number or Carrier PRO Number (required)MAN01/30
· You are required to enter the SLI # or Carrier PRO # the REF*BM OR the REF*CN of the ASN. The SLI # MUST BE:
· Left Justified
· NO Leading Spaces or Zeros
· String no other data
· No more than 7 Characters in length (SLI# consists of 2 Alpha & 5 Numeric)
REF*PK*920620
REF
REFERENCE NUMBERS
REF01
PKQualifier for "Packing List" (Refer to REF Qualifiers)MD02/02
REF02
920620Reference Number
MAN01/30
· The use of one REF Segment with a qualifier of "PK" to provide packing slip number is required at either the SHIPMENT or ITEM level.
· Ford will accept up to 16 characters for Air and Freight Bill numbers; 17 characters for Dealer Direct data, and up to 12 characters for Vessel name. For all other entries in REF02, Ford will accept up to 11 characters.
· Most commonly used REF Qualifiers can be found on page 42.
N1*ST**92*AF52M
N1
NAME
N101STShip To (Entity Identifier Code)
MID02/02
N10392
Assigned by Buyer (Will Contain 92)MID01/02
N104AF52MShip To Receiving Location (Must match N1*ST of the 830)MID05/05
N1*SF**92*SCODE
N1
NAME
N101SFShip From (Entity Identifier Code)
MID02/02
N10392
Assigned by Buyer (Will Contain 92)MID01/02
N104SCODEShip From Location (Supplier GSDB Code)MID05/05
N1*IC**92*PCODE
N1
NAME
N101ICIntermediate Consignee/PackagerMID02/02
N10392
Assigned by Buyer (Will Contain 92)MID01/02
N104PCODEIntermediate Consignee/Packager Code (From N1*IC of 830)MID05/05
· Due to occasional Intermediate Consignee/Packager Changes, Ford REQUIRES that you DO NOT HARD CODE the Intermediate Consignee/Packager Code in the N1*IC Segment.
CUR*SE*USD(INTERNATIONAL SHIPMENTS ONLY to specify the currency used in the transaction.)
CUR
CURRENCY
CUR01SESelling Party (Identifying physical location) MID02/02
CUR02USDCurrency Code
MID03/03
ITA*C*AX*HC*06***1260 (INTERNATIONAL SHIPMENTS ONLY to specify allowances, charges, or services.)
ITA
ALLOWANCE, CHARGE, OR SERVICE
ITA01CAllowance or Charge Indicator (C - Charge)MID01/01
ITA02AXAgency Qualifier Code (AX - ANSI X12)OID02/02
ITA03HCSpecial Services Code (HC - Handling Service)CID02/10
ITA0406Method of Handling (06 - Charge to be Paid by Customer)MID02/02
ITA071260Total dollar amount for the allowance or chargeCN201/09
HL*2*1*I
HL
HIERARCHICAL LEVEL
HL012
Hierarchical ID (Incremented by 1 in each subsequent HL)MAN01/06
HL021
Hierarchical Parent ID (Required at Item Level)OAN01/06
HL03I
Hierarchical Level (Item)
MID01/02
LIN**BP*F6DZ 5868175D90 C
LIN
LINE ITEM DETAIL
LIN02BP
Product/Service ID Qualifier
MID02/02
BP - Buyers Part RC - Returnable Container
LIN03F6DZ 5868175D90 CFord Service Part Number (Prefix, Base, Suffix)MAN01/30
SN1**357*PC*5712
SN1
ITEM DETAIL SHIPMENT
SN102357
Quantity in this Shipment
R01/07
SN103PC
Unit Of Measure (From 830)
MID02/02
SN1045712
Quantity Shipped to Date (Total CUM including this ASN)CR01/09
· Enter the total CUM Quantity shipped since CUM rollback including this ASN in SN104. Not used for returnable containers.
PRF*SC 00656
PRF
PURCHASE ORDER REFERENCE
PRF01SC 00656
Ford Purchase Order Number (LIN05 of the 830)MAN01/10
CLD*1*357*CTN90
CLD
CUSTOMER'S LOAD DETAIL
CLD011Number of Containers (Skids, Pallets, boxes, etc.)MNO01/05
CLD02357Quantity Per Container
MR01/07
CLD03CTN90Packaging Code/Container Type (Refer to Packaging Codes)MID05/05
· Most commonly used Packaging Codes can be found on Page 42.
FOB*PP****FOB*OR (INTERNATIONAL SHIPMENTS ONLY for customs purposes.)
FOB
F.O.B. RELATED INSTRUCTIONS
FOB01CC or PPPayment terms for transportation charges (Collect or Prepaid)MID02/02
FOB05FOBTransportation Terms Code (Any ANSI Defined Code)MID03/06
FOB06DE or OR Location Qualifier (DE - Destination OR - Origin ) MID01/02
CTT*2*357
CTT
TRANSACTION TOTALS
CTT012Total Number of HL Segments
MN001/06
CTT02357Hash Total (Total of Quantities from SN102's)MR01/10
SE*23*1001
SE
TRANSACTION SET TRAILER
SE0123Total Segment Count (Including ST/SE)MN001/06
SE021001Transaction Set Control Number (Must Match ST02)MAN04/09
GE*1*000006167
GE
FUNCTIONAL GROUP TRAILER (End)
GE011
Total Number of ST/SE pairs between GS and GEMN001/06
GE02000006167
Control Number (Must Match GS06)MN001/09
IEA………TRAILER INFORMATION
856 ASN (Network Location/PDC/PRC) Transaction Set Layout TC "856 ASN (Network Location/PDC/PRC) Transaction Set Layout" \f C \l "1"
Sample 856 Transaction Set Layout From Supplier To FCSD For Shipment To A Network Location (PDC/PRC)
ISA………HEADER INFORMATION
GS*SH*SCODE*AF52M*060204*1227*000006167*X*002002FORD\( Sender Code, Receiving Code
ST*856*1001\
( Transaction Set Header, Control Number
BSN*00*920620*060204*1227\
( Purpose Code, ASN number, Date, Time
DTM*011*060204*1226\
( Date, Time
HL*1**S\
( Hierarchical Level (Shipment)
MEA*PD*G*97*LB\
( Measurements, Physical Dimensions (Gross Weight)
MEA*PD*N*56*LB\
( Measurements, Physical Dimensions (Net Weight)
TD1*CTN90*1\
( Number of containers (Pallets, Boxes, Cartons, etc…)
TD5*B*02*CWCE*LT\
( Carrier details, transportation type
TD3*TL**4638156\
( Carrier details, equipment type, trailer number
REF*BM*DA12345\
( SLI # or carrier PRO # (REQUIRED at Shipment Level)
REF*CN*DA12345\ ( SLI # or Carrier PRO # (Required in either BM or CN, not both)
REF*PK*920620\
( Packing Slip (REQUIRED at Shipment or Item Level)
N1*ST**92*AF30A\
( Ship To Receiving Location (FCSD Network Location)
N1*SF**92*SCODE\
( Ship From (Supplier GSDB Code)
CUR*SE*USD
( Used for International Shipments ONLY
ITA*C*AX*HC*06***1260
( Used for International Shipments ONLY
HL*2*1*I\
( Hierarchical Level (Item)
LIN**BP*F6DZ 5868175D90 C\
( Service Part Number
SN1**357*PC*5712\
( Shipment Quantity and Total CUM Shipped
PRF*SC 00656\
( Purchase order Reference
CLD*1*357*CTN90\
( Load Detail, Number of Containers, and Number of pieces
FOB*PP****FOB*OR
( Used for International Shipments ONLY
CTT*2*357\
( Transaction Totals
SE*21*1001\
( Total Segment Count (Including ST/SE)
GE*1*000006167\
( Group End, Number of ST/SE Segments, Control Number
IEA………TRAILER INFORMATION
· Your 856 ASN MUST Mirror your 830 Material Release.
856 ASN (Network Location/PDC/PRC) Explanation and Attributes TC "856 ASN (Network Location/PDC/PRC) Explanation and Attributes" \f C \l "1"
ISA………HEADER INFORMATION
GS*SH*SCODE*AF52M*060204*1227*000006167*X*002002FORD
Attributes
GS
FUNCTIONAL GROUP HEADER (Start)
GS01SHFunctional Group
MID02/02
GS02SCODEFord Assigned Sender Code (Supplier GSDB Code)MID02/12
GS03AF52MFord Assigned Receiver Code
MID02/12
GS04060204Date (YYMMDD)
MDT06/06
GS051227Time (HHMM, 24 Hour Clock)
MTM04/04
GS06000006167 Control Number (Must Match GE02)MN001/09
GS07XResponsible Agency Code (Use "X")MAN01/02
GS08002002FORDANSI X12 Version
MID01/12
ST*856*1001
ST
TRANSACTION SET HEADER
ST01856Transaction Set ID (Ship Notice)
MID03/03
ST021001Control Number (Must Match SE02)MAN04/09
BSN*00*920620*060204*1227
BSN
BEGINNING SEGEMTN ADVANCE SHIP NOTICE
BSN0100Transaction Set Purpose Code
MID02/02
00 - Original 05 - Replacement 01 - Cancellation
BSN02920620ASN Number (Cannot be repeated within One-Year Period)MAN02/11
BSN03060204Date (YYMMDD)
MDT06/06
BSN041227Time (HHMM, 24 Hour Clock)
MTM04/04
DTM*011*060204*1226
DTM
DATE/TIME REFERENCE
DTM01011Shipped (Date & Time Stock leaves the Dock)MID03/03
DTM02060204Date (YYMMDD)
MDT06/06
DTM031226Time (HHMM, 24 Hour Clock)
MTM04/04
HL*1**S
HL
HIERACHICAL LEVEL
HL011Hierarchical ID (Incremented by 1 in each subsequent HL)MN001/06
HL03SHierarchical Level (Shipment)
MID01/02
MEA*PD*G*97*LB/
MEA
MEASUREMENTS
MEA01PDPhysical Dimensions (Measurement Reference ID)MID02/02
MEA02GGross Weight (Measurement Qualifier)MID01/03
MEA0397Measurement Value (Value referred to by MEA02)MR01/10
MEA04LBUnit Of Measurement (LB - Pound KG - Kilogram)MID02/02
MEA*PD*N*56*LB
MEA
MEASUREMENTS
MEA01PDPhysical Dimensions (Measurement Reference ID)MID02/02
MEA02NActual Net Weight (Measurement Qualifier)MID01/03
MEA0397Measurement Value (Value referred to by MEA02)MR01/10
MEA04LBUnit Of Measurement (LB - Pound KG - Kilogram)MID02/02
TD1*CTN90*1
TD1
CARRIER DETAILS (Quantity & Weight)
TD101CTN90Packaging Code (Refer to Packaging Codes)MID05/05
TD1021Lading Quantity/Number of Packages (Specified in TD101)MN001/07
· Most commonly used Packaging Codes can be found on Page 42.
TD5*B*02*FDEG*LT or TD5*B*02*FDE1*A***OR*BUF or TD5*B*02*CFXC*C***PP*PC07A
TD5
CARRIER DETAIL (Routing)
TD501
BRouting Sequence Code (Use 'B')M ID 01/02
TD502
02Identification Code Qualifier (Use '02')M ID 02/02
TD503
CFXCCarrier's SCAC Code
M ID 02/04
TD504
LT Transportation Method/Type Code (Refer to MOT) M ID 01/02
TD507
PP or ORLocation Qualifier
C ID 02/02
PP - Pool Point OR - Origin/Shipping Point (Air Only)
TD508
PC07A or BUFLocation Identifier (Identifies a Pool Point or Airport Code)C AN 01/05
· If Rail, Ocean, or Piggyback is used, in TD504 the use of TD302 is Mandatory.
· If OR (Air Shipment) is used in TD507 - Use Ship From or Ship To Airport Code (ex. "BUF"). If the Airport Code is unknown, you can use the first 3-5 characters of the 'Ship From' or 'Ship To' city in TD508.
· If PP (Pool Point) is used in TD507 - Use Ford Assigned code for Pool Point in TD508. TD507 AND TD508 are REQUIRED when shipping AIR or to a POOL POINT; otherwise not used.
TD3*TL**4638156 or TD3*RR*CSX*143607 (Example)
TD3
CARRIER DETAILS (Equipment)
TD301
TL (RR)Conveyance/Trailer # Qualifier (Refer to MOT)MID02/02
TD302
(CSX)Equipment Initial/Owners Code/Container CodeCAN01/04
TD3034638156 (143607)Equipment Number/Container NumberMAN01/07
· If TD504 Indicates Rail, Piggyback, or Ocean shipment - The use of TD302 is REQUIRED; otherwise not used. If 'A' is used in TD504 for Air Shipments, use 'AE' for Air Express in TD301.
· Most commonly used MOT (Mode Of Transportation) Codes can be found on Page 42.
REF*BM*DA12345
REF
REFERENCE NUMBERS
REF01
BMQualifier for "Bill of Material/Lading" (Refer to REF Qualifiers)MID02/02
REF02
DA12345SLI Number or Carrier PRO Number (required)MAN01/30
· The use of at least one REF Segment with a qualifier of "BM" or "AW" is required at the SHIPMENT LEVEL.
· You are required to enter the SLI # or Carrier PRO # the REF*BM OR the REF*CN of the ASN. The SLI # MUST BE:
· Left Justified
· NO Leading Spaces or Zeros
· String no other data
· No more than 7 Characters in length (SLI# consists of 2 Alpha & 5 Numeric)
REF*CN*DA12345 (Only required if SLI # is NOT placed in the REF*BM)
REF
REFERENCE NUMBERS
REF01
CNQualifier for "Carton Number" (Refer to REF Qualifiers)MID02/02
REF02
DA12345SLI Number or Carrier PRO Number (required)MAN01/30
· You are required to enter the SLI # or Carrier PRO # the REF*BM OR the REF*CN of the ASN. The SLI # MUST BE:
· Left Justified
· NO Leading Spaces or Zeros
· String no other data
· No more than 7 Characters in length (SLI# consists of 2 Alpha & 5 Numeric)
REF*PK*920620
REF
REFERENCE NUMBERS
REF01
PKQualifier for "Packing List" (Refer to REF Qualifiers)MD02/02
REF02
920620Reference Number
MAN01/30
· The use of one REF Segment with a qualifier of "PK" to provide packing slip number is required at either the SHIPMENT or ITEM level.
· Ford will accept up to 16 characters for Air and Freight Bill numbers; 17 characters for Dealer Direct data, and up to 12 characters for Vessel name. For all other entries in REF02, Ford will accept up to 11 characters.
· Most commonly used REF Qualifiers can be found on page 42.
N1*ST**92*AF30A
N1
NAME
N101STShip To (Entity Identifier Code)
MID02/02
N10392Assigned by Buyer (Will Contain 92)MID01/02
N104AF30AShip To Receiving Location (Must match N1*ST of the 830)MID05/05
N1*SF**92*SCODE
N1
NAME
N101SFShip From (Entity Identifier Code)
MID02/02
N10392Assigned by Buyer (Will Contain 92)MID01/02
N104SCODEShip From Location (Supplier GSDB Code)MID05/05
CUR*SE*USD(INTERNATIONAL SHIPMENTS ONLY to specify the currency used in the transaction.)
CUR
CURRENCY
CUR01SESelling Party (Identifying physical location) MID02/02
CUR02USDCurrency Code
MID03/03
ITA*C*AX*HC*06***1260 (INTERNATIONAL SHIPMENTS ONLY to specify allowances, charges, or services.)
ITA
ALLOWANCE, CHARGE, OR SERVICE
ITA01CAllowance or Charge Indicator (C - Charge)MID01/01
ITA02AXAgency Qualifier Code (AX - ANSI X12)OID02/02
ITA03HCSpecial Services Code (HC - Handling Service)CID02/10
ITA0406Method of Handling (06 - Charge to be Paid by Customer)MID02/02
ITA071260Total dollar amount for the allowance or chargeCN201/09
HL*2*1*I
HL
HIERARCHICAL LEVEL
HL012
Hierarchical ID (Incremented by 1 in each subsequent HL)MAN01/06
HL021
Hierarchical Parent ID (Required at Item Level)OAN01/06
HL03I
Hierarchical Level (Item)
MID01/02
LIN**BP*F6DZ 5868175D90 C
LIN
LINE ITEM DETAIL
LIN02BP
Product/Service ID Qualifier (RC - Returnable Container No.)MID02/02
LIN03F6DZ 5868175D90 CFord Part Number (In form of Prefix, Base, Suffix)MAN01/30
SN1**357*PC*5712
SN1
ITEM DETAIL SHIPMENT
SN102357
Number of Units Shipped
MR01/07
SN103PC
Measurement Code (From the 830)MID02/02
SN1045712
Quantity Shipped to Date (Total CUM including this ASN)CR01/09
· Enter the total CUM Quantity shipped since CUM rollback including this ASN in SN104. Not used for returnable containers.
PRF*SC 00656
PRF
PURCHASE ORDER REFERENCE
PRF01SC 00656
Ford Purchase Order Number (LIN05 of the 830)MAN01/10
CLD*1*357*CTN90
CLD
CUSTOMER'S LOAD DETAIL
CLD011Number of Containers (Skids, Pallets, etc.)MNO01/05
CLD02357Number of Units Per Container
MR01/07
CLD03CTN90Packaging Code (Refer to Packaging Codes)MID05/05
· Most commonly used Packaging Codes can be found on Page 42.
FOB*PP****FOB*OR(INTERNATIONAL SHIPMENTS ONLY for customs purposes.)
FOB
F.O.B. RELATED INSTRUCTIONS
FOB01CC or PPPayment terms for transportation charges (Collect or Prepaid)MID02/02
FOB05FOBTransportation Terms Code (Any ANSI Defined Code)MID03/06
FOB06ORLocation Qualifier (DE - Destination OR - Origin )MID01/02
CTT*2*357
CTT
TRANSACTION TOTALS
CTT012Total Number of HL Segments
MN001/06
CTT02357Hash Total (Total Quantities from SN102's)MR01/10
SE*23*1001
SE
TRANSACTION SET TRAILER
SE0123Total Segment Count (Including ST/SE)MN001/06
SE021001Transaction Set Control Number (Must Match ST02)MAN04/09
GE*1*000006167
GE
FUNCTIONAL GROUP TRAILER (End)
GE011
Total Number of ST/SE pairs between GS and GEMN001/06
GE02000006167 Control Number (Must Match GS06)MN001/09
IEA………TRAILER INFORMATION
856 ASN (Dealer Direct Emergency Order) Transaction Set Layout TC "856 ASN (Dealer Direct Emergency Order) Transaction Set Layout" \f C \l "1"
Sample 856 Transaction Set Layout From Supplier To FCSD For Dealer Direct Emergency Order Shipments
ISA………HEADER INFORMATION
GS*SH*SCODE*AF52M*060204*1227*000006167*X*002002FORD\ ( Sender Code, Receiving Code
ST*856*1001\
( Transaction Set Header, Control Number
BSN*00*920620*060204*1227\
( Purpose Code, ASN number, Date, Time
DTM*011*060204*1226\
( Date, Time
HL*1**S\
( Hierarchical Level (Shipment)
MEA*PD*G*7*LB\
( Measurements, Physical Dimensions (Gross Weight)
MEA*PD*N*6*LB\
( Measurements, Physical Dimensions (Net Weight)
TD1*CTN90*1\
( Number of containers (Pallets, Boxes, Cartons, etc…)
TD5*B*02*UPSS*M\
( Carrier details, transportation type
TD3*TL*UPSS*977141\
( Carrier details, equipment type, trailer number
REF*BM*DA12345\
( SLI # or carrier PRO # (REQUIRED at Shipment Level)
REF*CN*DA12345\ ( SLI # or Carrier PRO # (Required in either BM or CN, not both)
REF*PK*316894\
( Packing Slip (REQUIRED at Shipment or Item Level)
N1*ST**92*AF52M\
( Ship To Receiving Location (Mirror N1*ST from 830)
N1*SF**92*SCODE\
( Ship From (Supplier GSDB Code)
HL*2*1*I\
( Hierarchical Level (Item)
LIN**BP*F6DZ 5868175D90 C\
( Service Part Number
SN1**1*PC*5712\
( Shipment Quantity and Total CUM Shipped
PRF*SC 00656\
( Purchase order Reference
REF*CO*DLR04812DOR17291
( Dealer Code and DOR (Dealer Order Number) (REQUIRED)
CLD*1*1*CTN90\
( Load Detail, Number of Containers, and Number of pieces
CTT*2*1\
( Transaction Totals
SE*22*1001\
( Total Segment Count (Including ST/SE)
GE*1*000006167\
( Group End, Number of ST/SE Segments, Control Number
IEA………TRAILER INFORMATION
856 ASN (Dealer Direct Emergency Order) Explanation and Attributes TC "856 ASN (Dealer Direct Emergency Order) Explanation and Attributes" \f C \l "1"
ISA………HEADER INFORMATION
GS*SH*SCODE*AF52M*060204*1227*000006167*X*002002FORD
Attributes
GS
FUNCTIONAL GROUP HEADER (Start)
GS01SH
Functional Group
MID02/02
GS02SCODE
Ford Assigned Sender Code (Supplier GSDB Code)MID02/12
GS03AF52M
Ford Assigned Receiver Code
MID02/12
GS04060204
Date (YYMMDD)
MDT06/06
GS051227
Time (HHMM, 24 Hour Clock)
MTM04/04
GS06000006167
Control Number (Must Match GE02)MN001/09
GS07X
Responsible Agency Code (Use "X")MAN01/02
GS08002002FORD
ANSI X12 Version
MID01/12
· GS03 will be AF52M for Material Suppliers. Total Suppliers can use AF52M or their releasing location (i.e. AF31A, AF1JA, AF30A, etc…)
ST*856*1001
ST
TRANSACTION SET HEADER
ST01856
Transaction Set ID (Ship Notice)
MID03/03
ST021001
Control Number (Must Match SE02)MAN04/09
BSN*00*920620*060204*1227
BSN
BEGINNING SEGMENT ADVANCE SHIP NOTICE
BSN0100
Transaction Set Purpose Code
MID02/02
00 - Original 01 - Cancellation
BSN02920620
ASN Number (Cannot be repeated within One-Year Period)MAN02/11
BSN03060204
Date (YYMMDD)
MDT06/06
BSN041227
Time (HHMM, 24 Hour Clock)
MTM04/04
· DO NOT send an ' 05 ' purpose code for a Replacement ASN for Dealer Direct orders. Cancel the ASN with a ' 01 ' and resend as a Original ' 00 '.
DTM*011*060204*1226
DTM
DATE/TIME REFERENCE
DTM01011
Shipped (Date & Time Stock leaves the dock)MID03/03
DTM02060204
Date (YYMMDD)
MDT06/06
DTM031226
Time (HHMM, 24 Hour Clock)
MTM04/04
HL*1**S
HL
HIERARCHICAL LEVEL
HL011
Hierarchical ID (Incremented by 1 in each subsequent HL)MAN01/06
HL03S
Hierarchical Level (Shipment)
MID01/02
MEA*PD*N*6*LB
MEA
MEASUREMENTS
MEA01PDPhysical Dimensions (Measurement Reference ID)MID02/02
MEA02NActual Net Weight (Measurement Qualifier)MID01/03
MEA036Measurement Value (Value referred to by MEA02)MR01/10
MEA04LBUnit Of Measurement (LB - Pound KG - Kilogram)MID02/02
TD1*CTN90*1
TD1
CARRIER DETAILS (Quantity & Weight)
TD101CTN90Packaging Code (Refer to Packaging Codes)MID05/05
TD1021Lading Quantity/Number of Packages (Specified in TD101)MN001/07
· Most commonly used Packaging Codes can be found on Page 42.
TD5*B*02*FDEG*LT or TD5*B*02*FDE1*A***OR*BUF or TD5*B*02*FDEG*C***PP*PC07A
TD5
CARRIER DETAIL (Routing)
TD501
BRouting Sequence Code (Use 'B')M ID 01/02
TD502
02Identification Code Qualifier (Use '02')M ID 02/02
TD503
FDEGCarrier's SCAC Code
M ID 02/04
TD504
LT Transportation Method/Type Code (Refer to MOT) M ID 01/02
TD507
PP or ORLocation Qualifier
C ID 02/02
PP - Pool Point OR - Origin/Shipping Point (Air Only)
TD508
PC07A or BUFLocation Identifier (Identifies a Pool Point or Airport Code)C AN 01/05
· If Rail, Ocean, or Piggyback is used in TD504 the use of TD302 is MANDATORY.
· If 'OR' (Air Shipment) is used in TD507 - Use Ship From or Ship To Airport Code (ex. "BUF"). If the Airport Code is unknown, you can use the first 3-5 characters of the 'Ship From' or 'Ship To' city in TD508.
· If PP (Pool Point) is used in TD507 - Use Ford Assigned code for Pool Point in TD508. TD507 and TD508 are REQUIRED when shipping AIR or to a POOL POINT; otherwise not used.
TD3*TL**4638156 or TD3*RR*CSX*143607 (Example)
TD3
CARRIER DETAILS (Equipment)
TD301
TL (RR)Conveyance/Trailer # Qualifier (Refer to MOT)MID02/02
TD302
(CSX)Equipment Initial/Owners Code
CAN01/04
TD3034638156 (143607)Equipment Number
MAN01/07
· If TD504 Indicates Rail, Piggyback, or Ocean shipment - The use of TD302 is REQUIRED; otherwise not used. If 'A' is used in TD504 for Air Shipments, use 'AE' for Air Express in TD301.
· Most commonly used MOT (Mode Of Transportation) Codes can be found on Page 42.
REF*BM*DA12345
REF
REFERENCE NUMBERS
REF01
BMQualifier for "Bill of Material/Lading" (Refer to REF Qualifiers)MID02/02
REF02
DA12345SLI Number or Carrier PRO Number (required)MAN01/30
· The use of at least one REF Segment with a qualifier of "BM" or "AW" is required at the SHIPMENT LEVEL.
· You are required to enter the SLI # or Carrier PRO # the REF*BM OR the REF*CN of the ASN. The SLI # MUST BE:
· Left Justified
· NO Leading Spaces or Zeros
· String no other data
· No more than 7 Characters in length (SLI# consists of 2 Alpha & 5 Numeric)
REF*CN*DA12345 (Only required if SLI # is NOT placed in the REF*BM)
REF
REFERENCE NUMBERS
REF01
CNQualifier for "Carton Number" (Refer to REF Qualifiers)MID02/02
REF02
DA12345SLI Number or Carrier PRO Number (required)MAN01/30
· You are required to enter the SLI # or Carrier PRO # the REF*BM OR the REF*CN of the ASN. The SLI # MUST BE:
· Left Justified
· NO Leading Spaces or Zeros
· String no other data
· No more than 7 Characters in length (SLI# consists of 2 Alpha & 5 Numeric)
REF*PK*920620
REF
REFERENCE NUMBERS
REF01
PKQualifier for "Packing List" (Refer to REF Qualifiers)MD02/02
REF02
920620Reference Number
MAN01/30
· The use of one REF Segment with a qualifier of "PK" to provide packing slip number is required at either the SHIPMENT or ITEM level.
· Ford will accept up to 16 characters for Air and Freight Bill numbers; 17 characters for Dealer Direct data, and up to 12 characters for Vessel name. For all other entries in REF02, Ford will accept up to 11 characters.
· Most commonly used REF Qualifiers can be found on page 42.
N1*ST**92*AF52M
N1
NAME
N101STShip To (Entity Identifier Code)
MID02/02
N10392
Assigned by Buyer (Will Contain 92)MID01/02
N104AF52MShip To Receiving Location (Mirror 830 ST)MID05/05
· N1*ST will be AF52M for Material Suppliers (N1*IC will be blank). Total Suppliers will use their releasing location (i.e. AF31A, AF1JA, AF30A, etc…) that is normally sent in the N1*ST of their 830.
N1*SF**92*SCODE
N1
NAME
N101SFShip From (Entity Identifier Code)
MID02/02
N10392
Assigned by Buyer (Will Contain 92)MID01/02
N104SCODEShip From Location (Supplier GSDB Code)MID05/05
HL*2*1*I
HL
HIERACHICAL LEVEL
HL012
Hierarchical ID (Incremented by 1 in each subsequent HL)MAN01/06
HL021
Hierarchical Parent ID (Required at Item Level)OAN01/06
HL03I
Hierarchical Level (Item)
MID01/02
LIN**BP*F6DZ 5868175D90 C
LIN
LINE ITEM DETAIL
LIN02BP
Product/Service ID Qualifier
MID02/02
LIN03F6DZ 5868175D90 CFord Part Number (In form of Prefix, Base, Suffix)MAN01/30
SN1**1*PC*5712
SN1
ITEM DETAIL SHIPMENT
SN1021
Number of Units Shipped
MR01/07
SN103PC
Measurement Code (From the 830)MID02/02
SN1045712
Quantity Shipped to Date
CR01/09
· Enter the total CUM Quantity shipped since CUM rollback including this ASN in SN104. Not used for returnable containers
PRF*SC 00656
PRF
PURCHASE ORDER REFERENCE
PRF01SC 00656Purchase Order Number
MAN01/10
REF*CO*DLR04812DOR17291
REF
REFERENCE NUMBERS
REF01COQualifier for "Customer Order Number"MID02/02
REF02DLR04812DOR17291Text "DLR" followed by the customer/dealer codeMAN01/17
(Dealer Code & DOR # can be found on the ROLA or TGLA Screen in DDL)
Text "DOR" followed by the Dealer Order Number
· The use of the REF*CO Segment is MANDATORY for Dealer Direct Emergency Orders.
CLD*1*1*CTN90
CLD
CUSTOMER'S LOAD DETAIL
CLD011Number of Containers (Skids, Pallets, etc.)MN001/05
CLD021Number of Units Per Container
MR01/07
CLD03CTN90Packaging Code (Refer to Packaging Codes)MID05/05
· Most commonly used Packaging Codes can be found on Page 42.
CTT*2*1
CTT
TRANSACTION TOTALS
CTT012Total Number of HL Segments
MN001/06
CTT021Hash Total (Total of Quantities from SN102's)MR01/10
SE*22*1001
SE
TRANSACTION SET TRAILER
SE0122Total Segment Count (Including ST/SE)MN001/06
SE021001Transaction Set Control Number (Must Match ST02)MAN04/09
GE*1*000006167
GE
FUNCTIONAL GROUP TRAILER (End)
GE011
Total Number of ST/SE pairs between GS and GEM N0 01/06
GE02000006167
Control Number (Must Match GS06)M N0 01/09
IEA………TRAILER INFORMATION
997 Functional Acknowledgement Transaction Set Layout- ACCEPTED TC "997 Functional Acknowledgement Transaction Set Layout- ACCEPTED" \f C \l "1"
ISA………HEADER INFORMATION
GS*FA*AF52M*SCODE*060204*0835*000000876*X*002002\ ( Group Start, Sender Code, Receiving Code
ST*997*0001\( Transaction Set Header, Control Number
AK1*SH*000006167\
( Functional Group Response Header
AK2*856*0983\
( Transaction being acknowledged
AK5*A*4\
( Acknowledge of Acceptance
AK9*A*1*1*1\
( Accepted, # of included transactions sets, received sets, accepted sets
SE*6*0001\
( Total Segment Count (Including ST/SE)
GE*1*000000876\
( Group End, Number of ST/SE Segments, Control Number
IEA………TRAILER INFORMATION
997 Functional Acknowledgement Explanation and Attributes - ACCEPTED
TC "997 Functional Acknowledgement Explanation and Attributes - ACCEPTED" \f C \l "1"
ISA………HEADER INFORMATION
GS*FA*AF52M*SCODE*060204*0835*000000876*X*002002
Attributes
GS
FUNCTIONAL GROUP HEADER (Start)
GS01FA
Functional Acknowledgement
MID02/02
GS02AF52M
Ford Assigned Sender Code
MID02/12
GS03SCODE
Ford Assigned Receiver Code (Supplier GSDB Code)MID02/12
GS04060204
Date (YYMMDD)
MDT06/06
GS051227
Time (HHMM, 24 Hour Clock)
MTM04/04
GS06000000876
Control Number (Must Match GE02)MN001/09
GS07X
Responsible Agency Code (Use "X")MAN01/02
GS08002002
ANSI X12 Version
MID01/12
ST*997*1001
ST
TRANSACTION SET HEADER
ST01
997
Transaction Set ID
MID03/03
ST021001Control Number (Must Match SE02)MAN04/09
AK1*SH*000006167
AK1
FUNCTIONAL GROUP RESPONSE HEADER
AK101SHValue in GS01 of transaction being acknowledgedMID02/02
AK102000006167Control number (GS06 of the message being acknowledged)MN001/09
AK2*856*0983
AK2
TRANSACTION SET RESPONSE HEADER
AK201856Type of transaction being acknowledged (ST01)MID03/03
AK2020983Value in (ST02) of the transaction being acknowledgedMAN04/09
AK5*A
AK5
TRANSACTION SET RESPONSE TRAILER
AK501A
Transaction Set is Accepted (Refer to Chart 3 on page 38)M ID 01/01
AK9*A*1*1*1
AK9
FUNCTIONAL GROUP RESPONSE TRAILER
AK901A
Transaction Set is Accepted (Refer to Chart 5 on page 39) MID01/01
AK9021
Number of transaction sets includedMN001/06
AK9031
Number of Received Transaction SetsMN001/06
AK9041
Number of Accepted Transaction SetsMN001/06
SE*6*0001
SE
TRANSACTION SET TRAILER
SE016Total Segment Count (Including ST/SE)MN001/06
SE020001Transaction Set Control Number (Must Match ST02)MAN04/09
GE*1*000000876
GE
FUNCTIONAL GROUP TRALIER (End)
GE011
Total Number of ST/SE pairs between GS and GEMN001/06
GE02000000876 Control Number (Must Match GS06)MN001/09
IEA………TRAILER INFORMATION
997 Functional Acknowledgement Transaction Set Layout- REJECTED TC "997 Functional Acknowledgement Transaction Set Layout- REJECTED" \f C \l "1"
ISA………HEADER INFORMATION
GS*FA*AF52M*SCODE*060204*0835*000030876*X*002002\ ( Group Start, Sender Code, Receiving Code
ST*997*001\
( Transaction Set Header, Control Number
AK1*SH*2616\
( Functional Group Response Header
AK2*856*0983\
( Transaction being acknowledged
AK3*TD1*7**5\
( Segment ID of error, position in transaction set
AK4*2**1*XXXX\
( To report errors in data element and identify the location
AK5*R*5\
( Acknowledge of Rejection
AK9*R*1*1*0\
( Rejected, # of included transactions sets, received sets, accepted sets
SE*6*0001\
( Total Segment Count (Including ST/SE)
GE*1*000030876\
( Group End, Number of ST/SE Segments, Control Number
IEA………TRAILER INFORMATION
997 Functional Acknowledgement Explanation and Attributes - REJECTED TC "997 Functional Acknowledgement Explanation and Attributes - REJECTED" \f C \l "1"
ISA………HEADER INFORMATION
GS*FA*AF52M*SCODE*060204*0835*000030876*X*002002
Attributes
GS
FUNCTIONAL GROUP HEADER (Start)
GS01FA
Functional Acknowledgement
MID02/02
GS02AF52M
Ford Assigned Sender Code
MID02/12
GS03SCODE
Ford Assigned Receiver Code (Supplier GSDB Code)MID02/12
GS04060204
Date (YYMMDD)
MDT06/06
GS051227
Time (HHMM, 24 Hour Clock)
MTM04/04
GS06000030876
Control Number (Must Match GE02)MN001/09
GS07X
Responsible Agency Code (Use "X")MAN01/02
GS08002002ANSI X12 Version
MID01/12
ST*997*1001
ST
TRANSACTION SET HEADER
ST01
997
Transaction Set ID
MID03/03
ST021001Control Number (Must Match SE02)MAN04/09
AK1*SH*2616
AK1
FUNCTIONAL GROUP RESPONSE HEADER
AK101SHValue in GS01 of transaction being acknowledgedMID02/02
AK1022616Control number (GS06 of the message being acknowledged)MN001/09
AK2*856*0983
AK2
TRANSACTION SET RESPONSE HEADER
AK201856Type of transaction being acknowledged (ST01)MID03/03
AK2020983
Value in (ST02) of the transaction being acknowledgedMAN04/09
AK3*TD1*7**5
AK3
DATA SEGMENT NOTE
AK301TD1Segment in Error
M ID 02/03
AK3027Segment position in transaction set has errorMN001/06
AK3045Segment Note Code (Refer to Chart 1 on page 38)OID01/03
· AK302 is the numerical count position of this data segment from the start of the transaction set. The transaction set header (ST Segment) is count position 1.
AK4*2**1*XXXX
AK4
DATA ELEMENT NOTE
AK4012Element Number in Error (Segment AK301)MN001/02
AK4031Code Indicating the Error found (Refer to Chart 2 on page 38) MID01/03
AK404XXXXCopy of Bad Data Element
OAN01/99
AK5*R*5
AK5
TRANSACTION SET RESPONSE TRAILER
AK501RTransaction Set is Rejected (Refer to Chart 3 on page 38)M ID 01/01
AK5025Code indicating the error found (Refer to Chart 4 on page 38)O ID 01/03
AK9*R*1*1*0
AK9
FUNCTIONAL GROUP RESPONSE TRAILER
AK901RTransaction Set is Rejected (Refer to Chart 5 on page 39)MID01/01
AK9021Number of transaction Sets IncludedMN001/06
AK9031Number of Received Transaction SetsMN001/06
AK9040Number of Accepted Transaction SetsMN001/06
AK9055Functional Group Note Code (Refer to Chart 6 on page 39)OID01/03
SE*6*0001
SE
TRANSACTION SET TRAILER
SE016Total Segment Count (Including ST/SE)MN001/06
SE020001Transaction Set Control Number (Must Match ST02)MAN04/09
GE*1*000030876
GE
FUNCTIONAL GROUP TRAILER (End)
GE011
Total Number of ST/SE pairs between GS and GEMN001/06
GE02000030876 Control Number (Must Match GS06)MN001/09
IEA………TRAILER INFORMATION
997 Functional Acknowledgement Error Definitions TC "997 Functional Acknowledgement Error Definitions" \f C \l "1"
CHART 1: Click to return to: (AK304 Rejected)
CodeDefinition
1Unrecognized segment ID
2Unexpected segment
3Mandatory segment missing
4Loop occurs over maximum times
5Segment within loop exceeds maximum use
CHART 2: Click to return to: (AK403 Rejected)
CodeDefinition
1Mandatory data element missing.
2Conditional required data element missing.
3Too many data elements.
4Data element too short.
5Data element too long.
6Invalid character in data element.
7Invalid code value.
8Invalid date.
9Invalid time.
CHART 3: Click to return to: (AK501 Accepted) (AK501 Rejected)
CodeDefinition
AThe transmitted transaction set is Accepted.
EThe transmitted transaction set is accepted, but errors are noted.
This means that the sender must NOT resend this data.
R
The transmitted transaction set is Rejected.
Depending on the error reason, the sender may resend this data.
CHART 4: Click to return to: (AK502 Rejected)
Code
Definition
1
This transaction set type is not supported.
2
The transaction set trailer is missing.
3The transaction set control number in the header and trailer do not match (The value from the header is used in the acknowledgment).
4
The number of included segments does not match the actual count.
5
One or more segments are in error.
CHART 5: Click to return to: (AK901 Accepted) (AK901 Rejected)
Code
Definition
AThe transmitted functional group is Accepted. An acceptance of a functional group is an acceptance of all transaction sets in that functional group.
EThe transmitted functional group is accepted, but errors are noted. This means that the sender must NOT resend this data.
P Part of the transmitted functional group is accepted by transaction set.
RThe transmitted functional group is Rejected.
A rejection of a functional group is a rejection of all transaction sets in that functional group. Depending on the error reason, the sender may resend this data.
CHART 6: Click to return to: (AK905 Rejected)
Code
Definition
1This functional group type is not supported.
2This version of the functional group is not supported.
3The functional group trailer is missing.
4The data interchange control number in the header and trailer do not match. The value from the header is used in the acknowledgement.
5The number of included sets does not match the actual count.
TA1 Errors TC "TA1 Errors" \f C \l "1"
Supplier will receive a TA1 Error if there are errors in the Envelope Structure (ISA/IEA) of transactions sent to Ford
TA1*265162219*060204*1527*R*021
Attributes
TA1
INTERCHANGE ACKNOWLEDGMENT
TA101265162219Interchange Control Number
MN009/09
(ISA13 of the group being acknowledged)
TA102060204Interchange Date (YYMMDD)
MDT06/06
TA1031527Interchange Time (HHMM)
MTM04/04
TA104RInterchange Acknowledgement CodeMID01/01
A - Accepted E - Accepted With Errors R - Rejected
TA10521Interchange Note Code (Refer to Chart 7 On page 41) MID03/03
· A TA1 will not be accepted by Ford systems in response to documents outbound from Ford. Ford will send the TA1 in response to documents inbound to Ford without a properly formatted ISA or GS envelope.
TA1 Error Note Code Definitions TC "TA1 Error Note Code Definitions" \f C \l "1"
CHART 7: Click to return to: (TA105)
CodeDefinition
000No Error.
001The Interchange Control Number in the Header and Trailer do not match. (The value from the header is used in the acknowledgement).
002*This Standard as noted in the Control Standards Identifier is not Supported.
003This Version of the Controls is not Supported.
004The Segment Terminator is Invalid.
005Bad Interchange ID Qualifier for sender.
006Bad Interchange Sender ID.
007Bad Interchange ID Qualifier for Receiver.
008Bad Interchange Receiver ID.
009Network provider could not deliver message because of unknown Receiver ID as qualified.
010Bad Authorization Information Qualifier Value.
011Bad Authorization Information Value.
012Bad Security Information Qualifier Value.
013Bad Security Information Value.
014Bad Interchange Date Value.
015Bad Interchange Time Value.
016Bad Interchange Standards Identifier Value.
017Bad Interchange Version ID Value.
018Bad Interchange Control Number Value.
019Invalid Acknowledgement Requested Value – Must be "0" (Zero).
020Bad Test Indicator Value – Must be "P".
021Bad Number of Included Groups Value.
022Invalid Control Structure.
023Improper (premature) end-of-file (transmission).
024Invalid Interchange Content (e.g. bad GS Segment).
025Duplicate Interchange Control Number.
026Invalid Data Element Separator.
· Code 002 is used as a default code by the Mailbox System when there is a problem with the data that cannot be determined.
Mode of Transportation (MOT), Packaging Codes, & REF Qualifiers TC "Mode of Transportation (MOT), Packaging Codes, & REF Qualifiers" \f C \l "1"
Most Commonly Used MOT Codes Click to return to: (Page 19) (Page 25) (Page 30)
Code
Description
A
Air
AE
Air Express
C
Consolidation
E
Expedited Truck
G
Piggyback
H
Customer Pickup
JT
Just in time
LT
Less Than Trailer Load (LTL)
M
Motor (Common Carrier)
O
Containerized Ocean
PA
Pooled Air
PC
Private Carrier
PG
Pooled Piggyback
PP
Pool to pool*
PR
Pooled Rail*
PT
Pooled Truck
R
Rail
RR
Roadrailer
S
Ocean
TL
Truck Load
U
Private Parcel Service
W
Inland Waterway
ZZ
On hand at pool
Most Commonly Used Packaging Codes Click to return to: (Page 19) (Page 21) (Page 25) (Page 27) (Page 30)
(Page 32)
Code
Description
PLT90
Pallet
BOX90
Box
LSE90
Loose
CTN90
Carton
SKD90
Skid
COL52
Steel Coil
LIF52
Metal Lift
BIN90
Bin
RCK90
Rack
Most Commonly Used REF Qualifiers Click to return to: (Page 20) (Page 26) (Page 31)
Code
Description
AW
Air Bill Number
BM
Bill of Material/lading
CN
Carton Number
PK
Packing Slip
LS
Label Serial Number
CO
Dealer Direct
FR
Freight Bill Number
VM
Vessel Name
Glossary of Acronyms TC "Glossary of Acronyms" \f C \l "1"
GSDB (Global Supplier Data Base):
Unique ID Code Ford Assigns Each Trading Partner.
GSEC (Global Supplier Electronic Communications):
Primary point of contact between Ford and its suppliers in matters relating to the transfer of electronic data.
EDI (Electronic Data Interchange):
The Exchange of structured data between computer applications using agreed rules. Ford uses X12 as its standard rules.
ANSI ASC X12 (American National Standards Institute Accredited Standards Committee X12):
Created in 1984, X12 North American Format Language is an EDI Communication standard, which includes directories and guidelines for data transmission between trading partners through out the supply chain.
OEM (Original Equipment Manufacturer):
Final point of assembly prior to sale of goods.
VAN (Value Added Network):
Third party company suppliers can contract to connect to the GEC Hub to process their EDI transactions.
GEC Hub (Global Electronic Commerce Hub):
A server that supports all trading partners' connectivity, providing the communication interface, and security for access to Ford systems.
ANX (Advance Network Exchange):
A dedicated, high-performance data network, that enables subscribed buyers and sellers located all over the world to communicate, collaborate, and transact business quickly, reliably, and securely.
The ANX Network is private (isolated from the public internet).
Covisint:
Provides a communication link between a company and the supply chain that it relies upon to manufacture its products.
SDS:
Supplier Direct Ship
DSO:
Domestic Special order
DOR/COR:
Dealer/Customer Order Number
PDC/PRC:
Parts Distribution Center/Parts Redistribution Center
IC (Intermediate Consignee):
Ford Contract Packager
SPOC (Single Point Of Contact):
Support Services/Helpdesk
DDL (Direct Data Link):
Communication link between supplier and FCSD
FCSD:
Ford Customer Service Division
SOLMIS (Supply On-Line Management Information Systems):
Ford Motor Company's communication network.
ASCII (ask-key) (American Standard Code for Information Interchange):
Computers can only understand numbers, so an ASCII code is the numerical representation of a character such as 'a' or '@'.
Example: If someone says they want your document in ASCII format, they want 'plain' text with no formatting such as tabs, bold, or underscoring - the raw format that any computer can understand. This is usually so they can easily import the file into their own applications without issues. Notepad.exe creates ASCII text or in MS Word you can save a file as 'text only' by choosing 'plain text' as the "save as type".
Glossary of Attributes TC "Glossary of Attributes" \f C \l "1"
M (Mandatory):
If the segment is Mandatory for ANSI, it remains mandatory for Ford. If the segment is Optional for ANSI, but Mandatory for Ford, it is designated by the letter "M".
O (Optional):
If the segment is optional for ANSI, but its requirements vary between Ford Applications, it is designated by the letter "O". You must read the Ford "Optional" segments in detail to determine what Ford applications require them.
C (Conditional):
A data element requirement designator that indicates that the presence of a specified data element is dependent on the value or presence of other data elements in the segment/segments.
N (Not Used):
If the segment is not currently used by Ford, it is designated by the letter "N". This does not preclude future implementation.
ID (Code Value/Identification):
If ANSI ASC X12 maintains the list of ID codes, the code values follow the data element definition
in the data element dictionary.
AN (String/Alphanumeric):
String data element types contain alphanumeric characters, including imbedded spaces.
DT (Date):
The date in the format: YYMMDD.
TM (Time):
The time in the format: HHMM (24-hour clock).
N0 (Numeric):
Numeric data element types contain only numeric characters and a minus sign if they are
negative. The digit after “N” defines the number of implied decimal positions. Therefore, N0
indicates a numeric value with no decimal position (a whole number).
N2 (Numeric):
Numeric data element types contain only numeric characters and a minus sign if they are
negative. The digit after “N” defines the number of implied decimal positions. Therefore, N2 indicates numeric value with implied two decimal positions.
R (Decimal):
Decimal data element types contain only numeric characters, a decimal point (if needed), and
a minus sign if negative.
Field Lengths:
The field lengths are shown as 01/02, and so forth, are explained as 01 being the minimum character length and 02 being the maximum character length for that particular element.
EDI Manual Revisions TC "EDI Manual Revisions" \f C \l "1"
Date
Section
Page(s)
09/28/2006
TD507/TD508 When Shipping Air Added
19, 24, 29
10/06/2006
Note About NOT Hard Coding N1*IC
3, 17, 20
02/06/2007
New Ford Approved VANS Added
5
11/14/2007
AK304 Explanation and Chart Added for 997 Reject
35
11/21/2007
Entire Manual Reformatted
1 - 43
12/05/2007
Minor Formatting Adjustments
1 - 43
12/10/2007
EDI Coordinator Email Added
3
02/20/2008
Added DDL to Acronyms
41
01/20/2010
Removed use of the REF*CN for SLI # & replaced with the use of the REF*BM for SLI #
17, 20, 22, 25, 27, 29
02/01/2010
Network Locations ANSI X12 Required EDI Transactions added to TOC
2
06/29/2010
Updated the